HomeMy WebLinkAboutAgenda Packet - LB - 1985.01.15 B U R L I N G A M E P U B L I C L I B R A R Y
A G E N D A
BOARD OF TRUSTEES
JANUARY 15th , 1985
I CALL TO ORDER
II . ROLL CALL
Trustees Present :
Trustees Absent :
Staff Present :
III . BILL)
City Checks : $17 ,542 .66
Special Fund : $ 1 ,651 .40
IV . MINUTES OF THE MEETING OF DECEMBER 18th , 1984
V . CDRDF:SPOMDENrF
A. City Newsletter
B . P . L .S . Newsletter
C . Statement- of Economic Interests Forms
D . City Manager - Capital Improvement Program
E . City Manager - New Year ' s Resolutions
F . City Librarian - New Year ' s Resolutions
VI . LIBRARIAN ' S REPORT
VII . UNFINISHED BUSINESS
A. Recognition of Implementation of on- line circ system
VIII . NEW BUSINESS
A. Request to City for the Use of Public Library Funds
IX . ADJOURNMEN-r
PMB/j
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
�.. MINUTES
DECEMBER 18th , 1984
CALL TO ORDER :
The meeting of December 18th , 1984 was called to order
at 4 : 30pm by acting President Harvey .
Trustees Present : Trustees Nagle , Blevins , Harvey .
Trustees Absent : Mink , Out 'of Town and Weatherbe , Excused
for Illness .
Staff Present : Mrs . Judy Gladysz , Library Secretary
Mr . Al Escoffier , Ass ' t . City Librarian
BILLS:
M/S/C ( Blevins , Nagle ) unanimously to approve the
payment of City checks in the amount of $ 13 , 199 . 68 and Special
Fund checks in the amount of $2 , 709 .08 .
MINUTES OF THE MEF. itIG OF NOVEMBER 20th , 1984 :
M/S/C unanimously to approve the minutes of the November
20th , 1984 meeting of the Library Board of Trustees .
CORRESPONDENCE :
Trustee Blevins read a letter to the Children ' s Librarian ,
Mrs . Joan Leach , from the Presbyterian Nursery School thanking
Joan for the Story Hour. Trustee Blevins also read a letter
from Lisa Rosenthal who is affiliated with the "Peninsula Parent" . '
thanking Joan Leach for the time she spent in writing columns-
for the monthly publication .
LIBRARIAN ' S REPORT:
California Library Association Conference : All Trustees present
commented on how much they appreciated receiving the reports
on the Conference that the staff took the time to write . Librarian
Bergsing said next year the Conference will be before Thanksgiving
in Oakland .
Personnel : Librarian Bergsing said there are several possible
candidates for the Librarian III position . She said they hoped
to make a decision by the end of the week .
�- Staff Holiday Party : Librarian Bergsing reminded the Trustees
about the Library Holiday Party on December 19th . They responded
that they were all planning to be there .
Page 2 - Minutes - December 18th , 1984
UNFINISHED BUSINESS :
Request for augmented conference funds of staff attending C . L.A. :
M/S/C ( Nagle , Blevins ) unanimously and very graciously
approved the additional funds to reimburse the staff that had
attended the California Library Association Conference in Los
Angeles .
NEW BUSINESS :
Recognition of implementation of on-line circulation system .
There was some discussion about an "on-line " party . Acting
President Harvey suggested that matter be tabled until there
was a full Board present .
Mi scel 1 ne;;us :
Librarian Bergsing reported that the allocation to Burlingame
from the State Public Library Fund had been increased from
$7 ,046 .00 last year to $17 ,469 . 00 this year . This increase
was brought about by additional funds approved for the program
by the Legislature and the Governor , and also because Burlingame
was allowed to add 2/3 of Hillsborough ' s population to increase
`. its per capita allocation . The law requires that funds supplement ,
but not supplant , local revenues . Mrs . Bergsing will request a
City Council approval for specific use of the money .
Assistant City Librarian , Al Escoffier , reported that Pete Nedwick
played "Santa Claus " at the Annual Children ' s Christmas Program .
He further reported that there were approximately 100 in attendance .
Librarian Bergsing presented the proofs for the plaques
for the Duncan Patio to the Board members . They all concurred
that the plaques were appropriate and done in good taste .
There was some discussion concerning Ben Hechinger ' s Will .
Trustee Nagle is going to contact the attorney ( s ) to clarify
what is involved .
Librarian Bergsing said the Library Secretary , Judy Gladysz ,
is checking into an additional copy machine to help out during
tax time . She is considering all types such as 3-M , Lanier ,
Xerox , IBM , etc .
ADJOURNMENT:
There being no further business to come before the meeting ,
upon motion duly made , seconded and carried , the meeting adjourned
at 5 : 15pm . Respectfully submitted ,
Patricia M . Bergsing
Clerk of the Board
PMB/j
j
LIBRARIAN ' S REPORT
JANUARY 15th , 1985
1
Automated Circulation :
A committee of staff has been formed to direct the final
stages of implementation of the circulation system . Al Escoffier
is Chair of the group which consists of Helen Ward , Circulation
Supervisor ; Karen Kott , Conversion Supervisor ; Dorothy Ezquerro ,
Technical Services ; and Dana Brenner , Circulation . They are
dealing with such issues as patron registration , training , revised
workflow at the Circulation Desk , staff communications , etc .
We began patron registration at a separate registration desk
during the week of January 7th . Karen Kott is supervising this
activity , and we are currently recruiting for volunteers to
help us out . We have been very busy with registrations since
the new Recreation Bulletin came out with the new application
' form .
Geac training begins January 15th for 24 staff members .
Conversion continues . We have completed most of the phonograph
records , and we are now working on the California Room collection .
The Periodical collection is almost complete except for the
1984 issues .
We are still waiting for a modem so we can install the
new line to the Branch . Conversion has been progressing slowly
there because of the poor terminal operation . We may have to
delay the Branch coming on the system until later in the spring
if we can ' t get more of the collection converted .
Budget :
With the New Year , the City of Burlingame begins the annual
budget process again . It is done in phases . First , the depart-
ments turn in their "New Year ' s Resolutions " to the City Manager .
These are due on January 11th , and I ' ll have a copy of the Library ' s
resolutions for your Board meeting . Next , the City Manager
requests Capital Improvement projects . These are due to him
in March . At this time , the Library does not intend to submit
`.- anything , but I ' ll have Dennis ' summary report on the current
status of Capital projects for your meeting . Also , we can talk
about possible long range issues that will be coming up in the
future .
l .
Librarian ' s Report
January 15th , 1985 - Page 2
Finally , we work on the operating budget which is usually
done in March and April . The last few years the City Council
has reviewed the entire budget in May and early June , and has
approved it in time for the July 1st fiscal year starting date .
Public Library Fund :
As we briefly discussed last month , the Library will be
receiving $ 17 ,469 .00 from the State this month . We would like
to request that the City Council allow us to use these funds
for automation projects again this year as we did last year.
Specifically , to finish up the circulation system , purchase
some more hardware , i .e . micros and printers , and software ,
and automate acquisitions .
t Personnel :
We have hired Vera Warrick as our new Technical Services
Supervisor effective February 4th . Vera comes to us from the
C
i Environmental Protection Agency Library in San Francisco , where
she is currently supervising technical services . Vera has worked
at UC Santa Barbara as a cataloger and as head of Serials Cataloging .
Two new reference librarians have been hired to share the
position formerly occupied by Betty Stout . Hired on a temporary
basis are the following : Virginia Soletti . Virginia is currently
working in Children ' s Services at San Mateo County Library .
She comes to us with experience in branch and reference work .
Viginia earned her BA in French at University of Santa Clara
in 1973 and her MLS from University of Maryland in 1975 . Virginia
will be working evenings and weekends . Her first day will be
January 10th .
Our second new staffer , also working approximately 10 hours
per week , will be Linda Fischbach . Linda has worked at the
Library of Congress and coordinated volunteers at the Los Angeles
County Museum . She earned her BS in Political Science at San
Francisco State in 1966 and her MLS at UCLA in 1971 . She will
be working initially weekdays and weekends . Her first day will
be January 11th .
We are offering a Page test on Thursday , January 31st at
`-- 4 : 00 in the Main Library ' s Community Room . The test is a pre-
screening for work here at the Library . Applications for this
exam period will be taken up through January 30th . If you know
any young people that might be interested , please tell them
about it .
Librarian "S Report
January 15th , 1985
Page #3
Programming :
Our second Patrick Ball series begins on Wednesday , January
16th , and continues February 13th , and March 20th . Each program
begins at 8 :OOPM , and we will be collecting $1 .00 per person
at the door with no advance registrations . Come early .
On Sunday , Janaury 27th , Frieda Coolish , a Burlingame resident
will present a piano recital in the Community Room .
The Pre-School Storyhour at the Branch will resume on January
15th .
Microcomputer for Public Use :
Allen Testa and Marilyn Morrison are working on a training
package to train all of the Reference and other interested staff
on the IBM PC . The new PC will be available to the public soon .
Alien has developed a list of software for use by the public
i
and staff . We will soon be making decisions concerning which
pieces of software we wish to purchase to implement our computer
for the public .
Easton Branch :
`— The card catalog at the Branch has been refiled by volunteer
Warren Wickliffe . It had been divided by author , title and
subject , and it is now back in one alphabetical arrangement .
Staff Devlopment :
On Thursday , January 10th , Jane Taylor , Counselor from
Burlingame High School , is meeting with the staff of the Reference
Department to discuss ways to handle dicipline problems that
arise with the high school students using the Library . I ' ll
have a brief report for your meeting .
P. L.S. News :
The P . L . S . Staff Development Committee completed the annual
update of the P . L . S . Staff Directory . The final printing was
done at BPL by a combination of staff and volunteers . The P . L .S.
Microcomputer Committee is compiling both a union list of hard-
ware and software in P . L .S . libraries .
The P . L .S . and PLAN Board of Directors are beginning to
work on a Joint Powers Agreement to combine the two agencies
under one agreement . The concept has met with approval from
the City and County Managers provided proper safeguards and
equitable arrangements are provided for the independent juris-
dictions .
STATISTICS FOR December 1934
RCULAT 1ON 14AIN BRANCH
:looks:
Adult, Non-Fiction 8860 300
Child, Non-Fiction 1,138 178
Adult, Fiction 6,967 800
Child, Fiction 1,799 _482
TOTAL: 18,764 TOTAL:1,760
Periodicals: I,4 131 3 `
Pamphlets (Incl . Maps S Sm. Press: X17 -0-
TOTAL: 1,906 TOTAL: 366
i;oving Pictures: 44
Audiorecordings ( Incl . Rec. S Cass. ) 1,054.
Art Prints: 24
Equipment Loaned: 9
Slides: 20
GRAND TOTAL.: 21.851 GRAND TOTAL: 2,126
Main Tota11984 Circ. : 21,851 plain Total1983 Circ. : 22,936 = � c/decrease
4.73
Branch Total 1984 Circ. : 20 Branch Total 1983 Circ. : 2,313 _ 8,08 A
GRAND TOTAL 1984 C1RC,�t:`93 977 , GRAND TOTAL 1983 CIRC 25,249 - 5.04 ff "
REFERENCE STATISTICS:
Total Reference Questions: 3062 ILL Borrowed: 31 GRAND TOTAL OF
ILL Lent: REF. ACTIVITY3212
ILL Total : 150
REGISTRATIONS: ADDITIONS WITHDRAWALS. TOTAL REG.
Adults: 10.616 ' 191 231 10,576
Children: 1,580 18 18 1,580
Hillsborough: 4,548 75 80 4,544 T
Other Non-Res. Patrons 270 2 -0 272
TOTAL: 17,015 236 329 16,972
ACCESSIONS AND WITHDRAWALS: Added Discarded Tota-i to Date
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 134,883-100,856 199 - 116 218 - 1-73-- 1_34,864 -100,799
Child, Non-Fic: 17,444- 14,172 17 - 13 35 - 14 17,426 - 14,171
Y.A. , Non-Fic: 3,320- 3,182 -0- - -0- -0- - -0- 3_,320 - 3,182
Adult, Fiction: 44,658- 41,142 132 - 63 2 = -0- 44,788 - 41,205
Child, Fiction: 13,767- 9,701 35 - 17 97 - 34 13,705 - 9,684
Y.A. , Fiction: 2,945- _ 2&31 2 - 2 -0- - -0- .-.2,947 - 2,633
TOTAL: 217,017-171,634 385 - 211 352 - 221 217,050371,674
PAMPHLETS ADDED: 121 MAPS ADDED: -0-
PAMPHLETS DISCARDED: 3 MAPS DISCARDED: -0-
.TOTAL: 21,728 TOTAL: 1,484
RECORDINGS: ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5,694 / 5,073 15 / 15 3 / 3 5,706 / 5,085
Cassettes: 853 -0- / -0- -0- / -0- 890 / 853
TOTAL: 6y�584 / 5. 26 15 / 15 3 / 3 6_,596 / 5,938
31TED WITH THE CITY "TREASURER: MAIN: $1,216.61
BRANCH: 237.25. TOTAL: $1,453.86
'FETING ROOM FEES COLLECTED DEPOSITED: $ -0- TOTAL: X1,453.86
" 'TAL MEETINGS HELD 14 PEOPLE IN ATTENDANCE 357 T
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.1134
MONTHLY REPORT
MONTH December
Go-
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 50
2. Volunteers
A. Number of volunteers 15
B. Hours contributed 280
3. Shut-in Patrons--Individual Visits
A. Number of patrons 19
B. Number of visits made _22___
C. Items circulated- 261
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. LaVrar
30
Bo Retirement Inn 1 7
f
r% C. Hayviwu 4 48 10
`-' D. Hi1111aven 2 42 6
E, Hacienda 1 20 27
F.
—Convent 2 10 20
5. Totals (3 & 4)
A. Shut-in patrons 139
B. Visits made 85
C. Items circulated 352
Comments/activities:
!r
CITE' OF' ISURLTNGAML BUDGET STATUS REPOJ1
-2 0NTri . :_ - ._...Y. T Q ._.: Y-T-U CUR M0 UNEXPENDED
ACCT DESCRIPTION APPf0P. ESTIMATE ACTUAL ACTUAL VARIANCE - BALANCE'
LIBRARY
n} 75,1010 LIt3RARY SALARIES _ =186.2.14-641 1 `'��23�? _ ��-�-rt2828, 710 _ __ — l02 ?_16 336
75001 i LIBRARY E`1h'LUYEE RF NEF I T3 177,694 88,848 88, 848 14 , 808 Q W 880146
750013 LIBRARY PARTTIME 244, 331 122, 166 1221112 181352 54 122,219
750110 LIBRARY OFFICE.__EXP NSF -- --- g.s.7�5_-- -- .�4_,.37.u_� _ �b�.i 41 -'— --- ---19�-----._----_i.i7.27» 21.6.4_4_
7501•?0 LIBRARY SPEC IAL': OEPTL EXPENSE <'12 t 650 6,3211 31634 707 2 p 69 Q 9 r 016
75()1!21 LIBRARY BOOKS & MAPS 103Y263 511630 51 002 tor3lo 628 52, 261
r I.30122 LTRRARY 1CR10 1CAI.S..._ 1,61. 0iL3 -,. ra0 . :.._ _I3r627 __
� .
75ol ?3 LIRv<ARY 81NDINGS 5,()07 4..452 2,872 90 1 ,580 6035
750124 LIBRARY CATALOGING 14,200 71098 8fQ04 0 902 6,200
754125 LIBRARY RECORDS & CA3SETTF.S _ _ 5.x.878 ^2.. 940 � 1 .1110_ 1?3 1 ,830 41768
_... - -
7501.30 LIBRARY SMALL- -cio S � E(Z1JTP ; 250 1 C b77 15 0 11 1 2:35
a: 7501()1) LI1.�1:,ARY COMMON ICAT IONS/ 5,` 15 4 454 3 744 ; 341 71 1 5� 171
j 7501 `1'0 LIBRA`�Y UTILITIES _. : �'6 ?8�? 3,.1.4.+ � _ �� 4r.46F1
75019A LIP,R?ARY MA INT �%LDG & GRnUND3 14, 000 7,002 5,757 358 1 ,245 81243
750200 LIBRARY EQUIPMENT MAINTENANCE 900 450 40 0 410 860
75020LIBRARY EQUIP MAINT-AUDIO !13 - 9547:� 0
310 - ---- — ��_L
75020P LIBRARY EQUIPMAINT-S ; Y.TEM 0 0 o .
750210 LIBRARY . PROF & SPECIAL. `SII<VIC1= 4,1 104 2,(352 �1r too 0
750220 l.If3RA(7Y {UTNE:}�.: COPJTRl1CTE1QL Sh:V.___... . 6 . _0.-_ 1 .e. U._._... 2.2.x41.
75!)2rj0 LI3RIIRY DUES 605 300 315 75 15- .290
4. 710250 LIBRARY TRAVE1, 650 324 65 0 259 585
750251 LIE.', CONF & MTc;S-LT8RARIAN- --... 90fl_—�.-- -252 — .._._ _. ._.51 a - — ---._ 255 ._.. _.-. .263- 1-
7502`3 LIB C.01jF & M T 6 STAT 550 276 :' 554 550 27(1- _—. 4
750210 LIBRARY TRAINING � 3AFL Y.: 500 252 45 . . 0 207
7 5 Q 2 0 0 L 1[IRA R Y t)7 i f E f2 C H A R r E `.-_..�_ 00 .6 .._ _ -._ ?......
....._ .
** �* TOTAL LIBRARY 1063;-326._._.___ 531 ,660 . 51..3.1678 _ 751094 _..... _17 982 ---'5491448
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.T!:rw:..,¢,.,..»e.M .., vrnr- 'rw,},.11"aIr.A. v.... I+••.w:r,M '+.wW ho:i"'!.IY.".P.'. .. '...Fri•..pr..w...rr..l.enr^*.w.41rya.'?4M.; .
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