HomeMy WebLinkAboutAgenda Packet - LB - 1982.10.19 AGENDA
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
OCTOBER 19th, 1982
I . CALL TO ORDER:
II . ROLL CALL:
Trustees Present:
Trustees Absent:
Also Present:
III . BILLS :
City Checks: $15,975.22
Special Fund Checks: $776.80
VI . MINUTES OF THE MEETING OF SEPTEMBER 21st, 1982 :
V. CORRESPONDENCE:
`- VI . LIBRARIAN ` S REPORT:
VII . UNFINISHED BUSINESS :
Duncan Trust
C .L .A . Conference
VIII . NEW BUSINESS :
IX . ADJOURNMENT:
The next regulary scheduled meeting to be held on
November 16th , 1982 at 4 : 30pm in the California
Room.
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
SEPTEMBER 21st, 1982
CALL TO ORDER_
President Fricke called the meeting to order at 4 : 30pm.
ROLL CALL:
Trustees Present: President Fricke, Secretary Parsons,
Trustees Nagle, Weatherbe & Kriloff
Trustees Absent : None
Also Present : Mrs. Joy Molder, Assistant City Librarian
Mrs. Judy Gladysz , Library Secretary
BILLS:
City checks in the amount of $13 , 536. 40 were approved to be
paid on a motion made by Secretary Parsons , seconded by Trustee
Weatherbe and carried. Special Fund checks in the amount of $871. 44
were approved to be paid on a motion made by Secretary Parsons ,
seconded by Trustee Weatherbe and carried.
MINUTES OF THE MEETING OF AUGUST 17th , 1982 :
Minutes of the meeting of August 17th, 1982 were approved as
written and ordered filed.
CORRESPONDENCE:
President Fricke asked if Mrs. Bergsing would check with Mr.
Somerville, Executive Director of the Foundation, and find out how often
a financial report could be available to the Board members regarding the
Duncan Trust. Mrs . Bergsing said she would check with Mr . Somerville
and report back .
The Board members approved of the books that were purchased
through funds made available from the Julia Farrell Memorial Fund from
money left in Trust through the Peninsula Community Foundation.
Mrs. Bergsing read a letter from Dennis Argyres to Mr . Bob
Davidson, Hillsborough City Manager regarding increased charges to
Hillsborough for Library Services . Mrs . Bergsing explained that the
higher fees were based on the combined library budgets of Burlingame
and San Mateo libraries for 1982-1983. She further noted that this is
the final year of a three-year contract with Hillsborough and that
next year another agreement will have. to be negotiated .
LIBRARIAN ' S REPORT:
Automated Circulation: Mrs . Molder brought the Board members
up to date on the progress of the Automated Circulation System. She
reported the System libraries are currently working together on policies
and procedures in order to provide an orderly conversion . She explained
that training for the eight Project Managers will be the first two weeks
in November, with actual conversion beginning, hopefully, by January 1983 .
�- She said that the CPU {Central Processing Unit) was due to arrive at the
County Headquarters this week and that the room where it is to be housed
has been completed. Mrs . Molder was particularly pleased with the work
Page 2
that has been done so far through the cooperative efforts of everyone
involved.
Me=ting Room Application: The Board members reviewed the new
format of the Meeting Room Application and took notice of the new
charges for the use of the rooms . Mrs . Bergsing explained that there
are currently some occasions that profit organizations wish to use the
rooms, so consequently the price should be somewhat higher than for the
non-profit groups . She said the price had been altered to read; "$7 . 50
for up to 4 :ours for non-profit groups and $15 . 00 for up to 4 hours for
profit groups" for the Community Room. The price for the California Room
up to 4 hours is $5 . 00 for non-profit and $10 . 00 for profit groups .
Trustee Weatherbe made a motion, seconded by Trustee Kriloff
to accept the new form, with the new prices for usage of the Meeting
Rooms, subject to approval from the City Attorney regarding insurance
for liability. The motion was unanimously approved.
Student Behavior Policy: Mrs . Bergsing asked the Board members
to consider adopting a new "Student Behavior Policy" that became necessary
because of a great deal of trouble with rowdy and noisy students during
the last school year . She requested permission, if the policy is adopted,
to send letters to the Principals of the local schools, both Elementary
and High Schools; to post the rules in the Library and to try to obtain
a lower noise level . After discussion, in which all the Board members
expressed support for the policy, Trustee Nagle made a motion to adopt
the "Student Behavior Policy" . The motion was seconded by Secretary
Weatherbe and carried.
