HomeMy WebLinkAboutMin - LB - 1983.01.18 MINUTES
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
JANUARY 18th, 1983
CALL TO ORDER:
President Parsons called the meeting to order at
4 : 30pm on Tuesday, January 18th, 1983 .
INTRODUCTION OF NEW TRUSTEE : MR. JOE HARVEY:
President Parsons welcomed new Trustee Mr . Joe Harvey to
the Library Board of Trustees . Everyone said how happy and
fortunate they were to have him as a member of the Library Board.
President Parsons presented Trustee Harvey with his Commissioners
badge.
ROLL CALL:
Trustees Present: President Parsons , Secretary
Weatherbe, Trustees Kriloff ,
Nagle and Harvey .
Trustees Absent : None
Also Present: Mrs. Joy Molder, Assistant City
Librarian
Mrs . Judy Gladysz , Library Secretary
Linda Breed and Alexia Ossipoff ,
students from Mills High School ,
American Government Class .
BILLS :
City checks in the amount of $11 , 765 . 19 were approved to
be paid on a motion made by Secretary Weatherbe, seconded by
Trustee Kriloff and carried.
Special Fund checks in the amount of $1 ,025 .98 were
approved to be paid on a motion made by Secretary Weatherbe ,
seconded by Trustee Kriloff and carried.
MINUTES OF THE MEETING OF DECEMBER 21st, 1982 :
Minutes of the meeting of December 21st, 1982 were corr-
ected to read: Trustees Present rather than all Trustees
appearing to be absent. They were approved as corrected and
ordered filed.
CORRESPONDENCE :
Librarian Bergsing distributed copies of the City
Manager ' s Newsletter to the Board members and gave them all
their copies of the Statement of Economic Interest forms and
asked that they return them to the City Clerk ' s Office before
February 28th .
LIBRARIAN ' S REPORT :
Branch Library Maintenance : Librarian Bergsing reported that
the man that was hired to scrape, seal and repaint the windows
at the Branch Library had completed his job . However , during
the course of his work, he discovered dry-rot in some of the
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window panes . She further reported that she had obtained a
termite report that revealed some damage. Mrs. Bergsing
noted that the termite inspector recommended drilling holes
in the walls of the building so he could perform a more
extensive inspection.
Librarian Bergsing asked the Board what their opinion
was regarding further inspections , etc. The Trustees , after
discussion, decided to appoint a Committee of Trustee Harvey
and Trustee Kriloff who would meet with Mrs . Bergsing and
Jim Kaufman, the Library ' s maintenance person, at the Branch
to further evaluate the situation . They are to meet on
Wednesday, January 19th , at 9 : 30am, at the Branch to decide
on how to proceed. Mrs . Bergsing will report at the next
meeting.
Main Library Maintenance : Secretary Weatherbe asked if the
leaks in the Library were any worse. Mrs . Bergsing said she
and Trustee Kriloff had just toured the areas of the building
that usually leak and although there was no evidence of
water in the building, the drain on the roof above Technical
Services had once again filled up with leaves and debris
causing the water to sit on the flat area of the roof.
Trustee Kriloff had removed what he could and hopefully
there will be no leakage through the night. Just outside of
Mrs. Bergsing ' s office is another problem area and one of the
student pages had just returned from cleaning out the gutter
to enable the water to flow freely . Librarian Bergsing reported
that she has made numberous phone calls to Ace Roofing but
Mr. Martinez had not returned her calls .
Trustee Harvey said he was aware of the problem and
already had put in a call to Ace and he expected someone to
come to look at the roof problems . Mrs . Bergsing expressed
hope of getting the on-going problem cleared up as soon as
possible .
Duncan Patio: Librarian Bergsing reported that she and Al
Escoffier had met with Mr. Bob Williams , A . I .A . , on January
11th to discuss plans for the Duncan patio . Since that time
he had submitted a proposal for preliminary plans . Trustee
Harvey .commented that the price was quite reasonable for the
amount of time he would have to spend. Mrs. Bergsing asked
if there were any objections to her submitting the proposal
to the Foundation to try and get the patio designing underway.
