HomeMy WebLinkAboutAgenda Packet - LB - 1984.08.21 A G E N D A
B U R L I N G A M E P U B L I C L I B R A R Y
B O A R D O F T R U S T E E S
A U G U S T 2 1 s t , 1 9 8 4
I. CALL TO ORDER:
II. ROLL CALL:
Trustees Present :
Trustees Absent :
III. BILLS•
City Checks : $26 ,515 .81
Special Fund: $11 , 169 . 16
IV. MINUTES OF THE MEETING OF JULY 17th , 1984 :
V. CORRESPONDENCE:
VI. LIBRARIANS REPORT:
VII. UNFINISHED BUSINESS:
Duncan Patio . Project - Trustee Harvey .
Update on Personnel
VIII. NEW BUSINESS:
Resignation of Trustee Kriloff
Election of Officer: President
XI. ADJOURNMENT:
PMB/j
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JULY 17th, 1984
CALL TO ORDER:
The meeting of July 17th , 1984 was called to order at
4 : 30pm by Secretary Weatherbe.
Trustees Present : Trustees Nagle , Harvey, Kriloff
and Weatherbe
.Trustees Absent : None
Also Present : Mr. Al Escoffier , Asst. City Librarian
Mrs . Judy Gladysz , . Library Secretary
BILLS:
City checks in the amount of $46 ,938. 94 , and Special
Fund checks* in the amount of $350. 92 , were approved to be paid
on a motion made by Trustee Nagle , seconded by Trustee Weatherbe ,
and carried.
MINUTES OF THE MEETING OF JUNE 19th, 1984:
The Minutes of June 19th , 1984 were corrected to
read as follows regarding the Duncan Patio Project : Trustee
Nagle commented that the stop notices "did not appear to be
proper". The Minutes were then approved as written and ordered
filed.
CORRESPONDENCE:
Note from Mrs. Joy Molder : Trustee Kriloff read a card from
Mrs . Molder which expressed her thanks for the farewell luncheon
and the support of the Trustees during her employ at the Burlingame
Public Library.
LIBRARIAN'S REPORT:
Personnel Changes : Mrs . Bergsing announced that Mr. Escoffier
had been appointed the position of Assistant City Librarian.
The Board concurred that a very wise choice had been made.
Mr. Escoffier reported that he was in the process of recruiting
for the three open positions . The Librarian I positions will
close on the 27th of July, and the Librarian III position will
close on the th 17th of August . He said that the Librarian
III position requires experience . The examination for the Librarian
I positions will be on August 15th and the Librarian III position
examination will be September Sth.
Page 2 - Minutes— Julx._17th , 1984 . - Burlingame Library Board
In the meanwhile , Mrs . Bergsing said the staff that remains
is doing an excellent job of filling the empty slots.
�.. Mrs . Bergsing introduced the new Branch Librarian, Cathy Somerton,
to the Board members. Cathy told a little about herself , and
the Board expressed a sincere welcome to Cathy and wished her
good luck.
Mrs . Bergsing also introduced Alan Testa, a Librarian I in the
Reference Department who has taken a temporary position. Alan
also told a little of his background and experience , and the
Board members said they were happy to have him and extended
good luck wishes also.
Duncan Patio : Mrs. Bergsing said she is waiting for the painting
to be done and Trustee Harvey said there would be an apprentice
out to do the work. Trustee Harvey also said that he had met
with the Architect and that waterproofing the planter boxes
is an unnecessary item and that the electrical portion could
be completed as soon as the painting is completed. He further
reported that he is waiting for Vickers Saw Company to call
him regarding the hole that needs to be cut in the side of the
Library to allow for the outside door to be installed.
Mrs . Bergsing asked Trustee Harvey about the hardware for the
gate and he reported it has not yet been resolved . Librarian
Bergsing said she could not locate the rails for the porch and
Trustee Harvey said he would check on them for her.
New Board Member: Librarian Bergsing reported that the City
Council had appointed a committee of the Council to interview
prospective new Board members , but it would probably be September
or October before there would be a replacement for Trustee Parsons.
UNFINISHED BUSINESS:
Gift of Art Prints from Mr. & Mrs. Walter Hirsch: Mrs . Bergsing
said Mr . & Mrs . Walter Hirsch, formerly of Hillsborough , had
moved to a small apartment in San Mateo and they had made a
donation to the Library in the form of SO framed art prints.
Some of them will be added to the circulating art print collection
Page 3 - h4inutes - July17th, 1984 - Burlin ameba arvgard
and the rest , and/or du licates= will
p go into the Book Sale.
Mrs . Bergsing said she had already acknowledged the gift.
Election of New Officers : Trustee Nagle made a motion to elect
Trustee Kriloff as the new President of the Board of Trustees
and that the Secretary be Trustee Harvey. The motion was seconded
by Trustee Weatherbe and voted upon unanimously. ':Congratulations! !
Trustee Nagle observed that there appears to be a statistical
anomaly in that Branch circulation is down 1 . 15%.
ADJOURNMENT:
President K-riloff adjourned the meeting at 5 : 12pm , with the
next meeting scheduled for August 21st , 1984 , at 4 : 30pm in the
California Room.
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
LIBRARIANS REPORT / AUGUST 17th , 1984 / PAGE #1
BOARD OF TRUTEES:
The City Council received Trustee Kriloff's letter
of resignation from the Board due to his illness . Everyone
is extremely sorry that Leo can ' t continue on the Board .
The Council Committee should begin interviewing prospective
candidates for the two vacancies within the next few weeks .
DUNCAN PATIO:
Work is continuing on the patio. The opening
was cut for the new door from the Library to the patio ;
however , the door has not been permanently installed . The
landscaping work started this week , and should be completed
by next week. Trustee Harvey has ordered the hardware for
the gates and he will give you a report at the meeting on
the remaining jobs to be completed . We need to discuss
whether or not we want to have a dedication this fall or
wait until spring. I 'm concerned about how much time it
might take when we are so short of staff.
BRANCH MAINTENANCE:
The waterblasting and priming has been finished,-
at the Branch , and they should begin painting very soon.
I 'll let you know how it is progressing on Tuesday.
PERSONNEL:
The interviews were held on August 15th for the
two Librarian I vacancies. Eighteen librarians were interviewed .
The interview board was very impressed with the quality
of the candidates . Al and I will begin immediately to interview
the most likely applicants . We can tell already that it
will be a difficult decision . I ' ll have a more complete
update for your meeting.
MICROCOMPUTER PROJECT:
Two of the three IBM microcomputers have arrived
and been set up temporarily in the Reference Office . Marilyn
Morrison , Linda Saltzer , and Al are completing the final
two days of their training on August 20th and 21st in Menlo
Park. The three of them have been practicing whenever they
can find a :pare minute . We have not yet recieved the PC
LIBRARIANS REPORT / AUGUST 17th , 1984 / PAGE #2
for the public , and it will be impossible to make a micro
available for public use before late this fall.
AUTOMATED CIRCULATION:
The conversion team has completed almost all the
adult fiction at the main . We had converted approximately
115 , 650 volumes by the end of July. It is almost incredible
how quickly the work has gone this summer , because we have
had so many students available . Linda is now turning her
attention to the Children 's collection , the records , and
the Branch collection. She and Marilyn have also begun
planning the conversion of the periodicals . Congratulations
to everyone! ! Linda will continue to organize and supervise
the conversion effort , but Al will be working with Helen
and the Circulation staff to plan for theon-line implementation.
On Wednesday August 15th , Deanna Draper and I attended
the party to celebrate the San Bruno Library's coming "on-
line" . We got some ideas for Burlingame ' s "on-line" party
which we are planning for February.
Training is planned on Geac for Reference Librarians
in early September. This will consist of search training
to assist the Librarians in answering questions and finding
material on the database .
Intensive , mandatory training for all Circulation
Desk staff will begin on January 2nd , 1985 and last for
a period of seven weeks before our anticipated implementation
date of mid-February (Valentine 's Day or Washingtons Birthday? ! )
P_L.S. NEWS:
Brenda Chavez attended the P.L.S. Film Committee
meeting and preview on Wednesday , July 25th , 1984 . She
reported the following :
It was proposed that the 1984- 1985 budget of $8 ,000.00
be split in half with $41000 . 00 going toward the purchase
Of films and $4 ,000 .00 going toward the purchase of videos .
CHILDREN'S DEPARTMENT:
The Summer Reading Club party will be held on
Wednesday ,' August 22nd , at 2: 00 pm, in the Community Room.
We are expecting about 175 children to finish the Club ,
LIBRARIAlvS REPORT / AUGUST 17th , 1984 / PAGE #3
and about 80 children to complete the Read-to-me Program.
The Story Tailors from Columbia , California will be presenting
the entertainment at the party. The President of the Burlingame
Lions Club , Carlus Blevins , will be on hand to congratulate
the children . I hope all of you will be able to attend .
Two nursery school visited the library during
the last month , the Hillsborough Pre-School and Creative
Learning . The Pre-School Story Hour at the Branch ended
its summer session on August 14th .
PMB/j
STATISTICS FOR JULY 1984
CIRCULATION MA 111 BRANCH
Books:
Adult, Non-Fi :tion 9 ,263 3 1
Child, tion-F1_:ion1 3131_3__ 454
Adult , Fictica ,tS y51 1_ 2079
Child, Fiction 3 305_ 946
TOTAL: 2222 TOTAL: 21810
Periodicals: 1 ,774
Pamphlets (Incl . taps & Sm. Press: _219 -0-
TOTAL: 1 ,.99.3_., TOTAL:_. 421__
Moving Pictures: _--_$
Audiorecordings (Incl . Rec. & Cass.) 1 ,24
Art Prints: 13
Equipment Loaned: ` 9`
Slides:
GRAND TOTAL: 26 , 180 GRAND TOTAL:]_
4
Plain Total 1983 Ci rc. : _ � 1 gI-fain Total 1984 Ci rc. : 26 , 18o _ 0.01 Decrease
Branch Total 1983 Circ. : ? , 947 Branch Total 1984 Circ. : 3�23_T = __9__. 6_1F% Increase
GRAND TOTAL 1983 C I PC,: 2 9 13 2 GRAND TOTAL 1984 CIRC. . 9 11
._ 0.916';! Increase
REFERENCE STATISTICS:
Total Reference Questions: 3 ,673 ILL Borrowed: 78 GRAND TOTAL OF
ILL Lent: 168_ REF_ ACTIVITY 3rg2f.
_ ILL Total : 246
RE--;STRAT I ON: ADDITIONS W I THD'AWALSTOTAL REGTo,
�,. Adults: 10-4636 _ 281 PLS PATROtiS
255 10 662 • .DATE: 7.,6733
Children: 1 ,5.93 54 _ 36 1 , 11 Increase of
Hillsborough:-- - 4 ,554 '792 123_ _ _ 4 ,523 523 31
Other ',,'on-Res. -0-'on-Res. Patrons 254 - 257 Decrease: 226
3
TOTAL: 17 ,700 430 414 177-7
ACCESSIOINS AND WITHDRAWALS: _ Added Discarded
VOLUTES/TITLES VOLUMES/TITLES VOLUMES/TITLES Total /T DLES
Ac u l t'Kron-Fic. : 13-51565 - 100,084 _ - VOLUMES/TITLES
X68 268 1 1 12 ` 100_321
Child, Non-Fic: 11;853=1 ip 1 0 106 - 46 �1
Y.A. , Non-Fic: 3,312 - 3$ 0 _ 0 _ 4 0
\dolt, Fiction: ;1 Ol ,` 62 150 - 822 185 - 115 ` '316- ,178 •
Child, Fiction: - X4,713- 40,829
14 260 - 9, 8,3 66 20 336 - 2�5 1 X990 - 9 768
Y.A. , Fiction: 2,917 - 2,609 4. - 4 2` _
TOTAL: 21 ,6- 171 ,096 58-9 - 374 L ?,919- 2 612
_ 9 6 4 - 4 8 218', 80 ' 171 ,042
PAFIPHLETS ADDED: 119 MAPS ADDED:
PAMPHLETS DISCARDED: _0_ -0-
hIAPS DISCARDED: _0_
.TOTAL: 21 262 TOTAL: t
'.ECORD I NGS:
ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5636 / 5,081 1 / 1 -0- / -0- 5.63 /
Cassettes: 853 / 822 6 / 6 __,___�_.�`}082
TOTAL: _ x_489 / 5,903 _ 7 ^� 7----_ '0- / -0- 6.$59 828
96 / 5,910
_SITED WITH THE C;TY TREASURER: MAIN: $1 ,372.65
BRANCH: 205.45 TOTAL: $1 ,578_ 10 `
� .ETItTC ROOM FEES COLLE-TED & DEPOSITED: $ 32.00 TOTAL $12610 :10
;TAL MEET I NGS HELD 2 _ PEOPLE IN ATTENDANCE 760
MONTHLY REPORT
r
MONTH Szz1y;
<� Outreach Ac�^rides
1. Volunteer Coordinator
A. Hours worked 60
2. Volunteers
A. Number of volunteers 13
B. Hours contributed 31
3. Shut-in Patrons--Individual Visits
A. Number of patrons 32__
B. Number of visits made 71
C. Items circulated
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits Attendance circulated
A. _ 'LaVrar 2 10
Bo _net_#�arnant, Tnn 1 S
�.
C. - 138 4
48
D. Ni 1 l hatrPn _ 2 42 6
E. Henienda _ 1 20 9
F, t'onyent 2 10 20
5. - Totals (31& 4)
A. Shut-in patrons _ 152
B. Visits made 83
C. Items circulated 281
Com,men is/ac tivi ties:
As I begin my duties as Volunteer Coordinator, I look forward to working
with the excellent volunteers and therewardsof visiting the Shut--ins
and bringing them the Joy of reading. I have already had one such
experience and it was gratifying. Sincerely
Barbara Lazarus
:-tOJ.NuH
-1904-Gretn!.'04-Wine
CITY OF BURLINGAME
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