HomeMy WebLinkAboutAgenda Packet - LB - 1985.05.21 BURLINGAME PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
MAY 21st , 1985
AGENDA
I . CALL TO ORDER
II . ROLL CALL
Trustees Present :
Trustees Absent :
Staff Present :
III . BILLS City Checks : $22 , 436 . 49 Special Fund : $2 , 508.03
IV. MINUTES OF THE MEETING OF APRIL 19th , 1985 :
V. CORRESPONDENCE
Letter from Peninsula Community Foundation
Letter to Apple Computer Company and the Reply
CALTAC Spring Newsletter
VI . LIBRARIAN ' S REPORT
VII . UNFINISHED BUSINESS
VIII . NEW BUSINESS
Report on Literacy Meeting - Trustee Mink
Library Budget - 1985-1986
Volunteer Tea
IX . ADJOURNMENT
PMB/j
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
�-- MINUTES
APRIL 16th , 1985
CALL TO ORDER :
The meeting of April 16th , 1985 was called to order at
4 : 30pm by Secretary Harvey .
Trustees Present : Trustees Nagle , Blevins , Mink
Weatherbe and Harvey
Trustees Absent : None
Staff Present : Mrs . Judy Gladysz , Library Secretary
Mr. Al Escoffier , Asst . City Librarian
BILLS :
M/S/C (Mink , Blevins ) unanimously to approve the payment
of City checks in the amount of $13 , 386. 53 and Special Fund
checks in the amount of $821 . 35 .
MINUTES OF THE MEETING OF MARCH 19th , 1985 :
M/S/C unanimously to approve the minutes ❑f the
March 19th , 1985 meeting of the Library Board of Trustees .
CORRESPONDENCE :
Caltac Newsletter - Distributed
City Newsletter - Distributed
Pictures of the On-Line Party
Letter to Mayor from Dorothy Shafer - Secretary
Haryey read a letter from Dorothy Shafer , a North Burlingame
resident , highly commending Cathy Somerton and Patti Flynn ,
Branch employees , for their courteous and helpful service .
Mrs. Bergsing also distributed Bookmarks announcing
the Friends upcoming Booksale , and Trustee Mink extended invita-
tions to the P.L. S . Literacy meeting on Thursday , April 18th .
Trustee Mink said she had also sent invitations to the City
Council .
Trustee Harvey said that he wanted to know if the
Library was aware of a computerized service called "Entertainment
Today " . He further explained that it allows public access
to computerized information on local entertainment such as
restaurants and prices , theatres , etc . He said the service
is paid for by the companies who advertise . Trustee Harvey
said the City Council is in the process of deciding whether
or not a commercial endeavor such as this would be feasible
for Burlingame. Some discussion followed .
Page 2 - Minutes - April 16th , 1985
LIBRARIAN ' S REPORT
The Trustees agreed that the On-LIne Party had gone very
�- well (all except for the strong coffee) Trustee Harvey said
there were people whom he knew that attended the Party and
they were very impressed that the Library would share this
sort of thing with the public . He said they felt it was excellent
P.R. Mrs . Bergsing further stated that the computer is operating
reasonably well , with some downtime , however staff has learned
the system quite well and is dealing with it very successfully .
She said that Mr. Escoffier has done exceptionally well in
building staff confidence regarding the operation of the system.
NEW BUSINESS :
Capital Outlay Requests to Library Board and Foundation :
Librarian Bergsing gave a brief explanation to the new Board
members (Blevins & Mink ) , regarding the request for equipment
to the Board members and the Foundation . She requests suggestions
from the staff , then she decides on whether or not they are
justified . If yes , she requests the needed items from various
sources , i . e. , the City , Friends , the Trustees , the Duncan
Foundaiton , etc . There was some discussion that followed.
M/S/C (Harvey , Blevins ) unanimously to purchase the items
requested from the Trustee Special Fund . M/S/C (Harvey , Blevins)
to approve the request to be presented to the Foundatidn for
the other items .
CALTAC Workshop :
Librarian Bergsing gave a brief explanation about the CALTAC
Workshop . She said it is an opportunity to find out what
other trustees are doing , but it does take up the better part
of a Saturday . Trustee Blevins said she would get back to
Mrs . Bergsing to let her know if she could attend the workshop .
Demo of New Copy Machine :
There was some discussion about the new copy machine rather
than a demonstration.
Miscellaneous : Legislative Day : Librarian Bergsing said
Legislative Day in Sacramento would be held on May 15th if
any of the Trustees would be interested in attending .
CALTAC Membership : Mrs . Bergsing gave some background on
the membership . She said historically one membership is taken
out in the President ' s name. There is a quarterly newsletter
sent to keep the Board informed on what is happening with
Page 3 - Minutes - April 16th , 1985
other trustees in California. M/S/C (Blevins , Mink ) unanimously
to pay for a membership in the name of the President of the
�.. Trustees to be sent to the Library and paid for from the Special
Fund .
Trustee Mink wondered if it was reasonable to have a
brainstorming session to discuss video expansion and services ,
computer expansion and services , building expansion , etc . ,
and if there was a long range plan. She suggested that there
are grants available . Trustee Harvey replied that the demand
for equipment , etc. , is usually the result of requests from
the public and these are brought to the attention of the Board .
Librarian Bergsing added that one of her goals for this
upcoming year was to develop , with staff and the Board , a
long-range plan with goals and objectives , especially with
regard to building expansion . She also stated that the Peninsula
Library System was participating in a Federal Grant to conduct
a community analysis and needs assessment . Some discussion
followed.
ADJOURNMENT :
�- The meeting of April 16th , 1985 was adjourned at 5 : 45pm with
the next meeting scheduled for May 21st , 1985 , at 4 : 30pm in
the California Room.
Respectfully submitted ,
Patricia M. Bergsing
Clerk of the Board
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LIBRARIAN ' S REPORT
MAY 21st , 1985
BUDGET
Attached to this report is a copy of the Library budget as
submitted to the City Manager . As I reported earlier , the next
step will be a meeting with Councilwoman Barton , then a study
session with the full Council on Wednesday , June 5th . We
will discuss any questions you may have at your meeting .
FRIENDS BOOK SALE
The Friends of the Library had another successful booksale
on May 3rd, 4th and 5th. They made $2 , 400. 00 on the weekend
sale , with fewer books remaining than usual . I have already
thanked the Friends who worked so hard on the sale on your
behalf.
VOLUNTEER TEA
The annual tea to honor all of our volunteers is scheduled
for June 20th from 4-6 pm on the patio . We are planning again
to invite the City Council , City Department Heads and the
Library staff . We hope that the Mayor and the President of
the Library Board will present the awards to the volunteers
for their hours of service .
LIBRARY SERVICES STUDY
The Library Department Heads have been in the process
of a rather extensive study of Library Services for the past
year. This has. been undertaken because of the increasing
workload , and the lack of staff. This has created the need
to review the services we are offering , how they are being
offered and to set priorities to carry out our mission and
major objectives. It is my intent to bring this study and
its recommendations to you for your input and approval when
the staff is further along in its deliberations . I mention
it now as a partial answer to the question raised by Trustee
Mink at your last meeting regarding a long-range plan .
GEAC STATUS
Our first full month on-line came to a close with the
staff busier than ever . An additional 3 training sessions
were held on the financial aspects of the system. We are
beginning to deal with financial transactions such as bills
and other fines which can result in a stop on a patron card.
LIBRARIAN ' S REPORT - PAGE 2 - MAY 21st , 1985
Our manual files are nearly empty . We are now following
up on all of the odds and ends left from the manual system .
Downtime has consumed a great deal of time during the
past few weeks . Most can be attributed to hardware problems
which have occurred one after the other. We seem to be generating
a significant amount of action from Geac , the vendor. They
are looking into both hardware and software problems . A number
of replacement parts have been installed , and we installed
a new disk drive on May 15th which should expand the system
memory and improve response time.
Our new committee : Public Service Circulation Committee-
PSCC , has been discussing policies and procedures in weekly
meetings. Mr. Escoffier is also producing a regular "Geac
Update" . This newsletter-type item is designed to update
the staff on policy and procedure concerning circulation in
general and Geac in particular. The newsletter is distributed
to all staff.
REFERENCE SERVICES
April was a month of training and skill improvement for
�r many members of the reference staff. Pat Harding attended
the 10th West Coast Computer Fair at Moscone Center. She
toured the exhibits and talked with the DIALOG representative
about their new services. Burlingame is considering 'DIALOG
as one of our on-line databases .
Joan Giampaoli and Vera Warrick attended a workshop sponsored
by CLASS on the On TYME, electronic messaging system. We
are still waiting for all of the libraries in PLS to install
ON TYME to facilitate system communication.
Donna Ridley Smith attended a CLASS workshop on Information
Management Software Options. Topics included preparing a
needs assessment for software , short reviews of many programs ,
and evaluation criteria to use in selecting software.
Nancy Montague and Marge Johansen attended a workshop
on P.R . featuring Peggy Barber , Publicity Director of the
American Library Association . Both Marge and Nancy found
the workshop helpful in giving them ideas on how to do better
fliers , press releases and brochures .
The tax distribution program ended on April 15th , and
Allen Testa is to be commended for doing a fine job of pulling
the program together and assisting the staff with questions
LIBRARIAN ' S REPORT - PAGE 3 - MAY 21st , 1985
concerning the forms .
Allen was also busy with the microcomputer . He trained
Pat Harding in the use of the CIP database . Full time staff
had been trained in March .
Marge Johansen attended the System Advisory Board program
on Adult Literacy on April 18th.
MICROCOMPUTER LITERACY
Training in microcomupter literacy for the public will
be held on May 29th , 30th , June 1st and June 4th . Fliers
are being distributed . Sign up sheets will be at the Reference
Desk . Elaine Beal , a computer trainer with P.L .S . , will be
our trainer. We expect to launch other sessions later in
the year to meet our grant requirements .
The public microcomputer will be available on May 20th
in the Audio Visual Department. Reservations will be taken .
A brochure is now available for this new service.
As part of the second year of the State Library grant ,
staff training continued on May 9th , 10th , and 11th with People '
Computer Company (PCC) giving the training with the PFS family
of software .
Additional training will take place this summer on Framework ,
an integrated package of software.
CHILDREN ' S SERVICES
Joan Leach visited the fourth grade a Lincoln School .
She gave a book talk and discussed the new circulation system.
Ms. Johnson ' s first grade class visited the library. Stories
were read and many of the children applied for their new computer
cards.
Pre-School Story Hours continued , with a taped session
on April 30th. Storyh❑urs were also held for the Presbyterian
and Our Lady of Angels nursery schools. ,
Joan Leach also attended a symposium on "Biographies"
which was sponsored by the Associates of the Stanford University
Libraries. She heard Gilbert Harrison , author of Thornton
Wilder , David Horowitz , author of The Kennedys and Donald
Spoto , author of Tennessee Williams. Each spoke about how
they chose their particular subjects and how they gathered
materials for their research . Joan found it a stimulating
and informative symposium , particulary since she is our primary
selector in biography .
LIBRARIAN ' S REPORT - PAGE 4 - MAY 21st , 1985
EASTON BRANCH
`- Circulation is up at the Branch 10% over last year and
was down 12% in April . One possible factor contributing to
lower circulation in April is the extensive amount of tree
trimming and road work which has been done in the area around
the Branch and has made parking very difficult .
With conversion nearly completed , the Branch staff has
begun to shelf read the entire non-fiction collection . The
Lion ' s Den has been re-organized at Joan ' s suggestion , and
it will be devoted to books for younger children and will
also house some wooden puzzles Joan is planning to purchase.
The Branch proudly announces its on-line date for May
22nd .
A request to Apple Computers for a donation of an Apple
Computer for the Branch Library was denied. Apparently the
Branch does not fit into the guidelines set by the company.
We are still planning on placing a computer at the Branch ,
with monies coming from the Duncan Funds .
�-' PERSONNEL
Resignations this month included Dana Brenner , Library
Assistant II part-time , who left to accept a full-time position
with the California Teacher ' s Association . Linda Fischbach ,
Librarian I part-time , will be leaving us to follow her husband
to London for three months. We hope Linda will rejoin us
"on-call " in the fall . We are presently recruiting for Librarian I ,
part-time , 15 hours epr week . We are also recruiting for
"on call " librarians to assist us when our regular staff are
unavailable. Peter Gray , a long time Aide and Page left us
to concentrate on his studies . Marie Kelley , Data Entry Clerk ,
left as the work of the conversion project moved toward completion .
We are currently recruiting for Pages. An exam will
be given on Thursday , May 30th at 4pm. Publicity is now being
distributed.
A number of staff members attended the slide presentation
given by the City Manager for Youth in Government Day . Both
Al and myself had counterparts for the day : Helen Beary of
Mercy High School and Catherine Hurd of Mills High School .
The students also attended the slide show , as well as a police
dog demonstration at City Hall . Following that , both students
LIBRARIAN ' S REPORT - PAGE 5 - MAY 21st , 1985
toured the library and and learned more about what goes on
"behind the scenes" . A luncheon was held in which the students
shared their experiences. Later , the students participated
in a mock City Council meeting where our own Mark Potter ,
a Library Aide , served as Mayor for the day. It was an enjoyable
day for all .
CIRCULATION STATISTICS
The statistics report for April show circulation down
at the Main Library . This is because the way the processing
was done at the end of April . The last day of April statistics
will be included in the May report.
STATE AND SYSTEM NEWS
On May 14th and 15th , I spent two days in Sacramento.
The first day was to attend the regular meeting of the Council
of the California Library Association . The second day was
to visit our local legislators to make them aware of the bills
and budget items before the Legislature that concerned librarians.
These ranged from augmentation of the Governor ' s budget for
full-funding of the Public Library Foundation Act , placing
on the ballot a bond issue for construction of public library
buildings , bills affecting special district funding and several
bills on intellectual freedom. The contingent from San Mateo
(about 20 of us including Trustees , friends and librarians )
called on Senators John Foran and Becky Morgan , and Assemblymen
Papan and Naylor. It was , as always , an interesting experience .
PMB/j
STATISTICS FOR APRIL 1985
IRCULATION MAIN BRANCH
Woks:
Adult, Non-Fiction 368
Child, Non-Fiction 291
_ Adult, Fiction 993
Child, Fiction _ 505
TOTAL: TOTAL: 2 , 157
"r iod ical s: 446
,mphlets (Incl . Maps S Sm. Press: 1
TOTAL: TOTAL:2 , 604
)ving Pictures:
,diorecordings (Incl . Rec. & Cass. )
rt Prints:
3uipment Loaned: 6
1 ides: ❑
GRAND TOTAL: 2 5 , 4 71 GRAND TOTAL: 2 , 604
'lain Total 1985 Circ. : 25 , 471 Main Total 1984 Circ. : 28 , 005 = 93 G4 --aDecrease
")ranch Total 198,5 Circ. : 2 , 604 Branch Total 1984 Circ.-'. 2 ,-534 = .26 TAIncrease
RAND TOTAL 1985' CIRC. : 28 , 075 GRAND TOTAL 1984 CIRC. : 30 , 539 = 807 u Decrease
�;FERE1•ICE STATISTICS:
Total Reference Questions: 4 , 183 ILL Borrowed: 49 GRAND TOTAL OF
ILL Lent: 146-_ REF. ACTIVITY4 378
ILL Total : 195
' `-f-44_T_aAT 10 N S: ADDITIONS WITHDRAWALS TOTAL REG. PLS PATFQbS- a`
A d u�13
Children: --'J Increase of
Hillsborough: .--
Lher Non-Res. Patrons
TOTAL:
CESSIONS AND WITHDRAWALS: Added Discarded Total to Date
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
duIt ,Non-Fic. : 135.208 - - 1Q1aQ42 210 - 165 87 - 63 135,331 - 101, 144
gild, Non-Fic: 17,411 - 14, 180 20 - 15 5 - -0- _17,426 14, 195
.A. , Non-Fic: 3,291 - 3, 181 -0- - -0- -❑- - -0- 3=?91 - 3. 1 1
lult , Fiction: 44,884 - 41.358 176 - 91 38 - 2 45,022 - 41,447
hild, Fiction: 13,858 - 9,742 52 - 32 23 -0- 13,887=9,774
.A. , Fiction: 2,976 - 2,664 7 - 34 - 2 2,951 - 2,667
OTAL: 217,959 - 172-242 465 - 308 187 - 67 -' 21A,23�;483
nMPHLETS ADDED: 41 MAPS ADDED: _❑_
1MPHLETS DISCARDED: 8 MAPS DISCARDED: _❑_
.TOTAL: 21,885 TOTAL: 1,484
-CORDINGS: ADDED DISCARDED
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 5710 / 5 , 089 4 / 4 -0- / -0- 5 , 714 / 5 , 093
Cassettes: 901 / 854 -0- / -0- -0- / -0- 901 / 854
TOTAL: 6611 / 5 , 943 4 / 4 -0- / -0- 6 . 615 / 5 , 947
.POSITED WITH THE CITY TREASURER: MAIN: $ 1 . 479 . 70
BRANCH: 157. 75---, TOTAL: $-1_,637. 45'
^ETIIl; ROOM FEES COLLECTED & DEPOSITED: S 7''! 5_ 10 TOTAL: $1 , 644 . 95
JAL MEETINGS HELD 21 PEOPLE IN ATTENDANCE 505
( f
CITY OF BURLINGAME BUDGET ;,TATUS REPORT
12 MONTH Y-T-O Y-T-O CUR MU UNEXPENDFU
ACCT OESCRIPTION APPROP. ESTIMATE ACTUAL 4CTUAL VARIANCE BALANCE ENC
LIBRARY
_750010. LIBRARY SALARIES 386# 464 322#050 291#631 300873 300419 1)4v833
750011 LIBRARY EMPLUYFE BENEFITS 117#694 1480080 148, 080 140808 0 290614
750013 LIBRARY PARTTIME 2440331 203#btO 1960157 1808613 b, 853 470514
750110_ LIBRARY OFFICE EXPENSE 81749 1.290 8s553 415 1 #263- 142
750120 LIBRARY SPECIAL ()EPTL. EXPENSE 120650 100540 8, 075 723 21465 4#575
750121 LIBRARY BOOKS & MAPS 103#203 86#050 84# 3! 1 80, 024 1 # 73Q 180,952
75at22 LIBRARY PE13IUDICALS 160500 138750 t4# 107 0 357- 2#393
75at23 LIBRARY BINDINGS 8 9 Q 0 7 70420 b#220 20492 1 , 200 20b87
750124 LIBRARY CATALOGING 1 ,40200 110830 80 514 k 346 11484 50854
7591.25 LIBRARY RELuRCS $, CA3sETTES 0,1678 41,90U 2# V19 bld 2# 081 3, 459
750130 LIBRARY SMALL TOOLS 4 EQUIP 2.50 210 15 0 195 235
750160 LIBRARY COMMUNICATION3 9# 919 10430 8,242 343 812- 673
75x170 LIBRARY UTILITIES 26028'4 21 ,400 18098 412 2, 904 70286
750190 LIBRARY MAINT BLDG K GROwiUS 1140000 110670 10, 1116 70d Q24 30054
750200 LIBRARY ejui 'r-4ENT MAINTE 1010E Q 0 0 7S0 aq3 197 257 407
750201 L I8RARY E(JU t P MA I N T-AIJ010 V13 950 190 1)8 1 8 503 663
7517202 LIBRARY EQUIP MAINT-SEC.3YSTEM 0 0 0 0 0 0
750210 LIBRARY PROF a SPECIAL SERVICE 40100 3, 420 40, 100 0 680- 0
150220 LIBRARY OTHER CUNTRUCTUAL SF 'RV 260590 210,990 24, 769 0 20718- t0622
750240 LIBRARY DUES X SUHSCFt IP T I')°33 b05 500 650 25 150- 45-
750250 L113RARY TRAVEL o50 540 409 i`3 23l 241
750251 LIB CONF & '4Tr-,3-L T 8RAP I AN 900 420 515 U q5• 15-
754252 LIB CONF & MTGS-STAFF 550 4b0 bt5 0 155• 65-
750260 LIBRARY TRAINING & SAFETY 500 420 499 338 19- 1
750290 LIBRARY OTHER CHARGES rvu 80 71 0 Q 29
****** TOTAL LIBRARY 1Uh5, 526 886 , 100 Aj8, g41 789892 47, 195 2240 /119
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