HomeMy WebLinkAboutAgenda Packet - LB - 1982.11.16 AGENDA
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
NOVEMBER 16th, 1982
I. CALL TO ORDER:
II . ROLL CALL:
Trustees Present :
Trustees Absent :
Also Present :
III . BILLS :
City Checks : $13 , 706 . 26
Special Fund: $ 839 . 37
IV. MINUTES OF THE MEETING OF OCTOBER 19th, 1982 :
V. CORRESPONDENCE :
Letter from Jay Martin
Reply to Mr. Martin from City Librarian
VI. LIBRARIAN 'S REPORT:
VII. UNFINISHED BUSINESS :
Duncan Trust
Maintenance at the Easton Drive Branch- ,t
VIII . NEW BUSINESS :
Election of President
Demonstration of the COM-CAT
IX. ADJOURNMENT:
The next regular scheduled meeting to be held on
December 21st, 1982 , at 4: 30pm, in the California
Room.
PB/J g
MINUTES
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
OCTOBER 19th, 1982
CALL TO ORDER :
Trustee Nagle called the meeting to order at 4 : 50pm.
ROLL CALL:
Trustees Present : Trustees Nagle, Weatherbe & Kriloff
Trustees Absent: President Fricke
Secretary Parsons , due to illness
Also Present : Mrs . Joy Molder, Assistant City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS :
City checks in the amount of $ 15 , 975 . 22 were approved to be
paid on a motion made by Trustee Weatherbe , seconded by Trustee Kriloff
and carried . Special Fund checks in the amount of $776 . 80 were approved
to be paid on a motion made by Trustee Weatherbe, seconded by Trustee
Kriloff and carried .
MINUTES OF THE MEETING OF SEPTEMBER 21st , 1982 :
Minutes of the meeting of September 21st , 1982 were approved
as written and ordered filed .
CORRESPONDENCE :
None
LIBRARIAN ' S REPORT:
Duncan Trust : Trustee Nagle asked if Mrs . Bergsing had received
a Financial Report on the Duncan property to which Mrs . Bergsing replied
no she hadn ' t . She had, however , drafted a letter to Mr . Somerville since
the request had to be in letter form, and distributed copies to all of
the present Board members . The Board members read the draft, and agreed
that it was precise and to the point . Trustee Nagle suggested that he ' ll
get in touch with President Fricke and Mr . Al Horn to meet with them to
request a financial report . Librarian Bergsing said that her instructions
from the Foundation were that the request must be in writing . Trustee
Weatherbe made a motion to formally type and prepare the letter from
President Fricke, requesting a financial report on the Duncan property .
The motion was seconded by Trustee Kriloff and carried . Trustee Nagle
asked that a copy be sent to Mr . Jerry Coleman, Mr. Al Horn, and Mr . Paul
Lechich . Trustee Nagle said he would attend the meeting with Mr . Horn &
President Fricke .
Appointment of Representative to the P .L . S . Advisory Board:
Librarian Bergsing reported that President Fricke had been appointed to
be the P . L. S . Advisory Board Representative with Leo Kriloff as an
alternate at the October 4th Council meeting .
Page 2
Student Behavior Policy: Trustee Nagle questioned if the
letters had been sent to the principals of the schools regarding the
noise problem at the Library . Mrs . Bergsing replied yes that the
letters had gone out , and the noise level was better than before , but
perhaps it was a little premature to tell if the letters had been the
reason , or if it was too early in the school year . She thanked the
Board for their support .
C . L. A. Conference December 11th _ 15th : Mrs . Bergsing
asked if any of the Board members had an interest in attending the
C . L. A. Conference to be held in December in Los Angeles . None of
the Board members felt that they would be able to go . Mrs . Bergsing
said she would be talking with President Fricke to confirm whether or
not she would be attending . Trustee Kriloff volunteered his services
to attend some other function further out of the area , because he has
free air-fare privileges . Mrs . Bergsing thanked him for the offer, and
said they would certainly remember that for the future .
UNFINISHED BUSINESS :
Discussed in conjunction with the Librarian ' s Report .
NEW BUSINESS :
None
MISCELLANEOUS :
Mr . Escoffier had picked up the Norberg sketches from Studio B
and displayed them for the Board members to see . The Trustees thought
they were beautiful and a nice tribute to a great architect . Mrs .
Bergsing and Mr . Escoffier will write up something that explains the
drawings that can be printed and displayed with the sketches , so the
public will understand their significance .
Trustee Kriloff asked Mrs . Bergsing if she had been aware that
the Easton Drive Branch Library was in need of some repairs . Specifically
he said he had observed that the outside of the building was in pretty
bad shape and that the paint ; should be sand-blasted and then repainted ;
the wheelchair entrance/exit needed a metal plate at the bottom of the
door ; all of the windows , on the exterior side, need to have the putty
removed , a light glaze applied and then re-puttied and painted . He
asked that the next budget request include the maintenance items to be
done .