Trustee Kriloff said he would like the construction
work to tie-in with the sump-pump that needs to be installed
to correct the foundation leak.
Trustee Nagle said he wished to proceed with another
architect so that the prices could be compared . Mrs . Bergsing
agreed to do this, however she didn ' t want the Board members
to lose sight of the fact that the patio renovation was Mrs .
Duncan ' s wish and that she had left her money in a Trust
L.- to take care of the expense of doing so. Mr. Lechich and the
City Librarian are merely fulfilling an obligation on behalf
of Mrs. Duncan .
Trustee Nagle , Trustee Harvey, and Librarian Bergsing
are going to make an appointment with the architect and will
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report the outcome at the next meeting .
Automated Circulation: Mrs . Molder reported that she had
attended a two week training course at the County Headquarters
which all of the Project Managers had attended. She further
reported that additional training, which selected staff will
be attending, is critical for preparing for the beginning of
the conversion of the Library ' s holdings . She said she will
keep the Board informed.
Reference Department : Trustee Nagle noted that there is
still a "Student Behavior Problem" during the evening hours
at the Main Library. He suggested that perhaps a uniformed
peace-officer doing a "walk-through" at different times
might help to combat the problem. Librarian Bergsing commented
that Chief Palmer is willing to help in any way he can, however
the problem varies from night to night and is has been difficult
to decide on whether or not the police were actually needed.
Trustee Nagle offered the Board ' s full support if and when
needed.
Secretary Weatherbe said that everyone will miss Warren
Wickliffe when he retires , and she had not realized that he
was retiring this year.
UNFINISHED BUSINESS :
Report on P .L.A.N. ; Mrs. Joy Molder: Assistant City Librarian,
Mrs . Joy Molder , reported that the Peninsula Libraries Automated
Network is continuing to plan for conversion. She said the
report that Mrs. Bergsing handed out prior to the meeting
gave a good overview. She said her role is to work with the
other Project Managers towards inplementation of the Automated
Circulation System. They are trying to achieve a uniform
borrowers card, application, etc . , that will fit the needs of
all the libraries in the system.
Mrs. Molder said that the wiring, or Phase I, is complete.
All of the libraries in the system have now got their electrical
wiring in so that as soon as the telephone wires have been
hooked up, the terminals can be installed. She said the
conversion area for the Burlingame Library will be in the
Technical Processing Department . She further reported that
Linda Saltzer , Head of Technical Services , will be attending
a class for conversion, at the County on Wednesday, January 19th .
Mrs . Molder said she had visited the Pasadena Library
while she was at convention in the Los Angeles area and was
very impressed with the Geac System. She reported that last
year Geac sold 20 different automated systems to a dollar
figure of $36 million. She said it was not only libraries,
but banking and insurance companies that were using the Geac
System, so it appears to be a very stable and growing company. -�
President Parsons asked if new borrowers cards could
be issued immediately or if there would be a waiting period .
Mrs . Molder said she hoped that upon presentation of the
completed application that the library card could be issued
at once.
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NEW BUSINESS :
`- Adjustment of Meeting Room Fees for the Burlingame Historical
Society: Mrs. Bergsing stated that before the passing of
Proposition 13 , the Historical Society met regularly at the
Library and wished to return. The Trustees had some discussion
regarding the fees charged and Trustee Nagle made a motion
that the Historical Society be allowed to use the Community
Room for one year , at no charge , in exchange for a write-up
of the framed Norberg sketches . The motion was seconded by
Trustee Kriloff and carried unanimously .
Trustee Nagle noted the increase in Circulation at the
Main Library and the Branch Library .
Librarian Bergsing announced that there would be a slide
show, presented by the Friends of the Burlingame Library in the
Community Room on Thursday , February 3rd, at 2 : OOpm which will
show and explain all of the library services available through
P.L.S . Everyone is welcome and invited to attend.
ADJOURNMENT :
The meeting was adjourned at 5 : 50 pm with the next
meeting scheduled for February 15th , 1983 at 4: 30 pm in the
California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jag