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HomeMy WebLinkAboutMin - LB - 1983.03.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES `= MARCH 15th, 1983 CALL TO ORDER: Trustees Present: President Parsons, Trustees Weatherbe Harvey, Nagle & Kriloff Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: City checks in the amount of $9,496.13 were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $510.78 were approved to be paid on a motion made by Trustee Kriloff, seconded by Trustee Harvey and carried. MINUTES OF THE MEETING OF FEBRUARY 15th, 1983: President Parsons requested that the minutes of the February 15th, 1983 meeting be changed to read: "He", meaning Trustee Kriloff, showed the P.L.S. slides on system services to the Friends of the Library. The minutes were then approved as corrected and ordered filed. CORRESPONDENCE: None Trustee Harvey made a motion to approve the bills without having the invoices read everytime. The procedure would be to review the accounts payable at the start of the meeting and approve the bills from the check preparation list without reading the actual invoices. The motion was seconded by Trustee Nagle. After discussion the motion was passed on a 4 to 1 vote with Trustee Weatherbe voting no. Trustee Nagle requested that the minutes reflect that the City Manager's Newsletter is very informative. LIBRARIAN'S REPORT: Maintenance Projects - Main and Branch: Mrs. Bergsing had attached a suggested �.. course of action list to the Board agendas before they were mailed. There was some discussion regarding some of the Maintenance Projects at the Branch. Page 2 Trustee Harvey explained that the price of item n2 was to replace just one window, �- at this time, that is possibly a safety hazard. Trustee Kriloff said that metal is cheaper and required less maintenance. Trustee Harvey agreed however, he further explained that perhaps if the Branch building is classified now, or in the future, as a "Historical Building", "which it may very well be", then the Library would come under scrutiny as to whether changing the windows from wood to metal would be changing the architectural integrity of the building, which it probably would. Discussion followed. Trustee Harvey explained further that the roof had not yet been inspected because the owner of Ace Roofing had fallen through a roof in Contra Costa County and was recovering from a triple fractured skull. The roofing company is working on a "priority" basis until the owner has recovered and they don't feel an inspection is high on their list. Since there are no leaks Trustee Harvey and Librarian Bergsing didn't feel there is any rush. Trustee Kriloff made a motion to approve items 1, 2 & 3 of the "Report and Recommendations" of March 22nd, 1983 regarding the Easton Drive Branch Library Maintenance Projects. The motion was seconded and passed unanimously Trustee �- Nagle made another motion to also approve the recommendations as to the remainder of the report which is 4, 5, 6 & 7 that the "Report of Recommendations" be attached to the Minutes and sent to City Council. The motion was seconded by Trustee Kriloff and passed unanimously. Trustee Nagle thanked Trustee Harvey for all of the time spent on the Report, All the Board members concurred and expressed their appreciation. Trustee Nagle asked about the status of the Duncan Patio. Librarian Bergsing replied that the architect, Mr. Williams, was doing the scale drawings. Mrs. Bergsing and Mr. Escoffier have a meeting with Mr. Williams on Thursday, March 17th, to talk over the preliminary plans. Trustee Nagle inquired about Redwood City and the City of San Mateo joining the shared RLIN account and asked how they would pay for the services. Mrs. Bergsing explained that both the Cities would contribute their share to the deposit account before they would be allowed to begin cataloging on the shared account. She pointed out that she felt that the addition of the two larger Cities to the RLIN account would result in additional savings for all the Cities. Page 3 Trustee Nagle commented that the Student Behavior problem had improved. Mrs. Bergsing said she has had a number of people in the Community express very positive support when they commented on the newspaper article. She has made it a point to thank Sherry Posnick for the article. She said she has spoken with several high school teachers who have discussed proper library behavior with their classes. So far, the situation seems to have improved. Trustee Nagle asked Mrs. Molder how the volunteer program is going. Mrs. Molder reported that she and Pamela Stamnes made some proposals to Mrs. Bergsing which will be discussed with the Department Heads. Mrs. Molder said there is more potential when the volunteers are integrated into the various departments within the Library. She also feels they deserve more recognition. She further explained that this is all in the formative stages and she will present the total program to the Board when all the details have been worked out. Trustee Kriloff suggested a small informal party, on the Duncan Patio, upon completion, for the "Friends", volunteers, and staff to show recognition for those that work so haul for the Library. Everyone agreed that would be a �- good idea. Trustee Nagle asked how the recruitment was coming along for the Librarian I, Part-time position. Mrs. Molder said they received 8 applications. One woman was offered the position but she had turned it down for personal reasons. Another woman was also offered the position but she too did not accept. Mr. Escoffier decided to leave the position open for at least another month, and then recruit again. Although Trustee Nagle promised Councilman Martin he would report if there was a decline in the statistics for the Branch, Trustee Nagle was very pleased to report that there was an increase for the month of February at both the Branch and Main libraries. UNFINISHED BUSINESS: Discussed in conjunction with the Librarian's Report. Page 4 NEW BUSINESS: Operating Budget - 1983-1984: Mrs. Bergsing said this would be one of the tightest budget years ever. The City Manager is requesting that all departments try to hold increases in expenditures to around 5%. There was some discussion about the reasons for the declining revenue and also the City's committment to some necessary, but costly, capital improvement projects. Trustee Weatherbe made a motion to pay the Caltac membership for President Parsons out of the Special Fund. The motion was seconded and carried unanimously. ADJOURNMENT: The meeting of March 15th, 1983, was adjourned at 5:45pm, with the next meeting scheduled for April 19th, 1983 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg