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HomeMy WebLinkAboutMin - LB - 1983.11.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES NOVEMBER 15th, 1983 CALL TO ORDER: The meeting of November 15th , 1983 was called to order at 4:30pm by President Parsons. Trustees Present: Trustees Parsons , Weatherbe, Kriloff, Nagle and Harvey Trustees Absent: None Also Present: Mrs. Joy Molder, Asst. City Librarian Mrs . Judy Gladysz , Library Secretary BILLS: City checks in the amount of $13 ,395.00 were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Kriloff, and carried. Special Fund checks in the amount of $397.48 were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Kriloff and carried. -- MINUTES OF THE MEETING OF OCTOBER 18th, 1983: The minutes of the meeting of October 18th , 1983 were approved as written and ordered filed. CORRESPONDENCE: President Parsons read a letter from Mrs . Nadine Ohliger, who is a member of the Friends Organization of the Colusa County Free Library. Mrs. Ohliger complimented the Burlingame Public Library, and it' s staff, for the overall "warm" feeling one gets while using the Library. She said its a place that makes you want to "curl up with a good book". Mrs . Bergsing informed the Board members that Dr. Werner Schmidt had given a donation , in the amount of $100.00, in the memory of his wife Mary Jane Schmidt , to be used for the purchase of children 's books. LIBRARIAN'S REPORT: Discussed in conjunction with Unfinished Business . UNFINISHED BUSINESS: Update on Current Maintenance Projects : Prior to the Board meeting , the Trustees toured the Duncan Patio Project to see the progress to date. They also viewed the temporary Minutes - November 15th , 1983 Page 2 installation of the sump-pump. So far, the Library basement has remained dry in spite of all the heavy rains , so the pump appears to be "doing the job". Trustee Harvey reported that the landscape contractor had been hired, and now everything was up to the architect and the general contractor to begin work whenever the weather permitted. Trustee Harvey expressed some concern about the slowness of the general contractor in proceeding. Roof Repairs : Librarian Bergsing said she is waiting to pursue repairs until she can determine exactly where the roof is leaking. The leaks that appear during one storm, seem to disappear and new ones form during the next storm. So it makes it difficult, at the very least, to figure out where the repairs should be made. Hand Rail : Mrs . Bergsing said that she was waiting for San Mateo Artistic Iron Works to finish manufacturing the handrails for the front of the Library steps and to get them installed. Smoke Alarm: Librarian Bergsing said she is getting estimates for another audible alarm to be installed near the mezzanine area. There was discussion regarding the new bell and the costs. Mrs. Bergsing told the Board members that the smoke "alarm" bell has sounded twice and both times it was not heard in the Cataloging Dept. and Reference Office of the Library. This causes concern because the staff in the public sections of the building arenot always aware that there are staff in the offices. Coin-op Computer for Public Use: Librarian Bergsing said that some of the staff and Trustee Nagle had had some hands-on training on the Coin-op Computer but it had been very limited. She further stated that there had been no progress made regarding the public 's use. There is still disagreement regarding the price to charge. "The Software Shop" wants to charge $9.00 per hour and have come down to $5.00 per hour, however, the Library's concern is that even $5.00 is too high and that $3.00 is more reasonable and is what the other libraries are charging for their computer usage per hour. It may be that we will have to look elsewhere for a computer. Trustee Nagle volunteered to try and obtain a "donated" computer, for the public 's use. Some discussion followed regarding other options available. Minutes - November 15th, 1983 Page 3 NEW BUSINESS: Special Meeting of all Library Boards and Library Commissions in San Mateo County: Librarian Bergsing notified the Trustees that she had received a letter from Christine Scott, who is on the P.L.S. Advisory Board, informing them that there would be a special meeting for all Trustees in the County sometime in February. Ms. Scott is requesting suggestions for the topic of the Joint Meeting. Trustee Harvey said that he is concerned that the public is not more aware of all the Library services. Trustee Harvey said that he would like to see a more conserted effort on this particular issue. Mrs. Bergsing said she would pass along this suggestion to Ms. Scott. Campaign letter from Rosalie O'Mahony to the People of Burlingame: Trustee Harvey read comments from Rosalie O'Mahony's "open letter" regarding library services. He said he is concerned about her campaign statements. Librarian Bergsing said she has called Dr. O'Mahony in an effort to find out what her concerns were, and Dr. O'Mahony said she would call her back, but to date she had not heard from her. --� After discussion , Trustee Kriloff made a motion for President Parsons to send her a letter asking about her statements regarding the Library. The motion was seconded by Secretary Weatherbe and passed unanimously. Trustee Nagle offered to write the letter and then circulate it to the Board members for their comments before mailing. Miscellaneous: Trustee Harvey said he had suggested to the editor of the Boutique and Villager that the paperwrite about all of the Commissions in the City of Burlingame and explain the function of each. Trustee Harvey said this was just a suggestion, and he does not know if the editor will follow up on the idea. All the Board members thought this was an excellent way to let the people of Burlingame know more about local Government. Staff suggested that they would like to invite Councilman Pagliaro to tour the Library, so he could learn "first-hand" about the many services and projects of the Library. The Board agreed this was a good idea , and also suggested that all the Council , and any interested City staff, be invited to view the Automated Circulation System when it was closer to coming "on line". --� Trustee Nagle mentioned that the circulation is up at both the Main and Branch Libraries. Specifically stating the Branch is up 2.39% for the month of October. Minutes - November 15th , 1983 Page #4 Trustee Kriloff thanked Assistant City Librarian Joy Molder for bringing homemade coffee cake and coffee and tea to the Board meeting in honor of Thanks- giving. ADJOURNMENT: The meeting of November 15th , 1983 was adjourned at 6:05pm with the next meeting set for December 20th , 1983 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg