HomeMy WebLinkAboutAgenda Packet - LB - 1983.11.15 BURLINGAME PUBLIC LIBRARY
�- BOARD OF TRUSTEES
NOVEMBER 15th , 1983
A G E N D A
CALL TO ORDER :
ROLL CALL :
Trustees Present :
Trustees Absent :
Also Present :
BILLS :
i
City Checks : $13 ,395 .00
Special Fund Checks : $397.48
MINUTES OF THE MEETING OF OCTOBER 18th , 1983 :
CORRESPONDENCE:
Nadine Ohliger - Friends of the Colusa County
Free Library
LIBRARIAN ' S REPORT:
UNFINISHED BUSINESS:
Update on Current Maintenance Projects
Patio Project
Coin-op Computer for Public Use
NEW BUSINESS:
Special meeting of all Library Boards and
Commissions in San Mateo County
Campaign letter from Rosalie O ' Mahony to the
people of Burlingame
ADJOURNMENT:
PMB/j9
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
OCTOBER 18th , 1983
CALL TO ORDER:
The meeting of October 18th , 1983 was called to order at
4 :30pm by Secretary Weatherbe , acting President of the Board in
Trustee Parsons absence .
Trustees Present : Trustees Weatherbe , Kriloff and Harvey
Trustees Absent : Trustee Parsons , excused for illness
Trustee Nagle , excused for a business
committment
Also Present : Mrs . Joy Molder , Asst . City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS :
City checks in the amount of $11 ,453 .03 were approved
to be paid on a motion made by Trustee Harvey , seconded by Trustee
Kriloff , and carried . Special Fund checks in the amount of
$ 1 , 705 .33 were appra=ved to be paid on a motion made by Trustee
Harvey , seconded by Trustee Kriloff and carried .
MINUTES OF THE MEETING OF SEPTEMBER 20th , 1983 :
The minutes of the meeting of September 20th , 1983
were approved as written and ordered filed .
CORRESPONDENCE:
Sectretary Weatherbe read a letter from Tibby Speer ,
a guest who attended last month ' s Board meeting . Ms . Speer
said the Burlingame Public Library was the most beautiful Library-
she had ever been in , and she hoped the Board would resolve
the problems with the sump-pump .
Mrs . Bergsing handed out the California Library Association
Programs and Registration forms , and said that there would be
a special "Truste'e ' s Day " at convention if anyone was interested
in attending . Trustee Kriloff made a motion that if any of
the Trustees wish to attend the conference that their registration,
fees be paid out of the Special Fund . The motion was seconded
by Trustee Weatherbe and carried .
`- "The Folio " , the Friends of California Libraries newsletter ,
was distributed to each Board member as well as the Peninsula
Library System "Newsletter " .
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Minutes - October 18th , 1983 - Page 2
Mrs . Bergsing also gave each Trustee a copy of the
State Master plan for libraries entitled , California Libraries
in the 19801s : Strategies for Service .
LIBRARIAN ' S REPORT:
Automated Circulation : Librarian Bergsing announced that the
wiring for the terminals had been completed both at the Main
and the Branch library . She said she is now waiting for the
phone company to come and install the dedicated lines . She
is hoping to have all the of terminals connected by November
1st . Mrs . Molder said she will be keeping the public informed
of the progress of the conversion project .
Mrs . Bergsing complimented Mrs . Molder on the fantastic
job she is doing on the conversion project .
Duncan Patio : Trustee Harvey said he and Mrs . Bergsing had
met with the builder and the architect , and they drew up a progress
payment plan . The plan was explained in detail to the Board
members . Trustee Harvey explained that there were a few compromises
that had to be made regarding the plans . However everything
had been worked out and the contractor should be able to start
work on Thursday 10/20/83 .
Mrs . Bergsing explained that the landscaping portion
of the patio had not been finalized yet and that the plans and
bids had just come in . Trustee Weatherbe made a motion to have
Mrs . Bergsing and Trustee Harvey analyze the plans for the land-
scaping and make a decision on which bid to accept . The motion
was seconded by Trustee Kriloff and carried .
Coin-Op Computer: Mrs . Bergsing reported that the staff as
well as Trustee Nagle had experienced some limited training
on the I . B .M . Coin-Op Computer but there are still a lot of
loose ends and moreextensive training necessary before it will
be available for public use .
Trustee Kriloff suggested a "bank " of coin-operated
computers , in a special place in the- library , for public use .
He suggested that Trustee Nagle should be able to solicit quite
a few of them free of charge . Trustee Kriloff continued that
he feels computers will be a big item this year , and that the
library should be able to provide the service . Mrs . Bergsing
explained that because of the conversion project , there is just
not enough staff time to devote to another project at this time .
Minutes - October 18th , 1983 - Page 3
Maintenance : Mrs . Bergsing said she is still waiting for another
estimate for handrails for the front stairs , and another estimate
for the roofing project over the children ' s area .
Friends Booksale : Mrs . Bergsing announced that the Friends
of the Burlingame Public Library held a very successful sale
over the past weekend and had made $3 ,083 .00 . She was very
grateful to all of those who worked so hard on this event .
Book-Chat : Librarian Bergsing said that Pacific Cable Television
is filming the Book-Chat every week for a few weeks starring
our children ' s Librarian Joan Leach , and Reference Librarian
Barbara Rowe . The film can be seen on the Burlingame Channel
#24 , on Tuesday ' s and Thursday ' s of the week following the filming ,
from 5 :30 - 6 :OOpm .
Mrs . Molder announced that the Children ' s Annual Christmas
Program would be held on December 10th , featuring a puppeteer
with life-size puppets .
P. L.S. News : Trustee Kriloff announced that he had attended
a P . L . S. Advisory Board dinner that was held at the Benjamin
Franklin Hotel with 16 members in attendance . He said the meeting
was very interesting and the dinner was very good . Leo made
a number of comments and observations regarding the role of
the Advisory Board , and uniform circulation policies among P . L .S .
libraries .
UNFINISHED BUSINESS :
Discussed in conjunction with the Librarian ' s Report .
NEW BUSINESS:
Reception for the P.L.S. Director - Linda Crowe - on October
21st : Mrs . Bergsing asked who would be attending the reception
for Linda Crowe , the new P . L . S . Director . Trustee Kriloff said
he would be attending and so did Mrs . Molder .
California Library Association Conference December 3rd - 7th :
Discussed in conjunction with Correspondence .
Minutes - October 18th , 1983 - Page 4
Mrs . Bergsing handed out some California Association of Library
�- Trustees and Commissioners fliers announcing a series of regional
workshops for Trustees throughout the State during the up coming
year . The workshop closest to Burlingame will be held on March
3rd , 1984 at the Menlo Park Public Library .
ADJOURNMENT :
The meeting was adjourned at 5 :45pm with the next
meeting scheduled for November 15th , 1983 , at 4 :30pm in the
California Room .
Respectfully submitted ,
Patricia M . Bergsing
Clerk of the Board
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LIBRARIAN ' S REPORT / NOVEMBER 15th , 1983
Automated Circulation :
Conversion continues as rapidly as possible on the
4 terminals we had installed initially . We are still waiting
for County Communications to install the modems , so Geac
can install the remaining terminals . The work was scheduled
to be done in September and has been rescheduled and re-
scheduled ever since . The last absolute deadline was Nov-
ember 1st , and still we wait . The temporary conversion
staff that Mrs . Molder has hired , now number 12 , (2 resigned ) ,
and they have completed the 60O ' s , and are up to 780 in
the 7O0 ' s . They are hoping to complete the 7O0 ' s in the
next week . Joy is doing an outstanding job of hiring ,
training and coordinating the entire conversion project .
Maintenance Projects :
We have asked the San Mateo Artistic Iron Works
to proceed on making and installing the railings for the
front steps .
We recieved---another estimate on the roof repairs
in the Children ' s Room which was more expensive than the
bid from Ace Roofing . However , in the meantime , during
the recent light rains , no leaks appeared where they were
last year , and where we requested the estimate for the repairs .
Instead , another leak has appeared on the other side of
the Children ' s Room roof. We are monitoring the situation
for further developments . Maybe we should wait until spring .
We are getting an estimate to install
a louder bell on the mezzanine which will be connected
to the smoke alarm system. The last two times the alarm
was activated , no one in the Technical Services Department
or the Reference Offices heard or responded because they
couldn ' t hear the bell on that side of the building .
We are also getting an estimate to install a
louder door bell near the handicapped entrance so when
the bell is used , the staff in the Reference Department
will be sure to hear it . We have had some problems since
�' we relocated the Reference Desk .
Librarian ' s Report : November 15th , 1983 - Page 2
Patio Project :
The Contractor has begun work on the patio .
He has removed the old concrete surface , and is working
on installing the sump-pump . Trustee Harvey may have more
to report at your meeting regarding the landscape contractor
and any additional progress . Al Escoffier designed the
landscape plan for the Courtyard , so we could get estimates
from four contractors on the same specifications . He did
an excellent job .
Coin-Op Computer :
It looks like the arrangements for the Coin-Op
Comiputer may "fall -through " . Some of our Reference staff
met again with the staff of the "Software Shop " , and it
became apparent that we each have different objectives .
The Library sees the computer as an educational service
for the public to allow them to become familiar with a
microcomputer in non-commercial environment . The Store
sees it as a money-making venture , and they want us to
charge too much per hour . I ' d like to discuss this with
`- you at the meeting .
P . L .S . News :
The System has decided to apply for a $20 ,000 .00
L .S . C .A . Grant from the State Library to establish a micro-
computer resource center at the Menlo Park Public Library .
The major purpose is to train library personnel so they
are familiar with micros and they then , in turn , can help
the public .
Al Escoffier chaired the Art Book Selection Committee
( sub-committee of the P . L . S . Reference Committee ) on October
12th . The group is defining subject areas for cooperative
selection of expensive and unique art and collectible materials .
A similar program is working successfully and saving money
in the South Bay system .
Most of the professional staff attended the three
hour workshop sponsored by the P . L . S . Reference Committee
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on new reference books . The A . L .A . "Best Reference Books "
exhibit was also available for perusal .
Librarian ' s Report : November 15th , 1983 - Page 3
Pat Harding will attend a Fit- Circuit Committee
meting in Vallejo on November 18th . She is doing so , because
the committee is now being asked to take an active role
in the selection of films for the Film Center . In the
past , before the recent reduction in personnel at the system
level , a great deal of previewing was done by system personnel ,
reducing the necessity to involve local staff .
Staff Training & Development :
Al Escoffier and Pat Harding attended a workshop
at Xerox Corp. on Microcomputers and Libraries . Six speakers
discussed microcomputers : software , hardware , general
applications . One of the panel members , Nancy Noda of
San Francisco State University , introduced "Search Helper" ,
an aid to database searching produced by Information Access .
On October 18th , Penny Johnson participated in
a Career Awareness Program sponsored by the Career Planning
and Placement Center and the School of Library and Information
Studies at the University of California at Berkeley . The
purpose of the program was to acquaint the students with
the realities of working in public libraries .
Children ' s Department :
The Children ' s Department held their Annual Halloween
Program for the schoolage children on October 29th , in
the Community Room . There were about 110 children and
adults who attended .
Also in October , the Presbyterian Nursery School
visited the Branch Library with 22 children , for stories , and
two classes visited from the Montessori School .
Barbara Lazarus conducted a Holloween Story Hour
for the regular Pre-School Story Hour on the 25th .
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STATISTICS FOR Cc-ober 1°83
CULAT I ut; t9A 1 tI BRANCH
.:s.
adult, t:on-Fiction G,>F,L..
Ci ld, tion-Fiction 7,? 45
Adult , Fiction 988
Y. ;
Child, Fiction -
2.c=-. 720
TOTAL: 22, ?g6 TOTAL: 2 r
iodica:s: -'I'07 451
iphlets (Ir,wl . Piaps & Sm. Press :
Pictures:
TOTAL: 1.,?6L TOTAL:- 4f1
ins -0-
4iorecordings ( Incl . Rec. & Cass. ) 1 X61
Prints: �1
,aip ,. -0-
t Loaned:: 12
. ,des. -3-
GRAND TOTAL: 2c,66� GRAND TOTAL: U�7
�, , ;
ain Tota; 93 Circ. : 25,(,()!5 blain Total 1982 Circ 25,327 -
.'ancn Tc_71 1 Circ. ? 27 - 2.2E Zrcrease
9s� Branch Total 1982 Circ. 2,927 = x,39 Increase
'lD TO ,,�? CIRC. � 62 GRAND TOTAL1982 CIRC. 28*,254 254 1 .1 " Increase
ERENCE STATISTICS:
iota] P.eference Questions: 3,820 ILL Borrowed: 69 GRAND TOTAL OF
ILL Lent: 169 REF. ACTIVITY 4067
_ ILL Total : 23g
IST:,ATI_ S. AS OF 9 30 $3 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
A''iJ1 t5: 10,61 83' 3
7
Children: -- 1 24 _10.577 DATE: .L5
,6 0 8
36 45 1 ,641 Increase ori_
Hillsborough: 4,533 94 183 4,!11,4
=r ::on-Res. Patrons 266 6 -0- 272
TOTAL: 17,062 i-• =_- 16,934
SS 1 O�;S
.'.ND WITHDRAWALS: added
VOLUMES/TITLES VOLUMES/TITLES Discarded Total to Date
VOLUMES/TITLES VOLUMES/TITLES
{l t,"on-Fic. . 13� 458 - 99 aL 1,729 -400 206 -
J, J ,
ld, tion-Fic: 18,137 - 14.4-1 5 - _ ° 1�, 7 1-10,?50
;. ,
'to n-Fic: 72 _ 177 -`� - L6 12 6 18�1�0'
3,3• 3.17� 1 1 -0- 3.
._lt , Fiction. !{,889 - 40.801 1 3 - 96 -0- 721- 3,171, -
ld, Fiction. 14,775 - I0,355 67 - 27 10 _ x_932-
Fiction. .-,960 - 2,646 10 - g 30 2 14,81?- 1� ?80
219,541 - 171 ,443 81� -� 1 _ -0 _ 2.969- 2.6r,-4J7o 259 102 220,097-171 ,919
.."PHLETS r.DDED: 192 MAPS ADDED:
`',PHLETS DISCARDED: 79 MAPS DISCARDED:
TOTAL: 21,302 TOTAL: -0-
1 .477
DINIG S: AS OF: 9130!83 ADDED DISCARDED AS OF:
10/31,183
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disr ' s: 5,699 / .�89 4~ / 42 7 / / ��1
9 :3 / 1= i1 / 8 -0- f,73497/ /
104 l: JV /
-o- 6,70"
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.;IT_ THE CITY TREASURER: MAIN: 1 ,460,Q5
BRANCH: -3.15 TOTAL: 1554.10
FEES COLLECTED & DEPOSITED: $ 4L:`'.00 TOTAL: 1990.10
L = , i?;.,5 !_!D 11 PEOPLE, Itl ATTENDANCE 405
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CITY OF EiURLINGAME; HUDGE.T STATU8 EtL;Puk'
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ACCT t) 5CRIPTION APPRO P. k.STIMATL ACTUAL ACTtiAL. VAkIANIC L. HALANCE.
LIBRARY
'7 a
C}UEft LT(1FZARY 5ALARIC3 376,00 10,640 131 806 lOp497 6466- 2150W
5001 1 LTF. PARY EMPLOYEEH 441 I 167; 710 W S,` 0j S01903 13, 076 1 I I I Awl
75001 .3 LlPkrAPY PARTTIME: 2.160413 75,472 75P934 18,690 466 00, 479
7501 1 0 L T EiftARY OFFICE E:XP WSf—: 1, 954 ;', 652 5,891) 115 3, 244- 2, 0`�l1
75tr f Po L..0►�aRARY SPEC I1CL:. OEPTL Exi�I•NSE- P 6SO . -.. ._._4,116 ��i3
5, 2,296-- _ 1 ' 1�.7 _ _-11147
.
750121 L T BRAPY BOOKS & MAPS 98;346 3R, 704 180961 61 369 13,803 79, 385
740122 LIBRARY PERItlDRA0i 11, 670 70129 72 ?. , 905- 50501
75003 LII PARY BMWs 81610 8 A 9 1 196 7, 7,11
7501?4 LIBRARY CATAL06IN1; 1?, rat10 4, 20U 10f000 0 5, 800- 1,600
750105 05 L T HRARY ftE::Ct.POS K CASSETTES 5, 145 1 , 7AO 2* 403 (160 623- �?, 9h?
_ 75013x7 LIBRARY SMALL. TOOLS �._.,E^fTUTR .. -?gra -,__..... 76.__. 1E
750160 LIBRARY LUMMUNICAT11lNS 8,491 21831 11296 01 I IS36 7, 195
750070 L WARY UTIE_ITIF S ?hrM 8, 760 1 , 862 1 ,5mb 3, a98 21 , 422`
750190 LIBRARY MAINT 31.DG X VRCrtN65 1 ..y_/001 _ 4, 000 1 , 863 1141 ?, 137 J1; 137
750400 LTH AE°Y EQUIE• 4LNT MAINTENANCE 866 d88 8 'its 250 Ask .
75 2DI LIRt1ARY tOUTP MAIKT-AtiDj0 V13 850 154 S06 457 22?- 344
7SP242 i. IVRARY EQUIP MAINT-EC;-SYST1'W _ .. -- 0.'' Q 0_ p _ 0 1.-0
70,10 L. T kPARY PROF I SPR 1 AL SERV ICE' W110 ; WOO OO la, too 0 P 1 7170- 100
7502 0 L THPAF,Y OTHrR CONTRUCTUAL. SERV 24, 700P 8102 14 785 at Ipa 11 ,551- i; qI !)
75OZIO L 16RARY DUK & SUPSCR&TION5 58S 106 67 27 129 S18
7502SO L WARY TRAVEL 47`.0 1 bo 51 0 log 8211
7:50251 LIB CONF k MIG;SK IRRARI AIN 600 200 318 240 1
750192 ' LIB CUNF X WS-STAFF _ Soo 168 0 --Ly 46tT_.. . _}coo
750260 LIBRARY TRAINING & SAFETY 49u 152 171 135 1q- 271).
750290 L TBRAt1Y OTHER CHAPGE:.S 7 l 24 7'
TOTAL LIBRARY 100�, `s1 'a 3.36' si , 347, bb 84, 034 10, 87n- 662, 129