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HomeMy WebLinkAboutAgenda Packet - LB - 1983.02.15 AGENDA r- BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 15th , 1983 I . CALL TO ORDER : II . ROLL CALL : Trustees Present : Trustees Absent : Also Present : III . BILLS : City Checks : $12,153.26 Special Fund : $ 859.27 IV . MINUITES OF THE MEETING OF JANUARY 18th , 1983 : V . CORRESPONDENCE : None VI . LIBRARIAN ' S REPORT : VII . UNFINISHED BUSINESS : Maintenance Projects - Main and Branch / Trustee Harvey VIII . NEW BUSINESS : Report on P . L . S . Advisory Board Meeting / Trustee Kriloff Friends of the Library Meeting / Trustee Kriloff P . L . S . Slide Show / Trustee Kriloff IX . ADJOURNMENT: The next regularly scheduled meeting to be held on March 15th , 1983 at 4 : 30pm in the California Room . PMB/jg MINUTES BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 18th , 1983 CALL TO ORDER: President Parsons called the meeting to order at 4: 30pm on Tuesday, January 18th, 1983 . INTRODUCTION OF NEW TRUSTEE: MR. JOE HARVEY: President Parsons welcomed new Trustee Mr . Joe Harvey to the Library Board of Trustees . Everyone said how happy and fortunate they were to have him as a member of the Library Board. President Parsons presented Trustee Harvey with his Commissioners badge. ROLL CALL: Trustees Present : President Parsons , Secretary Weatherbe, Trustees Kriloff, Nagle and Harvey . Trustees Absent : None Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary Linda Breed and Alexia Ossipoff , students from Mills High School , American Government Class . BILLS : City checks in the amount of $11 , 765 . 19 were approved to be paid on a motion made by Secretary Weatherbe, seconded by Trustee Kriloff and carried. Special Fund checks in the amount of $1 ,025 .98 were approved to be paid on a motion made by Secretary Weatherbe , seconded by Trustee Kriloff and carried. MINUTES OF THE MEETING OF DECEMBER 21st, 1982 : Minutes of the meeting of December 21st, 1982 were corr- ected to read : Trustees Present rather than all Trustees appearing to be absent. They were approved as corrected and ordered filed. CORRESPONDENCE : Librarian Bergsing distributed copies of the City Manager ' s Newsletter to the Board members and gave them all their copies of the Statement of Economic Interest forms and asked that they return them to the City Clerk ' s Office before February 28th . LIBRARIAN ' S REPORT : Branch Library Maintenance : Librarian Bergsing reported that the man that was hired to scrape, seal and repaint the windows at the Branch Library had completed his job . However, during the course of his work, he discovered dry-rot in some of the Page 2 window panes . She further reported that she had obtained a termite report that revealed some damage. Mrs. Bergsing noted that the termite inspector recommended drilling holes in the walls of the building so he could perform a more extensive inspection. Librarian Bergsing asked the Board what their opinion was regarding further inspections , etc . The Trustees , after discussion, decided to appoint a Committee of Trustee Harvey and Trustee Kriloff who would meet with Mrs . Bergsing and Jim Kaufman, the Library ' s maintenance person, at the Branch to further evaluate the situation . They are to meet on Wednesday, January 19th , at 9 : 30am, at the Branch to decide on how to proceed. Mrs . Bergsing will report at the next meeting. Main Library Maintenance : Secretary Weatherbe asked if the leaks in the Library were any worse. Mrs . Bergsing said she and Trustee Kriloff had just toured the areas of the building that usually leak and although there was no evidence of water in the building, the drain on the roof above Technical Services had once again filled up with leaves and debris causing the water to sit on the flat area of the roof. Trustee Kriloff had removed what he could and hopefully there will be no leakage through the night . Just outside of Mrs. Bergsing ' s office is another problem area and one of the student pages had just returned from cleaning out the gutter to enable the water to flow freely. Librarian Bergsing reported that she has made numberous phone calls to Ace Roofing but Mr. Martinez had not returned her calls . Trustee Harvey said he was aware of the problem and already had put in a call to Ace and he expected someone to come to look at the roof problems . Mrs . Bergsing expressed hope of getting the on-going problem cleared up as soon as possible . Duncan Patio: Librarian Bergsing reported that she and Al Escoffier had met with Mr. Bob Williams , A . I .A . , on January 11th to discuss plans for the Duncan patio . Since that time he had submitted a proposal for preliminary plans . Trustee Harvey .commented that the price was quite reasonable for the amount of time he would have to spend. Mrs. Bergsing asked if there were any objections to her submitting the proposal to the Foundation to try and get the patio designing underway. Trustee Kriloff said he would like the construction work to tie-in with the sump-pump that needs to be installed to correct the foundation leak. Trustee Nagle said he wished to proceed with another architect so that the prices could be compared. Mrs. Bergsing agreed to do this , however she didn ' t want the Board members to lose sight of the fact that the patio renovation was Mrs . Duncan ' s wish and that she had left her money in a Trust ti•- to take care of the expense of doing so. Mr. Lechich and the City Librarian are merely fulfilling an obligation on behalf of Mrs. Duncan. Trustee Nagle , Trustee Harvey, and Librarian Bergsing are going to make an appointment with the architect and will Page 3 report the outcome at the next meeting . Automated Circulation: Mrs . Molder reported that she had attended a two week training course at the County Headquarters which all of the Project Managers had attended. She further reported that additional training, which selected staff will be attending, is critical for preparing for the beginning of the conversion of the Library ' s holdings . She said she will keep the Board informed. Reference Department : Trustee Nagle noted that there is still a "Student Behavior Problem" during the evening hours at the Main Library. He suggested that perhaps a uniformed peace-officer doing a "walk-through" at different times might help to combat the problem. Librarian Bergsing commented that Chief Palmer is willing to help in any way he can, however the problem varies from night to night and is has been difficult to decide on whether or not the police were actually needed. Trustee Nagle offered the Board ' s full support if and when needed. Secretary Weatherbe said that everyone will miss Warren Wickliffe when he retires , and she had not realized that he was retiring this year. UNFINISHED BUSINESS : Report on P .L .A.N . ; Mrs. Joy Molder: Assistant City Librarian, Mrs . Joy Molder , reported that the Peninsula Libraries Automated Network is continuing to plan for conversion. She said the report that Mrs. Bergsing handed out prior to the meeting gave a good overview. She said her role is to work with the other Project Managers towards inplementation of the Automated Circulation System. They are trying to achieve a uniform borrowers card, application, etc . , that will fit the needs of all the libraries in the system. Mrs. Molder said that the wiring, or Phase I, is complete. All of the libraries in the system have now got their electrical wiring in so that as soon as the telephone wires have been hooked up, the terminals can be installed. She said the conversion area for the Burlingame Library will be in the Technical Processing Department . She further reported that Linda Saltzer , Head of Technical Services , will be attending a class for conversion, at the County on Wednesday, January 19th . Mrs . Molder said she had visited the Pasadena Library while she was at convention in the Los Angeles area and was very impressed with the Geac System. She reported that last year Geac sold 20 different automated systems to a dollar figure of $36 million. She said it was not only libraries, but banking and insurance companies that were using the Geac System, so it appears to be a very stable and growing company . --� President Parsons asked if new borrowers cards could be issued immediately or if there would be a waiting period . Mrs . Molder said she hoped that upon presentation of the completed application that the library card could be issued at once. Page 4 NEW BUSINESS : Adjustment of Meeting Room Fees for the Burlingame Historical Society: Mrs. Bergsing stated that before the passing of Proposition 13 , the Historical Society met regularly at the Library and wished to return. The Trustees had some discussion regarding the fees charged and Trustee Nagle made a motion that the Historical Society be allowed to use the Community Room for one year , at no charge , in exchange for a write-up of the framed Norberg sketches . The motion was seconded by Trustee Kriloff and carried unanimously . Trustee Nagle noted the increase in Circulation at the Main Library and the Branch Library . Librarian Bergsing announced that there would be a slide show, presented by the Friends of the Burlingame Library in the Community Room on Thursday , February 3rd , at 2 : 00pm which will show and explain all of the library services available through P.L.S . Everyone is welcome and invited to attend. ADJOURNMENT : The meeting was adjourned at 5 : 50 pm with the next meeting scheduled for February 15th, 1983 at 4: 30 pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag LIBRARIAN 'S REPORT MAINTENANCE - MAIN LIBRARY Trustee Harvey and I plan to have a more up-to-date report for your meeting than I can give you at this writing. I am hoping that we can moet with Ace Roofing Company before your Board meeting and receive at least some indication of repair costs for the roof leaks . Everything else regarding the leaks is the same . None of the problem areas have gotten any worse . We are still planning on dealing with the base- ment foundation leak in conjunction with the Duncan patio project. We still have heard nothing from the painting contractor regarding the interior painting. MAINTENANCE - EASTON BRANCH As you agreed at your last meeting, Trustees Harvey, Kriloff and I met at the Branch , inspected the building and decided on the next step regarding repairs at the Branch . At Trustee Harvey ' s suggestion, we decided to get another termite inspection from a different company. We contacted another, company and the inspection was conducted, however, as of today, we have not received any estimate about necessary repairs . I will try to have something in time for your meeting. ~' Trustee Harvey also obtained two additional estimates on replacing the windows at the Branch, but we agreed that any decision about the windows should be considered along with all other repairs . DUNCAN PATIO Again, as you decided at your January meeting, Trustees Harvey and Nagle and I met with the prospective architect, Mr. Williams, and Mr. Lechich, on January 24th, 1983 , regarding plans for the patio . After the meeting we agreed to go ahead with Mr . Williams and to submit his proposal to the Foundation. Mr. Lechich contacted Mr. Somerville , and he told Mr. Lechich that we should go ahead. I followed up this conversation with a letter to Mr. Somerville , a copy of Mr. William ' s proposal , and an outline of the Library ' s plan as developed by Mr . Escoffier . All of these documents are attached. I also called Mr. Williams to let him know how we were proceeding. I hope to have further information for your meeting. USE STATISTICS Use of the Library continues to climb. In January, circulation at the Main Library increased over 6% and at the Branch, it increased almost 40% above January of last year . Reference statistics were up 35% , interlibrary loans were up 3% , and juvenile statistics were up 26% . Page 2 BURLINGAME HISTORICAL SOCIETY The Burlingame Historical Society was enthusiastic about your proposal to write up a brief history of the Norberg drawings in exchange for a waiver of meeting room fees for the next year . I talked on the phone with Martha Rosman, their archivist . She has agreed to do the write-up but we haven ' t met together yet. STUDENT BEHAVIOR Problems are still continuing with noisy and disrespectful behavior by high school students during some of the evening hours . In a continuing effort to deal with this, Mrs . Molder and I met with the Reference Librarians to discuss further courses of action. As a result , we are going to look into dividing the tables into carrel-like study areas . We will also continue to try and be consistent about asking students to leave if their behavior is disruptive, and we will continue to watch the situation closely to see if we should employ a