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HomeMy WebLinkAboutMin - LB - 1983.12.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES DECEMBER 20th, 1983 CALL TO ORDER: The meeting of December 20th, 1983 •was called to order at 4:30pm by President Parsons. Trustees Present: Trustees Parsons, Weatherbe, Kriloff, Nagle and Harvey Trustees Absent: None Also Present: Mrs. Joy Molder, Asst. City Librarian Mrs. Judy Gladysz, Library Secretary BILLS: Trustee Harvey made a motion to dispense with the reading of the bills , for the December meeting only, in honor of Christmas. The motion was seconded by Trustee Nagle. The motion was carried with 3 yes votes and 2 no votes. City checks in the amount of $15,903.85 were approved to be paid on a motion made by Trustee Harvey, seconded by. Trustee Nagle, and carried. Special Fund checks in the amount of $797.64 were approved to be paid on a motion made by Trustee Harvey, seconded by Trustee Nagle and carried. MINUTES OF THE MEETING OF NOVEMBER 15th, 1983: The minutes of the meeting of November 15th, 1983 were approved as written and ordered filed. CORRESPONDENCE: Secretary Weatherbe read a letter to Mrs. Bergsing from the "Double Rainbow" ice cream store. They had enclosed a check in the amount of $80.00 respresenting 10¢ for each of the 800 ice cream cones given away on the day of their Grand Opening. The Board members were very grateful for the donation and will be sending a thank you letter. The Board members had received the correspondence from Rosalie O'Mahony in their packets. There was some discussion and Trustee Nagle asked if she would be attending a Board meeting. Mrs. Bergsing replied she had not yet; had a chance to converse with Mrs. O'Mahony, and therefore she did not know. PAGE 2 - MINUTES - DECEMBER 20th , 1983 LIBP,P%RIAN'S RE?O IT: P.L.A.N. : V,s . Molder reported that conv_rsion is moving along better than she hao t:cipated. She said she stili ices not expect the system to "be up" until next fall . Mrs. Molder and Mrs . Bergsing are both very concerned with the fact that Pacific Telephone cannot seem to locate "work orders" to install the dedicated lines that are needed to install the additional terminals in the Library. Without them the conversion process is not at full capacity. P. T. & T. said they will install the new lines on the 27th of December, however, they've made dates before and not kept them. Mrs. Molder and Mrs. Bergsing are going to wait to see what happens on the 27th before taking any more action. Maintenance Projects: Librarian Bergsing said very little additional work had been done on the Patio Project. The Contractor, Frank Hunter, has been in the hospital with pneumonia, and this is the reason there has been almost no work done. She reported that Mr. Hawkins from Juno Electronics is supposed to be at the Library Wednesday morning to reasses the situation regarding a doorbell for the handicapped entrance. The hand rails for the front stairs are in production, Trustee Harvey reported. Trustee Harvey was very happy with Malcolm Towns, Fire Marshall in Burlingame, for his helpfulness regarding the smoke detector system's extra audible alarm. It seems that the installation of another alarm does not have to be as complicated as the original estimate indicated. The project will be re-estimated using the existing conduit. Coin-Op Computer: Librarian Bergsing said the charges per hour had been revised by the Software Shop and that a contract had been written up. City Attorney Jerry Coleman has the contract and is making some changes. She said they are now waiting for the coin mechanism to be installed and then it will be housed in the Audio-Visual Department for the public's use. P.L.S. News: Librarian Bergsing announced that the P.L.S. Advisory Board will be meeting at the Easton Branch Library on January 19th. Mrs. Bergsing said she had gone to Stanford to attend a meeting regarding the formation of a multitype library network comprised of all types of libraries in all the Countie surrounding the San Francisco Bay. She said there were representatives there from different libraries to discuss the topic. There are still many `., jurisdictional problems to resolve before such a network can be established. PAGE 3 - MINUTES - DECEMBER 20th , 1983 UNFINISHED BUSINESS: None NEW BUSINESS- Report on the C-'.A. Conference: Mrs. Bergsing said she had attended the California Library Association Conference the first part of December and was sorry that none of the Trustees were able to attend. She said there were good speakers and excellent programs. Robert Maynard, publisher of the Oakland- Tribune, gave an excellent presentation. Dick Spees, Vice-President of Kaiser Aluminum, gave a dynamic program on "Building Business and Library Partnerships". Librarian Bergsing said she was very impressed with the quality of the programs. Miscellaneous: Trustee Harvey commented that the Fourth Annual Christmas Program was terrific. He said he enjoyed it as much as his Grandchildren did. Trustee Kriloff had attended and was quite impressed with the number of people in attendance. There was a unanimous "Thank You" to Mrs. Bergsing and Mrs. Molder for providing wine and cheese for the December Board meeting in honor of the season. Trustee Kriloff said he had been talking to some of his friends to see if they had any ideas to improve library services. He concluded that it would be a great idea and a kind gesture to forgive fines to senior citizens. Mrs. Bergsing was sympathetic to his idea however she said there has been a whole process that all of the libraries in the System have gone though to reach uniform policies over the past 3 years in getting ready for the conversion process , and she was not sure how this would be accepted by all the libraries on the Peninsula. She said she had quite a few concerns regarding consistency within the system but she would give it some further thought. Cons-iderable discussion followed. Librarian Bergsing agreed to gather further information about the possible impact of such a change in policy. Librarian Bergsing said that city Council had requested attendance records for 1981-1983 and would be requesting these every six months from now on. The Trustees questioned the reasons behind the request and Mrs. Bergsing said that sometimes some of the Commissions do not have enough people for a quorum so the Council was going to pay closer attention to `.- the attendance. Mrs. Bergsing passed out a memo from Joy Molder informing the Board of a special performance by Patrick Ball , Storyteller, on January 18th, February 8th , and March 14th. There was some discussion regarding promotion , space available, etc. Trustee Harvey made a motion to pay for the programs PAGE 4 - MINUTES - DEIEMBER 20th , 1983 from the Trus.ze `s Special Fund and to have 7-he program sponsored through the generosity of the Burlingame Public Library Board of Trustees. The cost is $255.00 and the motion was seconded by Secretary bYeatherbe and passed unanimously. Trustee Kriloff made a motion to provide funds for the staff Christmas Party from the Special Fund, not to exceed $100.00. The motion was seconded by Trustee Nagle and carried. Trustee Nagle, on behalf of the Library Board of Trustees, said a special Thank You to the Park Department for providing the Easton Branch Library with an exterior bench for the folks to sit on. He also made mention that he was truly amazed at the amount of energy spent by Pamela Stamnes on the Outreach Program as well as doing a great job at the Easton Branch Library. Trustee Nagle also mentioned that circulation statistics were up over 90% at the Easton Branch Library. ADJOURNMENT: President Parsons adjourned the meeting of December 20th, 1983 at 5:30pm. The next meeting is scheduled for January 17th, 1984, in the California Room at 4:30pm. Respectfully submitted, Patricia M. Bergsing City Librarian PMB/j9