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HomeMy WebLinkAboutMin - LB - 1984.04.17 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES APRIL 17th, 1984 CALL TO ORDER: The meeting of April 17th , 1984 was called to order at 4 : 30pm by President Parsons . Trustees Present : Trustees Parsons , Kriloff , Harvey and Weatherbe Trustees Absent : Trustee Nagle , excused for illness in his family Also Present : Mrs . Joy Molder, . Asst . City Librarian Mrs . Judy Gladysz , Library Secretary BILLS: City checks in the amount of $13 ,648 . 34 , and Special Fund checks in the amount of $767 . 95 , were approved to be paid on a motion made by Trustee Kriloff , seconded by Trustee Harvey , and carried. MINUTES OF THE MEETING OF MARCH 20th, 1984 : ' The Minutes of March 20th , 1984 were approved as written and ordered filed. CORRESPONDENCE: A post card from Marian Sweeney of San Bruno thanking the Board for providing the wonderful entertainment by Patrick Ball , Storyteller , was read by President Parsons . The Council Resolution regarding Commissioners attendance at Board meetings was distributed to the Board members by Librarian Bergsing. Librarian Bergsing presented the proclamation for National Library Week from Mayor Amstrup to the Board members . Mrs . Bergsing said she had written a letter to Ace Roofing to thank them for their generous donation of roof tiles for the porch in the Duncan patio area but she is going to re-write it because Ace Roofing has also very generously donated their labor to install the roof tiles and she wants the letter to reflect both. Page 2 / Minutes / April 17th , 1984 Mrs . Bergsing also showed the Board a newsclipping from the San Mateo Times of an editorial written by Ex-Councilman Crosby stating the importance of National Library Week. Librarian Bergsing said that Ken Bowers of Studio B has donated the matting and framing of an 1896 map of Burlingame that the Library has owned for some time . For the moment it will be housed in the California Room. UNFINISHED BUSINESS: Bata-Phone Demonstration : Linda Saltzer , Head of Technical Services , explained the new ordering process., from the Baker and Taylor Company. She explained that rather than fill out a five part form they "code-in" a number which identifies the Burlingame Library, and another identifying number which identifies the book that is being ordered , and finally , how many books being ordered at that time. That information is then transmitted over the phone on an 800 toll-free number and received by Baker and Taylor . The Bata-Phone has a built in acoustical coupler for transmitting. Baker and Taylor acknowledges the order on a computer-type printout. We can order 400 books at one time . The Board members thought this was a great way to handle the book orders and an excellent time saver . "Fine-Free" Week : Mrs . Bergsing said the Library got back a number of overdue books but they were not very long overdue. She feels that the community , by and large , is basically honest and aware of the importance of returning books on time . She said the book that was overdue the longest period of time was checked out in 1976 . Librarian Bergsing said she felt this had promoted good public relations for the Library and the community. She said some people came in and wanted to pay their fines regardless of the amnesty period. Duncan Patio Project : Librarian Bergsing said that there has been some progress on the project however it was still moving very slowly. She said the stairs had been redone , and the tiles were in place and looked great . She said that Mr . Somerville , Director of the Foundation , had called to say that the tenants in the building were complaining about the screens over the windows . The Trustees felt that the screens should stay as they are , and that the blueprints were offered for inspection , to the tenants , prior to construction. Page 3 / Minutes / April 17th , 1984 Trustee Harvey said that Ace Roofing will not only be donating the roof tiles but also the labor to install same . He said there will be no problems with leakage after the door is installed. CALTAC Membership : Librarian Bergsing asked what action had been taken regarding the CALTAC membership and President Parsons said there was no action other than the membership should be sent to the Library under the title of. "President" and the name could be changed when there is a change of officers . NEW BUSINESS: Request for Volunteer Program Funds and Capital Outlay Items : Librarian Bergsing presented a list of items that the Library 's Volunteer Program needs . After reviewing the items Trustee Kriloff made a motion to approve tends for an on-going volunteer recognition program from the Special Fund. The motion included funds in the amount of $550 .00 for 2 year ' s (through June 1986 ) . The Trustees also expressed their support for an on-going volunteer �- program. The motion was seconded by Trustee Weatherbe and carried unanimously. Mrs . bergsing said she was requesting some items from the Trustees Special Fund. After reviewing the list of office items needed , Trustee Weatherbe made a motion to approve funds , not to exceed $ 1 , 800 .00 , to be paid out of the Trustees Special Fund . The motion was seconded by Trustee Kriloff and passed unanimously. Preliminary suggestions for items to be requested from the Duncan Truste Fund: Mrs . Bergsing said she was working on a number of items that she is going to request from the Duncan Trust Fund . The items include talking book cassettes consisting of stories and foreign languages ; a video cassette cabinet and re- corder ; and funds to copy the Burlingame historical pictures so there would be three sets , one to circulate , one to frame and hang in the library and one for historical purposes . The Board members thought this was a great way to expand Library services without using City money. Attendance at Volunteer Tea Mrs . Molder announced the Volunteer _ Tea would be held on May 9th , 1984 for those who wish to attend the recognition ceremony for Friends and volunteers . The Trustees said they would confirm their attendance . Page 4 / Minutes / April 17th , 1984 MISCELLANEOUS: Mrs . Bergsing said the budget had gone over to City Hall on Friday , April 13th . She said she would keep the Board informed about the status until it is approved. President Parsons asked if Mrs . Bergsing would be present at the Council meetings when the Budget is presented and Mrs . Bergsing said yes she will . Trustee Harvey said he had a bid to paint the Easton Branch Library and water-blast it for under $3 ,000 .00 . The Board members were quite impressed. Trustee Harvey said the company that gave him the bid would be submitting it in writing by their next Board meeting. Trustee Weatherbe asked about the "Problem Patron Work- Shop" and Mrs . Molder explained briefly what areas the workshop covered and the types of people that warrant certain procedures and policies . Trustee Kriloff suggested that the staff wear name tags . Mrs . Molder explained some of the staff reactions to name tags when they had been suggested before . Discussion followed. Mrs . Bergsing said she would consider discussing the idea with staff again , but she would have to think carefully about the approach. ADJOURNMENT: The meeting was adjourned at 6 :07pm with the next meeting scheduled for May 15th , 1984 , at 4 : 30pm in the California Room. Respectfully submitted , Patricia M. Bergsing Clerk of the Board PMB/jg