Trustee Kriloff suggested hiring a college student to "patrol"
the premises in the evening hours and on weekends . President Fricke
suggested Mrs . Bergsing discuss it with Al Escoffier, Head of the
Reference Department . Mrs. Bergsing replied that if the "signs" and
other proposed actions did not reduce the noise, the idea of a "monitor"
would have to be considered.
Norberg Library Sketches : Al Escoffier presented the Norberg
sketches of the Library before it was contructed. The sketches were
found in Colonel Norberg ' s home, after his death, and turned over to
the City. The City Engineer recognized their value and gave them to
the Library .
Mr. Escoffier had taken 12 of the best sketches to "Studio B"
to get an estimate for matting and framing. Fie reported that to frame
and preserve the 12 sketches it would cost $655. 54 . Trustee Nagle
thought it would be appropriate to mount and display the Council or
Board minutes or official documents pertaining to the contruction of
the Library along with the sketches , so the public would have a better
idea of what the sketches represented. Trustee Nagle made a motion
to pay for the framing of the Norberg sketches, out of the Special
Fund. The motion was seconded by Secretary Parsons and passed .
UNFINISHED BUSINESS :
Recommendation To Council for P . L. S . Advisory Board Representative:
President Fricke expressed concern that she did not have ample time to
be Representative on the P .L. S . Advisory Board but she could certainly
share the position with someone . Trustee Nagle asked if Trustee Kriloff
would be willing to "take on" an alternate position to which Trustee
N-1 Kriloff agreed. He expressed a desire to help out in any way he can to
benefit the Library . Trustee Nagle also reminded the other Board
members that he thought it would be advisable to also recommend Mrs .
Kristine Cannon as a Representative in the event that City Council did
Page 3
not wish to consider a Board member.
Trustee Nagle made a recommendation for President Fricke to
serve a second two-year term as a Representative of Burlingame on the
`- P .L .S . Advisory Board with Trustee Kriloff acting as her alternate,
and that Mrs . Kristine Cannon be considered in case Council does not
want a Board member. The Board members unanimously supported his
recommendation.
MISCELLANEOUS :
Mrs . Bergsing asked the Board members if everyone had received
a California Library Association Preliminary Program for the Conference that
will be held in December and passed around her copy for everyone to see .
She asked who would be attendingland President Fricke said she would be
attending. The Board members said that they would think about it and let
Mrs . Bergsing know next month in order to make the necessary arrangements .
Librarian Bergsing announced that the National Library
Association had just released copy of their new logo for libraries . Mrs .
Bergsing said it can be displayed on booklists , posters , street signs,
etc . , to introduce it to :the public . She further explained that it will
be used in the same way that handicapped & no smoking, logos are used
in hopes that eventually the logo might be part of the street signs
that indicate the direction to the Library
Trustee Parsons noted a 2 . 28% increase in circulation at the
Branch.
Librarian Bergsing , after adjournment of the meeting, took
the Trustees to the Duncan property to view the patio furniture. They
all thought it was attractive as well as comfortable.
ADJOURNMENT :
President Fricke adjourned the meeting at 6 : OOpm with the next
meeting scheduled for October 19th, 1982 at 4: 30pm in the California Room.
Respectfully submitted,
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Patricia M. Bergsing
Clerk of the Board
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LIBRARIAN ' S REPORT
OCTOBER 19th, 1982
Duncan Trust
ao answer has been received from the Peninsula Community
Foundation regarding the suggested plan about how we might proceed
to refurbish the patio. Also , I called and left word with the
Secretary requesting a financial statement from the Foundation. The
Secretary called back and asked that the Board request the financial
report in writing. I ' ll try to have a draft of a letter ready for
your meeting. It should come from the Board.
Mr. Lechich called and said he had told Mr. Somerville that
he agreed with the plans for the patio. In addition, he said that
Mr. Horn , Chairman of the Distribution Committee , wished to meet with
the President of the Library Board. I told him that Mrs . Fricke was
out of town and would not return until October 18th. I expect we ' ll
be hearing again in the near future .
Appointment of Representative to the P .L. S . Advisory Board:
At their regular meeting of October 4th , the City Council
appointed Alice Fricke to be the P.L . S . Advisory Board Representative
with Leo Kriloff as an alternate . This was done on the "Consent
Calendar" without any discussion. I have notified P .L . S . of the
appointments .
Student Behavior Policy:
So far, the new stricter enforcement of "quiet study" in the
Library appears to be having some effect . The noise level is
noticeably lower. We still are not sure whether this is the result of
the policy, or we just are not far enough into the school year. We
will keep you posted.
C .L .A . Conference - December 11th-15th :
Just a reminder that we need to send in registrations and room
reservations for the C . L.A. Conference in Los Angeles for any of you that
may be interested in attending. Will you let me know at your meeting?
Automated Circulation:
The CPU at the Central Site has been installed, construction
on the room has been completed, and a ribbon cutting ceremony was held
at the last Board of Directors meeting on October 7th . The Geac
engineer has started the system up, with an operators terminal and a
staff terminal in place .
Lois Kershner, Larry Runciman, and 2 County back-up staff
will be given operators training within the next 2 weeks , followed by
Page 2
2 weeks of training for individual Library Project Directors during
the first two weeks in November .
The project received some nice publicity in "The Leader" on
October 6th.
Other issues currently facing the Agency are: approval of
the 1982-1983 Operating Budget by the Manager ' s Review Committee;
methods of converting the collections ; approval of uniform or similar
patrons borrowers cards ; orders for the type and number of bar code
labels needed; duplication of uniform registration applications ; site
preparations at each of the individual library outlets ; firm price
estimates regarding the Communication Network . We are hoping that many
of these decisions can be made within the next few weeks .
Children ' s Department:
A new school year provides us with an opportunity to contact
the schools to inform them about the children ' s services available at
the Burlingame Public Library. A letter was sent to each Principal
informing him/her of our services and inviting their school staff to
have a faculty meeting at the Library. This would enable them to meet
the staff and have a brief summary of what is available in the Library
to assist their students in doing reports. It would also give their
staff an opportunity to ask questions about our various services .
Mrs . Leach visited Crcoker School to give book talks to two
sixth grades . The third grade from Washington and second grade from
McKinley Schools visited the Library. Carden School ' s first through
fourth grades walked to the Easton Drive Branch Library for a story
hour and to learn how to obtain a Library card.
Little Lambs Nursery School made their monthly visit to the
Library. Presbyterian Nursery School is scheduled for a Branch visit.
Pre-school Story Hour is being held at the Branch , Tuesday mornings,
September 14th through December 14th . Barbara Lazarus is responsible
for our Pre-School programs . She does an excellent job . She is
known by the pre-school set as "Miss Barbara" .
Our Halloween program will be held on October 30th, at 11 : OOam
in the Community Room. It will include a dramatization of a Danish
folktale called the "FAT CAT" and the picture book , "HUMBUG WITCH" .
Reference Department :
September reference desk transactions were up 53% over
September 1981 , and 17% over the previous month (August 1982) .
Page 3
RLIN
Christine Dassoff and Al Escoffier attended a CLASS sponsored
Interlibrary Loan Workshop . The session dealt with using RLIN as a
primary means of I .L .L .
It still a_pears that we are in the very early stages of RLIN/ILL. We
feel it is too soon to venture into RLIN/ILL due to: (a) too few
libraries participating; (b) too few libraries answering their
requests in a timely manner; ( c) complexity of the I .L .L. subsystems .
We will continue to use RLIN/ILL for verification and locations - this
is proving most helpful. We will reconsider use of RLIN/ILL in one year.
PAPERBACK COLLECTION
Several new approaches to paperback selection-; acquisition and
circulation took effect on October lst . In general , uncataloged
paperbacks receive less processing. This will result in easier
circulation procedures : eliminating cross-carded books, filing, sorting
and overdue problems . The book may now be processed without typing,
saving a great deal of time . A new popular section (yellow dot) has
been added to the Browsing Room.
LOCKED CASE POLICY
A revision of the Locked Case Policy was approved. We will now limit
inclusion in Locked Cases to items over $50 . 00 . This figure may be
revised upward following the weeding of the cases .
CALIFORNIA LOCKED CASE POLICY
The California Locked Case Policy was redefined. Henceforth, only items
which are rare will be hous-edin the California Room. These items will
be marked "Calif. Rm. " above the call number on the RLIN cards . All
other books on the subject of California will be housed in the regular
stacks . They will not have a "California" designation .
COM CATALOG
Publication of the P .L .S . Com'puter Output Microfiche Catalog has been
delayed, but should be available shortly. The Catalog lists on micro-
fiche the holdings of all the P .L .S . libraries from 1973 through
June 1982 . The COM Committee has been working on an instruction manual ,
packaging and publicity for the COM Catalog. The COM should be available
in several weeks . Public promotion will begin in November. Evaluation
surveys will be held in November, December and January .
P .L . S . FILM COMMITTEE
The Film Committee met on September 16th at Menlo Park Public Library.
Page 4
The discussion centered on the new P .L . S . Film Catalog that we hope
to have printed by early next year . The OCLC tapes for the catalog
are complete and we are now in the process of getting bids for the
printing. We hope to print 1 , 500 catalogs to be distributed to the
PLS libraries .