monitor. The staff has very different points of view on the monitor issue, so at the moment we are moving slowly on this and thinking of it as a last resort . Mrs . Molder wrote an article for publication in the local newspapers asking the help of parents in the community with this problem. In the case of the Boutique-Villager, a reporter came out and interviewed us in more depth about what has been happening. Maybe this will help. P .L. S . NEWS Several staff members have been participating in P .L. S . Committees studying System services . The System Board is currently looking at ways of trimming the System budget in light of the loss of state and federal funds . P . L.A.N. Lois Kershner, P .L .A.N . Director, will be doing 3- one day training sessions for circulation functions on the Geac System. February 22-24th , Al Escoffier, Helen Ward, Joan Leach , and Marilyn Morrison will attend one day each for an introduction to the System. Linda Saltzer has also received one-day training in bibliographic entry. CHILDREN ' S DEPARTMENT Barbara Lazarus conducted special story hours for the Little Lambs Nursery School and the Presbyterian Nursery School. Pre-school story hour resumed at Easton Branch on Tuesday mornings and will continue through March 22nd. Several classes from the Nueva Day School in Hillsborough spent the morning in the Reference and Children ' s Departments on January 13th . The group was researching future cities and Page 3 needed assistance with books , periodicals and indexes . -1 McKinley ' s fifth grade came to the Library to do a reference assignment on the Presidents . Mrs . Leach visited Crocker School twice to give book talks to the sixth graders. Saturday, March 12th , at 11 : 00 am, we will hold a St. Patricks Day Program. We are planning to have a story- teller . STAFF DEVELOPMENT Several staff members attended the CP/M 183 Program and Exhibition on Friday, January 21st at the Moscone Center. This huge exhibition featured seminars of software makers and the use of their products and exhibits by software and hardware manufacturers who demonstrated their wares . Although this visit was only a beginning and the time mind boggling , it did reveal to Library staff the immense interest in home computers . Micro-computers are the wave of the future and they are already upon us. PERSONNEL Susan Reiterman, Library II , part-time, has sub- mitted her resignation effective February 7th . Mrs . Reiterman served three years as Audio Visual Librarian, and more recently two years as part-time Reference Librarian. Sue will be taking a position as half-time Children ' s Librarian at the Portola Branch of the San Francisco Public Library. We will miss her and wish her well in her new endeavors . We are presently recruiting for a part-time Reference Librarian . Kristine Mendelson, Library Assistant I , part-time, has resigned to take a full-time position in Macy ' s Management Trsining Program. Kristy, who has completed course work towards a masters degree in Film at Stanford , had worked for the Library since February 1982. Geralyn Tripp has been promoted from Library Aide to Library Assistant I , part-time to take Kristy ' s place . Geralyn started as a Page 5 years ago and is a great addition to our circulation desk staff. We wish Kristy well and welcome Geralyn ' s cheerful dispostion. PMB/jg STATISTICS FOR January ] 983 CIRCULATION MAIN BRANCH Books: Adult, Non-Fiction 11 , 358 553 Child, Non-Fiction 1 , 731 334 Adult , Fiction 8 ,668 1 , 313 Child, Fiction 2 , 4.55 621 TOTAL: 24 , 204 TOTAL: 2 , 821 °eriodicals: 1F799 449 Pamphlets ( Incl . Maps & Sm. Press: 434 4 Moving Pictures: TOTAL: __.2_, aa TOTAL: 453 6 -U- Audiorecordings (Incl . Rec. & Cass. ) � � _0- 2 -p- Art Prints: 8 Equipment Loaned: __ 2 -p- Sl ides: 40 GRAND TOTAL: -0 257 GRAND TOTAL: 3 , 274 Main Total 1983 Circ. : 28 , 257 Main Total 1982 Circ. : 26 , 648 _ y Branch Total 1983 Circ. : 3 2- Increase �, Branch Total 1982 Circ. : � Increase GRAND TOTS^,L 1x83 CIRC. : 3i , 531 ,! GRAND TOTAL 1982 CIRC: : = g _ 7Fj Increase REFERENCE STATISTICS: Total Reference Questions: 4 , 214 ILL Borrowed: 135 GRAND TOTAL OF ILL Lent: 216 REF. ACTIVITY 4565 ILL Total : 351 REGISTRATIONS: AS OF 12-31 -82 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: _10 , 505 327 329 10 , 503 DATE: 7 , 888 `.. Children: 1 , 600 40 50 - 1 , 590 Increase of91 Hillsborough: 4 , 641 54 55 4 ,640 OtherNon-Res. Patrons 222 2 -0- 224 TOTAL: 16 . 968 423 434 16 , 957 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: 12-31-82 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,"lon-Fic. : 134 , 049 -_98,.423 438 - 347 _ 108 - 87 134 , 379 - 98 , 683 Child, Non-Fic: 17 , 864 - 14 , 352 22 - 16 11 - 9 17 , 975 - 14 , 359 Y.A. , Non-Fic: 3 , 310 - 3 , 157 7 - 7 -0- - -0- 3 , 317 - 3 , 164 Adult, Fiction: 45 , 129 - 41 , 163 134 - 91 207 - 204 45 , 056 - 41 , 050 Child, Fiction: 14 , 445 - 10 , 110 76 - 44 19 - 1 14 , 502 - 10 , 153 Y.A. , Fiction: 2, 890 - _ 2 , 593 12 ,- 8 -0- - -0- 2 ,902 - 2 , 60 TOTAL: 217 , 787 -169 , 798 689 - 513 _ 345 - 301 218 , 131 - 0 ,7-0-1-0 ,PAMPHLETS ADDED: IBA MAPS ADDED: -0- 'AMPHLETS DISCARDED: MAPS DISCARDED: TOTAL: -0- 20 ,51 7 TOTAL: 1 , 475 ECO RDI NGS: AS OF: 12 . 31 . 82 ADDED DISCARDED AS. OF: Jan. 31 , 1983 UNITS / TITLES UNITS / TITLES UNITS / "TITLES UNITS / TITLES Disc' s: 5 , 543/ 4 , 963 32 / 27 10 / lO 5 , 565/4 ,980 7/ 756 Cassettes: 80 7 / 7 2 / 2 812/ 761 TOTAL: 6, 350/ 5 , 719 39 / 34 ] 2 / 1 2 6 , 371/ 5 , 741 SITED 411TH THE CITY TREASURER: MAIN:s2Dg2 00 _ BRANCH:$ ] no 10 TOTAL: g2 , 192 . 10 `ETING ROOM FEES COLLECTED & DEPOSITED: $ 300 . 00 TOTAL: $2 . 42 . 10 )TAL MEETINGS HELD 17 PEOPLE IN ATTENDANCE 480 _�_ _ T - ----r--- - _ _ 777777777 BUDGET S � 1-31.83 25 - 11N_EX pENQNrD UNENC� % MONTH Y-T-D Y•T-() CUk 0 APPROP. ESTIMATE ACTt1AL ACTUAL. VARIANCE BALANCE ENCUMBE+tEu BALANCE HAL , 8 31i5 201768 201 , 1 !6 , 28,7'52 652 g5,812 144p7690 144#769 q2 _._ 50 4 _..__._ 162,594 _ .. . 94,850---- 94,447 t 3,5 " 98,512 (i 98,5.12 45 2201135 128,415 121 ,623 18,512 6,792 5 4 1 ,400• f ,878 {� 1 ,87q 24 , 7, 870 4,592 S,992 342 - - - » -3675 32 --- 'ta E 1 I r 431 6,6:71 7. 756 c�-r+?45 l r 08'� ��r 67� 950481. 55,699 48, 117 31551 705,12 X17,3(+4 �i 47► 36y 50 912 1r'�11� 3, 117 0 3. 117 26 12,070 ._. 7.042 8,e53 ---- -------{, � _S�829 71 .1 _ .. _. __ - _3 ._ 4__ ___ •,4 2,414 5, (y�- - 4,18- ,. 71 _ t} 3,349 ?.8 .. 1?0000 7,00p 8.651 10,737 1 ,651- 3,349 1) 2,68q 53 71 :g 5, 0900 2,968 2o-406 562 2r bK4 _. .._ (P._. ... _ _. ... .-. 13 "" _ _._ - -__ ..... .2.15... ._.._ 9ta 6, 186 31612 2,270 3q9 1x342 3,916 0 31916 63135,732 3 552 23263 20,778 1,3,732 2h,284 151,330 1 ► 13,732 S? ` ____. -- _ - - 4u 796 2,b37 '1.� - V�3 10, 29 OQO ��►?S� 2, 740 0 740 85 31 �. INCE 866 504 126 0 378 0 308 525 U 525 100 VIS 525 :300 _.._ 0 _ -_ RVICE 4,x'00 2v45t) 4s,200 0 1 ,750-� t1` 3.7 0 97 ONS 560 329 240 115 89 320 to__. - --�77 -=-39 - __-----266 �_�___ .273..___ _� _ 29 �__�__ - 0 127 1 `i t} 145 2.2 39 �" 65n 378 505 � u_ 106- 100 0 100 20 40 500 294 400 0 T - - - - k .,�...._.. -44TfI � u _ 75 1001 42 Q 75 . 1.1 931 ,677 543,494 52.3,563- -�� 610880 - �- 17,931 406, 114 0 406, 114 44 48 S• 54 5' _ 56 ,� . mmlx In 1 1,►�IC�111►� �, 1 �,►�' loll 111 11 1 11- 111111 110. 1 IIIIII�1 • 1 �111J�0111 ' 11. -A0I . 11111 1 X11 11111► A WHO - In11®x111111®11111 x®Illlli MEN 111111milFARYNA x1IMMI I =111101 11031 111111�IIGI 111133WA1REIN • 111111 II I 111►'RM 1► t ' Intl 11111! 111111 x: l IIIIIx�mull IM11 11 11n11�1IM1; ��11®IllMllt�r > 111111®IixlO®111111 IIM IIIIII�IIx10l�i11 1lIF� '1E� Ilnll�llxll Ilx - 1111 X11 1 M ,w,,m1P11 1 momElml SHOWN. ME IM I 11111®11111111 1�11n11 G Inllx�llx©::G�IIx 11'` 11�nra 111111 111111 111111x11111111 Intl no 111111111111 1/11111/11 111111®111111 loll Kill Illlilx�llnll . lollMEN 11n11oil111111 Inllull®111111inll ONE 1u11�11u11�11n11nIn11111 , 11111111111®IIIIIIxf�111111 inll!'1in11®111111®/111111 IlnI loll MEN 11111 In11�111111®11n11�111111 MONTHLY REPORT MONTH Outreach Activities 1. Volunteer Coordinator A. Hours worked 2. Volunteers A. Number of volunteers B. Hours contributed 3. Shut-in Patrons--Individual Visits A. Number of patrons B. Number of visits made 13Z C. Items circulated 4. Shut-in Patrons--Institutional Visits No. of Materials visits / Attendance / circulated A. oZ 3 . ^� 0 E. F. Of 5. Totals (3 & 4) - A. Shut-in patrons B. Visits made C. Items circulated Comments/activities: 14 _c2a�" t7 A i ,2� c A-Q �(! .�-C �� � ��,l/`C�'� � — ✓1�G%�'2� c,//> � l' O�Lu�,�C-_ • 0 �LQit Q_ ,--�f,� _—Y c D n � �:� �� ����� c _ c