HomeMy WebLinkAboutAgenda Packet - LB - 1985.04.16 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 19th, 1985
CALL TO ORDER:
The meeting of March 19th, 1985 was called to order at 4:30pm by
President Weatherbe.
Trustees Present: Trustees Nagle, Blevins , Mink
Weatherbe and Harvey
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. City Librarian
BILLS:
M/S/C (Harvey, Blevins) unanimously to approve the payment of City
checks in the amount of $13,309.96 and Special Fund checks in the amount
of $2,747.87
MINUTES OF THE MEETING OF FEBRUARY 19th, 1985:
M/S/C unanimously to approve the minutes of the February 19th ,
1985 meeting of the Library Board of Trustees.
CORRESPONDENCE:
Secretary Harvey read a letter from a patron complimenting staff
member Allen Testa, for his excellent reference assistance. He also read
a letter that had been written to the City Manager from Mr. Horn of the
Horn Building accross the street from the Library which stated that he felt
most of the traffic congestion on Primrose Road, between Bellevue and Chapin
was caused by people who use the Library and according to him, if the Library
were being built today, parking would be in the code and properly provided
for.
There was some discussion regarding Board packets. Mrs. Bergsing explained
that there was a lot of photocopying being done in order to prepare the
packets and the Board notebooks. The Board members concurred that they
would like to have the packets ahead of time and bring the packets to the
meeting and insert them in their notebooks in order to eliminate some of
the duplication.
LIBRARIAN'S REPORT:
Budget 19851986: Librarian Bergsing gave a brief explanation of the budget
process for the new Trustees.
Duncan Foundation Status: A statement of accounts was mailed to all of
the Trustees in their packets.
Page 2, MINUTES, Burlingame Library Board of Trustees, March 19th, 1985
Literacy Project: Trustee Mink asked if the literacy campaign would include
"english as a second language" people. Mrs . Bergsing said that "English
as a Second Language" holds classes in the library twice weekly. She said
the literacy campaign is aimed basically at american born adults who are
illiterate. She further explained that local tutors teach on a one to one
basis rather than in a classroom situation. Some discussion followed.
UNFINISHED BUSINESS:
On-line Party: Librarian Bergsing explained that the date had been set
for the "on-line" party. There had been a lot of talk and discussion regarding
a date and Librarian Bergsing decided that the easiest day would be the
same day as we come on-line. The Library will open at 10:OOam, (1 hour
later than usual ) , with coffee, doughnuts , and a small ribbon cutting ceremony.
There was a motion to approve $150.00 for the on-line party expenses by
Trustee Harvey, seconded by Trustee Mink and carried unanimously.
NEW BUSINESS:
New Copy Machines : Librarian Bergsing made a presentation to the Board
on two new copying machines. One for staff use in the back offices and
the other a coin-operated machine for public use. She explained that the
two Xerox machines that are being used at this time are well-over the "good
quality stage" and that one needs to be replaced because the repairs are
going to be charged a time and materials basis rather than the flat monthly
fee that we have been paying. Since there are so many service calls it
wouldn't be financially feasible to keep it. There was some discussion
regarding a staff use copier and Trustee Nagle asked if the model that was
being purchased was big enough to accomodate the entire staff. Library
Secretary Judy Gladysz replied there was no way of knowing how many copies
the staff was making but she would monitor it. Trustee Nagle suggested
that if the small model was not enough that it should be sent to the Branch
Library and a bigger machine purchased for staff use. M/S/C (Harvey, Mink)
to purchase both copiers as presented , including service contracts. There
was more discussion to decide which purchase plan to use. M/S/C (Blevins,
Mink) unanimously to purchase the Xerox 1045 copier on a three year contract.
There was some discussion regarding a change maker for the copy machines,
and some discussion regarding raising the new copy machine charge to 15¢
per copy.
ADJOURNMENT:
The meeting of March 19th, 1985 was adjourned at 5:36pm with the next meeting
scheduled for April 16th, 1985, at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
L I B R A R I A N ' S R E P O R T
A P R I L 1 6 t h 1 9 8 5
GEAC STATUS
"ON-LINE MARCH 1985" was the theme of the month, as we came
on-line with the Geac automated circulation system on March 28th.
The kick-off party included 50+ staff , City Officials , and library
users on hand to enjoy the ribbon cutting by Mayor Dave Martin
and Board President June Weatherbe . Master of Ceremonies , Joe
Hervey , gave some historical background on the system and introduced
the City Officials that were present .
Newspaper articles were carried in three local papers : the
Leader , the San Mateo Times , and the Boutique Villager. The later
two included a photograph . The press seemed particularly interested
in covering the event .
Conversion is progressing at the Branch . An on-line date
will be set shortly . We are waiting for a communications line
and arrival of the equipment .
The first 2 weeks have gone very smoothly , as we iron out
various workflow procedures . In addition , we are phasing out
our manual system , which takes additional time . This phaseout
should take another few weeks . Additional training is planned
in the financial functions in a week or two .
A special training session was held for pages . We have devel-
oped a policy and procedure manual for all public desks .
CAPITAL OUTLAY
We are trying to get the figures together in time for your
meeting ,with an outline , at least , of what we would like to request
this year from the Duncan Trust and the Library Board . At the
moment , it looks like approximately $.25 , 000 from the Trust , and
about $ 1 , 000 from the Board .
REFERENCE SERVICES
A number of reference staff members attended the business
tutorial training at San Mateo Public Library . These 2 hour
sessions are being sponsored by the Business Librarian at San -
Mateo to acquaint Peninsula Library System staff members with
the services and resources available at the San Mateo Public Library .
The Ventel 1200 baud modem was hooked up to our IBM PC at
the Reference Desk . We have since begun our subscription to On-
Tyme , the electronic mail system , and have received training on
CIP (Community Information File ) on-line .
LIBRARIAN ' S REPORT - PAG[ 2 - APRIL 16th , 1985
MICRO LITERACY
Training in micro-computer literacy for the public will begin
in May . Elaine Beal , a computer trainer with the Peninsula Library
System , will be our trainer . We expect to launch 3 sessions of
20 persons each f❑r our computer sessions .
Staff training will continue as well , with People ' Computer
Company (PCC) , giving training in May in the PFS family of software :
PFS Write , PFS File , PFS Plan , etc . This training was offered
last year for several staff . Since the training will take place
at Burlingame , we are able to send additional staff .
Burlingame is also the recipient of a grant of $ 1 , 000 . from
the California State Library toward the purchase of micro-computer
equipment at the Branch Library . Our in-house micro-computer
committee will be meeting shortly to review our expenditures in
this area .
PROGRAMMING
The Patrick Ball series concluded with a full house on March
13th . Marge Johansen is to be commended for organizing this success-
ful program.
PERSONNEL
The regular pre-school Story Hour was held ❑n Tuesday mornings
with the 5th and 26th sessions taped for Channel 24 . Trinity
Lutheran Montessori and Presbyterian Nursery School visited the
Branch , with Barbara Lazarus conducting the story hours . Joan
Leach visited Excursions in Learning and told stories t❑ 2 and
3 year olds . Cathy Somerton is in the process of compiling information
from the recent survey of nursery schools in Burlingame .
School visits included Washington School and a talk to the
first graders and the kindergarten about library cards . A story
hour was also presented .
Joan participated in a cable TU program with Shirley Robertson
on local author Marilyn Sachs.
Joan Leach attended an all day program "An Invitation to Illus-
tration #211 . Trina Schart Hyman , this year ' s Caldecott winner
was one of three illustrators and an editor who spoke .
Joan also attended the third Annual Conference for Mystery
Writers and Readers in Stockton . It was presented by the Friends
of the Stockton Public Library and the Associates of the University
of the Pacific Libraries . The conference featured Sister Anne
O 'Marie , Sue Dunlop , Julie Smith and Chelsea Quinn Yarbro.
LIBRARIAN ' S REPORT - PAGE 3 - APRIL 16th , 1985
Cathy Somerton , Barbara Lazarus and Joan Leach are meeting
monthly to discuss Children ' s services . One of the activities
which will take place is the reviewing of older titles in our
collection . Each will read two books and will give a brief review.
Joan is also reviewing the responsibilities for children ' s services.
FRIENDS OF THE LIBRARY
The Friends of the Library are sponsoring an art/lecture
program by painter Charles Becker , on April 23 , at 7 : 30pm in the
Community Room .
They are also very busy with sorting and pricing books for
the Spring Book Sale which will be held on May 3rd , 4th , & 5th .
PMB/j
STATISTICS FOR MARCH 1985
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction Cannot supply 440
Child, Non-Fiction accurate figures 387
Adult, Fiction because some of 919
Child, Fiction _ them were manual 668
TOTAL: and some were TOTAL. 2 ,414
Periodicals: on-line for the
last 4 days in 406
Pamphlets (Incl . Maps b Sm. Press: A March. I can only -0-
TOTAL: get a total. TOTAL: 2 .820
Moving Pictures:
Audiorecordings (Incl . Rec. E Cass.)
Art Prints: iq
Equipment Loaned: 6
Slides: -0-
GRAND TOTAL: 31 , 103 GRAND TOTAL: 2 ,820
Main Total 1985 Circ. : , 3].,103 Main Total 1984 Circ. : 28,761Z. a4 " Increase
Branch Total 1985 Circ. : 2,820 Branch Total 1984 Circ. : 3,082 = 8.50 a Decrease
GRAND TOTAL 1985' CIRC.:33a 923 GRAND TOTAL 1984 CIRC. 31 ,$43
_ --b. �u Increase
REFERENCE STATISTICS: ReferenCe Activity up 22% over same time last year.
Total Reference Questions: 4,868 ILL Borrowed: 69 GRAND TOTAL OF
ILL Lent: 114 REF. ACTIVITY 5051
ILL Total : 183
ONS: ADDITIONS WITHDRAWALS TOTAL REG. PLS PAT '
Adults:
Children: Increase of
Hillsborough:
Other Non-Res. Patrons
TOTAL:
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 134,089 - 100,927 298 173 79 - 58 135,208 - 101 042
Child, Non-F i c: 17,429 - 14,191 27 - 19 45 - 30 17 411 - 14,180
Y.A. , Non-Fic: 3,291 - • 3.181 -0- - -0- -0- - -0- 3,291 - ,181
Adult, Fiction: 44,799 - 41 ,312 158 - 98 73 - 52 44,884 - 41 ,358
Child, Fiction: 13,799 - 9,716 59 - 26 ,Q- - -0- 13,858 - 91742
Y.A. , Fiction: 2,967 - 2,653 11 - 11 -0- - -0-_ 2, - 2.664
TOTAL: 217,603 - 172;0 553 327 197 - 140 217,959 - 172,242
PAMPHLETS ADDED: 29 MAPS ADDED: -0-
PAMPHLETS DISCARDED: -0- MAPS DISCARDED: _O__
JOTAL:
-
.TOTAL: 21 ,852 TOTAL: ,
RECORDINGS: ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5,706 / 5,085 4 / 4 -0- / -0- 5,710 / 5,089
Cassettes: 901 / 854 -0- / -0- -0- / -0- 901 / 854
TOTAL: 6.607 / 5,939 4 / 4 -0- / -0- 61611 / IT,94
;'-TMSITED WITH THE CITY TREASURER: MAIN: 644 .40
BRANCH: 173 . 10 TOTAL: 817 .50
'EETING ROOM FEES COLLECTED S DEPOSITED: S 45 .00 TOTAL: 862 .50
;TAL MEETINGS HELD 26 PEOPLE IN ATTENDANCE 735
-- -- -- ---- -- - --- - _ -- - _ - - - - � - '1 -- _ _ _-- - ---- -------- - _ -
CITYY OF BURLINGAME BUDGET STATUS REPORT
12 MONTH Y-T-D YwT-wD CUR MO UNEXPENDED
ACCT DESCRIPTION APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE EN
LIBRARY
7S4011D LMRARY 3AI ARIES sas 2"#-n&- la-A7-1 290087 125.706
750011 LIBRARY EMPLUYEEi BENEFITS 177,694 133,212 133s272 14,808 0 44#422
750011 LIBRARY PARTTIME 244f331 183,249 177,894 20# 197 5, 355 ubp431
---7 Sal I Q---,LlhRAR-Y--UF-F-jCF---E"E N SE-- -tp 577- 1 0,07
750120 LIBRARY SPECIAL DEPTL- EXPENSE 12.650 90486 7# 351 539 21135 5t299
750121 LIBRARY BOOKS & MAPS 103#263 77,445 76,287 7#299 ItIss 2b0976
140107 6 t, 732- 20343
750123 LIBRARY BINDINGS 8f947 6,678 4, 128 340 2,550 40,779
750124 LIORARY CATALOGING 14, 200 10,647 8, 000 0 2,647 b*200
-Z..'6;)9
750130 LIBRARY SMALL TOOL3 4 EQUIP 250 189 is 0 174 235
7SO160 LIBRARY COMHUNICATIUHS 8# 915 bobs? 7,899 1,007 IP212- toulb
---Z541 0-- LIBRA Y- U-T ILI T I El—- Z6#284- 1-9*1 t 0---18#-5 2tL 24s5a 1,184 7,758
750190 LIbRANY MAINT bLOG A GROUNDS 14# 000 10#503 10# 039 1 *626 4*4 3#961
750100 LIURARY CUUIPMENT MAINtENANCL goo 675 296 ISO 379 604
150201. LI-BRAfi-L-LUUIP---MAttiT--AUDIU---VLa�--- 432 — b7l ---
7SO202 LIBRARY EQUIP MAINT-SEC,SYSTe4 0 0 0 0 0 0
750210 LIBRARY PROF & SPECIAL SERVICE 41100 3P076 4, 100 0 10022- 0
750-22& LlWRARl--LITHER-C 3ltTftUCT UAL.-SERV-, a 4,917- 1,622
750240 LIBRARY UULS & SUHSCRIPT10iiS 605 450 625 0 175- 20m
750250 LIBRARY TRAVEL 650 486 sin 109 116 280
& -4TGA-LlURARlAN-----.. .- ---.. 13l-
IS0252 LIU CONF & MTGS-STAFF sso 414 615 0 201- 65-
750264 LIBRARY TRAINING 6 SAFETY SOO Sid 161 0 217 339
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?.4ONTH March
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 50
2. Volunteers
A. Number of volunteers 16
B. Hours contributed 7
3. Shut-n Patrons--Individtial Visits
A. Number of patrons 20
B. Number of visits made 75
C. Items circulated 259`
4• Shut-in patrons--Institutional Vis~-
LAVrar No. of Materials
visits/ Attendance/ circulated
B. Retiremen Inn 2 30
C.Bawiew _ 48 0
D. l i an 2 1?_ —
Ha
HaciendendA 1 F. Convent _ W -7— '-'""T'J W0"'-
5. Totals (3 4)
A. Shut-In patrons 142
B. Visits made --7
C. Items circulated ^
Comments/activities:
One of our new volunteers is Corinne Cornish who is taking books to
Mrs. Fieldhouse while Bea Hillen is attending her sick husband.
Dan Is still visiting Peninsula Hospital, Hillhaven, and Bayview and still
showing slides and film s.
Barbara Lazarus