Mrs . Bergsing replied that she would check on the cost of the
window repairs , and that the Library maintenance pian could fix the
wheelchair door . However , the sand-blasting and painting of the entire
building would indeed,, have to be considered as a budget request for
next year .
Trustee Kriloff also asked if anything had yet been done to
repair the "leak" in the basement stacks . Mrs . Bergsing said she has
had several engineers and job estimates written up concerning the leak,
but to date nobody has come up with a workable solution . After the cement
foundation absorbs the water from the heavy rains , the carpet gets wet .
A sump pump might be a solution . She thought that the best time to
consider repairs in that area was when we contruct the landing and stairs
to the Duncan patio .
Trustee Kriloff then asked about plans for the entrance to the
Duncan patio . Librarian Bergsing replied that the easiest and most
logical exit from the Library to the patio was to build a doorway from
the back of the main floor stacks . However, the Peninsula Foundation has
still not replied to the letter sent last month requesting permission to
Page 3
get estimates for the construction and the landscaping .
Trustee Nagle noted an increase in Circulation at the Branch
for the month of September.
ADJOURNMENT:
Trustee Nagle adjourned the meeting at 5 : 45pm with the next
Board meeting shceduled for November 16th , 1982 , at 4 : 30pm in the
California Room .
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/j g
LIBRARIAN 'S REPORT
NOVEMBER 16th, 1982
Memorial Fund for Alice Fricke
The staff members join with you in expressing their grief
and sadness over the sudden death of Board President Alice Fricke.
She was a joy and inspiration to all of us and she will be sorely
missed. The staff is also grateful to the Board for establishing
the Memorial Fund in her name. We have already received a
number of donations , and we have established the procedures for
notifying Alice 's family, and thanking the donors .
Duncan Trust
There is nothing further to report at this time regarding
plans for the Duncan patio or a financial report from the Found-
ation. However, that is partially due to our own delay because
of Trustee Fricke ' s death . Trustee Nagle is going to try again
to meet with Mr . Horn and he may have something to report at
your meeting.
Representative to P .L. S . Advisory Board
The City Manager has notified us that Trustee Kriloff_
should consider himself the duly appointed Burlingame Represen-
tative to the Peninsula Library System Advisory Board since he
was appointed as an alternate at the October 4th Council meeting.
Automated Circulation
As Project Manager for Burlingame during the installation,
conversion, and training for the Automated Circulation System,
Mrs . Molder is attending two weeks of training on the Ceac
System at the County Library Headquarters in Belmont . There is
one representative from each library at these sessions which are
designed to give each of them a working,"hands-on" , overview of
all aspects of the System.
Microcomputer Seminar
On October 29th, I attended a one-day seminar on the use
of microcomputers in libraries . There were many hardware and
software vendors represented including Apple, Radio Shack and
I.B.M.
The conference included demonstrations of microcomputer
products as well as presentations by librarians on planning and
budgeting, and implementing and managing microcomputers . The
most interesting demonstration to me was the coin-operated micro-
computer A library could install this for the public to use
in much the same way as they use the copying machines . We
are giving serious thought about how the Burlingame Library
might install and manage this service.
Reference Department
Reference Desk statistics were up 18% over the same month
last year. This is an increase of approximately 600 questions .
Interlibrary Loans
The Peninsula Library System Interlibrary Loan Committee
met on Wednesday, October 27th. The major topic of discussion
was the new COM-CAT - The PLS Catalog of Books and its use as an
interlibrary loan tool . We will now be able to find locations
within PLS for books published between 1973 and 1981 by checking
the COM-CAT microfiche. This will provide much faster service
to our patrons than the previous system which required that all
requests be submitted to BIBCEN via teletype for holdings
information.
With the publication and distribution of. the COM-CAT
complete, the PLS COM-CAT Committee is preparing for an eval-
uation and survey of usage . Fliers and posters , as well as
newspaper publicity will be forthcoming by November 19th,
Nancy Montague, our Staff Artist , has contracted with PLS to
provide the graphic designs for title page, fliers , posters and
bookmarks . She is doing an excellent job of pulling together the
artwork for the publicity.
Effective November 15th, PLS will be a part of the
"Library Connection" , a delivery system serving libraries in all
of Northern Calfiornia. The Library Connection will allow us
to send and receive books , letters and messages within 2-3 days .
In addition to providing a great savings in postage costs , this
service should allow us to fill Interlibrary Loan requests more
quickly -- library rate parcels sent through the post office
often take a week or more to arrive at their. destination.
Page 3
Children 's Department
Seventy-five to one hundred children and adults attended
the Library ' s Halloween Program. The Program was a dramatization
of "Humbug Witch" by Library Assistant Barbara Lazarus , and a
Danish folktale, "The Fat Cat" , by the Children 's Department
Supervisor, Joan Riordan Leach. Children from the audience
participated in The Fat Cat. They were eaten by the Cat and at
the end they were saved by The Woodcutter.
Little Lambs and Presbyterian Nursery Schools visited the
Main Library and the Branch respectively.
Carden School 's first through fourth grades visited the
Easton Branch Library.
The Peninsula Library System Children 's Committee held
their second meeting at Redwood City 's Schaberg Branch Library.
They discussed co-operative programming, book lists and sharing
of resources , particularly puppets .
Our third annual Christmas Program will be held on
Saturday, December 4th at 11 :OOam. The Walden Marionettes will
perform. Santa Claus will make his appearance. You are all
`. invited to attend. The entertainment and refreshments are
being provided by the Friends .
Outreach/Programming
Mrs . Rowe led the first session of the Fall-Winter Book
Chats on October 26th. Books that were discussed were: Archer 's
"The Prodigal Daughter" ; Gaskin 's "Promises" ; Deverell 's "High
Crimes" ; and Laher 's "Gilded Splendor" .
Exhibits for the month of October included a salute to
Chirstopher Columbus and Johnny Appleseed; a television tie-in
with the "Music of Man" series ; and the Book Sale promotion.
Mr. Wickliffe and Mrs . Leach attended the Burlingame
Writer ' s Club October Honors Tea. Members were honored for books
published during the past year.
PMB/jg
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STATISTICS FOR October 1982
CIRCULATION MAIN_ BRANCH
Books:
Adult, Non-Fiction 10,083 428
Child, Non-Fiction 1,482 280
Adult , Fiction 8,112 1198
Child, Fiction 2.,056_ 556
TOTAL: 21,733 TOTAL:2462
Periodicals: 1611 456
Pamphlets (Incl . Maps & Sm. Press: 429 9
TOTAL: 2,040 TOTAL: 465
Moving Pictures: -- - -0-
Audiorecordings ( Incl . Rec. & Cass. ) 1,470 -0-
Art Prints: 20 -0-
Equipment Loaned: 32 -0-
Slides: -0-
GRAND TOTAL: 25,327 GRAND TOTAL:2,927
Main Total 1982 Circ. : 25,327 Plain Total_1981 Circ. : 24,59 . = 2.99
Increase
Branch Total 1982 Circ. : 2,927 _ Branch Total 1981 Circ. : 2,659 -10.08 Increase
GRAND TOTAL 1962 CIRC: : 28,254 GRAND TOTAL Circ.
27,251 = 3.68 - Increasc3
REFERENCE STATISTICS:
Total Reference Questions: 3,893 ILL Borrowed: 132 GRAND TOTAL OF
ILL Lent: 173 REF. ACTIVITY 4,191
ILL Total : 305
REGISTRATIONS: AS OF September 30,82_ ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10,445 325 365 10,405 DATE: 8,341
Children: 1,600 56 Increase of 71
Hillsborough: 4,611 65 57 4,619 `
Other Non-Res. Patrons 207 6 ^0- ,213
TOTAL: 16,863 452 479 16,836
ACCESSIONS AND WITHDRAWALS: Added _ Discarded Total to Date
AS OF: 9-30-82 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 135,048 - 99,705 533 - 377 2,024 -2,021 133,557- 98,061
Child, Non-Fic: 17,839 - 14,256 22 - 10 1 - 1 17,860- 14,265
Y.A. , Non-Fic: 3,296- .3,144 2 - 2 - -
c .._. -0- - -0- 3,298- 3,146
Adult, Fiction: 44,916- 40,901 227 - 1.17 149 - 112 44,994- 40,906
Child, Fiction: 14,295- 10,055 53 - 13 1 - �1 14,347- 10,067
Y.A. , Fiction: 2,862- 2,572 14 - 10 -0- - -0-_ 2,876- 2,582
TOTAL: 218,256-170,633 851 - 529 2,175 - 2-135 .216,932-169,027
PAMPHLETS ADDED: 120 MAPS ADDED: -0-
PAMPHLETS DISCARDED: 18 MAPS DISCARDED: -0-
TOTAL: 20,155 TOTAL: 1,425
RECORDINGS: AS OF:Sept mher 30,82 ADDED DISCARDED AS OF: Q ctober 31,82
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5,429/4,865 27 / 26 5.456 /4,891
Cassettes: 826/ 731 -o-/-o- 48 ./ -0- _ -77g / 731
TOTAL: 6,255/5 596 27/ 26 48 / -0- 6,234 / 51622
DEPOSITED WITH THE CITY TREASURER: MAlid: $1623.1
BRANCH: 46.50 TOTAL: $1669.66
,_�.
MEETING ROOM FEES COLLECTED & DEPOSITED: $ 15.00 TOTAL: $1684.66
TOTAL MEETINGS HELD 9 PEOPLE IN ATTENDANCE 600