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HomeMy WebLinkAboutMin - LB - 1983.02.15 MINUTES BURLINGAME PUBLIC LIBRARY �-- BOARD OF TRUSTEES FEBRUARY 15th, 1983 CALL TO ORDER: Secretary Weatherbe called the meeting to order at 4:30 on Tuesday, February 15th, 1983. ROLL CALL: Trustees Present: Secretary Weatherbe, Trustees Harvey, Kriloff and Nagle. Trustees Absent: President Parsons, excused due to illness Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs. Judy Gladysz, Library Secretary BILLS: City checks in the amount of $12,153.26 were approved to be paid on a motion made by Trustee Nagle, seconded by Secretary �-' Weatherbe and carried. Special Fund checks were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Nagle and carried. MINUTES OF THE MEETING OF JANUARY 18th, 1983: Minutes of the meeting of January 18th, 1983 were approved as written and ordered filed. CORRESPONDENCE: None LIBRARIAN'S REPORT: Discussed in conjunction with Unfinished and New Business Page 2 UNFINISHED BUSINESS: �— Maintenance Projects - Main and Branch / Trustee Harvey: Librarian Bergsing said that there had been several sub-committee meetings regarding the maintenance projects that were currently underway at the Main Library and also at the Branch. She said that Trustees Harvey and Nagle, and Mr. Lechich had met with the architect to discuss the Duncan patio project, and that the Foundation had sent a check for a retainer to hire the architect so he could begin work on preliminary plans. Librarian Bergsing further reported that after meeting with Trustees Harvey and Kriloff at the Branch to discuss the termite problem, Trustee Harvey had recommended a second report be done to confirm what the first termite inspection had revealed. Hastie Termite Company was contacted for the second inspection. Mrs. Bergsing had just received the report from Hastie Termite earlier in the day so she had not yet had a chance to compare the two. Trustee Harvey volunteered to do the comparisons. Trustee Kriloff asked where the funds would come from to do the �-' repairs that are needed. Librarian Bergsing explained that she still had some money left in the "Maintenance Budget" but she wasn't sure exactly how much was available for repairs such as these. There was discussion as to whether or not all of the termite work would or should be done. Trustee Harvey suggested that if nothing else, the critical items such as the active termite infestation should be taken care of. Mrs. Bergsing and the rest of the Board members agreed. Discussion followed. Trustee Nagle suggested that some money be taken from the Specia! Fund to take care of the repairs at the Branch. Mrs. Bergsing stated that she had not asked the City for money for equipment for the Library such as typewriters, calculators, etc., for the past 5 years and that she was planning to request some of the money from the Special Fund be earmarked for these items. She further explained that between the termite repairs, the new windows, the sandblasting and painting projects that the total amount needed is nearing the ,,,� $25,000.00 figure. She noted that it is now time to think about Page 3 maintenance projects for both the Main and Easton Branch, in order �. to include these items in the budget request. She asked that the Board members decide which way they want to proceed on the Branch repairs by their next meeting. Trustee Harvey reported that he had contacted Ace Roofing Company and they had been out to investigate the roof problems over the Technical Services area. Trustee Harvey had brought in a small sump pump (portable) to try to solve the problem. The Library plans to install the pump with a Long hose to try and keep water from collecting on the flat area of the roof. We have to wait for some rain however, before we can see if this will be effective. Librarian Bergsing reported that she has sti►I heard nothing regarding the painters for the Main Library. She said it was just as well because of the rainy weather. Trustee Kriloff asked if the summer months would be better to get the project done and Mrs. Bergsing replied yes, it would be better, because students are out of school then and books will need to be moved in order to paint. NEW BUSINESS: Report on P.L.S. Advisory Board Meeting / Trustee Kriloff: Trustee Kri►off said he was appreciative of the fact that Trustee Nagle was assisting him in "learning the ropes" about the Advisory Board. He said the last meeting was held at the County Headquarters and he was very impressed with the layout. He said he saw the "sterile room" in which the computer is housed. He also saw a "terminal", like the ones that will be used in the Library for auto- mated circulation. Mrs. Molder said she hopes to have a "circ" terminal available for the public to access at a future date to find out what the Library holdings are. Trustee Kriloff also mentioned the vido cassette collection that was available for the public to check out. Trustee Nagle had also attended the meeting and he too had learned from the tour. Friends of the Library Meeting - Trustee Kriloff: �.. Trustee Kriloff said he attended a "Friends" meeting on February 3rd, in the Community Room. ' he showed the Friends the P.L.S. slide presentation on all of the Library services available through Page 4 `- the Peninsula Library System. The Friends were interested in the many services the libraries had to offer. Trustee Kriloff had obtained flyers from the System that explain what services are offered by P.L.S. which he had distributed to the Friends. He also reported that he had shown the slide show again to a group at the Presbyterian Church. P_ L_ S_ Slide Show - Trustee Kriloff: Trustee Kriloff ran the same slide show for the Trustees at the end of the Board meeting. Miscellaneous: Trustee Nalge commented about how sorry he was that Sue Reiterman had resigned from the staff. She is an excellent librarian and will be a loss to Burlingame. There was discussion about an additional copy machine and some coin-operated computers for the Library. Trustee Nagle had already suggested to Mrs. Bergsing that perhaps a project for an Eagle Scout �. would be to investigate the possibilities of obtaining computers for the Library. Mrs. Bergsing said she too was interested in getting some coin-operated computers for the Library however, there were a number of policies and procedures that had to be decided upon before computers could be installed. Discussion followed. Trustee Harvey suggested several possible contact people who are involved with the Scounts. He said he would check further and let Mrs. Bergsing know. ADJOURNMENT The meeting was adjourned by Secretary ;Neatherbe at 6:OOpm, with the next regularly scheduled meeting set for March 15th, 1983 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing L, Clerk of the Board PMB/jg