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HomeMy WebLinkAboutAgenda Packet - LB - 1983.03.15 L. AGENDA BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 15th, 1983 I . CALL TO ORDER: II . ROLL CALL: Trustees Present : Trustees Absent : Also Present : III . BILLS : City Checks : �` � 'i�9lo./3 Special Fund : ,S/Q ;7 VI . MINUTES OF THE MEETING OF FEBRUARY 15th , 1983 : V. CORRESPONDENCE : None VI . LIBRARIAN ' S REPORT: VII . UNFINISHED BUSINESS : Maintenance Projects - Main and Branch VIII . NEW BUSINESS : Operating Budget 198$-1984 IX . ADJOURNMENT : The next regularly scheduled meeting to ,ems h-11(1 on April 19th, 1983 at 4 : 30pm in the California Room. PMB/jg MINUTES BURLINGAME PUBLIC LIBRARY �-- BOARD OF TRUSTEES FEBRUARY 15th, 1983 CALL TO ORDER: Secretary Weatherbe called the meeting to order at 4:30 on Tuesday, February 15th, 1983. ROLL CALL: Trustees Present: Secretary Weatherbe, Trustees Harvey, Kriloff and Nagle. Trustees Absent: President Parsons, excused due to illness Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs. Judy Gladysz, Library Secretary BILLS: City checks in the amount of $12,153.26 were approved to be paid on a motion made by Trustee Nagle, seconded by Secretary Weatherbe and carried. Special Fund checks were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Nagle and carried. MINUTES OF THE MEETING OF JANUARY 18th, 1983: Minutes of the meeting of January 18th, 1983 were approved as written and ordered filed. CORRESPONDENCE: None LIBRARIAN'S REPORT: Discussed in conjunction with Unfinished and New Business Page 2 UNFINISHED BUSINESS: �-- Maintenance Projects - Main and Branch / Trustee Harvey: Librarian Bergsing said that there had been several sub-committee meetings regarding the maintenance projects that were currently underway at the Main Library and also at the Branch. She said that Trustees Harvey and Nagle, and Mr. Lechich had met with the architect to discuss the Duncan patio project, and that the Foundation had sent a check for a retainer to hire the architect so he could begin work on preliminary plans. Librarian Bergsing further reported that after meeting with Trustees Harvey and K riloff at the Branch to discuss the termite problem, Trustee Harvey had recommended a second report be done to confirm what the first termite inspection had revealed. Hastie Termite Company was contacted for the second inspection. Mrs. Bergsing had just received the report from Hastie Termite earlier in the day so she had not yet had a chance to compare the two. Trustee Harvey volunteered to do the comparisons. Trustee Kriloff asked where the funds would come from to do the repairs that are needed. Librarian Bergsing explained that she still had some money left in the "Maintenance Budget" but she wasn't sure exactly how much was available for repairs such as these. There was discussion as to whether or not all of the termite work would or should be done. Trustee Harvey suggested that if nothing else, the critical items such as the active termite infestation should be taken care of. Mrs. Bergsing and the rest of the Board members agreed. Discussion followed. Trustee Nagle suggested that some money be taken from the Special Fund to take care of the repairs at the Branch. Mrs. Bergsing stated that she had not asked the City for money for equipment for the Library such as typewriters, calculators, etc., for the past 5 years and that she was planning to request some of the money from the Special Fund be earmarked for these items. She further explained that between the termite repairs, the new windows, the sandblasting and painting projects that the total amount needed is nearing the �, $25,000.00 figure. She noted that it is now time to think about Page 3 maintenance projects for both the Main and Easton Branch, in order `.. to include these items in the budget request. She asked that the Board members decide which way they want to proceed on the Branch repairs by their next meeting. Trustee Harvey reported that he had contacted Ace Roofing Company and they had been out to investigate the roof problems over the Technical Services area. Trustee Harvey had brought in a small sump pump (portable) to try to solve the problem. The Library plans to install the pump with a long hose to try and keep water from collecting on the flat area of the roof. We have to wait for some rain however, before we can see if this will be effective. Librarian Bergsing reported that she has still heard nothing regarding the painters for the Main Library. She said it was just as well because of the rainy weather. Trustee Kriloff asked if the summer months would be better to get the project done and Mrs. Bergsing replied yes, it would be better, because students are out of school then and books will need to be moved in order to paint. NEW BUSINESS: Report on P.L.S. Advisory Board Meeting / Trustee Kriloff; Trustee Kriloff said he was appreciative of the fact that Trustee Nagle was assisting him in "learning the ropes" about the Advisory Board. He said the last meeting was held at the County Headquarters and he was very impressed with the layout. He said he saw the "sterile room" in which the computer is housed. He also saw a "terminal", like the ones that will be used in the Library for auto- mated circulation. Mrs. Molder said she hopes to have a "circ" terminal available for the public to access at a future date to find out what the Library holdings are. Trustee Kriloff also mentioned the vido cassette collection that was available for the public to check out. Trustee Nagle had also attended the meeting and he too had learned from the tour. Friends of the Library Meeting - Trustee Kriloff: �.. Trustee Kriloff said he attended a "Friends" meeting on February a 3rd, in the Community Room. the showed the Friends the P.L.S. slide presentation on all of the Library services available through Page 4 `-- the Peninsula Library System. The Friends were interested in the many services the libraries had to offer. Trustee Kriloff had obtained flyers from the System that explain what services are offered by P.L.S. which he had distributed to the Friends. He also reported that he had shown the slide show again to a group at the Presbyterian Church. P. L_ S_ Slide Show - Trustee Kriloff: Trustee Kriloff ran the same slide show for the Trustees at the end of the Board meeting. Miscellaneous: Trustee Nalge commented about how sorry he was that Sue Reiterman had resigned from the staff. She is an excellent librarian and will be a loss to Burlingame. There was discussion about an additional copy machine and some coin-operated computers for the Library. Trustee Nagle had already suggested to Mrs. Bergsing that perhaps a project for an Eagle Scout would be to investigate the possibilities of obtaining computers for the Library. Mrs. Bergsing said she too was interested in getting some coin-operated computers for the Library however, there were a number of policies and procedures that had to be decided upon before computers could be installed. Discussion followed. Trustee Harvey suggested several possible contact people who are involved with the Scounts. He said he would check further and let Mrs. Bergsing know. ADJOURNMENT The meeting was adjourned by Secretary VVeatherbe at 6:00pm, with the next regularly scheduled meeting set for March 15th, 1983 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg LIBRARIAN ' S REPORT MAINTENANCE PROJECTS - MAIN AND BRANCH Attached to this report is a summary of maintenance items at the Branch Library, and recommendations for action. We will discuss this report in more depth at your meeting . The interior painting of the Main Library began on March 8th , and hopefully you ' ll be able to see progress when you come for the Board meeting . The roof at the Main Library sustained some minor damage in the last storm. Several roof tiles blew off and broke , and others are cracked . We are planning on someone from Ace Roofing making an inspection soon , and giving us an estimate on the cost of repairs . We are also planning an inspection of the Branch roof as noted in the Branch report. DUNCAN PATIO The architect , Mr . Williams , has completed a scale . drawing of the patio, and he has met with Mr . Escoffier again to review priorities .for the project. We should be meeting with him again in another week or two. OPERATING BUDGET 1983-1984 The City Council and Department Heads met together. on Saturday morning, March 5th, in the Community Room of the Library. The City Manager gave an overview of projected revenues and expenditures for the 1983-1984 , and also reviewed the major capital improvement projects as well as other problems , issues , and concerns . I am attaching the Summary Sheet of the Budget Overview, the list of Problems/Issues/Projects , and the Budget Instructions . As you can see this is going to be the tightest year since 1978 , but still Burlingame is not in as bad a fiscal situation as many of the other cities . RLIN Both Redwood City and San Mateo City have asked -to join Burlingame , Daly City and Menlo Park Libraries in our shared Cataloging Agreement for the use of RLIN. The Burlingame City Attorney has drafted a new agreement to include these two new cities and it will now have to be approved by the City Councils of all the participating jurisdictions . It should result in additional cost saving for all the libraries . STUDENT BEHAVIOR +. The student behavior problem seems to have improved in the past few weeks . We are not sure if this is the r_esul•t of the front page article in the newspaper, or not, but we did receive quite a number of supportive comments from older patrons : . We ' ll continue to monitor the situation . 4 Page 2 VOLUNTEERS �. Pamela Stamnes and Joy Molder met with Beata Bartholomay at the Menlo Park Library on February 17th to gather more infor- mation on their volunteer program. The City of Menlo Park has a successful history of using volunteers . Beata is about to become the Coordinator of Volunteers for all City Departments . The Library has about 80 volunteers who work in every department of the Library in addition to the Friends group . Based on Menlo ' s example , Joy and Pam are recommending greater interaction of Burlingame ' s Outreach Volunteers , In-house volunteers and members of the Friends of the Burlingame Library . This would include for- mal recognition at set times during the year for all volunteers and for those who accummulate large numbers of hours . Volunteers can be good workers and loyal Friends of the Library with the appropriate planning . We 're very grateful for -the volunteers who have given so much of their time to benefit the Library and its patrons . REFERENCE DEPARTMENT Reference transactions for the month were up 150 over February 1982 . This marks the first anniversary of our library reorganization project . We are now comparing statistics against those taken from the public service desks in their new locations . We can expect the large increases to taper off to around 15% (down from + 35%) . This reflects a realistic transaction increase over last year . COLLECTIONS Mr . Escoffier completed his evaluation research for the Standing Order Services earlier in the month . The research resulted in a meeting of the suject selectors to arrive at a consensus of which titles to retain . Retention decisions were made at the same time . A separate report will be available next month . Assemblyman Naylor is sending us the Senate/Assembly/ Weekly reports and summaries . These will . he located on th�� (West ) Business Table :in the Reference Room . Data Pro, which we had on approval since August 1982 , was returned to the publisher . We hope to be able to pick up this expensive , but very useful service , in our next budget year , but probably from an "outside funding source " . INTERLIBRARY LOANS The "Library Connection" sponsored a meeting of ILL staff from Northern California libraries held at the State Library in Sacramento on February 24th . Attending from P . L .S . were : Margie �-- Pennington, BIBCEN; Anne Scott and Grace Vance , SMCO; and Christine Dassoff from Burlingame . The purpose of the meeting was to provide a forum for discussing mutual ILL problems , suggesting ways to resolve these problems and sharing ideas for implementing the solutions . The majority of participants felt that this was an extremely useful workshop . As a result of the meeting , the Library ti Page 3 Connection will be publishing a directory including the ILL policies of each member library. P . L.S ./P . L.A.N . - PUBLIC RELATIONS The P .L.S ./P . L .A.N . Community Relations Committee met to discuss the details of the Marine World/National_ Library Week venture . Fifty thousand coupons are being printed, giving holders . a $3 . 