HomeMy WebLinkAboutMin - LB - 1984.04.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
APRIL 17th, 1984
CALL TO ORDER:
The meeting of April 17th , 1984 was called to order at
4 : 30pm by President Parsons .
Trustees Present : Trustees Parsons , Kriloff , Harvey
and Weatherbe
Trustees Absent : Trustee Nagle , excused for illness
in his family
Also Present : Mrs . Joy Molder, . Asst . City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS:
City checks in the amount of $13 ,648 . 34 , and Special
Fund checks in the amount of $767 . 95 , were approved to be paid
on a motion made by Trustee Kriloff , seconded by Trustee Harvey ,
and carried.
MINUTES OF THE MEETING OF MARCH 20th, 1984 :
' The Minutes of March 20th , 1984 were approved as written
and ordered filed.
CORRESPONDENCE:
A post card from Marian Sweeney of San Bruno thanking
the Board for providing the wonderful entertainment by Patrick
Ball , Storyteller , was read by President Parsons .
The Council Resolution regarding Commissioners attendance
at Board meetings was distributed to the Board members by Librarian
Bergsing.
Librarian Bergsing presented the proclamation for
National Library Week from Mayor Amstrup to the Board members .
Mrs . Bergsing said she had written a letter to Ace
Roofing to thank them for their generous donation of roof tiles
for the porch in the Duncan patio area but she is going to re-write
it because Ace Roofing has also very generously donated their
labor to install the roof tiles and she wants the letter to
reflect both.
Page 2 / Minutes / April 17th , 1984
Mrs . Bergsing also showed the Board a newsclipping
from the San Mateo Times of an editorial written by Ex-Councilman
Crosby stating the importance of National Library Week.
Librarian Bergsing said that Ken Bowers of Studio
B has donated the matting and framing of an 1896 map of Burlingame
that the Library has owned for some time . For the moment it
will be housed in the California Room.
UNFINISHED BUSINESS:
Bata-Phone Demonstration : Linda Saltzer , Head of Technical
Services , explained the new ordering process., from the Baker
and Taylor Company. She explained that rather than fill out
a five part form they "code-in" a number which identifies the
Burlingame Library, and another identifying number which identifies
the book that is being ordered , and finally , how many books
being ordered at that time. That information is then transmitted
over the phone on an 800 toll-free number and received by Baker
and Taylor . The Bata-Phone has a built in acoustical coupler
for transmitting. Baker and Taylor acknowledges the order on
a computer-type printout. We can order 400 books at one time .
The Board members thought this was a great way to handle the
book orders and an excellent time saver .
"Fine-Free" Week : Mrs . Bergsing said the Library got back a
number of overdue books but they were not very long overdue.
She feels that the community , by and large , is basically honest
and aware of the importance of returning books on time . She
said the book that was overdue the longest period of time was
checked out in 1976 .
Librarian Bergsing said she felt this had promoted
good public relations for the Library and the community. She
said some people came in and wanted to pay their fines regardless
of the amnesty period.
Duncan Patio Project : Librarian Bergsing said that there has
been some progress on the project however it was still moving
very slowly. She said the stairs had been redone , and the tiles
were in place and looked great .
She said that Mr . Somerville , Director of the Foundation ,
had called to say that the tenants in the building were complaining
about the screens over the windows . The Trustees felt that
the screens should stay as they are , and that the blueprints
were offered for inspection , to the tenants , prior to construction.
Page 3 / Minutes / April 17th , 1984
Trustee Harvey said that Ace Roofing will not only
be donating the roof tiles but also the labor to install same .
He said there will be no problems with leakage after the door
is installed.
CALTAC Membership : Librarian Bergsing asked what action had
been taken regarding the CALTAC membership and President Parsons
said there was no action other than the membership should be
sent to the Library under the title of. "President" and the name
could be changed when there is a change of officers .
NEW BUSINESS:
Request for Volunteer Program Funds and Capital Outlay Items :
Librarian Bergsing presented a list of items that the Library 's
Volunteer Program needs . After reviewing the items Trustee
Kriloff made a motion to approve tends for an on-going volunteer
recognition program from the Special Fund. The motion included
funds in the amount of $550 .00 for 2 year ' s (through June 1986 ) .
The Trustees also expressed their support for an on-going volunteer
�- program.
The motion was seconded by Trustee Weatherbe and carried
unanimously. Mrs . bergsing said she was requesting some items
from the Trustees Special Fund. After reviewing the list of
office items needed , Trustee Weatherbe made a motion to approve
funds , not to exceed $ 1 , 800 .00 , to be paid out of the Trustees
Special Fund . The motion was seconded by Trustee Kriloff and
passed unanimously.
Preliminary suggestions for items to be requested from the Duncan
Truste Fund: Mrs . Bergsing said she was working on a number
of items that she is going to request from the Duncan Trust
Fund . The items include talking book cassettes consisting of
stories and foreign languages ; a video cassette cabinet and re-
corder ; and funds to copy the Burlingame historical pictures
so there would be three sets , one to circulate , one to frame
and hang in the library and one for historical purposes . The
Board members thought this was a great way to expand Library
services without using City money.
Attendance at Volunteer Tea Mrs . Molder announced the Volunteer _
Tea would be held on May 9th , 1984 for those who wish to attend
the recognition ceremony for Friends and volunteers . The Trustees
said they would confirm their attendance .
Page 4 / Minutes / April 17th , 1984
MISCELLANEOUS:
Mrs . Bergsing said the budget had gone over to City
Hall on Friday , April 13th . She said she would keep the Board
informed about the status until it is approved. President
Parsons asked if Mrs . Bergsing would be present at the Council
meetings when the Budget is presented and Mrs . Bergsing said
yes she will .
Trustee Harvey said he had a bid to paint the Easton
Branch Library and water-blast it for under $3 ,000 .00 . The Board
members were quite impressed. Trustee Harvey said the company
that gave him the bid would be submitting it in writing by their
next Board meeting.
Trustee Weatherbe asked about the "Problem Patron Work-
Shop" and Mrs . Molder explained briefly what areas the workshop
covered and the types of people that warrant certain procedures
and policies .
Trustee Kriloff suggested that the staff wear name
tags . Mrs . Molder explained some of the staff reactions to name
tags when they had been suggested before . Discussion followed.
Mrs . Bergsing said she would consider discussing the
idea with staff again , but she would have to think carefully
about the approach.
ADJOURNMENT:
The meeting was adjourned at 6 :07pm with the next meeting
scheduled for May 15th , 1984 , at 4 : 30pm in the California Room.
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
PMB/jg