HomeMy WebLinkAboutAgenda Packet - LB - 1984.10.16 1
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A G E N D A
`-' B U R L I N G A M E P U B L I C L I B R A R Y
B 0 A R D O F T R U S T E E S
O C T O B E R 1 6 t h , 1 9 8 4
I. CALL TO ORDER:
II. WELCOME OF NEW BOARD MEMBERS:
III. ROLL CALL:
Trustees Present : —
Trustees Absent : —
Also Present : _
IV. BILLS: City Checks : $11 ,822.68 Special Fund : $3 ,554 .75
V. MINUTES OF THE MEETING OF SEPTEMBER 18th, 1984 :
VI. CORRESPONDENCE:
,ly Letter from Mr. Jean DeJardin
City Newsletter
Openers_
VII. LIBRARIAN'S REPORT:
VIII. UNFINISHED BUSINESS:
7em
can Patio - Finances , Party & Plaques,
orial Gift for Leo Kriloff
IX_ NEW BUSINESS1:
Introduction of Marge Johansen - New Full-time
Reference Librarian I
vl�rr,ange for Tour of Library for new Board Members
X-L A. Conference - December - Los Angeles
P.L.S. Advisory Board Member 1,111 '' " .?. ,r
X. ADJOURNMENT:
A
PMB/j /
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
SEPTEMBER 18th , 1984
CALL TO ORDER•
The meeting of September 18th , 1984 was called to order
at 4 :30pm by President Weatherbe.
Trustees Present : Trustees Nagle , Harvey , and Weatherbe
Trustees Absent : None
Also Present : Mrs. Judy Gladysz , Library Secretary
Mrs.Barbara Parsons , Past Trustee
Mr.A Escoffier , Asst. City Librarian
President Weatherbe changed the order of the Agenda to
enable Librarian Bergsing to introduce Mrs . Brenda Chavez ,
one of the new fulltime reference .librarians. After being
introduced to the Board members , Brenda told a little bit about
herself anT her background and experience. The Board welcomed
Brenda and,..said they were pleased to have her. Mrs . Bergsing
` said the other two full-time reference staff would be available
at the next meeting for introduction.
BILLS:
City checks in the amount of $16 ,509 .28 , and Special
Fund checks in the amount of $2 ,484.59 , were approved to be
paid on a motion made by Trustee Nagle , seconded by Trustee
Harvey , and carried .
MINUTES OF THE MEETING OF AUGUST 21st, 1984:
The Minutes of August 213t , 1984 were approved as
written and ordered filed.
CORRESPONDENCE:
Secretary Harvey read a letter from Margaret Brown of the First
Presbyterian Church thanking Joan Leach , the Chilren's Librarian
for her presentation to the nursery school children on "How
To Use Our Library".
LIBRARIAN'S REPORT:
The Librarian's Report was discussed in conjunction with
Unfinished Business .
UNFINISHED BUSINESS:
Duncan Patio - Current Financial Status : Mrs. Bergsing distributed
Page 2 - Minutes - September 18th , 1984
a current financial report on the status of the Duncan Patio
funds. After some discussion , Trustee Nagle made a motion
to spend the balance in the checking account and to pay off
all of the outstanding debts and obtaining any additional necessary
funds for amounts over and above what funds are available from
the Peninsula Community Foundation. The motion was seconded
by Trustee Harvey.
There was some discussion regarding legal action against
the original contractor , Frank Hunter. Trustee Nagle is going
to discuss the matter with the City Attorney.
Duncan Patio -Dedication Party: Mrs . Bergsing said that she
and Bill Nagle have arranged for a caterer for the Grand Opening
and Dedication parties . Mrs . Bergsing gave a financial report
to the Board on the costs regarding the parties.
Update on Personnel: Mr. Escoffier reported that Allen Testa ,
Brenda Chavez and Marge Johansen, and Donna Ridley Smith , the
new Reference Supervisor , will all be starting in their new
positions '8hortly. Donna is currently working as Head of Refer-
ence at the Meyers Undergraduate Library at Stanford and will
be starting at the Burlingame Library on October 22nd. He further
reported that two Library Assistant I's had been hired to fill
the vacancies at the Circulation Desk. Mr. Escoffier said there
would be a page test on Thursday to try to fill four or five
page vacancies .
NEW BUSINESS:
Memorial Gift for Trustee Leo Kriloff: Mrs . Bergsing said she
had received a plaque from the City for Trustee Kriloff which
she took over to Mrs . Kriioff. Mrs . Kriloff and her daughter
Sandy , were very pleased with the plaque. The Trustees all agreed
to donate a book on aviation to the Library. There was a motion
made by Trustee Harvey , seconded by Trustee Nagle to purchase
a book from the Trustees to be placed in the Library in memory
of Leo.
Mrs . Bergsing reported that converison is going on very
well . She said that virtually all of the adult books are done
~" at the Main Library.
Page 3 - Minutes - September 18th , 1984
�— Mrs. Bergsing further reported that there will be intensive
staff training after the first of the year to come "on-line"
in late February or early March.
Librarian Bergsing informed the Board members that the
City Council Committee has a list of 15 or 16 people who wish
to be on the Library Board. She said she thought the Committee
will report at the next Council meeting and then the Council
would vote . So , perhaps by the October meeting, there might
be a full Board.
Mr. Escoffier reported that he had spoken to Patrick Ball
and Mr. Ball prefers to give an adult program rather than appear
at the Children 's Christmas party , so it was decided that the
Library Board would again sponsor a series of three adult programs
in January , February , and March. There was discussion regarding
a small charge for admission to the programs to defray the expenses.
ADJOURNMENT:
The Meeting of September 18th , 1984 , was adjourned at 5 :26pm
with the next meeting scheduled for October 16th , 1984 at 4 :30pm
in the California Room
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
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L I B R A R I A N ' S R E P O R T
O C T O B E R 1_6 t h , 1 9 8 4
NEW BOARD MEMBERS:
On October 1st , the City Council appointed two new
members to the Library Board . They appointed Carol Mink to complete
Leo Kriloff's term which expires in June 1985 , and Loretta Blevins
to replace Barbara Parsons . As of this report , I still have
not been able to reach Carol by phone , so I assume she is on
vacation. I' ll keep trying. I know you join the staff and me
in giving them a warm welcome . We are looking forward to working
with them.
DUNCAN PATIO:
The Patio is virtually complete. By your meeting date
we hope to have paid all the outstanding bills except for the
bronze plaque on the front of the building. We will have a
complete accounting for your meeting.
,..
I thought both of your parties were a big success.
On behalf of the staff and the other guests , many thanks to you
all for making both events so very pleasant . It would be fun
to plan something special again next summer. I ' ll have a report
on the costs for your meeting.
P.L.S. ADVISORY BOARD MEMBER:
. For the past several years , a member of the Library
Board has served as Burlingame ' s representative to the Peninsula
Library System' s Advisory Board . The Board decided to recommend
this procedure to the City Council because it recognized how
difficult it was to represent the interests of the Burlingame
Library if the member was not familiar with the Library. (Leo
Kriloff was Burlingame 's most recent member) . So , you need to
decide now whether you wish to continue this policy and recommend
a member of the Board to Council , or whether you wish to change
the process . The Advisory Board Chair and the System Director
have contacted me several times recently regarding the vacancy ,
Librarians Report - Page #2 - October 16th ; 1984
AUTOMATED CIRCULATION:
As of the end of September , we have the following figures
for conversion of the collection for automated circulation :
Items converted : Main : 138 ,744
Branch : 6 ,903
TOTAL: 145 , 647
We hope to finish the majority of the circulating collection
by the end of December. We are now concentrating on the Children's
collection , the Branch , phonograph records and periodicals .
We will need to have all the terminals available for training
during January and February in preparation for coming on-line
around the first of March.
We are planning on using the back page of the Winter
edition of ,�he Recreation Department Bulletin to reproduce the
application form for the new borrowers card. We all need to
start reminding our friends and family members that everyone
must reapply for a new cards , hopefully , before we go on-line
in March. We have entered a little over 3 ,000 patrons on the
automated system to date , so we still have a lot more to do.
CHILDREN'S DEPARTMENT:
The Pre-School. Story Hour was taped at the Cable TV
station on September 25th. Barbara Lazarus conducted the Story
Hour. This is one of four in a series which will be taped .
The program will be shown October 1st and 8th at 5 : 30pm on the
Burlingame Channel 24. In addition , the Library has taped a
copy of the program for internal use.
Joan Leach is involved in another program for Cable
TV called "Book Review" . Shirley Robertson , Burlingame School
Librarian at Lincoln School , and Joan are discussing children' s
books and authors . Two programs have been taped and can be viewed
at 6 :00pm on Tuesdays during the month of October.
Joan, also wrote a book review column for the new newspaper
called "The PENINSULA PARENT" . The column in October featured
books appropriate for Halloween.
LIBRARIAN ' S REPORT - OCTOBER 16th , 198 + - PAGE #3
Pre-School Story Hour continues at the Branch Library
on Tuesday mornings at 10 :OOam (except for the four hour taping
sessions , which are held at the Pacific Cable Studio on September
25th , October 23rd , November 27th , and December 11th. ) Attendance
has been averaging around 20 children .
PERSONNEL:
Joyce Griffin joined our staff this month as a part-
time Library Assistant at the Circulation Desk. Joyce recently
retired from the California Teacher' s Association. Dorothy Wilson ,
retired from United Airlines as a data entry clerk , also joined
our staff at the Circulation Desk.
A page test was held on September 20th to screen pages
for work at the Library. Approximately 20 students took the
exam. Departments are currently interviewing for the 5 vacancies
we have available .
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REFERENCE DEPARTMENT:
With the final appointments made for the personnel
of the Department , we have made several assignments. Of particular
interest ; Brenda Chavez becomes our new Audio Visual Supervisor.
Allen Testa is busy developing computerized indexes for the telephone
books ; Marge Johansen will supervise our pamphlet file and other
vertical files ; Allen will be taking over as our representative
to the PLS Community Relations Committee .
Al Escoffier is revising the Reference Procedure Manual .
We are planning to input the information into the PC so that
the manual can be more easily updated in the future.
Al has been asked to Chair the newly formed PLS Micro-
computer Committee. This committee ' s charge will be to act as
a clearinghouse for microcomputers , software , etc . A sub-committee
of this group will be made up of those PLS Library staff members
involved in the Public Microcomputer Literacy Project .
P.L.S.
Al Escoffier is serving on the P .L.S. Staff Development
Committee . The Committee met on October 3rd to discuss the training
needs in P .L.S. The discussion was based on a needs assessment
done last spring. Al is serving on a sub-committee to develop
a staff exchange program among staff members of all levels at
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LIBRARIAN' S REPORT - OCTOBER 16th , 1984 - PAGE #4
PLS libraries . We are also working on development of a Middle
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Management workshop to be given next Spring. Perhaps the most
exciting, is the creation of the P.L.S. Forum. The forums will
be called at the discretion of any P.L.S. staff member to discuss
mutual problems .
COLLECTION DEVELOPMENT:
Al is working on the Collection Development budget
and assignments for the coming year. We expect to have book
selection assignments complete early in November.
The annual Periodical evaluation is also underway.
The list of titles to be reviewed has been pared down. Marilyn
Morrison is busy pulling together the details necessary to evaluate
and select" new titles . A tentative date for evaluation has been
set for November 7th.
MICROCOMPUTERS:
Brief personnel records are being input into the computer
to allow us to more efficiently handle routine personnel matters
such as evaluations . This process is nearly complete.
Judy Gladysz is busy learning the quirks of the IBM
PC as she applies her skills from learning word processing on
the Apple to the IBM. Judy is working on a staff list and is
inputing the Reference Procedure Manual on the PC .
C.L.A. CONFERENCE:
The California Library Association Conference will
be held in Los Angeles , December 1st-5th. If any of you are
interested in attending , I have the preliminary program.
FRIENDS OF THE LIBRARY BOOKSALE:
The Friends will hold their Fall booksale on October
12th , 13th , and 14th. As usual , I 'm sure it will be very well
attended . I hope to have a report on how 'much they make in time
for your meeting. These book sales represent hours and hours
of volunteer work by the Friends , and we are extemely grateful
for all that they do . I do not know what we would do without them.
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LIBRARIAN ' S REPORT - OCTOBER 16th , 1984 - PAGE #5
OUTREACH:
Barbara Lazarus , Burlingame Public Library' s Volunteer
Coordinator , and I met with the P.L.S. Outreach staff member ,
Dan Mitchell , to discuss resumption of film showings at several
of our local convalescent hospitals . Barbara and Dan will be
contacting the hospitals during the next month to see if they
are interested in resuming the service. P.L.S. discontinued
showing films when funds were cut after Prop . 13.
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CIRCULATION MAIN BRANCH
Books:
i' Adult, Non-Fiction 8 , 631 281
Child, Non-Fictior. 1 , 181 214
Adult, Fiction 11 640
Child, Fiction 2 .375 559
t TOTAL: 19 ,498 TOTAL: 1 9
'. Periodicals: 1 ,460
Pamphlets (Incl . Maps S Sm. Press: 322 _0_
TOTAL: 1 ,787 TOTAL: 272
F Moving Pictures: 7A
j Audiorecordings (Incl . Rec. & Cass.) 941
i Art Prints: 22
Equipment Loaned: 5
Slides: _0_
GRAND TOTAL: 223 GRAND TOTAL: 1 .966
Main Total 1x84 Circ. : �2 326 Main Total 1983 Circ. : 23, 149 = 3.55 � DecreasE
Branch Total 1984 Circ. : 1 ,966 966 Branch Total 1983 Circ. :- 2,890 = 31 .97
GRAND TOTAL 1984 CIRC.: 24,292 GRAND TOTAL 1983CIRC. : 2603 _ - 6.70! f�
::UERE.NCE STATISTICS: '--
Total Reference Questions: 3 ,040 ILL Borrowed: 74 GRAND TOTAL OF
ILL Lent: 148 REF. ACTIVIT)3 ,26;
ILL Total : 222
REGISTRATIONS: r' ;ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: t 10 ,651 ` .V 293_ 273 1.0 ,671 DATE: 7 ,491
Children: 1 , 603 38 53 1 ,588 Increase of
- Hillsborough: 4 ,503 104 89 4 ,518
Other Non-Res. Patrons 266 _ 3 -0- 269
TOTAL: 17 ,023 438 415 179046
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
- - VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic . : " 134 ,645- 100 ,530 283 - 176 _ - 2 1 134 9277= 100 ,705
Child, Non-Fic: 17 ,54} 14,193 23 - 22 93 - 24 17, 79- 1 , 191
Y-A. , Non-Fic: 39316- 3 , 178 -0- - -0- -0- - -0- 3 3 , 178
Adult, Fiction: 44 }72 40 ,859 138 - 79 411L. - 4 44 ,452- 40 ;934
Child, Fiction: 14 ,060`' 9 .770 50 - -0- 354 - 77 139756- 9 ,693
Y.A. , Fiction: 2 ,926--7 2 ,617 6 - 3 -0- - -0 2 ,932- 2,620
TOTAL: 217 ,221- 171 , 147 ---5-0-0 - 280 86o - 106 216 2861- 17.1 ,321
PAPIPHLETS ADDED: 52 MAPS ADDED:
PAMPHLETS DISCARDED: -0- MAPS DISCARDED:
- TOTAL: 21 ,429 TOTAL: `1 1
RECORDINGS: ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5628 / 59073 -0- I -0- -0- /-0- 5_,628 / 5 ,073
Cassettes: 874 / 844 13 / 9_ =0- /-07 / 53
TOTAL: _ 6 ,502 / 5 ,917 13 / 9 =o- /_0_ W1515 / 5 ,926--
;::POSITED
,92%POSITED WITH THE CITY 1REASUP,ER: MAIN: 1 ,241 .73
BRANCH: 124- 31 TOTAL:
"IEETINe-0 G ROOM FEES COLLECTED � DEPOSITED: � 1500 TOTAE: 1 ,31 .04
:.;TAL MEETINGS HELD 18 PEOPLE IN ATTENDANCE 505
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CITY OF BIJRLINCAME BUDGET STATUS REPORT
12 MONTH Y-T-b Y-T.D CUR Mp UNEXPENDED- - --
ACCT DESCRIPTION APPROP, ESTIMATE ACTUAL. ACTUAL VARIANCE BALANCE ENCW
BRARY
75Ot 1U.. .L,1BRAR_Y 5Iil.ARZE.3.:_w_ _. ...::�. _ �. --- -��jU9"� �:._ 92.,6.73_----- Qt-3�' w. ��.►.U79---:: .1.2x3.50 . :y0r372 -...._._-_..
750011 LIBRARY EMPLOYEE BENEFITS 173, 751 43,1137 0 0 43,437 173# 751
750013 LIBRARY PARTTIME 2.34#934 58,734 66# 376 20# 421 7,642+ 168,558
750I_t0 _LIBRARY OFFICE EXPENSE8- �21.18.7 5
_ �5�_I��-_ _ 53_ _3_eS71— -.r9�.�
75i1?.� t_IEkAY SPECIAL DEPTL EXPENSE i?,650 3, 162 1 # 766 23'9 1 # 396 10#884 _--
750121 LIBRARY HOOKS & MAPS 103,263 25,1815 20►863 9►259 4,9 .x2 82, 400
7501.22_. LIBRARY_PERIOOICA1.5__. :... _ ---_:16.,'3{10 ':._.- -41.125- - 1 tgl _ ..::.._�::1.0. 8 703M._. 315E3? -
750123 LIBRARY BINDINGS 8,907 2,226 155 58 2, 071 . 8,752
750I24 LIBRARY CATALOGING 14 #200 31549 81000 80..400 41451- b#200
750125 LIBRARY RECORDS & CASSETTE; 5,-878 1.r_u�0_ _ 368 p
75013(k _LlflitA Y SMALL TOOLI & Et tfl-P ?.50 63 15 0 48 235 r
750160 LIBRARY COMMUNICATIONS 8,915 �#2291029 b41 901 ' 70,587
75017o LIBRARY UTILITIES26► I4 - _x.#-570...__......._ __Ut�006 ..-._.:2.+. 1 ...._... .__.-
750190 LIBRARY MAjN BLDG R GROUNDS 14, 000 3,501 4#462 3,511 961- 4,538
750200 LIBRARY EQUIPMENT MAINTENANCE 900 225 40 0 185 8b0
750201 LIBRARY EQUIP MAINT-AUDIO VIS950 237-- - 89 30 148 .__._ _861
a _0 _ 0 _ 0
750210 LIBRARY PROF & SPECIAL .SERVICE' 4, 100 1x026 40100 0 3, 074- 0
750220 L THRARY OTHER CONTRUCTUAL SERVV. 2.6!.390 .._::�. _ 6#597 22.# 415, _ Q 1`,�'#818 ..:__. �3i.9.'75
_7S1}2�a0 LIC�R1\1�Y-_�.UE.S__ ...SUE3SCIpTIGN5 605 150 40 110 Sb5
750250 LIBRARY TRAVEL 650 162 37 0 125 6t3
750251 LTH CONF & MTGS-LIBRARIAN 500 126 0 0 126 S00
0252 LIB NF 8 H »StAfF
5U - 131 0 Q 138 550
750260 LIBRARY TRAINING , SAFETY 5b0 , 126' 0 0 126 500
750790 -L I RRARY UTHER._CHARGES 104 2.4 0 0 2.4
100
****� TOTAL LIBRARY 1034 217 258,552 233# 120 70,009 25,432 801 ,097
MONTHLY REPORT
MONTH September
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 60
2. Volunteers
A. Number of volunteers 15
B. Hours contributed
3. Shut-in Patrons--Individual Visits
A. Number of patrons 18
B. Number of visits made 70
C. Items circulated 248
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. LaVrar 2 30
B. Retirement Inn 1 7
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C. ,.. 4 48 10
Ra�nrie�•t
~` D. Hillhaven 2 42 6
E. Hacienda 1 20 27
F. Convent 2 10 20
5. Totals (3 & 4)
A. Shut-in patrons 138
B. Visits made 82
C. Items circulated 328
Comments/activities:
It continues to be a rel rding experience working with the
gracious volunteers and serving the needs of the outreach
patrons. Barbara Lazarus
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