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HomeMy WebLinkAboutMin - LB - 1983.09.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 20th, 1983 CALL TO ORDER: Trustees Present: Trustees Parsons , Weatherbe, Kriloff Harvey and Nagle Trustees Absent: None Also Present: Mrs. Joy Molder, Asst. City Librarian Mrs. Judy Gladysz, Library Secretary Ms. Tibby Speer, Journalism Major at San Francisco State University BILLS: City checks in the amount of $13,962.56 were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Weatherbe and carried unanimously. Special Fund checks in the amount of $459.44 were approved to be paid on a motion made by Trustee Kriloff, seconded by Trustee Harvey and carried. MINUTES OF THE MEETING OF AUGUST 16th, 1983: Minutes of the meeting of August 16th, 1983 were approved as written and ordered filed. CORRESPONDENCE: Secretary Weatherbe read a letter from Mrs. Ruth McCandless of San Mateo, complimenting the staff on being courteous and helpful and expressing how warm and welcome the Library's atmosphere is. She also read a letter from an interested patron , Mrs. DaDalt, who said she was concerned because there is no handrail in the middle of the front steps. Mrs. Bergsing had already answered Mrs. DaDalt's letter and told her that the Library was planning to add additional handrails. LIBRARIAN'S REPORT: Automated Circulation: President Parsons asked why conversion had been started in the 800's. Mrs . Molder explained that all of the libraries are using a "shared database" and in order not to duplicate efforts every library in the System started in a different subject area. Burlingame is considered to have a strong collection in Literature so that is why we began there. -� Page 2 - Minutes - September 20th, 1983: The plan is that when we get to other areas that have already been converted by other P.L.S. libraries , that the majority of volumes will require only adding the bar code number for the item and not "in-putting" all the bibliographic information. We are tentatively planning on going "on-line" next summer or early fall . Mrs. Molder said she is still recruiting for the job and if anybody knows someone who is interested to send them to her for an interview. DUNCAN PATIO PROJECT: Trustee Harvey reported that three contractors had submitted bids to do the Duncan Patio Project and one came in under the allowed budget. He explained that the bid had to be "cut" even more to allow for landscaping and the sprinkler system. . He said the Architect will be doing the drawings over again to reflect some minor changes and when they are complete they will become the working drawings. He further reported that while investingating the corner for the foundation leak, they found a hole right next to the building where the leaks have occurred during the past winters. The City Engineer has drawn up some plans to install a sump-pump and do the repairs in order to stop the leak. There was a motion made by Trustee Nagle, seconded by Trustee Kriloff to recommend that the contract documents be accepted from Frank Hunter, General Contractor, for the Duncan Patio Project, and they be approved by Robert A. Williams and George P. Lechich, subject to final , revised, working drawings and clarification of payment schedule. The motion was carried unanimously. P. L. S. NEWS: Trustee Nagle asked about the new director for P.L.S. Librarian Bergsing gave him some additional biographical and professional background. She said that she would invite the new director, Linda Crowe, to meet the Board members after she had reported to work in mid-October. COIN-OP COMPUTER: Trustee Nagle asked about the new coin-operated computer that had been donated by The Software Store. Mrs. Bergsing said that training had been scheduled for the next two weeks and, a Committee was working on policies and procedures governing use. SIGN SYSTEM: President Parsons asked about the kind of sign system the Library had investigated and Librarian Bergsing said it was an integrated system with a large directory near the front to the Library. The signs are brown acrylic with white letters. She said it has been a long process with a lot of things to consider before deciding on what to put where. L Page 3 - Minutes - September 20th, 1983: MISCELLANEOUS: Trustee Harvey said he was on a committee to restore the Southern Pacific Train Depot, and they were going to be making a short documentary film with children from the different schools in Burligame giving a brief history of Burlingame. He asked if it would be possible to film the documentary at either the Main or the Branch Library. The Board members and Mrs. Bergsing all agreed that would be very nice. Roof repairs were discussed and Trustee Harvey said he would contact Ace Roofing to see if they would come out and do the repairs. President Parsons noted there were increases in Circulation, both at the Branch and at the Main Library. Trustee Kriloff said the P.L.S. Advisory Board would be meeting at the Burlin- game Library sometime during the year, and suggested serving refreshements. All agreed that was a good idea, and Mrs. Bergsing said that perhaps the Friends would provide them. Trustee Nagle wished a "Happy Birthday" to the Library Board of Trustees who first formed an organization in September of 1911 . ADJOURNMENT: The meeting of September 20th, 1983, was adjourned at 5:30pm, and the Board then went down to the Duncan Patio to view the proposed placement of the new sump-pump. The next meeting is scheduled for October 18th , 1983 at 4:30pm in the California Room. Respectfully submitted , Patricia M. Bergsing Clerk of the Board PMB/jg