AUDIO/VIS`.'AL
The A/V Department has purchased 3 new phonograph records players and
3 new cassette players . These new materials , provided by the Friends
of the Library, are replacements for worn and damaged players .
We have also purchased several copies of each opera for the San
Francisco opera season . These are displayed in special bins and have a
7-day loan period.
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con_ Gary Holley, fie]d engineer for Gene, checks Burlingame Library will be honked up to the
tooci over the hardware of the new computer system at computer and have quicker eccess; to more in-
rmit the San Mateo County Library in Belmont. Soon formation about books.
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at by Greg Ogarrlo To check out a boox via computer, explained
ed ,Checking out a book by signing a piece of a er Burlingame City Librarian Patricia Bergsing, a
it,s gone the way of the pinball machine. For he bar ode like those on superatron will use a card market products.
th a n 'zed
dly age of Pac Man has arrived at libraries in San A "light pen" connected to the terminal will 'County. .�.
read the bar code on each book as well.and register
the Last week, technicians installed at the library both codes into the computer system. Into more
aid system headquarters in Belmont a central pens, no more ink stamps.
Ind processing unit destined to become the heart'of a The computer will also mail fine notices directly
hat , computer systerrr.linking the county's 30 libraries. to the tardy borrowers.
the When the $800,000 system becomes fully Lois Kershner,'an expert on automated library,
operational in about a year and a half, at the touch systems, has beep hired to head the county system,
{ler- of keys on a computer terminal, a Burlingame installed by GEAC computer vender.
to librarian can locate the whereabouts of all 200,000 "This system is an attempt to make the resources
-d . books belonging to the library.
of the county more quickly available to patrons,"
` A Patron could ask whether a book is available says Kershrer, who will serve as a liaison between
he anywhere in the county's collection of millions and GEAC and the libraries.
r :n_ receive an answer almost instantly. Now it takes up The main computer in Belmont is almost read
.n_ to several days
ase Library ; for testing, says her computer operator, Larry r
personnel will be freed from the Runciman. What will take at least a year will be.
rKtias repetitious chores of laboring through card converting the data base—all the books available in
catalogs, writing library fines, and trying to keep the county—into machine readable form for 1i1e
an accurate inventory.
BMWSee Pa$e 7$"
S+J,N1-LENDER, WEDNESDAY, OCTOBER 6, 1982a-7B
From page IB
computer.' That process, called "conversion", .will
u�3in in January. Each book, will have to be labeled
with a bar code, and its title, author, etc. inputted
into the computer system, a monumental logistical .
task.
Each CRT (cathode ray terminal) will tie into the
main computer in Belmont. via phone lines or
Microwave transmission.
GEAC will instruct library personnel on using
dic terminals, which have television-like screens.
C'he county will have 85, including nine at
i3urlingame's main library.
Depending on size, each city donated a propor
donate share to install the system. Burlingame
spent $70,000,said Bergsing.
Within the.county are.eight library jurisdictions
including Burlingame, the city and county of San
.Mateo and South San Francisco. Within each
jurisdiction are branches such as Millbrae's library.
'D-rgsing is the chairwoman of the governing
J made up of representatives of each jurisdic-
t o- By linking the system, both she and Kershner
hope to standardize checkout, fine procedures, and
policies at each library. Now, libraries impose dif-
ferent fines, and permit different loan times.
"We'll have better control ' and know which
books are more popular. We'll have less
duplication, and better utilization of staff. Now we
have one woman who works 20 hours a week doing
nothing but looking through card files for books
in other libraries."
J I H 115 1 1 U� t UK bepzenwer J-joz
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 8311 412
Child, Non-Fiction 1056 282
Adult, Fiction 8238 1171
Child, Fiction 2188 5.57
L- TOTAL: 19,793 TOTAL: 2422
Periodicals: :_1580 449
Pamphl'ets ' (Incl . Maps & Sm. Press: 283 1
TOTAL: . 1863 TOTAL: 450
Moving Pictures: -0-
Audiorecordings (Incl . Rec. & Cass.) 1397 -0-
Art Prints: 20 -0-
Equipment Loaned: 26 -0-
Slides: -0- -0-
GRAND TOTAL: 23,111 GRAND TOTAL: 2,872
Main Total 1982 Circ. : 23,111 Main Total_1981 Circ. : 23,797 = 2.88 .Decrease
Branch Total 1982 Circ, : 2,872 Branch Total 1981 -Circ. : 2,687 = 6.89 0' Increase
GRAND TOTAL 1982CIRC. : 25,983 GRAND TOTAL 19a1CIRC', : 26,484 = 1.89 °!,Decrease
REFERENCE STATISTICS:
Total Reference Questions: . 3,519 ILL Borrowed: 132 GRAND TOTAL OF
ILL Lent: 188 REF. ACTIVITY 3,83`
ILL Total : 320
REGISTRATIONS: AS OF 8-31-82 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10,373 324 252 10,445 DATE: 8,270 _
Children: 1,373 47 38 1,600 Increase of 55
�. Hillsborough: 4,605 46 40 4,611
Other Non-Res. Patrons 200 7 -0- 207
TOTAL: 16,769 424 330 16,863
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: 8-31782 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : ._136,328-99,834 334 -225 1,614 - 354 135,048 -99,705
Child, Non-Fic: 17,835-14,249 12 - 8 8 1 17,839 -14,256
Y.A. , Non-Fic: 3,293- 3,142 3 - 2 --0- - -0- 3,296 - 3,144.
Adult, Fiction: 45,102-411060 1.66 101 352 - 260 44,916 -40,901
Child, Fiction: 14,296-10,056 9 - 1 10 - 2 14,295 -10,055
Y.A. , Fiction: 2,850- 2,564 12 - 8 -0- - --0- _ 2,862 - 2,572.
TOTAL: 219,704-170,905 -536 -j45 1,984 -617 218,256 370,633
PAMPHLETS ADDED: 151 MAPS ADDED: 15
PAMPHLETS DISCARDED: 80 MAPS DISCARDED: -0-
TOTAL: 20,053 TOTAL: 1,425
RECORDINGS: AS OF: 8-31-82 ADDED DISCARDED AS OF: 9-30-82
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc`s: 5,395/4,836 34/ 29 -o- / -0- 5,429 /4,865
Cassettes: 823/ 728 3 / 3 -o- / -0- 826 / 731
TOTAL: 6,218/5,564 37 / 32 -0- / -0-
6,255 /5,596
DEPOSITED WITH THE CITY TREASURER: MAIN: 2,047.92
BRANCH: r�3:8 s T0TAL. 2,151.77 .,
MEETING R0014 FEES COLLECTED & DEPOSITED: $ 11.50 T,)TAL: 2,163.27
TOTAL MEETINGS HELD 12 PEOPLE IN ATTENDANCE 307
OUTREACH MONTHLY REPORT
September 1982
1. ) Volunteer Cloordinator
A . Hours :orkecl 48
�.. 2 . ) Volunteers
A: Nu72_--- of Volunteers 6
B . Hou-Z--s- Contributed 32
3. ) Shut-In Patrons -- Individual Visits
A . Number of Patrons 16
B. Number of Visits !Jade 29
C. Items Circulated 141
4 . ) Shut-In Patrons --- Institutional Visits
No, of V ' si-ts
A. Bayview Conv. 1 Film (16� F.Penninsula Hosp. 1 Film
(13)—
B. Burlingame Hacienda 1 ( 9) F.Marion Convent
C. Burlingame Retirement Inn 1 (16)
D. Hillhaven Hospital 1 (24)
5. ) Totals of 4 and 5
A. Shut-In Patrons 94
B. Visits Made 3E
C. Items Circulated 141
Comments.
Barbara Mc Cann, PLS Librari-an .for Outredch..w.as--_on-_vacation this-_month and so _
she visited with the institutionalized patron only once. BPL Easton Branch gave to PLS a
donation of withdrawn paperbacks for her patrons at the womens 'and mens'jails.
We are still in need of volunteers for BPL Outreach. Our staff artist is
_currently_workipg__on-,a-_flyer_for_.distribution-.-in-. the_.area.I. r.ecently__went_
-to..-a- _PLS Outreach -
meeting in Menlo Park. Each library spoke about their individual programs and how they deal
with the shut-in patron. I found that the majority of the libraries are having a difficult
time -keeping their volunteers. -Many -of-these.-people-who had the time beforearenow-finding
that they need to work at a job where they are paid.
We discussed the Various methods of recruitment that a library could use and
also ways of enticing working people to volunteer in their off hours. That is not the best
approach. For Burlingame Z .feel -that we.s-hould. explain- to.-any_new _patro.ns:-- (shut-_i-ns.)._that_we.
ado not have a volunteer for them at this time but that they can still benefit from our pro-
gram if they have a relative or a good neighbor who would come in and pick up the pre-selected
pre-checked out materials for them. _
I have an appointment with the head of the Peninsula Friendly Services program
-on-Oct: -12th --She- has-four individuals who wish to visit with shut-ins and- so i_..am.-hoping
that we can use these people. Fqj�Autreach
CITY OF 131JRLINGAME
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