HomeMy WebLinkAboutMin - LB - 1985.03.19 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
® MARCH 19th, 1985
CALL TO ORDER:
The meeting of March 19th, 1985 was called to order at 4:30pm by
President Weatherbe.
Trustees Present: Trustees Nagle, Blevins , Mink
Weatherbe and Harvey
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. City Librarian
BILLS:
M/S/C (Harvey, Blevins) unanimously to approve the payment of City
checks in the amount of $13,309.96 and Special Fund checks in the amount
of $2 ,747.87
MINUTES OF THE MEETING OF FEBRUARY 19th, 1985:
M/S/C unanimously to approve the minutes of the February 19th ,
1985 meeting of the Library Board of Trustees.
CORRESPONDENCE:
Secretary Harvey read a letter from a patron complimenting staff
member Allen Testa, for his excellent reference assistance. He also read
a letter that had been written to the City Manager from Mr. Horn of the
Horn Building accross the street from the Library which stated that he felt
most of the traffic congestion on Primrose Road, between Bellevue and Chapin
was caused by people who use the Library and according to him, if the Library
were being built today, parking would be in the code and properly provided
for.
There was some discussion regarding Board packets. Mrs. Bergsing explained
that there was a lot of photocopying being done in order to prepare the
packets and the Board notebooks. The Board members concurred that they
would like to have the packets ahead of time and bring the packets to the
meeting and insert them in their notebooks in order to eliminate some of
the duplication.
LIBRARIAN'S REPORT:
_ Budget 19851986: Librarian Bergsing gave a brief explanation of the budget
process for the new Trustees.
Duncan Foundation Status: A statement of accounts was mailed to all of
the Trustees in their packets.
Page 2, MINUTES, Burlingame Library Board of Trustees, March 19th, 1985
Literacy Project: Trustee Mink asked if the literacy campaign would include
"english as a second language" people. Mrs . Bergsing said that "English
as a Second Language" holds classes in the library twice weekly. She said
the literacy campaign is aimed basically at american born adults who are
illiterate. She further explained that local tutors teach on a one to one
basis rather than in a classroom situation. Some discussion followed.
UNFINISHED BUSINESS:
On-line Party: Librarian Bergsing explained that the date had been set
for the "on-line" party. There had been a lot of talk and discussion regarding
a date and Librarian Bergsing decided that the easiest day would be the
same day as we come on-line. The Library will open at 10:OOam, (1 hour
later than usual ) , with coffee, doughnuts , and a small ribbon cutting ceremony.
There was a motion to approve $150.00 for the on-line party expenses by
Trustee Harvey, seconded by Trustee Mink and carried unanimously.
NEW BUSINESS:
New Copy Machines: Librarian Bergsing made a presentation to the Board
on two new copying machines. One for staff use in the back offices and
the other a coin-operated machine for public use. She explained that the
two Xerox machines that are being used at this time are well-over the "good
quality stage" and that one needs to be replaced because the repairs are
going to be charged a time and materials basis rather than the flat monthly
fee that we have been paying. Since there are so many service calls it
wouldn't be financially feasible to keep it. There was some discussion
regarding a staff use copier and Trustee Nagle asked if the model that was
being purchased was big enough to accomodate the entire staff. Library
Secretary Judy Gladysz replied there was no way of knowing how many copies
the staff was making but she would monitor it. Trustee Nagle suggested
that if the small model was not enough that it should be sent to the Branch
Library and a bigger machine purchased for staff use. M/S/C (Harvey, Mink)
to purchase both copiers as presented , including service contracts. There
was more discussion to decide which purchase plan to use. M/S/C (Blevins,
Mink) unanimously to purchase the Xerox 1045 copier on a three year contract.
There was some discussion regarding a change maker for the copy machines,
and some discussion regarding raising the new copy machine charge to 15¢
per copy.
ADJOURNMENT:
The meeting of March 19th, 1985 was adjourned at 5:36pm with the next meeting
scheduled for April 16th, 1985, at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg