HomeMy WebLinkAboutAgenda Packet - LB - 1984.11.20 AGENDA
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
NOVEMBER 20th , 1984
I . CALL TO ORDER
II. WELCOME OF NEW BOARD MEMBER: CAROL MINK
III. ROLL CALL
Trustees Present :
Trustees Absent :
Also Present :
IV. BILLS
City Checks : $20,458.30
Special Fund: $ 1 ,978.99
V. MINUTES OF THE MEETING OF OCTOBER 16th, 1984
VI. CORRESPONDENCE
Letter to Board of Trustees from George Paul Lechich
VII. LIBRARIAN'S REPORT
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
Introduction of Marge Johansen - Librarian I
Introduction of Donna Ridley Smith - Librarian III
New Reference Supervisor
P.L.S. Advisory Board Member
Report on Library Tour - Trustees Blevins & Mink
Staff Christmas Party
X. ADJOURNMENT
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
�- MINUTES
OCTOBER 16th, 1984
CALL TO ORDER:
The meeting of October 16th , 1984 was called
to order at 4 : 30pm by President Weatherbe .
Trustees Present : Trustees Nagle , Blevins , and Weatherbe
Trustees Absent : Harvey , Excused for Business Reasons
Mink , Excused for Business Trip
Also Present : Mrs . Judy Gladysz , Library Secretary
Mr. Al Escoffier , Asst . City Librarian
BILLS:
City checks in the amount of $11 ,822. 68 , and
Special Fund checks in the amount of $3 , 554 .75 , were approved
to be paid on a motion made by Trustee Nagle , seconded
by �President Weatherbe , and carried .
MINUTES OF THE MEETING OF SEPTEMBER 18th, 1984 :
`-- The Minutes of September 18th , 1984 were approved
as written and ordered filed .
CORRESPONDENCE:
President Weatherbe read a letter from Mr. Jean DeJardin
who is an Outreach patron. Mr . DeJardin complimented Barbara
Lazarus , the Outreach Coordinator , on the excellent job
she is doing since the resignation of Pamela Stamnes .
He further complimented the Reference staff and said they
were very helpful .
The City Newsletter was distributed to the Board
members .
LIBRARIAN'S REPORT:
The Librarian ' s Report was discussed in conjunction
with Unfinished Business , with the exception of a question
from Trustee Nagle asking the results of the Friends Booksale.
Mrs . Bergsing said that the Friends had netted between
$2 , 300 . 00 and $2 ,400 .00 during the past booksale .
Page 2 - Minutes - October 16th, 1984
UNFINISHED BUSINESS:
Duncan Patio - Finances , Party & . Plaques : Mrs . Bergsing
distributed a financial report of the Duncan Patio Dedication
and Grand Opening . Librarian Bergsing said the Board was
receiving a slight refund because the parties did not cost
as much as she thought they would . She further said that
the plaque for the building, in memory of Jean and Roger
Duncan , had been ordered but had not arrived . There are
still funds from the Foundation to cover the cost .
Memorial Gift for Leo Kriloff:' Trustee Nagle suggested
that the book Leo had requested before his death entitled
"Flying the Line" would be an appropriate memorial gift
to the Library. The Board agreed to wait until the book
is received to make a final decision. Mrs . Bergsing said
she would try to have the book at their next Board meeting.
NEW BUSINESS:
Introduction of Marge Johansen - New Full-Time Reference
Librarian I: Librarian Bergsing said the introductions
would have to be tabled until the next meeting because
Marge was ill . She added that next time the new supervisor
of the Reference Department would also be available for
introductions .
Arrange for Tour of Library for new Board Members : Mrs .
Bergsing said she would like to set up a time for the two
new Board members to tour the Library. Trustee Blevins
said she is available almost all of the time and Mrs . Bergsing
said she would be in touch with Trustee Carol Mink to set
a time before the next Board meeting.
C.L.A. Conference - December - Los Angeles : Mrs. Bergsing
handed out the Preliminary Program for the California Library
Association in December in Los Angeles . Everyone said
they would look at the material . Some discussion followed
regarding funds to cover the expenses of the employees
that attend .
P.L.S. Advisory Board Member: Mrs . Bergsing explained
the Peninsula Library System to Trustee Blevins and gave
her some background on the Advisory Board . The matter
of recommending a new member to the Advisory Board , however ,
was tabled until there is a full Board present .
Page 3 - Minutes - October 16th , 1984
Miscellaneous : Mr . Escoffier said he had been in touch
�.- with Patrick Ball and that the tentative dates for Mr .
Ball to tell his stories are January 16th , February 13th ,
and March 13th. The Board concurred these dates would
be fine and that the Trustees would pay for his services .
The Board agreed to a charge of $1 . 00 at the door to help
to defray costs and to hold the series in the Community
Room at the Library.
Librarian Bergsing announced that the Library
had "purchased" some advertising space inside of the back
cover of the next Recreation bulletin. She said the page
would be used to publicize the need for .all residents
to come in and re-register for their new computerized library
card . It is an excellent way of reaching all of the residents
in Burlingame .
Trustee Nagle said he would like to have a get-together-
breakfast with the Council . Librarian Bergsing said she
would check with the City Manager to see what the,.'City. Council ' s
schedule is for the next few months .
Trustee Nagle asked if all of the construction
bills had been paid and Mrs . Bergsing replied that they
had. The project is finished with the exception of the
plaque. President Weatherbe asked Trustee Nagle if he
had spoken with Jerry Coleman , City Attorney , regarding
the position of the sub-contractor , Frank Hunter. Trustee
Nagle replied no , but he still intends to do so .
Librarian Bergsing told Trustee Blevins that
the Peninsula Library System holds an "open-house in December
and she hoped Trustees Blevins and Mink would plan to attend ,
so they could see where the computer for Geac is housed
and get familiar with the System.
Trustee Nagle observed a curious anomaly in the
Branch statistics , in that they had decreased during September.
ADJOURNMENT:
The meeting of October 16th , 1984 was adjourned
at 5 : 20pm with the next meeting scheduled for November
20th , 1984 at 4 : 30pm in the California Room.
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
LIBRARI A N ' S REPORT
NOVEMBER 20th , 1984
WELCOME BOARD MEMBERS:
Welcome to our second new Board Member - Trustee Carol
Mink. Carol was still on vacation when you met in October , and
she did not know that she had been appointed. Carol and Loretta
are going to tour the Main Library on Wednesday , November 14th,
and they may wish to make a brief report at your Board meeting.
AUTOMATED CIRCULATION:
As of November 7th, we hive converted 156 ,700 volumes ,
(Main 148 , 805 , Branch 7 ,895) and 3 ,720 patrons . During the past
month, we have hired two new data entry clerks , so we are continuing
to move along.
Geac is scheduled to be unavailable for conversion from
Thanksgiving Day through November 30th. This is due to the instal-
lation of new software which will give us a number of enhancements
to the System. Some of these are items that the vendor agreed to
supply in our original contract.
We currently plan to go on-line March 1st , within a week
of our neighboring library San Mateo Public. Training will begin
in mid-January.
The Geac project managers met during the month to discuss
the compilation of statistics from Geac. It appears at present
that a number of statistics will be available from Geac , but that
local library statistics will need to be extrapolated from rather
lengthy print-outs . Burlingame Public Library will need to decide
which statistics are most important and request the information to
formulate them. We will not begin to receive statistics until
April 1985 .
PERSONNEL:
Linda Saltzer , Technical Services Supervisor , submitted
her resignation effective November 30th , 1984 , to accept the
• position of Assistant City Librarian for Daly City Public Library.
We wish Linda well , but she will be sorely missed by all of the
�" staff.
Page 2 - Librarian ' s Report - November 20th , 1984
t
Recruitment has begun fora successor .to .Linda_ Saltzer .
The job announcements have gone out statewide . We do plan to re-
cruit and interview at the California Library Associaiton Conference
in December. The final filing date will be December 7th. The oral
interview is planned for December 17th.
Donna Ridley Smith began her duties as Reference Depart-
ment Supervisor on October 27th. Donna will be supervising the
Reference operations here at the Burlingame Public Library.
PROGRAMMING:
Preschool Activities - Our weekly preschool storyhour
was held on Tuesday mornings with the October 23rd session being
taped at the Cable TV station. Barbara Lazarus also did a pre-
school storyhour for Presbyterian Nursery School at the Easton
Branch Library.
School Age Activities - Joan Leach did two book talks
for the sixth grades at Crocker School . . She received a very
�- nice thank you note from Don Cox, the new School Librarian.
Halloween Program - Joan coordinated our annual Halloween
program on Saturday, October 27th in the Community Room. Approximately
110 children and adults attended. The program included a drama-
tization of the "Humbug Witch". Barbara Lazarus played the
witch and Joan did the narration. Two puppet shows followed
which featured the above two staff members as well as our Branch
Librarian , Cathy Somerton. The shows included "Punky Pumpkin"
and "A Most Unusual Ghost".
Children' s Book Week - is November 12th - 18th. Joan
has planned a contest called FIRST LINES - WHICH BOOK ! ! Sheets
with fifteen first lines will be passed out to fourth , fifth
and sixth graders to see if they can identify the lines . If
they correctly identify ten of the fifteen, they will receive
a paperback book. A list of clues will also be supplied to
those interested. The contest is also being sponsored at the
Branch Library. The award books are gifts of the Friends of
the Library. The questions and clues are attached. Do you
want to try??
Adult Activities - Marge Johansen gave a presentation
at the Burlingame Women ' s Club on November 1st. The topic was
Page 3 - Librarian ' s Report - November 20th , 1984
"Holiday Entertaining. " Marge compiled a bibliography of
�- Burlingame Public Library ' s titles of books on "Decorations
and Gifts" and "Cooking and Entertaining".
Plans are underway for a Patrick Ball Storytelling
series beginning in January. We are also planning a piano recital
by local resident Frieda Coolish in January. The annual Christmas
Program will be held on Saturday, December 15th, at 11 :OOam. The
Storytailers will be the featured entertainment.
COLLECTION DEVELOPMENT:
Marge Johansen is working with Cathy Somerton to re-
vise and update the Branch Library pamphlet file. The pamphlet
file will be revised in a way which should prove useful for school
assignments and travel questions , so frequently asked at the
Branch.
Allen Testa continues to create a telephone book index
on the IBM PC. He plans to evaluate the plan after inputting
the records for the out-of-state books .
Our annual periodical evaluation meeting to discuss
periodicals for the upcoming fiscal year was held on November
8th. New selection recommendations were made , and several titles
were recommended for deletion. This involved participation
of the entire professional staff.
P.L.S. NEWS:
Allen Testa attended a P.L.S. Community Relations
Committee meeting on October 30th. Discussed at the meeting
were the following topics :. status of a booth for P.L.S. Public
Relations to be built at an estimated cost of $300.00 to $700.00;
National Library Week promotional options "A Nation of Readers"
in April 1985 ; Library columns are beginning to appear in local
newspapers as part of the San Mateo/North County Cooperative
venture.
Al Escoffier participated in setting goals and objectives
for the P.L.S. Reference Committee . The group reviewed present
activities and individual libraries wrote up goals from the
viewpoint of the individual library.
INFORAMA, a Community Information Project effort ,
is now in the prototype stage ., The committee , which consists
of Al Escoffier and Terry Jackson (San Bruno) , will be reviewing
Page 4 - Librarian ' s Report - November 20th , 1984
the effort with project developers Janet Hoffman and Cathy Somerton.
The project will allow individual libraries to have print-outs
of the information in INFORAMA which related to their City.
This is also possible via the CIP database .
A P.L.S. orientation was held on November 8th. The
18-plus staff members who attended were treated to an overview
of the operations of the Peninsula Library System. Individual
presentations were given by each of the P.L.S. staffers involved
in the various projects . The event was well received by those
in attendance.
STAFF DEVELOPMENT: \
Allen Testa attended a Tax Workshop on October 27th
at the Oakland Public Library. The discussion centered on the
distribution of tax forms from the public libraries . Our project
will begin shortly after the first of the year.
Allen Testa and Pat Harding attended the exhibits
for the Conference on-Line 84 . Allen picked up a demo diskette
for use of "In Search" . The staff finds these exhibit events
very useful for demonstration of databases and software which
might prove useful in our Library.
Donna Ridley Smith attended a mini-seminar on "Power
Training" sponsored by the California Academic and Research
Libraries Chapter of CLA on Friday, November 9th.
On October 17th, Al Escoffier and I attended an out-
standing half-day program sponsored by the South Bay Cooperative
Library System. It was entitled "Exploring Excellence" , and
featured three especially articulate speakers . A professor
of marketing from San Jose State spoke on "Revitalizing Your
Organization, Your Job , and Yourself" ; Richard Rogers , President
of Syntex Corporation issued "A Call to Excellence" ; and the
City Managers of San Jose 's topic was "Realizing Excellence
in Public Service". All three speakers were excellent. It
was one of the best and most inspiring programs that I have
attended in a long time .
On December 12th, the City Manger has scheduled a
City orientation program and tour for new employees . Since
this is the first time that this has been done on a formal basis
for all departments , we are planning to send as many staff members
as possible to the slide presentation at City Hall by the Manager
Page 5 - Librarian ' s Report - November 20th, 1984
and the City Planner . The "new" employees will go on the tour
of City Hall , the Police and Fire Departments , the Corporation
~" Yard , the Recreation Department and the Main Library. If there
is enough interest, we will schedule additional tours for longer
term employees .
OUTREACH•
Barbara Lazarus, our Volunteer Coordinator and I
visited Bayview Convalescent Hospital-, Hillhaven Convalescent
Hospital , and Peninsula Hospital Drug and Alcohol Rehabilitation
Supervisor to reestablish the P. L. S. film showings on a bi-weekly
basis . All three institutions were very pleased and appreciative
of the service . Dan Mitchell made his first visits to each
of them on November 8th.
Barbara and I met with Rhea Rubin on November 9th,
to discuss future plans for both P.L.S. and Burlingame Outreach
Services . Rhea has been hired by P.L.S. to study the System ' s
current Outreach program and made recommendations for more effective
service.
BRANCH LIBRARY:
Discussions are underway concerning the focus and
goals of the Branch Library for the coming year. After some
study we have agreed to focus even more on current popular titles
for adults. A questionnaire will be designed to be sent to
the local nursery schools, asking them about use of both the
Main and Branch Library services. The Branch will be phasing
into a largely paperback young adult collection.
Sharing of programs and displays is also under discussion.
In addition, we are beginning to keep statistics of
Branch Library reference activity. Statistics for the last
two weeks of October totalled 112.
CALIFORNIA LIBRARY ASSOCIATION:
The C. L.A. annual conference is scheduled for Los
Angeles December 1 -5. Al Escoffier, Donna Smith, Marge Johansen,-
Brenda
ohansen,Brenda Chavez and Betty Stout will all be attending parts of
the Conference . Your City Librarian will be attending the entire
Conference because she has just been elected Vice-President,
President elect of the California Institute of Libraries . This
is one of the three major constituent organizations of C.L.A.
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STATISTICS FOR OCTOBER 1984
CIRCULATION MAIN BRANCH
gooks: .
Adult, Non-Fict-ion 10 , 244 425
Child, Non-Fic=icn 1 , 465 499
Adult, Fiction 7 , 407 971
`- Child, Fiction _2 .698 920
TOTAL: 21 X814 TOTAL: 2 , 825
Periodicals: A , 717 453
Pamphlets (Incl . Maps & Sm. Press: 330 -0-
TOTAL:
0-
TOTAL: .2 ..047 TOTAL: 453-
Moving
53Moving Pictures: 30
Audiorecordings (Incl . Rec. & Cass.) 1 ,071
Art Prints: --21.
Equipnent Loaned: 2
Slides: 75
GRAND TOTAL: 25 - 060 GRAND TOTAL: 3 , 278
Main Total M4 Circ. : 25,060 Main Total 1983 Circ. : 25 ,665 = 2 . 36 efDecrease
Branch Total 1984 Circ. : 3 , 278 Branch Total 1983 Circ. : 2 ,997 = 9.38 ��Increase
GRAND TOTAL 1984 CIRC. : 2 8 L3 3 8 GRAND TOTAL 1983 -IRC'. : 8, 662 = 13 %'Decrease
REFERENCE STATISTICS:
Total Reference Questions: 3 , 797 ILL Borrowed: 74 GRAND TOTAL OF
ILL Lent: 219 REF. ACTIVITY4090
ILL Total : 293
REGISTRATIONS: ADDITIONS WITHDRAWALS TOTAL REG.
Adults: 10 ;671 ; 325 331 10 ,665
Children: 1 , 588 41 39 1 , 590
Hillsborough: 4 . 518 93 72 4 , 539 T
Other Non-Res. Patrons 269 3 -0- . 272
TOTAL: 17 ,046 462 442 17 $066
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 134,926 - 100,705 418 - 319 268 - 133 135,076 - 100,891
Child, Non-Fic: 17,479 - 14,191 18 17 36 - 25 -171461 - 14,1
Y.A. , Non-Fic: 3,316 - 3,178 4 - 4 -0= - -0- 3)320 - 3,182
Adult, Fiction: 44,452 - 402934 150 - 103 79 - 4 44- 52 - ��;6�3
Child, Fiction: 13,756 - 9,693 55 16 61 - 23 133, - 9,686
Y-A. , Fiction: 2,932 - 2,620 13 - 11 -0- - -0-_ - 1
TOTAL: 216,861 - 171 ,321 658 - 470 444 - 185 - 6
PAMPHLETS ADDED: 112 � MAPS ADDED: - -
PAN
PHLETS DISCARDED: -0- MAPS DISCARDED: _0-
TOTAL:
-
TOTAL: 21 , 541 TOTAL: 1 -, 494
RECORDINGS: T ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES.
Disc's: 5. 628 / 5 ,073 -0- / -0- 44 / -0- 5 672 / 52073
Cassettes: 88_7 / 853 -0- / -0- =0- / -0- 887 853
TOTAL: 6 , 515 / 5 ,926 -0- / -0- 7, 44 / -0- 6 ,559 / 5 ,92
i
" ITED WITH THE CITY TREASURER: MAIN: 1 ,042 . 72
BRANCH: 153. 82 TOTAL: $ 1 , 196 . 54
.-TING' ROOM FEES COLLECTED & DEPOSITED: $ 315.00 TOTAL: $ 1 . 511 . 54
,JAL MEETINGS HELD 1 PEOPLE IN ATTENDANCE 502 -
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MONTHLY REPORT
MONTH October
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 60
2. Volunteers
A. Number of volunteers 15
B. Hours contributed ?79
3. Shut-in Patrons--Individual Visits
A. Number of patrons 19
B. Number of .visits made '70
C. Items circulated 249_
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. LaVrar 2 30
B. Retirement Inn 1 7
C. Bayview 4 48 10
�- D. Hillhaven 2
42 6
E. Hacienda 1 20 27
F• ULmyent 2 10 20
5. Totals (3 & 4)
A. Shut-in patrons 138
B. Visits made 82
C. Items circulated 349
Comments/activities:
r