HomeMy WebLinkAboutAgenda Packet - LB - 1983.04.19 ' AGENDA
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 19th, 1983
I. CALL TO ORDER:
II. ROLL CALL:
Trustees Present :
Trustees Absent :
Also Present :
III. BILLS:
City Checks : $19,251.19
Special Fund: $1,631.89
VI. MINUTES OF THE MEETING OF MARCH 15th, 1983:
V. CORRESPONDENCE:
None
VI. LIBRARIAN'S REPORT:
VII. UNFINISHED BUSINESS:
Maintenance Projects
Duncan Patio
VIII. NEW BUSINESS:
Board Approval of Letter Requesting Funds
From the Peninsula Community Foundation
Request for Funds from Trustees Special Account
Volunteer Recognition and Duncan Patio 'DL-dication
Expiration of First Terms of Trustees Nagle and
Weatherbe on June 30th
IX. ADJOURNMENT:
The next regularly scheduled meeting to be
held on May 17th, 1983 at 4 :30pm in the
California Room.
PB1jg
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 15th, 1983
CALL TO ORDER:
Trustees Present: President Parsons, Trustees Weatherbe
Harvey, Nagle & Kriloff
Trustees Absent: None
Also Present: Mrs. Joy Molder, Assistant City Librarian
BILLS:
City checks in the amount of $9,496.13 were approved to be paid on a
motion made by Trustee Harvey, seconded by Trustee Weatherbe and carried.
Special Fund checks in the amount of $510.78 were approved to be paid
on a motion made by Trustee Kriloff, seconded by Trustee Harvey and carried.
MINUTES OF THE MEETING OF FEBRUARY 15th, 1983:
President Parsons requested that the minutes of the February 15th, 1983
meeting be changed to read: "He", meaning Trustee Kriloff, showed the P.L.S.
slides on system services to the Friends of the Library. The minutes here then
approved as corrected and ordered filed.
CORRESPONDENCE:
None
Trustee Harvey made a motion to approve the bills without having the invoices
read everytime. The procedure would be to review the accounts payable at the
start of the meeting and approve the bills from the check preparation list without
reading the actual invoices. The motion was seconded by Trustee Nagle. After
discussion the motion was passed on a 4 to 1 vote with Trustee Weatherbe voting
no.
Trustee Nagle requested that the minutes reflect that the City Manager's
Newsletter is very informative.
LIBRARIAN'S REPORT:
Maintenance Projects - Main and Branch: Mrs. Bergsing had attached a suggested
�•.- course of action list to the Board agendas before they were mailed. There was
some discussion regarding some of the Maintenance Projects at the Branch.
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Trustee Harvey explained that the price of item n2 was to replace just one window,
`- at this time, that is possibly a safety hazard. Trustee Kriloff said that metal
is cheaper and required less maintenance. Trustee Harvey agreed however, he
further explained that perhaps if the Branch building is classified now, or in the
future, as a "Historical Building", "which it may very well be", then the Library
would come under scrutiny as to whether changing the windows from wood to
metal would be changing the architectural integrity of the building, which it
probably would. Discussion followed.
Trustee Harvey explained further that the roof had not yet been inspected because
the owner of Ace Roofing had fallen through a roof in Contra Costa County and
was recovering from a triple fractured skull. The roofing company is working
on a "priority" basis until the owner has recovered and they don't feel an
inspection is high on their list. Since there are no leaks Trustee Harvey and
Librarian Bergsing didn't feel there is any rush.
Trustee Kriloff made a motion to approve items 1, 2 & 3 of the "Report and
Recommendations" of March 22nd, 1983 regarding the Easton Drive Branch Library
Maintenance Projects. The motion was seconded and passed unanimously Trustee
�- Nagle made another motion to also approve the recommendations as to the
remainder of the report which is 4, 5, 6 & 7 that the "Report of Recommendations"
be attached to the Minutes and sent to City Council. The motion was seconded
by Trustee Kriloff and passed unanimously.
Trustee Nagle thanked Trustee Harvey for all of the time spent on the Report.
All the Board members concurred and expressed their appreciation.
Trustee Nagle asked about the status of the Duncan Patio. Librarian Bergsing
replied that the architect, Mr. Williams, was doing the scale drawings. Mrs.
Bergsing and Mr. Escoffier have a meeting with Mr. Williams on Thursday, March
17th, to talk over the preliminary plans.
Trustee Nagle inquired about Redwood City and the City of San Mateo joining
the shared RLIN account and asked how they would pay for the services. Mrs.
Bergsing explained that both the Cities would contribute their share to the deposit
account before they would be allowed to begin cataloging on the shared account.
She pointed out that she felt that the addition of the two larger Cities to the RLIN
account would result in additional savings for all the Cities.
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Trustee Nagle commented that the Student Behavior problem had improved.
Mrs. Bergsing said she has had a number of people in the Community express
very positive support when they commented on the newspaper article. She has
made it a point to thank Sherry Posnick for the article. She said she has spoken
with several high school teachers who have discussed proper library behavior
with their classes. So far, the situation seems to have improved.
Trustee Nagle asked Mrs. Molder how the volunteer program is going. Mrs.
Molder reported that she and Pamela Stamnes made some proposals to Mrs.
Bergsing which will be discussed with the Department Heads. Mrs. Molder said
there is more potential when the volunteers are integrated into the various
departments within the Library. She also feels they deserve more recognition.
She further explained that this is all in the formative stages and she will present
the total program to the Board when all the details have been worked out.
Trustee Kriloff suggested a small informal party, on the Duncan Patio,
upon completion, for the "Friends", volunteers, and staff to show recognition
for those that work so hard for the Library. Everyone agreed that would be a
`- good idea.
Trustee Nagle asked how the recruitment was coming along for the Librarian
1, Part-time position. Mrs. Molder said they received 8 applications. One woman
was offered the position but she had turned it down for personal reasons. Another
woman was also offered the position but she too did not accept. Mr. Esco f fier
decided to leave the position open for at least another month, and then recruit
again.
Although Trustee Nagle promised Councilman Martin he would report if there
was a decline in the statistics for the Branch, Trustee Nagle was very pleased
to report that there was an increase for the month of February at both the Branch
and Main libraries.
UNFINISHED BUSINESS:
Discussed in conjunction with the Librarian's Report.
Page 4
NEW BUSINESS:
Operating Budget - 1983-1984:
Mrs. Bergsing said this would be one of the tightest budget years ever. The City
Manager is requesting that all departments try to hold increases in expenditures
to around 5%. There was some discussion about the reasons for the declining
revenue and also the City's committment to some necessary, but costly, capital
improvement projects.
Trustee Weatherbe made a motion to pay the Caltac membership for President
Parsons out of the Special Fund. The motion was seconded and carried
unanimously.
ADJOURNMENT:
�.. The meeting of March 15th, 1983, was adjourned at 5:45pm, with the next meeting
scheduled for April 19th, 1983 at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
LIBRARIAN' S REPORT
Operating Budget 1983-1984
The majority of the City Librarian 's time since your
last meeting has been spent in preparing and submitting to
the City Manager, the Library Operating Budget for 1983-
1984 . The overall budget was up only 5 . 1.1% without the
new operating expenses for the automated circulation system.
We managed to hold everything else to "bare-bones" as
requested by the City Manager . Mayor Crosby will be
reviewing the Library 's Budget sometime in May .
Maintenance Projects
The painting of the interior of the Main Library was
completed in March, and we are pleased with the results .
We are now working toward getting the rug cleaned, and
possibly replacing the rug inthe front entry area around
the Circulation Desk.
The termite work should begin at the Branch this
week or next . The Company was delayed because of the wet
weather .
Nothing has happened regarding the roof or foundation
repairs, because we are waiting for Ace Roofing to inspect
the roofs at both libraries, and we are still planning to
repair the foundation in conjunction withthe Duncan Patio
project . We hope to replace the one damaged window at the
Branch during this next month . This work was also delayed
by the rain.
At Trustee Harvey 's suggestion , we have been working
on a maintenance calendar which should give us a clearer
idea of what needs to be done each month. We will also use
it as a tool to keep the Board up to date on maintenance
projects .
Duncan Patio
Trustee Harvey, Al Escoffier and I reviewed the first
`. conceptual drawing from the architect, Mr. Williams . We
like the plan in general , but all three of us were in
agreement in recommending some minor changes . Al had a
Page 2
subsequent meeting with the architect and he is going to
make the proposed changes . As soon as we have another
`-' drawing, we will let you know. Trustee Harvey offered to
get some estimates on the various aspects of the project ,
so that we will have costs to submit to the Foundation along
with the plans .
Requests for Funds
Included in your packet are two requests for funds .
One is a draft of a letter requesting funds from the
Peninsula Community Foundation for the equipment to access
on-line Reference databases and communications, and a
microcomputer for staff use in a wide variety of clerical
and redundant office procedures. The other request is
for funds from the Trustees Account to provide for the use
or search charges for the databases and communications, as
well as one new typewriter . Since business continues to
increase, and there appears to be no prospect of additional
staff, we must concentrate on using the staff we have more
effectively by the use of automation. We hope you will
approve these requests at your meeting.
Recognition of Friends of the Library and Volunteers
As we discussed at your last meeting, the Library is
starting to expand its Volunteer Program, both as a way to
improve communications with the Community, and a way to
help augment staff. An important part of the success of
this Program is giving public recognition to the people
who volunteer their time. With this in mind, we would like
to present certificates to the Friends of the Library who
work on the May Book Sale . This would be done at their
Pot-Luck Supper on June lst . We are also planning a tea
for the Outreach and In-House Volunteers for May or June
when we would present certificates to them as well . In
September we would like to plan one big event which
would consist of the dedication of the Duncan Patio, as
well as recognition of the Volunteers by the Mayor . We
are suggesting a wine and cheese tasting reception perhaps
co-sponsored by the Board and the Friends . We would invite
Page 3
Council , City Department Heads , staff, Volunteers and as
many other people as you think we should include and can
be accomodated on the patio. If you agree these are good
ideas, we would need about $50 . 00 from the Trustees
Account for the certificates and refreshments , etc . , for
the first two events, and a decision to co-sponsor the
dedication reception in the patio in the fall .
Contributions by Friends
Included in your packet is a report to the Friends
outlining their major contributions to the Library since
1970. The list is impressive and we thought you would be
interested too : :
Hillsborough Agreement
Attached is a copy of the City Manager 's letter to
Hillsborough regarding extension of the contract for another
three years, and a copy of the contract . To date there
has been no reply from Hillsborough .
Street Signs for Library
With the approval of the Public Works Department , we
have ordered six outdoor signs to be posted on El Camino
and California Drive pointing toward the Main and Branch
Libraries. We hope these will help identify the locations
of the two buildings .
Coin-Op Computer for 'Pub'lic Use
A staff committee is presently studying options,
problems, issues, etc. , in installing a coin-operated
computer (one or more) for public use in the Library . They
are looking at all aspects of the service. If or when we
proceed, we are planning that the service will be self-
supporting or free (as the result of a donation) . We will
keep you posted on the progress .
Automated Circulation
The wiring has been installed for the first four
terminals for the Circulation System. We are now waiting
Page 4
for a modem from County Communications and our first
shipment of bar code labels . We are planning to begin
conversion in May if possible or June at the latest .
Joint Trustees Meeting
The Peninsula Library System Advisory Board is
hosting a Joint Meeting of all the Library Boards and
Commissions in the County on the evening of May 12th at
the San Mateo County Library headquarters building on
Tower Road in Belmont . The purpose of the meeting is to
see the Geac Circulation System as well as the P .L .S.
operations including the Film Center, the Bibliographic
Center, etc . It will also be an opportunity to meet the
Library Board members from other cities in the County .
Smoke Detection System
The smoke detection system has started to send out
an audible trouble signal again at more and more frequent
�. intervals . We have had it checked and supposedly repaired
at least twice before. We have decided to take out a
Maintenance Contract for $300. 00 per year, primarily
because the companies who specialize in this type of
equipment won ' t work on it without a contract . The vendor
who installed the equipment is unable to maintain it .
Personnel
Recruitment has begun for a Librarian I to replace
Warren Wickliffe who will be retiring on August 11th .
Closing date for applications is May 9th, and an oral exam
board is tentatively scheduled for May 17th and 18th .
The search for a part-time Librarian I has been reopened .
The first recruitment effort was not successful in finding
an applicant to meet our various needs . We hope this
effort , which is coordinated with the full-time position
recruitment, will be successful . The retirement party for
Warren is scheduled for July 29th at the Recreation Dept .
Reference D'e'par'tm'ent
Interlibrary Loan statistics were up 22% overall this
Page 5
month . This is the greatest increase in , this function in
several years . Audio Visual and Children 's direct service
contact statistics were also up significantly at +86% and
+26% respectively .
Community Information`
Mr . Escoffier is spearheading a committee to com-
puterize the community information file and make it a
part of the Community Information Project (CIP) file.
Volunteers are being recruited and interviewed to work on
the project at the CIP offices in San Mateo. The volunteers
will make telephone contacts to update files . This aspect
of the project is expected to be complete by June 30th .
Children 's Department
Joan Leach, the Children 's Librarian, attended a
symposium on humor in Children 's books at Sacramento City
College. Noted authors , Betsy Byars, Sid Fleischman , Scott
Corbett and illustrator James Marshall , talked about humor
and the writing of books in the genre. It is possible at
such an event to gain insight into particular stories
enabling her make the books more interesting when talking
to the children about a title .
The spring session of pre-school story hour has
begun . It started on April 12th and will continue thru
May 31st . Barbara Lazarus is conducting the pre-school
story hour . She also conducted story hours for Little
Lambs and Presbyterian Nursery School . In March she led
the Book Chat at the Easton Branch .-Library . The theme
for the Summer Reading Program this year is "SUMMER OF
THE CIRCUS" . Nancy Montague is working on the background,
bookmarks, etc .
Activities
The Friends Book Sale is scheduled for April 29th,
30th and May lst . Beginning May 5th, the Reference Dept .
and Friends are co-sponsoring a Spring Art Series during
the noon hour for six weeks . Flyers are attached .
TO: LIBRARY BOARD OF TRUSTEES
FROM: PATRICIA M. BERGSING, CITY LIBRARIAN
RE: REQUEST FOR FUNDS FROM THE TRUSTEE ACCOUNT
DATE: APRIL 12, 1983
This is a request for approximately $5,000 .00 from
the Trustee Account over the next fiscal year, July 1983
thru June 1984 .
The first request is for $1 , 473 . 00 to purchase an
Olympia Electronic typewriter for the Library Secretary .
Judy has done some extensive research and comparison shopping
for a new typewriter, and I have asked her to write you a
separate justification for the purchase.
The Reference Department has requested a new type-
writer for the past two years, and it is our intent, if
you approve this new typewriter for the Secretary, that the
typewriter she is using now will be transferred to the
Reference Department .
The second request represents about $300 . 00 per
month to support the use or time charges for the three on-
line Reference Services for which we are requesting equip-
ment from the Peninsula Foundation . We are estimating
about $100 . 00 per month of search time per service, R .L .I.N. ,
DIALOG, and ON-TYME . A more complete description of these
services is included in the request to the Foundation . The
balance in the Trustee Account is currently over $12,000 .00,
and we are averaging more than $300. 00 per month in revenues
from the Xerox machines . We believe these services should
substantially improve our reference services capability,
reduce staff time and save book budget money: :
i
r
TO: LIBRARY BOARD OF TRUSTEES
FROM: JUDY GLADYSZ , LIBRARY SECRETARY
�- RE: NEW TYPEWRITER
DATE: APRIL 13th, 1983
I am writing to make a request from you, the
Library Board of Trustees, for a new electronic typewriter .
I have had my present typewriter for almost 5 years and during
that time there have been vast improvements made which are
too numerous to mention. Therefore, I shall explain which
capabilities I need, to improve my productivity which will
result in increased output.
I did some very extensive research on both
electronic typewriters as well as word processors in trying to
come up with a workable solution. In using the "demos" that
were available to me,. I could plainly see that my typing
tasks were less time consuming. as well as easy to edit when
necessary.
The typewriters I looked at were: (a) I.B.M. ,
(b) Adler, (c) Xerox, (d) Olympia , (e) Brother . Basically,
all of the ease that comes with using an electronic type-
writer is available in all of the machines . But I needed
to take it one step further and keep in mind that this new
typewriter would eventually be passed on to another person
and/or department, and they would also need to have a type-
writer that didn 't take a college degree in electronics to
use.
I found, that for my needs, the Olympia Supertype
was best suited. It offers a "printing wheel" as opposed
to an element . This makes for very quiet typing, its faster,
and requires less maintenance than the element printers .
It offers, for example, such print features as automatic
underscoring, expanded printing, bold printing, double
printing, and automatic indent. In addition, it further
offers automatic centering and full justification .
The biggest plus this machine has going is the
fact that it has an 8,084 character storage memory. This
memory is ideal for letters with repetition, collection
letters, newsreleases, forms, purchase orders, reports both
statistical and financial , but most important, above all ,
it is fantastic for editing the LIBRARIAN'S REPORT and the
MINUTES.
The Olympia Supertype typewriter is controlled by
powerful micro-chips. These chips act as the brain for all
the functions which make it so efficient yet so convenient
to use. One micro-chip replaces up to 1 , 200 mechanical
`.- parts that can vibrate, corrode or break . The micro-chip
eliminates those parts, thereby eliminating nuisance,
minimizing noise and minimizing maintenance and downtime.
I '
Page 2
j The Olympia Supertype has the capability of
"plugging" in to the EX100 which is the "Electronic
Typewriter Extension" . The EX100 gives you all the
benefits of word processing, including automatic
letter writing and virtually unlimited document storage .
It 's very simple to use, it makes typing, cor-
recting and proofing easier than ever -- without having
to buy or learn to use an expensive, complicated word
processor.
I am not requesting the EX100 at this time. I
just wanted you to know that the Olympia Supertype wasn ' t
"just another typewriter" . It has a multitude of
possibilities which are just too numerous to mention .
What I will mention however, is the price.
The price is $1, 407 . 93 including tax. The "Whisperdiscs"
(printing wheels) are $20 .00 each and I am requesting 3
at this time. Total price for the entire package would
be a mere $1 , 471 . 83 .
I would be most happy if you would consider this
item for purchase for the Library Secretary .
Thanking you in advance for taking the time to
read this .
`Burlingame `Public Librar8
480 PRIMROSE ROAD
BURLINGAME, CALIFORNIA 94010
Patricia M. Bergsing (415) 342-1038
Librarian
April 19 , 1983
Peninsula Community Foundation
1204 Burlingame Avenue
Burlingame, CA 94010
TO: Distribution Committee
FROM: Burlingame Public Library Board of Trustees
RE: Request for Funds from the Duncan Trust Fund
This letter represents a request for $13,000 . 00 to
purchase two packages of automated services and equipment
for the Burlingame Public Library . We are making this
request from the Duncan Trust Fund, which provides for new
services among its priorities for use.
Both Requests represent new services which will
assist the Library in increasing information resources for
the benefit of the citizens of Burlingame . The first
automated package represents several hundred databases
which can be accessed for library users . This service is
called DIALOG, produced by DIALOG Information Systems, a
subsidiary of Lockheed Corporation . A second database is
the Research Libraries Information Network (R.L.I .N. ) which
provides access to some six million items in major university
and public libraries throughout the state and nation . These
databases will make it possible to tap the card catalogs of
major library collections such as Stanford, Columbia , Yale
and Harvard .
To make ordering such items cost effective, we are
recommending a communication system that would make it
possible to actually request the items once they are iden-
tified on the computer terminal . The communications service
we are recommending is ON-TYME II, an on-line communications •
system which would allow us to communicate with literally
hundreds of other libraries via computer terminal and
telephone lines . This service would also allow access to
the Peninsula Library System Computerized Information
Project (CIP) files .
Our second request is for a microcomputer which will
help us to perform a number of routine office and library
tasks more efficiently and effectively . Tasks such as
producing letters, editing Library Board minutes, producing
book lists, compiling budgets, and performing accounting
procedures, etc. , thereby releasing staff to work more
effectively with the public .
I
Page 2
We are therefore requesting the following equipment and
services:
Equipment for Reference Desk to Access Databases/Communications
Video Display Terminal $1 , 400 . 00
Modem $1 ,645 . 00
Printer $1 ,100 . 00
DIALOG Start Up Costs $ 200 .00
DIALOG Training $ 500 .00
ON-TYME II, Annual Fee $ 100 .00
Equipment Maintenance $ 360 .00
$5,305. 00
Microcomputer and Software for In-Hou's'e Use' to Reduce Staff
Time and Incr'e'as'e Productivity
Microcomputer (IBM/XT) $4,995. 00
Printer $ 900 . 00
Storage/Peripheral Equipment, Operating
System, Adapters, Cables, Etc . $ 715 .00
Software: Wordstar $ 495 . 00
Supercalc $ 395 .00
Condor (available from City) $ . 00
$7,500 .00
The items requested above represent one-time costs .
The upkeep costs for the subscription services are based on
use and the Library Board of Trustees intends to pay for
these on-going costs from 1he Trustees Fund.
The attached report outlines in more detail the
specific aspects of the systems we are , requesting . Thank you
for your consideration .
Sincerely,
Barbara Parsons
President
Library Board of Trustees
BP/jg
cc : Mr . George Paul Lechich
AUTOMATED SERVICES AND EQUIPMENT
OVERVIEW
1982 was a dynamic year for the Burlingame Public Library .
It was a year of growth and change. One of the most significant
aspects of that growth has been the increase in requests for
information . We have seen a calendar year increase of 31% (a
fiscal year increase of 22%) in numbers of information requests .
In reviewing ways to deal effectively with an increasing
service load and a static number of personnel hours, we have
concluded that computerized access to several databases would be
a cost-effective means of boosting productivity.
To this end, we are recommending access to Research
Libraris Information Network (R.L.I.N.) , access to DIALOG for
more difficult information retrieval , and access to an
electronic messaging system for interlibrary loans and subject
requests . Access to the two databases and the messaging system
would be accomplished with the same three-piece hardware system.
RLIN DATABASE
R .L. I.N. is an on-line computerized database, based at
Stanford University, which is used by a number of major libraries
in the nation. R .L.I.N. provides bibliographic data for
cataloging purposes, but has been designed in such a way to be
very useful for public service information requests . It is
especially useful because it allows access to books by author,
title, subject , as well as keywords in the title . It is like
having the libraries of Stanford, Columbia , Yale and Harvard at
your fingertips : ! !
R .L.I.N. would also be cost-effective in providing more
immediate answers to subject requests, providing short
bibliographies as needed, helping identify questionable titles
more quickly, and providing data on the very newest items not
available in Forthcoming Books or Books in Print . R . L.I.N.
would provide a more direct route for many in-system requests
with its 6-million-item database providing quick verification .
In short, R .L.I.N. would save staff time and would allow
us to give a very complete picture of bibliographic availability
to our users.
Page 2
it would also help us to serve our 31% more users via an
efficient on-line system, without adding any additional
personnel . (brochure attached)
DIALOG Database
DIALOG is one of the premier databases for both general
and technical information . A complete list of these data-
bases is appended. DIALOG now contains a number of
general databases, including such useful services as
Newspaper"Index. In addition, a number of printed reference
services are now available on-line, such as American Men
and Women o ' Science. Some sources such as AMWS now cost
$400-$500 per 5-10 volume set . Although it is a standard
reference source, it is an expensive one. If we were to
compute the amount of use such a set receives over a period
of time, we would find it most cost-effective to use AMWS
on-line, rAther than in printed copy. This could be a
considerable cost saving.
A recent survey of databases on DIALOG of interest to
Burlingame users reveals that the cost of these databases ,
if we were to purchase the books themselves would be in
excess of $5, 000 . 00 . In addition, the survey reveals that
we would experience at least a $2, 500 . 00 cost saving per
year for our book budget if we were to subscribe to this
service, rather than buying certain expensive reference
books .
DIALOG, R .L.I.N. and the Community Information Project
databases would all be accessible with the same computer
equipment .
Communication Systems
With the loss of the microwave teletype communications
system, (because of the automated circulation system) , and
our increase in the need to communicate with other libraries,
both inside and outside of the Peninsula Library System, our
need for a messaging system has become acute. Although
�+- there are a number of options for electronic messaging we are
pursuing one which will link us with as many other libraries
as possible. For this reason, we are recommending the
installation of ON-TYME II, on a subscription basis .
Page 3
ON-TYME II now includes some 500 institutions in
California and the rest of the nation . These institutions
communicate on a variety of topics : reference questions,
interlibrary loans , intra-system communications , announce-
ments, news items , etc. One of the most important applica-
tions of electronic messaging for libraries is a method
for transmitting interlibrary loan requests.
Libraries that have switched from other communication
methods to electronic messaging have reported 40-50% cost
reduction. ON-TYME II provides the capability for storage
of interlibrary loan requests,,:,:on-line, for later retrieval
or referral to another library . This can drastically re-
duce clerical staff time and paperwork. The system is
quick, inexpensive, efficient and flexible.
Microcomputer Package
To assist the Library in coping with the vast amount
of paperwork and list-making necessary to keep the operation
running smoothly, we are requesting an IBM/XT microcomputer.
There seems to be no question in our minds that IBM is
rapidly becoming the industry leader in microcomputer hard-
ware. In addition, because of its leadership role, we feel
that the software available for the IBM/XT will always be
substantial . Two other departments in the City (Police and
Finance) have already purchased XT 's , and it is the desire
of the City Manger that the equipment be compatible . In
addition to the computer terminal , keyboard and two disk
drives, we are including a letter-quality printer in our
package.
Also in our package, we are recommending a word
processing software package such as "Wordstar" , a financial
package such as "Supercalc", and a database management
package. We already have access to other programs
through the City.
The microcomputer will assist the Librarian in edit-
1.. ing minutes and producing reports , as well as in accounting
operations , and budget monitoring. The Library Secretary
will be able to put a number of standard letters in the
work processing package, along with lists of vendors and
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other mailing lists . We will also be able to automate
many of the clerical tasks involved in maintaining control
over personnel paperwork.
Other Library departments will use the computer for
files, indexes and lists which must be continually updated
and revised.
All of these operations should help free staff to
work more effectively with the public. The staff has
prioritized the operations which would be most useful to
start with on the computer. This list is attached.
PB/jg
VAMU
JANUARY 1983
INFORMATION SERVICES, INC.
► U.S.A. EUROPE CANADA AUSTRALIA JAPAN JAPAN
DIALOG Information Services,Inc. DIALOG Information Services,Inc. Micromedia Ltd. Insearch Ltd. Masis Center Kinokuniya Companw,Ltd.
3460 Hillview Avenue P.O.Box 8 144 Front Street,West P.O.Box K16 Maruzen Co..Ltd. ASK information Retrieval Services Dept.
Palo Alto,California 94304 Abington,Oxford OX 13 5EG Toronto,Ontario M5.1 21_7 Haymarket P.O.Box 5335 Village 101 Bldg.
United St I England Canada New South Wales 2000 Tokyo international 100-31 1-7 Sakuragaolka-machi,Shibuya-ku
Phone:415/8533785 Phone:106651 730969 Phone:416!593.5211 Pnone:(021 264-6344 Japan Tokyo,150 '
Phone:127217211 Japan IKINI i
Telex:J26ti30(MARUZEN J) Phone:(031 463.4391
"Trademark Reg. U.S.Pat.&Trademark Office Cable:Kinokuni ,�
SCHEDULE 1-A DATABASE RATES Connect time rates include all royalties paid to Database Suppliers.
Online Offline Online
Connect Time t Print Type
Rate Per Hour Rate Rate
DATABASE (Supplier) Per Per
L Lowest Standard Record Record
• ABI/INFORM (Data Courier, Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $58 $73 300 20
• ADTRACK (Corporate Intelligence,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . so 95 25 25
AGRICOLA 1970 to Present(U.S.D.A.Technical Information Systems) . . . . . . . . . . . . . . . . . . 20 35 10
AIM/ARM (The Center Vocational Education,Ohio State University). . . . . . . . . . . . . . . . . . . . 10 25 10
• AMERICA:HISTORY AND LIFE (ABC-Clio,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 65 15
AMERICAN MEN AND WOMEN OF SCIENCE (R.R.Bowker) . . . . . . . . . . . . . . . . . . . . . . . 80 95 40
APTIC(U.S. Environmental Protection Agency) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 35 10
AQUACULTURE (NOAAIEDIS/ESIC/LISD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 35 15 10
AQUALINE (Water Research Centre) . . . . . . . . . . . . . . . . . : ' * * . . . , * , * * * 20 35 30 25
AQUATIC SCIENCES& FISHERIES ABSTRACTS (NOAA/Cambrid i ge Scientific Abstracts) . . . . . . 60 75 30 20
ARTBIBLIOGRAPHIES MODERN (ABC-Clio,Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 60 15
AS[ (Congressional Information Service,Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 90 25
BHRA FLUID ENGINEERING (British Hydromechanics Research Association). . . . . . . . . . . . . . 50 65 15
t* BI/DATA FORECASTS (Business International Corporation) . . . . . . . . . . . . . . . . . . . . . . . . 70 85
i 55.00 55.00
BI/DATA TIME SERIES(Business International Corporation). . . . . . . . . . . . . . . . . . . . . . . . 70 85 1.50 1.50
BIOGRAPHY MASTER INDEX (Gate Research Company). . . . . . . . . . . . . . . . . . . . . . . . . . 40 55 15
BIOSIS PREVIEWS 1969 to Present (BioSciences Information Service). . . . . . . . . . . . . . . . . . . 50 65 15
BLS CONSUMER PRICE INDEX (U.S. Bureau of Labor Statistics) . . . * , , * , * , * * . . . . .
30 45 50 50
BLS EMPLOYMENT,HOURS,AND EARNINGS (U.S. Bureau of Labor Statistics). . 30 45 50 50
BLS LABOR FORCE (U.S.Bureau of Labor Statistics) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 45 50 50
BLS PRODUCER PRICE INDEX (U.S. Bureau of Labor Statistics) . . . . . . . . . . . . . . . . . . . . . 30 45 50 50
BOOK REVIEW INDEX (Gale Research Company) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 55 15
BOOKS IN PRINT(R.R. Bowker) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 65 I 20
�i*t CA SEARCH 1967 to Present (Chemical Abstracts Service). . . . . . . . . . . . . . . . . . . . . . . . . . 53 68 25 12
CAB ABSTRACTS (Commonwealth Agricultural Bureaux). . . . . . 40 55 35 25
CAREER PLACEMENT REGISTRY/EXPERIENCED PERSONNEL(Career Placement Registry,Inc.) 35 50 1.50 1.00
CAREER PLACEMENT REGISTRY/STUDENT(Career Placement Registry,Inc.) . . . . . . . . . . . . 35 50 1.50 1.00
CATFAX:DIRECTORY OF MAIL ORDER CATALOGS (Grey House Publishing). . . . . . . . . 50 65 15
CHEMICAL INDUSTRY NOTES (Chemical Abstracts Service). . . . . . . . . . . . . . . . . . . . . . . . 59 74 25 12
CHEMICAL REGULATIONS&GUIDELINES SYSTEM (CRC Systems,Inc.). . . . . . . . . . . . . . . 55 70 90
11* CHEMLAW(Bureau of National Affairs,Inc.and Fein-Marquart Association,Inc.) . . . . . . . . . . . . 135 150 1.50
*t CHEMNAMEI"(DIALOG Information Services.Inc,and Chemical Abstracts Service). . . . . . . . . . . 123 138 25 12
`11*t CHEMSEARCHT-(DIALOG Information Services,Inc.and Chemical Abstracts Service) . . . . . . . . . 123 138 25 12
T1*t CHEMSIST"1967 to Present(DIALOG Information Services,Inc.and Chemical Abstracts Service) . . . 123 138 25 12
CHEMZERO (DIALOG Information Services,Inc.and Chemical Abstracts Services) . . . . . . . . . . . 123 138 25 12
CHILD ABUSE AND NEGLECT (National Center for Child Abuse and Neglect) . . . . . . . . . . . . . 20 35 10
CHRONOLOGO NEWSLETTER (DIALOG Information Services,Inc.). . . . . . . . . . . . . . . . . . . N/A 15 15
CIS (Congressional Information Service, Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . 75 90 25
t CLAIMS'"'/CITATION 1947 to 1970(IFI/Plenum Data Company) . . . . . . . . . . . . . . . . . . . . . 80 95 50.00 50.00
t CLAIMS'"/CITATION 1971 to Present (IFI/Plenum Data Company) . . . . . . . . . . . . . . . . . . . . 80 95 20.00 20.00
CLAIMS'"/CLASS (I FI/Plenum Data Company) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 10
t* CLAIMS COMPOUND REGISTRY(IFI/Plenum Data Company) . . . . . . . . . . . . . . . . . . . . . . 80 95 15
t CLAIMST"/UNITERM 1950 to Present (I FI/Plenum Data Company) . . . . . . . . . . . . . . . . . . . . 285 300 15
t CLAIMSTI/U.S.PATENTS 1950 to 1970(IFI/Plenum Data Company). . . . . . . . . . . . . . . . . . . 80 95 15
t CLAIMSTI/U.S.PATENT ABSTRACTS 1971 to Present(IFI/Plenum Data Company). . . . . . . . . . 80 95 50 25
t CLAIMSTI./U.S.PATENT ABSTRACTS WEEKLY (IFI/Plenum Data Company) . . . . . . . . . . . . . 80 95 50 25
COFFEELINE (international Coffee Organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 55 15
COMMERCE BUSINESS DAILY (Commerce Business Daily,U.S.Department of Commerce). .. . . . . 39 54 35 25
COMPENDEX (Engineering Information,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 83 98 40 30
COMPREHENSIVE DISSERTATION INDEX (University Microfilms International) . . . . . . . . . . . 55 70 20
CONFERENCE PAPERS INDEX (Cambridge Scientific Abstracts) . . . 58 73 20 15
CONGRESSIONAL RECORD ABSTRACTS(Capitol Services International)* 60 75 15
CRIMINAL JUSTICE PERIODICAL INDEX (University Microfilms International) . . . . . . . . . . . . 40 55 15
CRISIUSDA (Current Research Information System,U.S.Department of Agriculture). . . . . . . . . . 20 35 10
SCHEDULE 1-A DATABASE RATES Connect time rates include all royalties paid to Database Suppliers.
Online Offline On)ine
Connect Time Print Type
DATABASE (Supplier) Rate Per Hour Rate Per Per
Rate
..
• Lowest Standard Record B%,ord
t* DIALINDEX (DIALOG Information Services, Inc.) S20 $35 N/A �
B%,
DIALOG PUBLICATIONS (DIALOG Information Services, Inc.) . . . . . . . . . . . . . . . . N/A 15 15G
* DISCLOSURE 11 (Disclosure, Inc.). . . . . . . . . . . . . . . . 45 60 10.00 6.00
4 t DOE ENERGY (U.S. Department of Energy). . . 25 40 15
4"* DUN'S MARKET IDENTIFIERS000+ (Dun's Marketing Services,Dun& Bradstreet Corporation). . . 85 I 100 1.50 1.50
ECONOMIC LITERATURE INDEX (American Economic Association). 60 75 15
1't ECONOMICS ABSTRACTS INTERNATIONAL(Learned Information, Ltd.) . 50 65 20
* EI ENGINEERING MEETINGS 1979 to Present(Engineering Information,Inc.) . 83 98 40 30
* EIS INDUSTRIAL PLANTS (Economic Information Systems,Inc.). . . . 75 90 50 50
* EIS NONMANUFACTURING ESTABLISHMENTS (Economic Information Systems,Inc.) . . . . 75 90 50 50
* ELECTRIC POWER DATABASE (Electric Power Research Institute). . 40 55 15
* ELECTRONIC YELLOW PAGES—CONSTRUCTION DIRECTORY (Market Data Retrieval,Inc.) 45 60 20 20
* ELECTRONIC YELLOW PAGES-FINANCIAL SERVICES DIRECTORY(Market Data Retrieval,Inc.). 45 60 20 20
* ELECTRONIC YELLOW PAGES —MANUFACTURERS DIRECTORY (Market Data Retrieval,Inc.). 45 60 20 20
* ELECTRONIC YELLOW PAGES—PROFESSIONALS DIRECTORY (Market Data Retrieval,Inc,) . . 45 60 20 20
* ELECTRONIC YELLOW PAGES—RETAILERS DIRECTORY(Market Data Retrieval,Inc.) 45 60 20 20
* ELECTRONIC YELLOW PAGES—SERVICES DIRECTORY(Market Data Retrieval, Inc.) 45 60 20 20
* ELECTRONIC YELLOW PAGES—WHOLESALERS DIRECTORY (Market Data Retrieval,Inc.) . . . 45 60 20 20
ENCYCLOPEDIA OF ASSOCIATIONS (Gale Research Company) . . . . . . . . . . . . . . . . . . . 10 45 25 20
�* ENERGYLINEO(Environment Information Center, Inc.). . . . . . . . . 75 90 25 15
T ENERGYNETO(Environment Information Center,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 90 50
!* ENVIROLINEO(Environment Information Center,Inc.) . . . . 75 90 25 15
* ENVIRONMENTAL BIBLIOGRAPHY (Environmental Studies Institute) 45 60 15
ERIC (National Institute of Education, Educational Resources Information Center) 10 25 10
EXCEPTIONAL CHILD EDUCATION RESOURCES (Council for Exceptional Children) 10 25 10
!;* EXCERPTA MEDICA 1974 to Present (Excerpta Medica) . . . . . . . . . . . . . . . . . . . . . . . . . . 60 75 25 08
* EXCERPTA MEDICA (In process) (Excerpta Medica). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 75 25 08
FEDERAL INDEX (Capitol Services International) . . . . . . . . . . . . . . . . . . . . . . 75 90 20
' * FEDERAL REGISTER ABSTRACTS (Capitol Services International) . . . . . . . . . . . .. . . . . - . 60 75 20
�* FIND/SVP REPORTS&STUDIES INDEX (FIND/SVP) . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 65 25
* FOOD SCIENCE&TECHNOLOGY ABSTRACTS (International Food Information Service) . . 50 65 15
e_ FOODS ADLIBRA (Komp Information Service) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 55 10
t FOREIGN TRADERS INDEX (U.S. Department of Commerce). . . . . 30 45 25
�* FOUNDATION DIRECTORY (The Foundation Center) . . . . . . . 45 60 30
�* FOUNDATION GRANTS INDEX (The Foundation Center) . . . . . . . . . . . . . . . . . . . . 45 60 30
* GEOARCHIVE (Geosystems). . . . . . . . . . . . . . . . . . . . . . . . . 55 70 I 20
!'* GEOREF (American Geological Institute). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 82 20 10
GPO MONTHLY CATALOG (U.S. Government Printing Office). . . . . . . . . . . . . . . . . . 20 35 ) 10
GPO PUBLICATIONS REFERENCE FILE (U.S. Government Printing Office) . . . . : : . . . . . . . . 20 35 10
*
GRANTS (Oryx Press) . 45 60 30
* HARFAX INDUSTRY DATA SOURCES (Harper and Row,Publishers, Inc.) . . . . . . . . . . 60 75 30
HEALTH PLANNING&ADMINISTRATION (U.S. National Library of Medicine) . . . . . . . . . . . 20 35 15
rt HISTORICAL ABSTRACTS (ABC-Clio, Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 65 I 15
47 INPADOC (International Patent Documentation Centre) . . . . . . . . . . . . . . . 80 95 20
r'* INSPEC 1969 to Present (The Institution of Electrical Engineers) . . . . . . . . . . . . . . . . 60 85 35 25
INSURANCE ABSTRACTS (University Microfilms International). . . 40 55 15
�* INTERNATIONAL PHARMACEUTICAL ABSTRACTS (Amer.Society of Hospital Pharmacists) . . . 40 55 20
t INTERNATIONAL SOFTWARE DATABASE (Imprint Editions, Ltd.). . . . . . . . . . . . . . . . . . . 45 60 15
IRIS (U.S. Environmental Protection Agency,Ohio State University) . 20 35 10
* ISMEC (Cambridge Scientific Abstracts). . . . . . . . . . . . . 58 73 20 15
* LABORLAW(Bureau of National Affairs). . . . . . . . . . 105 120 70
* LANGUAGE AND LANGUAGE BEHAVIOR ABSTRACTS (Sociological Abstracts, Inc.). . 40 55 15
$ LC MARC (U.S. Library of Congress) . . . . . . . . . . . . . . . . . . . 30 45 15 10
* LEGAL RESOURCE INDEX (Information Access Corporation). . . . . . . . - . . . . . . . . . . 75 90 20
* LIFE SCIENCES COLLECTION (Cambridge Scientific Abstracts). . . . . . . . . . 30 45 15
* LISA (Learned Information, Ltd.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 75 • 25
. * MAGAZINE INDEX (Information Access Corporation)- . . . . . . . . . . . . . . . . . . . . . . . . . 60 75 20
* MANAGEMENT CONTENTS 0(Management Contents,Inc.). . . . . . . . . . . . . . . . . - . . . . . 60 80 35 20
*
MATH FILE (American Mathematical Society) . . . . . . . . . . . . . . . . . . . . . . . 40 55 20
MEDLINE 1966 to Present (U.S. National Library of Medicine) . . . . . 20 35 15
t MENTAL HEALTH ABSTRACTS (National Clearinghouse for Mental Health Information) . . 15 30 10
* METADEX (American Society for Metals) - - 65 80 15 10
* METEOROLOGICAL& GEOASTROPHYSICAL ABSTRACTS (Amer.Meteorological Soc.,NOAA) . 80 95 15
!i* MICROCOMPUTER INDEX (Microcomputer Information Services). . 30 45 15
! * MILLION DOLLAR DIRECTORYO(Dun's Marketing Services,Dun& Bradstreet Corporation) - 85 100 1.50 1.50
* MLA BIBLIOGRAPHY (Modern Language Association). . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 55 15
�"*t NATIONAL FOUNDATIONS (The Foundation Center) 45 60 30 I "�
* NATIONAL NEWSPAPER INDEX (Information Access Corporation) . . . . . . . . . . . . . . . . . . . 60 75 20
NCJRS (National Criminal Justice Reference Service) . . . . . . . . . . . . . . . . . 20 35 15 iv
* NEWSEARCH (Information Access Corporation) . . . . . . . . . . . . . . . . . . . . . . . . 80 95 20
*t NICEM (National Information Center for Educational Media) 55 70 20
t NICSEM/NIMIS (National Information Center for Special Education Materials) . , . - . . _ , 20 35 10
NONFERROUS METALS ABSTRACTS (British Non-Ferrous Metals Technology Center). . 30 45 20 10
* NTIS (National Technical Information Service,U.S.Department of Commerce). . . . . . . . . . . . . . 30 45 15
I
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j Online Offfine Online
Connect Time Print Type
1 Rate Per Hour Rate Rate
DATABASE (Supplier) Per Per
• Lowest Standard Record Record
* OCEANIC ABSTRACTS (Cambridge Scientific Abstracts) . . . . . . . . . . . . . . . . . . . . . . . . . . $58 S73 30C 25C
* ONLINE CHRONICLE (Online,Inc.) . . . . . . 20 35 30 15
ONTAPOABI/INFORM (Data Courier,Inc.,DIALOG Information Services,Inc.). . . . . . . N/A 15 N/A
*� ONTAPOCA SEARCHTm(DIALOG Information Services,Inc.&Chemical Abstracts Service) . . . . . . N/A 15 N/A
{ *� ONTAPOCHEMNAMETm(DIALOG Information Services,Inc.&Chemical Abstracts Service) . . . . . . N/A 15 N/A
I * ONTAPOCOMPENDEX (Engineering Information,Inc.,DIALOG Information Services,Inc.). . . . . . N/A 15 N/A
r ONTAPODIALINDEXTm(DIALOG Information Services,Inc.). . . . . . . . . . . . . . . . . . . . . . . . N/A 15 N/A ►)
t
ONTAPOERIC (DIALOG Information Services,Inc.and ERIC). . . . . . . . . . . . . . . . . . . . . . N/A 15 N/A
* ONTAPOINSPEC (The Institution of Electrical Engineers,DIALOG Information Services,Inc.) . . N/A 15 N/A I
i * ONTAPOMAGAZINE INDEX(Information Access Corporation,DIALOG Information Services,Inc.) N/A 15 N/A 8 m
ONTAPOMEDLINE (U.S. National Library of Medicine,DIALOG Information Services,Inc.) . . . . . N/A 15 N/A
* ONTAPOPTS PROMT(DIALOG Information Services,Inc.&Predicasts,Inc.) N/A 15 N/A
1 *T PAIS INTERNATIONAL(Public Affairs Information Service,Inc.) . . . . . . . . . . . . . . . . . . . . . 45 60 15 10
PAPERCHEM (Institute of Paper Chemistry) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 65 25 15
�* PATLAW(Bureau of National Affairs, Inc.). . 105 120 70 )
* PHARMACEUTICAL NEWS INDEX (Data Courier, Inc.). . . 80 95 30 25
PHILOSOPHER'S INDEX (Philosophy Documentation Center) . . . . . . . . . . . . . . . . . . . . . . . 40 55 15
* POLLUTION ABSTRACTS(Cambridge Scientific Abstracts). . . . . . . . . . . . . . . . . . . . . . . . . 58 73 20 15
j POPULATION BIBLIOGRAPHY(University of North Carolina,Carolina Population Center). . . . . . 40 55 10
*T PSYCINFO(American Psychological Association) . . . . . . . . . . . . . . . . . . 50 65 10
*j#PTS ANNUAL REPORT ABSTRACTS (Predicasts,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . 105 120 85 80
*¶ PTS F&S INDEXES 1972 to Present(Predicants,Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 25 20
*! PTS INTERNATIONAL FORECASTS (Predicants,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 25 20
*F PTS INTERNATIONAL TIME SERIES (Predicants,Inc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 40 35
i *Ti PTS PROMT(Predicants,Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 40 35
? *a PTS U.S. FORECASTS (Predicasts,Inc.) . . . . . . . . . . . . . . . . 80 95 25 20
*! PTS U.S.TIME SERIES (Predicasts,Inc.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 95 40 35
t
REMARC (Carrollton Press). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 85 35 25
f * RILM ABSTRACTS(City University of New York,International RILM Center). . . . . . . . . . . . . . 50 65 15
i
**f, SCISEARCHO- 1970 to 1973 (Institute for Scientific Information) (Non-subscriber) . , . . . . . . . . . 150 165 25
**C SCISEARCH O 1970 to 1973 (Institute for Scientific Information) (Subscriber to print). . . . . . . . . 50 65 15
SCISEARCH O 1974 to Present(Institute for Scientific Information) (Non-subscriber). . . . . . . . 150 165 25
SCISEARCHO 1974 to Present(Institute for Scientific Information) (Subscriber to print). . . . . . . . 50 65 15
SOCIAL SCISEARCH O(institute for Scientific Information) (Non-subscriber) . . . . . . . . . . . . . . 95 110 20
,r a SOCIAL SCISEARCH O(Institute for Scientific Information) (Subscriber). . . . . . . . . . . . . . . . . 60 75 15
* SOCIOLOGICAL ABSTRACTS(Sociological Abstracts,Inc.) . . . . . . . . . . . . . . . . . . . . . . 40 55 15 I
4F SPIN (American Institute of Physics). . . . 20 35 10 {
SSIE CURRENT RESEARCH (Smithsonian Scientific Information Exchange). . . . . 63 78 20
�* STANDARD&POORS NEWS (Standard&Poors Corporation) . . . . . . . . . . . . . . . . . . . . . . 70 85 15
STANDARD&POORS NEWS DAILY (Standard&Poors Corporation) . . . . . . . . . . . . . . . . . . 70 85 15
* STANDARDS&SPECIFICATIONS (National Standards Association,Inc.) . . . . . . . . . . : : . . . 50 65 30 1 20
*
SURFACE COATINGS ABSTRACTS(Paint Research Association of Great Britain) 50 65 15
{ y
�* TELEGEN (Environment Information Center, Inc.) . . . . . . . . . . . . . . . . . . . . 75 90 25 15
TEXTILE TECHNOLOGY DIGEST (Institute of Textile Technology) . . . . . . . . . . . . . . . . . . 50 65 15 1
* TRADE AND INDUSTRY INDEX 1981 to Present(Information Access Corporation). . 70 85 20
j tT TRADE OPPORTUNITIES (U.S. Department of Commerce). . . . . . . . . . . I . . . . . . . . . . . . . 30 45 25
t! TRADE OPPORTUNITIES WEEKLY (U.S. Department of Commerce). . . . . . . . . . . . . . . . . . . 30 45 50
tfi TRIS (U.S. Department of Transportation) . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 40 10
i
TSCA INITIAL INVENTORY(DIALOG Information Services,Inc.&Environmental Protection Agency) 30 45 15
1 * ULRICH'S INTERNATIONAL PERIODICALS DIRECTORY (R.R. Bowket) . . 50 65 20
U.S. EXPORTS (U.S. Department of Commerce). . . . . . . . . . . . . . . . . I . . 30 45 25 25
i U.S.POLITICAL SCIENCE DOCUMENTS (Univ,of Pittsburgh,Univ.Center for Intnat'l Studies) . . . 50 65 15 { N
U.S.PUBLIC SCHOOL DIRECTORY (National Center for Educational Statistics) . . . . . . . . . . . . 20 35 10
WATER RESOURCES ABSTRACTS (U.S. Department of the Interior) . . . . . . . . . . . . . . . . . . 30 45 15
*
WATER NET 1971 to Present (American Water Works Association) . . . . . . . . . 65 80 20* 10
WELDASEARCH (The Welding Institute). . . . . . . . . . . . * * ' ' ' * ' ' . . . . . . . . . . . * , 60 75 20
` * WORLD AFFAIRS REPORT(California Institute of International Studies) 75 90 25 10
WORLD ALUMINUM ABSTRACTS (American Society for Metals): : . . . . . . . . . _ . : : . 35 50 10
4 WORLD TEXTILES (Shirley Institute) 40 55 10
S* ZOOLOGICAL RECORDS (Biosciences Information Services). . . . . . . . . . 63 78 20
Database copyrighted by indicated supplier.
Not available through the DIALOG Classroom Instruction Program.
til Forthcoming database.
¶ See Database Supplier Terms and Conditions.
• Discounts of$5-$15 per hour are available.See Schedule 1-B.
,_4
RLIN ONLINE SYSTEM THE RLIN.DATABASE
Bibliographic Retrieval The RLIN system provides access to a
• Access by subject, call number, names, database of more than six million cataloging
LCCN, ISBN, ISSN, and words or phrases records in MARC format for books, serials,
from titles music, AV and maps. Users may search either
• All records for the same edition of a work the entire database or select files for any
are clustered in a single display combination of formats. Cataloging and
+, Use boolean operators to combine search acquisitions data are integrated onto the same
terms and expand or restrict search results record for each library so that a single search
• Many display options, including brief retrieves all information pertinent to the
citation and card format status of a particular title in the library.
• Local system interface for record transfer
The database also includes almost two million
Shared Cataloging authority records, which can be browsed for
• Use MARC records from many sources, verification of subjects, names and series
reducing time spent on original cataloging titles.
• Create individualized cataloging records,
which reflect local cataloging needs
o Access to copy level information
1 Produce pre-sorted, individually tailored EQUI13MENT
catalog cards; machine readable tapes
available
Access to online authority records There are two ways to access the RLIN system:
•
Acquisitions Dedicated Communications Network
• Create order records from existing records
or original input The RLG40 erm• al can be used either
• Access cataloging and acquisitions on the`RLIN munications network
information in one integrated file, reducing or in dial-up o e to other databases. It
duplicate files and orders is availabl or $2, 5 ($2,495 with the
• Produce order forms locally or offline, multi-p pose mode .connection).
ready to mail to vendors
• Fund accounting and management reports Dial Access
• Continuous control of bibliographic items
from pre-ordering through cataloging Libraries may obtain search-only to the
RLIN database using any standard
Interlibrary Loan terminal and dialing through regular
a Verify bibliographic and holding phone lines or via TYMNET.
information
• Transfer bibliographic records from the
RI_,IN database
• Forward ILL requests over the RLIN
communications network to up to five
1 libraries
• Retrieve 11,1, records by patron, due date,
and status in addition to bibliographic
indexer 3
• Recei,. line ILL use statistical reports
i
t
CLASS RLIN SERVICES
More than 300 public, special, and academic
libraries use the online bibliographic services
of the Research Libraries Information Net-
work (RLIN). RLIN shared cataloging and j
search access is available to any library from
the California Library Authority for Systems
and Services (CLASS).
RLIN began in 1972 as BALLOTS, a project
to provide automated cataloging services for
the Stanford University Libraries. The project
evolved into a shared cataloging network
serving libraries in California. When Stanford
joined the Research Libraries Group (RLG) in
1978, RLG became the owner of the system,
changing the name to RLIN.
Through its relationship with CLASS, RLG
supports its commitment to provide access to
RLIN for all kinds of libraries. CLASS users
and RLG members share bibliographic data
by means of the RLIN database. Each net-
work also maintains a variety of other
programs and services.
Staff at CLASS provide user support services
to RLIN users, including start-up training,
creation and maintenance of profiles for cards
and other products, the RLIN user group, a
monthly newsletter (CLASSONLINE), work-
shops, equipment discounts and advice on
system use. CLASS staff work in close
cooperation with RLG, ensuring that the
needs of users are met as development and
enhancement of RLIN services proceeds.
USING ONIT Yi E FOR I NTERL l BRARY LOAN
Par-ticipaL-ion: in the OnTyme . il_L net-work gives your 1 ibrary the ability to - '
coiroiunicate directly r•ri.th libraries of. all types al i over Lhe United. States: ~3
-fsidelines have been established to provide standardization of interlibrary
oan procedures across the net►,ork. These guidelines are not intended to F
restrict or define use of OnTyMe wit11in local library systems, but- rather
to aid users in doing interl ibrary loan via OnTytre within the ,ider 1 ibrary
coaa.w.iniLy. Procedure's within local resource sharing groups may he less
formal than those out.] ined here_
many participants in the OnTyare ILL i;et:•rork have established policies defining
Lhe type of materials they grill ]end, the types of •l ibraries they wiII lend = '
to, and the charges which are applied to lo•.ns_ A- director-
.y of CLASS OnT',ne,
ILL:.members,1�-i-ncl ud i ng�=lL�`'poi icy"'i nfo'i`mGt Tori 'for=^each part i c i p�nnt,
available:, '`'An order form for- this directory is enclosed_
2::M1LL;.Request.,forr:tatr _- � .�
OnTyrne users folio / ALA guidelines (as described in the document "NaLional
Intel-] ibr":ry Loan Coda") for- sending ILL requests, unless placing requests to
libraries with ,•,horn outer procedures have been established. The ALA guid:�l ines
require bibliographic verification of the item to be loaned as part of the
request_ -Requests for photocopy should ad',ere to either the COINTU guidelines
(CCG) or other provisions of t-he c0pyr'iyht Iat•, (CCI_) _ As a general rule,
requests for the sa;ae item should not be sent to r;rore than one library .` � :
�.imultaneously, as dais causes extra ►•rork for the lenders.
The suclgested format for creating ILL requests (both for monographs and serials) }
i s enclosed. This format is r-ecornr;ended for general use, and includes }
information required to meet the ALA guide] ines_
nT users r,-�a _ _
0 y„�e y set up an amine file ►•;nicia includes information such as �
a mailing address, ;,hick is to be included on all requests. Tiae file can
be retrieved and added to each iLL request before transmission'. This is
3 cCn'/cnlent way to avoid r2'<eying information-
4-
nform tion_4. ILL Network Participants -�
A 1 ist of OnTy;-.,e users in tine CLAS account is kept in OnTyrue files na,ied
* CLASS_USERSI (A-i•1) and *K CLASS_UScRS2 (r';-7_) _ Current ILL participants , --
are indicated on this list by an asterisk_ This file is updated regularly '
and ne,✓ users ar-e all so' I i stud i n the f i 1 e• —k CLASS.NE1,N11SERS. �` u
aw
i�;t�?�r!'�wy.+���a:/�n.. �'r4rt<srwC;...•y.... . ..- •- -- - �sx�c:,..
•�T.,7 may" "'G�:'?' .rF. t��Yr: .-+i:!`S,:'-'�'y."`','7w•;.• rwn +t: i
o�ta;i.., -�^ ::a ?x -'^?� -''„'.'?^h�+tsV'";.-`v,�'•'r' ,"¢9'_ r.sit-'tM`�::w�:•„t±.N�: �a..tt�- s!'.+w.� '� ;'r'..
.e s-.,•r....Si...e-C'::�ar+::.kiat� -�.='�C: f" :i..'•�,:.....ra�:X:'. '":.�Y`4i ,� -\.r,`, •.Y'!^_'„'.'M.+v!-a•YT �ta+'r't,.y.
... .. - -.. -LCL+ .-. '--F.•a.•- �.
COMPUTER USES IN BURLINGAME PUBLIC LIBRARY
ADMINISTRATIVE:
General Office Use:
Word Processing
Supply Order Forms
Accounting/general ledger
Budget/Accounts payable
Librarian 's Report
Minutes
Standard Letters
Staff List of Addresses
Timecard list of Numbers
Statistics
PLANNING/FORECASTING:
Personnel Data
Vacation/Sick Leave
Performance Reviews
CORRESPONDENCE/FORM LETTERS:
Job Applications
Mailing Labels
Friends Newsletters (editing)
Gift Acknowledgements/Prints out all donors by category
MONTHLY STATISTICS FOR' 'BOARD:
Mailing Lists
Membership Lists
Personnel Lists
PROCEDURES MANUALS:
Circulation/Cataloging/Reference/Etc.
Emergency Plan Updates
Employee Manual Updates
FORMS, ETC. :
Routing Slips
REFERENCE LISTS:
Specialized Indexes
Phone Books
Catalogs (College)
Pamphlet File Orders
Authority File
Inforama
Tickler Files
Ready Reference
PERIODICAL CONTROL: List/Files/Newspapers/Decision Lists/Microform/Etc .
ACQUISITIONS :
CITY
BURLINGAME
V
Lfy RATED JUN£��
V N ffLj tTf A3urlinplur
SAN MATEO COUNTY
CITY HALL-501 PRIMROSE ROAD
BURLINGAME,CALIFORNIA 94010 TEL:(415) 342-8931
March 10 , 1983
Mr. Robert M. Davidson
Town Manager
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 940.10
Dear Bob:
RE: EXTENSION OF AGREEMENT FOR LIBRARY SERVICES
WITH CITIES OF BURLINGAME AND SAN MATEO
Since 1977 , our three cities have been working together to pro-
vide quality library services to our citizens. As we briefly
discussed last week, our current agreement for providing ser-
vices expires June 30 of this year. I would like to propose
that we mutually agree to extend this agreement for an addi-
tional three years under the current terms and conditions. This
calls for an annual increase in consideration (currently
$124 ,407 for 1982-83) based on the percentage increase or de-
crease in the combined library budgets for Burlingame and
San Mateo. The agreement also provides for a cancellation by
any party at the beginning of any fiscal year upon 30-days
notice. .
Attached is an updated agreement for the next three fiscal years
and a copy of our current agreement. I have updated the consi-
deration base and the budget figures to the 1982-83 adopted
figures.
Please let me know if you have any questions.
Cordially,
Dennis- Argyres
City Manager
fg
Attachment
cc: City Manager and Asst. City Manger, San Mateo
City Librarians of San Mateo &lam'uurlingame
Finance Directors of San Mateo & Burlingame
City Attorneys of San Mateo & Burlingame
!' A G R E E M E N T
i
THIS AGREEMENT, made and entered into this
day of _ 1933 , by and between the TOWN OF
HILLSBOROUGH, a municipal corporation, the CITY OF BURLINGA1,1E, a
,, municipal corporation, and the CITY OF SAN MATEO, a municipal
(, corporation,
p
I
f
f W I T N E S S E T H
i
i!
I?
I-MEREAS, the TOWN OF HILLSBOROUGH does not have library
' facilities for the use of its residents ; and
WHEREAS , the CITY OF BURLINGA14E and the CITY OF SAN MATEO
�I
f+fjhave extended the use of their library facilities to residents of
I
ithe TOWN OF HILLSBOROUGH on a contractual basis since July 1,
I;
1977 ; and
WHEREAS , the TOWN OF HILLSBOROUGH, the CITY OF BURLINGAME
; and the CITY OF SAN MATEO desire to continue to provide library
fiservices to residents of the TOWN OF HILLSBOROUGH on a contractual
1 basis ;
i
NOW, THEREFORE, the parties hereto agree that the CITY
jOF BURLINGAME and the CITY OF SAN MATEO shall , for a period of
' three (3) years , provide library facilities and services to the
ilresidents
of the TOWN OF HILLSBOROUGH on• the following terms and
iiconditions . i
I,
1. The CITY OF BURLINGAME, and the CITY OF SAN MATEO
ll, shall issue library cards to the residents of the TOWN OF HILLS- i
; BOROUGH individually on the same terms as those which are issued
!Ito residents of their respective cities , and the CITIES OF
i
I' BURLINGAME and SAN MP.TEO shall make available to the TOWN OF '
t
( HILLSBOROUGH in a manner satisfactory to all parties the name and
(! address of each HILLSBOROUGH resident to whom a library card is
11issued. ,
ii
i' 2. The CITIES OF BURLINGAME and SAN MATEO shall provide -
tithe complete range of library services to residents of the TOWl"I
i
OF HILLSBOROUGH which are provided to residents of their respect- �
` ive cities .
3 . It is understood that the CITY OF BURLINGAME and
the CITY OF SAN MATEO, respectively, shall retain complete
!' authority regarding the level of service , including the authority
i' to close branches or to adjust hours , provided that if the hours
I
of library service are reduced to less than ninety percent (90%)
! of those provided as of July 1 , 1983 , then the fee payable by
y HILLSBOROUGH shall either be reduced in a reasonable amount to
Elbe agreed upon between the TOWN OF HILLSBOROUGH and the CITY OF
i`
BURLINGAME and the CITY OF SAN 11ATEO or alternative adjustments ,
, either monetary or otherwise, shall be made as mutually agreed
" between the TOWN OF HILLSBOROUGH and the CITY OF BURLINGAME and
I! the CITY OF SAN MATEO to offset the reduction of library services .�
to HILLSBOROUGH residents in a reasonable manner.
1 4. In exchange for such library services , the TOWN OF
1111ILLSBOROUGH agrees to pay the following sums to be divided between
; the CITY OF BURLINGA14E and the CITY OF SAN MATEO :
�i (a. ) One hundred twenty four thousand four hundred and
�j seven dollars ($124,407 . 00) for fiscal 1982-1983 . i
'f
(b. ) For 1983-84, 1984-85 and 1985-86 the amount shall
be determined by adjusting the 1982-83 cons.iderati.on
�{
i ($124, 407 . 00) by the percentage increase or decrease.
3 in the combined annual operating budgets for the i
i
libraries of the CITIES OF SAN MATEO and BURLINGAME
I
as compared to the 1982-83 budget amount of
�E $2 ,214, 711 . 00, (Burlingame $931 , 677 , SAN MATEO
.I
4 $1, 283 ,034) . This base may be adjusted as mutually
agreed to reflect changes in budgeting procedures .
•' E
5 . For 1982-83 the distribution formula between
yBURLINGAME and SAN MATEO shall be as follows :
BURLINGA_ME shall receive six thousand nine hundred
and eleven dollars ($6 , 911 . 00) per month; and
i
SAN MATEO shall receive three thousand four hundred
O
fifty six dollars ($3,456 . 00) per month.
. The distributions for 1983-1984, 1934-1985 and 1985-1986 shall be
in accordance with this paragraph (e, g. , two-thirds (2/3) to '
BURLINGAI.IE , and one-third (1/3) to SAN MATEO unless BURLINGAME
and SANT MATEO mutually agree to another disbribution formula.
6. Payment of the annual charges hereunder shall be
imade on a monthly basis as follows : Commencing on the 15th day
!' of July, 1983 , and continuing on the 15th day of each successive
month thereafter, the TOWN OF HILLSBOROUGH shall pay the amount
;; specified in Section 5 above to the respective CITIES OF BURLINGAME,
i
:; and SAN MATEO. Consecutive monthly payments shall continue through
and terminate with the June 15 , 1986 payment.
7 . This agreement shall cover the three fiscal years
;; beginning July 1 , 1983 , subject to cancellation at the commence-
i. ment of any fiscal year by any party giving written notice to the
other parties not later than thirty (30) days before the beginnings
of the fiscal year for which notice is given.
8. The TOWN OF HILLSBOROUGH and the CITIES OF BURLINGAME
Mand SAN MATEO reserve the right to extend or amend this Agreement
i
; upon the mutual consent of all parties . The Librarians of
r
BURLINGAME and SAN MATEO have established a formula for compiling
usage data between the two libraries which may be used in amending
; future division of monies received for the library services to
' HILLSBOROUGH. The data and criteria for establishing library
; usage and service will be similar in both libraries and is for
,. informational purposes only. j
is s
i; -3-
IN WITNESS WHEREOF the TOWN OF HILLSBOROUGH and the
CITIES OF BURLINGAME and SAN MATEO have executed this AGREEMENT
I;
i; by the Duly authorized agents of each party as of the date first
above written.
i
i
j,
j
APPROVED AS TO FORM TOWN OF HILLSBOROUGH,
i
AND LEGALITY: a municipal corporation
By
iHILLSBOROUGH City Attorney City Manager
is
I
CITY OF BURLINGAME,
a municipal corporation
I'
4. By
BUR.LINGAPE City Attorney City Manager
f
i
j CITY OF SAN MATEO,
i
a municipal corporation
I
i
i1SAN
By
MATEO City Attorney City Manager
.. i
I�
f
1
i
I'
fj
if
r
To: FRIENDS OF THE BURLINGAME PUBLIC LIBRARY
From: Patti Bergsing, City Librarian
Brief Summary of the Contributions to the
Burlingame Public Library from the Friends of the
Burlingame Public Library
Since there are a number of new members on the Friends' Board, and because
it has been a long time since we summarized all the many things that the Friends
have provided the Library, this seems an appropriate opportunity to remind you
of what you have accomplished in the past thirteen years.
The Friends of the Burlingame Library reconstituted and reactivated their
present organization in 1970. By-laws were written and adopted which stated
the purpose of the organization shalt be:
(a) to maintain an association of persons interested in the Burlingame Library
(b) to stimulate public interest in the Library's services, facilities and needs;
(c) to encourage public support of the Library by gifts of books, magazines,
or other desirable collections, endowments or bequests;
(d) to support and cooperate with the Library administration and staff in
in developing services and facilities for the community.
4
In keeping with these By-laws, the activities and projects of the Friends have
fallen into several major categories. These are first, the Book Sale, which encourage
gifts of books, magazines, etc. At your last Board meeting, we also discussed
a brochure and additional ways to encourage gifts and bequests.
The funds from the Book Sale have been used primarily to fulfill the purposes
defined in (b) and (d). They fall into the categories of audio-visual services;
fixtures and furnishings for the Community Room; publicity and promotional
materials and programs; volunteers and Service to Shut-Ins; Children's activities;
Library staff support; and a few special one=time projects. So that you may
have a more complete picture of what these purchases have included, I have
attempted to list most of the major items by,category as,follows:
AUDIO-VISUAL SERVICES
(1) Over 100 circulating framed art prints
(2) Canvas carrying cases for the Art Prints
(3) 5 Record Players, Headsets and Carrying Cases for same
(4) 5 Cassette Player/Recorders, headphones and Carrying Cases for same
~` (5) Entire Collection (115) of 8mm films
(6) 3 Slide Projectors
(7) 2 - 8mm Projectors
Page 2
(8) 1 - 16mm Projector
�-- (9) 2 - Minolta Microfilm/fiche Reader/Printers
(10) 1 - 3M Microfilm Reader/Printer
(11) 2 - Audio-Visual Storage Cabinets
(12) 1 Projector Stand and Storage Cabinet
(13) 1 Cassette Display Carousel
(14) 1 Cassette Duplicator/Cassette Eraser
(15) 1 Film Editor/Splicer
COMMUNITY ROOM
(1) 6 Additional Folding Tables
(2) Refinished Wooden Shelving around the Walls
(3) 1 Blackboard
(4) 1 Chart Holder
(5) 1 Lecturn
(6) 2 Large Coffee Makers
(7) 1 Clock
(8) Sound System
PUBLICITY AND PROMOTIONAL MATERIALS& PROGRAMS
(1) Posters, bookmarks, and other exhibit materials for National Library
Week, Holidays and other special events.
(2) Speakers,lecturers, brochures, refreshments, etc., for such varied programs
as the Opera Lunches, Travel Programs, Art Programs, Financial Planning,
Consumer Awareness Programs, etc.
(3) Book Review "give-aways" for distribution to the Public.
(4) Display rack and carousel to display,promotional literature.
(5) Totebags for books and records which also advertise the Library.
VOLUNTEERS AND SERVICE TO SHUT-INS
(1) Canvas carrying cases for the book deliveries.
(2) Assorted supplies for the Shut-In Service
(3) Funds to recognize and thank the volunteers by giving them certificates,
buttons, badges, coffee mugs, etc.
Page 3
CHILDREN'S ACTIVITIES
(1) Large globes for the Children's Room and Branch Library
(2) Floor Cushions and Bean Bags.
(3) One or two programs per year of outside entertainment, usually puppeteers
or storytellers.
(4) Refreshments for Holiday story hours and Summer Reading Club.
(5) Puppet Collection.
(6) Puppet Theater.
(7) Exhibit and display materials for Children's Book Week.
(8) Stuffed animals and games.
LIBRARY STAFF SUPPORT
(1) New Couch for Staff Lounge.
(2) New refrigerator for Staff Lounge.
(3) Used microwave oven for Staff Lounge.
(4) Small refrigerator for Easton Branch .
(5) A small hot-plate for Branch.
(6) Coffee Pot, teapot and cups for Book Chat and other social activities
at the Branch.
SPECIAL PROJECTS
(1) Rental Collection of Best Sellers.
(2) Refurbishing the California Room and the City Librarian's Office.
(3) Outdoor Book Return Box.
(4) Bicycle Racks.
(5) 6 - Paperback racks.
(6) 6 book trucks.
This has all totaled approximately $45,000.00 to $50,000.00 over the last
13 years. From the wide variety of projects you have supported, it is apparent
that the Burlingame Public Library is a much richer and more diverse operation
with the support of-the Friends.
THE USERS, THE STAFF AND THE BOARD ALL THANK YOU!!
PB/jg
afV Li 111 L.1. L\IICVLILI ,
t Outreach Activities
1. Volunteer Coordinator
A. Hours worked ,
2, Volunteers
A. Number of volunteers 9
B. Hours contributed
3. Shut-in Patrons--Individual Visits
A. Number of patrons l ,
B. Number of visits made
CO Items circulated z
4. Shut-in Patrons--Institutional Visits
No. of Materials _
visits / Attendance / circulated
A. 1
B o _o, . rin7
D• �d a r�c�a,� Ke
50 • totals (3 & 4)
A. Shu t-in patrons y!
B. Visits made
C. Items circulated
Cotrmen is/ac tivi ties
gat- •-��
CITY OF BURLINGAME
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CITY OF BURLINGAME BUDGET STATUS REPORT
i2 MONTH Y-T-() Y-TRU CUR MLS (.INEXPENOED
ACCT DESCRIPTION APPROP- ESTIMATE ACTUAL. ACTUAL VARIANCE BALANCE ENC[
LIBRARYi
750010 LIBRARY SALARIES 3451,8€ 5 259, 416 258068 28,1,326 645 87, 117
750011 LIBRARY EMPLOYEE BENEFITS - -- 162, 594 121 ,950 121 /, 9116 131,550 5 401,649
750013 LIBRARY PARTTIME 2.20, 13ti 165, 105 156, 791 19, 082 5,314 63, 344
,^ 750110 LIBRARY OFFICE EXPENSE 71670 5,904 :4, 1,213 72 320- 1 ,646
750120 L I BRA ZY SPECIAL DEPTL E XPENSF 1 1 ,1.431 8s,577 7,247 575 1 ,33o 4 o 104
750121 LIBRARY BOOKS & MAPS 95, 481 71 ,61.3 63, ?58 5, 714 81355 32,223
_
750122 LIBRARY PERIODICALS 12, + 70 9, 0`34 10 , 399 1 , 413 1 , 345- 11,671
750123 LIBRARY* bINDINGS _-_ 8, 200 6, 147 2,892 471 3,255 5, 308
750124 LIBRARY CATALOGING 12, 000 91000 71591 86 1 ,449 4, 449
750125 LIBRARY RECORDS & CASSETTES 5, 090 1,816 3, 188 260 628 1 ,902
,S
750130 LIBRARY SMALL TOOLS & EQUIP 22 171 to 0 161 215
750160 LIBRARY COMMUNICATIONS. 6, 11s6 14,644 3r04q 431 1 ,595 3, 1.37
750170 LIBRARY UTILITIES 26, 284 14, 710 13,549 0 60161 12,735
750190---LIBRARY- MAINT BLDG & GROUNDS 10, 000_ 7, 497 41,?479 811 3,P88 5,791
750200 LIBRARY EQUIPMENT MAINTENANCE 666 6°48 325 199 323 5 14 1
750201 LIBRARY EQUIP MAINT-AUDIO VIS 525 396 79 0 317 446
_. 750202 LIBRARY EQUIP MAINT-SEC' SYSTCM [y 0 0 0 t) 0
750210 LIBRARY PROF & SPECIAL SERVICE 41,200 31350 41,200 0 18,050- 0
750240 LIBRARY DUES & SUBSCRIPTIONS S60 423 540 0 117 - 20
__.._750250 LIBRARY TRAVEL' " ____ ._.._ 450 342 293 0 Ay 157
750251 LIB CONF & MT(;S-LIBRARIAN 650 486 505 0 19- 1 (45
750252 LIB CUNF & MTGS-STAFF 500 378 400 0 22- 100
750260 LIBRARY TRAINING & SAFETY 100 297 231 0 67 170
750290 LIBRARY OTHER CHARGE'S 75 514 50 0 4 25
****** :,:l TAL LIBRARY 93.1 ,477 698, 778 bbSt702 70, 391 33lo7t) 265, 97r-,)
STATISTICS FOR March 1983
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 13,093 492
Child, Non-Fiction 1,898 327
Adult, Fiction 8,842 1,240
Child, Fiction 2,663 736
TOTAL: 21,496 TOTAL: 2,795
Periodicals: 1,786 506
Pamphlets (Incl . Maps & Sm. Press: 493 -0-
TOTAL: 2,279 TOTAL: 3.301
t,oving Pictures: _�-
36
Audiorecordings (Incl . Rec. & Cass.) 1 5 36 -p-
Art Prints: 3. _o_
Q
Equipment Loaned: 0 -0-
Slides: 40 -0-
GRAND TOTAL: 30,401 GRAND TOTAL: 3,301
Main Total 1983 Circ. : 30,401 Main Total .1982 .Circ. : 28,550 = 6.48 wIncrease
Branch Total 1983 Circ. : 3,301 Branch Total 1982 Circ. : 2;964 = 11.37 %Increase
GRAND TOTAL 1983 CIRC. : 33,702 GRAND TOTAL 1982 CIRC. : 31,514 = 6.94 `,Increase
REFERENCE STATISTICS:
Total Reference Questions: 4,433 ILL Borrowed: 184 GRAND TOTAL OF
ILL Lent: 232 REF. ACTIVITY4.849
ILL Total : 416
REGISTRATIONS: AS OF 2/28/83 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10,547 334 302 10,579 DATE: 8,102
L Children: 1,618 38 50 1,606 Increase of127
Hillsborough: 4,640 54 48 4,646
Other Non-Res. Patrons 228 4 -0- 232
TOTAL: 17,033 430 400 17,063
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: 2/28/83 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Plon-Fic. : 134,792` 98,983 542`422 297 - 66 135,037- 99,339
Child, Non-Fic: 18,008-' 14,395 39- 34 36 - 24 18,011- 14,405
Y.A. , Non-Fic: 3,318- 3,165 4- 4 -0- =00 3,321- 3,169
Adult, Fiction: 45,205` 41,134 172-109 317 -234 45,060- 41,009
Child, Fiction: 14,550- 10,189 22- 6 41 - 9 14,531- 10,186
Y.A. , Fiction: 2,910- 2 607 10- 9 -0- --0- _ 2,920- 2,616
TOTAL: 218,783-170,473 789-584 691 -333 218,880- 170,724
PAMPHLETS ADDED: 115 MAPS ADDED: -0-
PAMPHLETS DISCARDED: 27 MAPS DISCARDED: -0-
TOTAL: 201686 TOTAL: 1,477
RECORDINGS: AS OF: 2/28/83 ADDED DISCARDED AS OF: 3/31/83
-UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 5,584/ 4,993 9/ 9 -0- / -0- 5,593 /5,002
CassC.-tes: 838/ 786 •5/ 5 -0- / -4- 843 / 791
TOTAL: 6,422/ 5,779 14714 -0- / -0- 6,436 /5,793
��OSITED WITH THE CITY TREASURER: MAIN: $2208.30
BRANCH: 60.66 TOTAL: $2268.96 ,
;FETING ROOM FEES COLLECTED & DEPOSITED: $ 67.50 TOTAL: $2336.46
rJTAL MEETINGS HELD 29 PEOPLE IN ATTENDANCE 1,157