HomeMy WebLinkAboutMin - LB - 1984.05.15 BURLINGAME PUBLIC LIBRARY
+BOARD OF TRUSTEES
MINUTES
MAY 15th , 1984
CALL TO ORDER:
The meeting of May 15th , 1984 was called to order at
4 : 30pm by President Parsons .
Trustees Present : Trustees Parsons , Nagle , Harvey
and Weatherbe
Trustees Absent : Trustee Kriloff , excused for illness
Also Present : Mrs . Joy Molder , Asst. City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS:
Trustee Nagle made a motion to dispense with reading
of the bills for the May 15th meeting. The motion was seconded
by Trustee Harvey and carried . City checks in the amount of
$15 , 264 . 30 , and Special Fund checks in the amount of $1 , 402. 29 ,
were approved to be paid on a motion made by Trustee Harvey ,
�— seconded by Trustee Nagle , and carried .
MINUTES OF THE MEETING OF APRIL 17th , 1984 :
The Minutes of April 17th , 1984 were approved as
written and ordered filed .
CORRESPONDENCE:
President Parsons read a letter that Mrs . Bergsing
had written to Ken Bowers of Studio B , thanking him for the
beautiful framing he had done of the old map of Burlingame ,
circa 1896 .
President Parsons also read an acknowledgement to
Mr. Felix Lauricella , a local resident , who has donated a leather
bound 4 volume set of Birds of America to the Library.
LIBRARIAN'S REPORT:
Automated Circulation :
Librarian Bergsing reported that the conversion process
is progressing and that the Menlo Park Public Library had come
on-line . She had visited the Menlo Park Library recently and
it was very interesting to see the system in operation .
Page 2 Minutes May 15th , 198 +
VOLUNTEER TEA :
�. Mrs . Bergsing said the Volunteer Tea was a huge success .
She said -=mela Stamnes did an outstanding job. She also reported
that memc-ers of the City Council were greeted with great appreciation
by the %-o-unteers and staff. Trustee Harvey felt the presence
of City Council made quite an impact on the recipients of the
awards , and he was very pleased that the council had been able
to attend .
MAINTENANCE PROJECTS :
Mrs . Bergsing said she had received a written bid
to paint the Branch Library. She said she will proceed this
summer after the budget has been approved .
UNFINISHED BUSINESS:
DUNCAN PATIO PROJECT :
Mrs . Bergsing said she had spoken with Mr. Frank
Hunter , the General Contractor for the patio project and she
said he is extremely unconcerned with the urgency of finishing
the patio . There was some discussion regarding the costs that
were bid to Mr. Hunter prior to construction. There was some
discussion regarding the balance of money in the bank for completion
of the project . Trustee Harvey said he still feels strongly
that Mr. Hunter should be dismissed . Trustee Nagle agreed
and said that the Architect , Bob Williams , should write a letter
dismissing him. After further discussion Trustee Harvey made
a motion to act upon the letter sent to Mr. Hunter on March
6th , 1984 , and to terminate him for failure to substantially
perform the contract in a timely or workmanlike manner. The
motion was seconded by Trustee Nagle and carried unanimously.
Trustee Harvey added that the patio committee will take action
to expeditiously complete the project . Trustee Nagle agreed
to write the letter on Mr . Williams behalf.
NEW BUSINESS:
REQUEST TO THE PENINSULA FOUNDATION FOR USE OF THE DUNCAN TRUST
FUNDS :
Mrs . Bergsing briefly explained the reasoning for
�- the requests for use of the Duncan Funds. The Board members
commented that they are pleased that there are alternative
Page 3 - A''rtes - May 15th , 1984
funds ava__able other thatn the Cit budget for
City g purchasing
large iter_S and additional services for the Library. A motion
was made Trustee Harvey to approve the request . The motion
was seco-^e" by Trustee Weatherbe and carried .
SUGGESTI0 -S FOR 5 YEAR PLAN:
Librarian Bergsing will be attending a retreat this
Friday to participate in a discussion on a 5 year plan for
the Peninsula Library System as well as the individual libraries .
Trustee Harvey said he is still concerned that the Library
should have more public relations: Mrs . Bergsing said it was
also a concern of hers and it was on her list of suggestions .
Discussion followed on various ways that the Outreach service
might be better publicized .
t
LUNCHEON FOR TRUSTEE PARSONS:
Mrs . Bergsing asked about a luncheon for President
Parsons whose term will be up on June 30th , 1984 . The members
of the Board tentatively agreed on the date , June 21st , Thursday ,
at 12 :00 noon. The place will be decided later.
ADJOURNMENT: The meeting of May 15th , 1984 was adjourned
at 5 :50pm , with the next meeting set for June 19th , 1984 , at
4 : 30pm in the California Room.
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
PMB/jg