00 discount off the regular admission to Marine World on the weekends of April 16-17th and 23-24th . P .L . S . will staff a booth on Sunday, April 24th . Lois Kershner of P .L .A.N . discussed the Geac staff brochure which will respond to questions from staff members about the circulation system. She also discussed a book- mark announcing the implementation of Geac to be used for patron publicity in P . L. S . CHILDREN ' S DEPARTMENT The annual St . Patricks Program will be held on Saturday morning, March 12th , at 11 : OOam in the Community Room . The storyteller will be Gay Ducey from Berkeley. Ms . Ducey has an acting background and has been active in many story groups in the Bay Area . She will tell a number of stories including some Irish Tales . Mrs . Leach gave a talk before the Burlingame Newcomers Group on February 28th . She discussed a number of recently published novels . Other classes and groups that visited the Main and Branch Libraries during February and early March were : Presbyterian Nusery School; Little Lambs Nursery School ; 5th grade class from McKinley School; and a Cub Scout Troup, and a tenth grade class from the Field-Moore Academy. PERSONNEL & STAFF DEVELOPMENT Al Escoffier attended a C .L .A. S .S . Workshop entitled "Communications for Microcomputers" on ''eb.ruary 10th . Barbara Rowe will train at a C . L_A . S .S . tv'orkshop in "RLIN Searching" on April 15th , and Pat Harding will attend an "Overview of Directory Databases" on March 21st . All of these training sessions aid in a better working knowledge of automated resources we are now using , and other resources that may prove cost effective to use in the future . Pat Harding attended a Law Workshop on February 15th at SMCO Headquarters put on by Anne Scott . Anne discussed the different City, County , State and Federal Codes and where they are available . She also discussed other legal documents and reports and how to obtain them. Recruitment is continuing for Part-time Librarian I . `.. Page 4 EXHIBITS/BOOK CHAT Exhibits in February : Valentine ' s Day ; Famous Lovers ; a Salute to Ballet; Sinful ! (candy and choc -,late cookbooks) ; Records for Lovers . The February Book-Chat was conducted by Joan Giampaoli . Books that were discussed were : Reedy ' s "Lyndon B . Johnson , a Memoir; Smith ' s "Jane ' s House" ; Sagan ' s "The Painted Lady"; and Mansfield ' s "Life with Jackie" . MAINTENANCEt k,ROJECTS 1 EASTON BRANCH LIBRARY MARCH 22nd, 1983 REPORT & RECOMMENDATIONS After careful review of all the maintenance projects at the Easton Drive Branch Library, and in consultation with Trustee Joe Harvey and City Manager Dennis Argyres , Trustee Harvey and City Librarian Bergsing would like to propose the following program of action regarding these projects : PROJECT COST METHOD OF PAYMENT RATIONALE 1. Termite Report $1, 365. Current year operating Take care of items 1, lA, 1C, budget maintenance funds. 1D, & lE on the "Bay Pest Termite Company" report which essentially takes care of re- moving-existing debris, exca- vate� sub area soil to establish proper clearance, and applies chemicals to stop active infesta- tion. 2. Replace One Damaged $ 400. Current year operating Window is bowed and the wood Window ( rest . ) budget maintenance funds. needs replacing on the broken frame . 3. Roof Inspection $ Current year operating Have roofing contractor check budget maintenance funds . roof to determine cause of wall and ceiling strains. (Proceed with work immediately if nec- essary and affordable, or else request in 1983-1984 maintenance budget if entire roof needs replacing. 4. Fungus Damage $ Mone None - Library Maintenance Spray with solution to kill Man will do the work. fungus and establish a regular maintenance spray program. 5. Further Termite $ 125. Consider in 1984-1985 Budget Delay further inspection at this Inspection to Determine ( I ng pection year . time because of possible high Additional Repairs. Only) cost of repairs if necessary, (and they may not be) and also because inspection itself will require additional repairs . How- ever-i, should be considered before sandblasting or painting building. f � � Page 2 6. Sandblasting and $4,475. Request in Operating Next year, it will be 10 years Painting Exterior Maintenance Budget in since the Branch was remodeled of Building. 1984-1985 and painted. That is the usual or normal time that an exterior paint job can be expected to last . City revenues may be better if the economy improves . Current appearance of the building is not "unsightly" when compared with other structures in the neighborhood . 7 . Replacement of Remaining Windows $2, 100. to Take no action on total window 3, 450. replacement . Instead, try to (including correct problem when painting labor) and sandblasting is done and institute a regular maintenance program of scraping, sealing, painting , etc . Replace with new wooden windows, as needed, if damage cannot be corrected or controlled. BUDGET OVERVIEW GENERAL FUND-PRELIMINARY Revenue : 1981-32 Actual ' $11 , 0 Million +10, 8% 1982-83 Projected 10 , 6 Million .-I.3, 6%) Sales Tax -7% Prior Year State $365,000 Loss ' 1983-84 Projected $11 , 2 Million +50 Assumes +$500,000 Hotel +7% Sales Over Current Year Loss $400,000 State Expenditures : 1931-8.2, Actual $9, 4 Million = +12 , 40 1982-83 Budget $11 ,2 Million Projected Actual Budget @92% $10, 3 Million 1933-84 Projected Budget -1 l , 3 Mi 11 iorl 5 0 Estimated Actual Budget @95% $11 , 2 Million "Balanced Budget = +5 1982-83" Sewer Fund Need to Address Financing of Plant Improvement DJA .� 3/5/83 PROBLEMS/ISSUES/PROJECTS -- Anza Freeway Connection - STIP -- Sewer Treatment/System-RWQCB -- Dump Closure--Future Garden Pickup -- Street Resurfacing -- Council/Commission Relationships -- Tree Maintenance -- Storm Drain Improvements -- Maintenance Needs Anza Area -- Library--Automation -- General Plan--Mandated dousing Element Revision -- Park Maintenance Building -- Capital Project Implementation -- Increasing Employee Retirement Costs -- Sidewalk Repair Program -- Mid-Onage m ent Teak, Building -- Legislature--Eroding Local Control DJA/3-5-83 CITY Of BURLINGAME HUDGE:T STATU:3 11F'PORT 1.2 MONTH Y-1'-(, Y-T-I) CUR MU t1NEX1'1.I.,DU1'.) ACCT DESCRY TION APPROP. 1 S1In;A1E ACIUAl. ACTUAL VARIANCE 11ALANCE F N LIBRARY _. 750010 LIBRARY SALARIES 315, 885 230,592 224,942 21:3, 826 650 115, 911.3 750011 LIBRAPY EMPLOYEE nENEFITS 162tSil)4 108, 1101 108,3gh 13,550 11 , J 'W 750013 LIBRARY PAPTTTfAE 220, 135 146,760 137,709 t6, 086 9,051 112, 1121 750110 LIBRARY OFFICE EXPENSE: _ _._7, -970 5, 2118 6, 151 159 903- 1 , 719 750120 LIBRARY SPECIAL DEPTL EXPENSE 11 , 1a:ii 7,6211 701,122 -T... 6b 7501P I LIBRARY BOOKS & MAPS 95, 1181 63,656 57 5139J, 396 6, 1 143 :37, 9011 750122 LIBRARY PERIODICALS 12# 070 810/48 BF986 34 9.38- 3, 0814 750123 LIBRARY Blt%![)I'NGS 11,900 5, 1464 ?, 1121 50 1, 0113 5, 774 750124 LIBRARY CATALOGING 12, 000 H, 1100 7, 1165 1 , 166- 535 .11, 535 750125 LIBRARY RE'CnRD9 & CASSETTES 5,090 3, 392 2,108 502. 4811 20182 7x90130 L InRARY SMALL TOOLS & EQUIP 221 152 10 8 1 /12 PIS 750.160 LIBRARY COMMUNICATIONS 6, 186 11, 1 pa 2,6111 347 11510 3, 569 750170 L113PARY UIILITIES 2f),284 17,520 13,549 997 3,971 12, 715 750190 LTVRARY MA:INT BLDG K C,ROUNDS 1x1, 000 6, 6611 3, 398 404 :x, 266 6,6()? 750200 LIBRARY E01.1IPIAENT MAINTENANCC 866 576 126 0 1450 7%10 750201 LIBRA14Y EQUIP MAINT-AU010 VIS 5.2.5 352 7q 79 273 411h 150202 LIBRARY EQUIP MAZNTMSfC.3Y STEN tk 0 0 t1 _ b 0 750210 LIBRARY PROF & SPFC T AL 8E:RV I CE 8, 200 211.900 11,200 0 1 , 4011- 0 750240 LIBRARY DUES & SUBSCRIPTIONS 5641 376 511A 300 15/1- r0 750250 LIBRARY TRAVEL 115 9 304 P9.1 20 1 1 157 750.251 L.10 CONF K ;ITr,S-L113RARIAN 650 4.3? 505 0 7:5- 111!i 750252 LIB CnNF & MTGS-STAFF 500 336 1.100 0 111- 10(A i 790260 LIBRARY TRAINING & SAFETY 406* ?.611 ?It 70 34 1 ,10 )' 750290 LIORARY OTHER CHARGES 7"_i U$ 50 r,U a• d5 ****** TOTAL LIBRAPY 931 , 677 C, It , 1313 595,311 69048 P.S,t±25 336, 366 CITY OF BURLINGAME 3 4 — r, 67 ho 11'; ? !' l t 2 12 i } I. ; / is v i! f (3 j I Z 3 � . �` 19 - N f� I - 1, 3 , II { ii ii 20 !!21 I f � li { {I 11 4 r f I t: I, �f !f I I� 32 i "33 '134 STATISTICS FOR February 1983 CIRCULATION MAIN BRANCH Books: E Adult, Non-Fiction 10,400 ,,479 Child, Non-Fiction 1,633 -_:F93 j Adult, Fiction 7,549 ----9'T9- Child, Fiction 2,222_ 681 TOTAL: 21,803 TOTAL: 2,432 Periodicals: 1.579 472 Pamphlets ( Incl . Maps & Sm. Press: 299 -0- TOTAL: 1,878 TOTAL: 472 Moving Pictures: --= I -0- Audiorecordings (Incl . Rec. & Cass.) 1,529 -0- Art Prints: 29 -0- Equipment Loaned: 14 -0- Slides: 44 -0- GRAND TOTAL: 25,339 GRAND TOTAL: 2,904 Main Total 1983 Circ. : 25,339 Main Total_1982 Circ. : .21,525 = 17.72 % Branch Total 1983 Circ. : 2,904.;. Branch Total 1982 Circ. : 2,590 = 12.12 GRAND TOTAL 1983 CIRC. : 28,243, GRAND TOTAL 1982 CIRC'. : 24,115 = 17.12 a REFERENCE STATISTICS: Total Reference Questions: 3,751 ILL Borrowed. 109 • GRAND TOTAL OF ILL Lent: 191 REF. ACTIVIT`4,051 ILL Total : _ 300 REGISTRATIONS: AS OF 1-31-83 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 10,503 348 304 10,547 DATE: 7,975 V%� Children: 1,590 63 -�' 1,618 Increase of 87 Hillsborough: 4,640 67 � b-/-- 4,640 Other Non-Res. Patrons -_ a24 -0- -0- 228 TOTAL: 16,957 406 406 17,033 ACCESSIONS AND WITHDRAWALS: Added Discarded Total toDate AS OF: �_��_ � VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 134,_379 - 9$, ,93 46s--i1n 52- 10 134,792 - 98,983 Child, Non-Fic: 17,975 - 14,14 41- 38 _ 8- 2 18,008 -, 1. 4,395 Y.A. , Non-Fic: x,317 - 31,164 1- 1 -0---0- 3,318 - 3,.165 Adult, Fiction: 45,056 - 41 ,05_0 155- 87 6- 3 45,205 - 41,134 Child, Fiction: 02 - 5-3 69- 40 _ 21- 414,550 - 10,18_9 Y.A. , Fiction: 2 9D - ;`601 138-482�� -0---0_ 2,9_10 - 2,60_7 TOTAL: 218,131 ' 170 O10 - '- 87- 19 -- 218,783 - 170,473 PAMPHLETS ADDED: 81 MAPS ADDED: 2 PAMPHLETS DISCARDED: 0 MAPS DISCARDED: 0 TOTAL: 20.598 TOTAL: 1,477 RECORDINGS: AS OF: 1-31-83 ADDED DISCARDED AS OF: -28-83 UNITS / TITLES UNITS / TI'T'LES UNITS / TITLES UNITS / TITLES Disc's: 5,565 / 4,980 19 / 13 -0- / -0- 5,584 / 4,993 Cassettes: 812 / 761 2 6 / - - / - - 838 / 786 TOTAL: 6,377 / 5,741 45 / -� -0=- 6,422 / 5,779 POSITED WITH THE CITY TREASURER,: MAIN: $1403.84 BRAN CH: �� TOTAL:$1,421.64 ;I:ETING ROOM FEES COLLECTED & DEPOSITED: $15.00 TOTAL: $1,421.64 T:JTAL MEETINGS HELD 505 PEOPLE IN ATTENDANCE 23 MONTEELY RLPORT MONTH.._.- Outreach Activities f 1. Volunteer Coordinator A. Hours worked �0 2, Volunteers A. Number of volunteers B. Hours contributed 3. Shut-in Patrons--Individual Visits A. Number of patrons B. Number of visits made 2 C. Items circulated /33. 4. Shut-in Patrons--Institutional Visits No. of Materials visits / Attendance / circulated A. - � B. C. D. 12- E. 2E` F. 5. Totals (3 & 4) A. Shut-in patrons B. Visits made C. Items circulated Comment ctivities: MINUTES BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 15th, 1983 CALL TO ORDER: Secretary Weatherbe called the meeting to order at 4:30 on Tuesday, February 15th, 1983. ROLL CALL: Trustees Present: Secretary Weatherbe, Trustees Harvey, Kriloff and Nagle_ Trustees Absent: President Parsons, excused due to illness Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs. Judy Gladysz, Library Secretary BILLS: City checks in the amount of $12,153.26 were approved to be paid on a motion made by Trustee Nagle, seconded by Secretary Weatherbe and carried. Special Fund checks were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Nagle and carried. MINUTES OF THE MEETING OF JANUARY 18th, 1983: Minutes of the meeting of January 18th, 1983 were approved as written and ordered filed. CORRESPONDENCE: None LIBRARIAN'S REPORT: Discussed in conjunction with Unfinished and New Business Page 2 UNFINISHED BUSINESS: Maintenance Projects - Main and Branch / Trustee Harvey: Librarian Bergsing said that there had been several sub-committee meetings regarding the maintenance projects that were currently underway at the Main Library and also at the Branch. She said that Trustees Harvey and Nagle, and Mr. Lechich had met with the architect to discuss the Duncan patio project, and that the Foundation had sent a check for a retainer to hire the architect so he could begin work on preliminary plans. Librarian Bergsing further reported that after meeting with Trustees Harvey and Kriloff at the Branch to discuss the termite problem, Trustee Harvey had recommended a second report be done to confirm what the first termite inspection had revealed. Hastie Termite Company was contacted for the second inspection. Mrs. Bergsing had just received the report from Hastie Termite earlier in the day so she had not yet had a chance to compare the two. Trustee Harvey volunteered to do the comparisons. Trustee Kriloff asked where the funds would come from to do the repairs that are needed. Librarian Bergsing explained that she still had some money left in the "Maintenance Budget" but she wasn't sure exactly how much was available for repairs such as these. There was discussion as to whether or not all of the termite work would or should be done. Trustee Harvey suggested that if nothing else, the critical items such as the active termite infestation should be taken care of. Mrs. Bergsing and the rest of the Board members agreed. Discussion followed. Trustee Nagle suggested that some money be taken from the Special Fund to take care of the repairs at the Branch. Mrs. Bergsing stated that she had not asked the City for money for equipment for the Library such as typewriters, calculators, etc., for the past 5 years and that she was planning to request some of the money from the Special Fund be earmarked for these items. She further explained 4 that between the termite repairs, the new windows, the sandblasting and painting projects that the total amount needed is nearing the $25,000.00 figure. She noted that it is now time to think about Page 3 maintenance projects for both the Main and Easton Branch, in order to include these items in the budget request. She asked that the Board members decide which way they want to proceed on the Branch repairs by their next meeting. Trustee Harvey reported that he had contacted Ace Roofing Company and they had been out to investigate the roof problems over the Technical Services area. Trustee Harvey had brought in a small sump pump (portable) to try to solve the problem. The Library plans to install the pump with a long hose to try and keep water from collecting on the flat area of the roof. We have to wait for some rain however, before we can see if this will be effective. Librarian Bergsing reported that she has still heard nothing regarding the painters for the Main Library. She said it was just as well because of the rainy weather. Trustee Kriloff asked if the summer months would be better to get the project done and Mrs. Bergsing replied yes, it would be better, because students are out of school then and books will need to be moved in order to paint. NEW BUSINESS: Report on P.L.S. Advisory Board Meeting / Trustee Kriloff: Trustee Kriloff said he was appreciative of the fact that Trustee Nagle was assisting him in "learning the ropes" about the Advisory Board. He said the last meeting was held at the County Headquarters and he was very impressed with the layout. He said he saw the "sterile room" in which the computer is housed. He also saw a "terminal", like the ones that will be used in the Library for auto- mated circulation. Mrs. Molder said she hopes to have a "circ" terminal available for the public to access at a future date to find out what the Library holdings are. Trustee Kriloff also mentioned the vido cassette collection that was available for the public to check out. Trustee Nagle had also attended the meeting and he too had learned from the tour. Friends of the Library Meeting - Trustee Kriloff: Trustee Kriloff said he attended a "Friends" meeting on February 3rd, in the Community Room. She showed the Friends the P.L.S. slide presentation on all of the Library services available through Page 4 the Peninsula Library System. The Friends were interested in the many services the libraries had to offer. Trustee Kriloff had obtained flyers from the System that explain what services are offered by P.L.S. which he had distributed to the Friends. He also reported that he had shown the slide show again to a group at the Presbyterian Church. P_ L. S_ Slide Show - Trustee Kriloff: Trustee Kriloff ran the same slide show for the Trustees at the end of the Board meeting. Miscellaneous: Trustee Nalge commented about how sorry he was that Sue Reiterman had resigned from the staff. She is an excellent librarian and will be a loss to Burlingame. There was discussion about an additional copy machine and some coin-operated computers for the` Library. Trustee Nagle had already suggested to Mrs. Bergsing that perhaps a project for an Eagle Scout would .be to investigate the possibilities of obtaining computers for the Library. Mrs. Bergsing said she too was interested in getting some coin-operated computers for the Library however, there were a number of policies and procedures that had to be decided upon before computers could be installed. Discussion followed. Trustee Harvey suggested several possible contact people who are involved with the Scounts. He said he would check further and let Mrs. Bergsing know. ADJOURNMENT The meeting was adjourned by Secretary Weatherbe at 6:OOpm, with the next regularly scheduled meeting set for March 15th, 1983 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg