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HomeMy WebLinkAboutMin - LB - 1985.06.18 BURLINGAME PUBLIC LIBRARY BOARD 2F TRUSTEES MINUTES JUNE81 th, 1985 CALL 19 ORDER The meeting of June 18th, 1985 was called to order by President Weatherbe at 4:30pm. Trustees Present : All Trustees were present Trustees Absent : None Staff Present : Mrs . Judy Gladysz, Library Secretary Mr. Alfred Escoffier, Asst .City Lib. Also Present : Mrs. Reginald Grady, Hillsborough Resident Representing a group of citizens from Hillsborough and Burlingame, Mrs. Reginald Grady came to the Board meeting to discuss the 6 parking meters located in front of the Library on Primrose Road. She said she would hope that the meters could be changed from a 1 hour limit to a limit of 20 minutes each. She said that several of her friends use the Library and they all have a hard time trying to find a place to park. She said they don't need any longer than 20 minutes to come into the Library, select their books, check them out and leave. She said because there is a one hour limit now, the cars that are parked there tend to use facilities other than the Library and there is noplace "handy" to park. She further expressed said she would appreciate it if the Library Board could take this matter to the City on her behalf. Trustee Harvey suggested that Mrs . Grady present her situation to the TSP Commission and explained the steps she would need to take. Mrs. Grady said she appreciated the helpful information. BILLS: M/S/C (Blevins, Mink ) unanimously to approve the payment of City checks in the amount of $19,865.47, and Special Fund checks in the amount of $933.43. MINUTES OE THE MEETING OF MAY 21st, 1985: M/S/C unanimously to approve the minutes of the May 21st 1985 meeting of the Library Board of Trustees. Page 2 - Minutes - June 18th, 1985 CORRESPONDENCE Memo complimenting Pat Harding on outstanding service: Trustee Harvey read a memo from Al Escoffier on a phone call he had received from Burlingame Resident Margaret Wilson commending the service she received from Pat Harding. Ms. Wilson said she has been using the Library for many years and had been an Outreach Volunteer and that Pat had gone out of her way to answer fully, completely and helpfully, despite the fact that Ms. Wilson couldn't come into the Library. Trustee Harvey read another letter from Peggy Barber, Associate Director for Communications for the American Library Association. Ms. Barber had written a letter commending Nancy Montague on her "clean, straightforward" art-work. Ms. Barber said to "keep up the good work." , she was impressed. Trustee Harvey further read a letter from the Mayor to Trustee Carol Mink officially advising her of her reappointment to the Library Board for 1-3-year term continuing to June 30th, 1988. LIBRARIAN'S REPORT Geac Status: Trustee Mink asked if she could see the statistics for patron privilege class and residency. Mr. Escoffier explained that this is a very long report to look: through, but he intends to have those statistics available at a later date. Summer Reeding Club: Trustee Mink asked if there was a pre- registration for the Summer Reading Club. Mr. Escoffier explained there was no pre-registration but the Children's Librarian, Joan Leach, goes to all of the elementary schools and distributes flyers and rules, He further explained there is a "Read To Me" Program for pre-schoolers. He said all of the participants will get a certificate of completion and a party. All of the artwork is done by Nancy Montague and the programs are sponsored by the Burlingame Lions Club. Miscellaneous: Trustee Mink asked if there was a particular outcome from the meeting with the Burlingame High School Librarian and Mrs . Bergsing and Mrs. Leach. Mrs. Bergsing replied that it had been a get-acquainted visit , and an opportunity to see what was available in the BHS Library. They discussed some possible ways for the two libraries to cooperate. She said they plan on another meeting before school commences in the fall . Page 3 - Minutes - June 18th, 1985 - UNFINISHED BUSINESS: Approval of Library Budget 1985-1986 - Trustee Harvey: Trustee Harvey read the official minutes from City Council approving the Library Budget for 1985-1986. The Board discussed a possible expansion of the. Library building. They talked about making the "old" mens bathroon into a computer room Trustee Nagle spoke of the possibility of tying in a new parking structure with a Library expansion program. There was discussion about the Duncan Storage shed and the possibility of expansion there. Mrs. Bergsing said the Library is almost at zero growth capacity. Volunteer Tea: Librarian Bergsing announced that the Volunteer Tea would be held on Thursday, June 20th and asked what Board members would be attending. All of the Board members said they would be present with the exception of Trustee Nagle who said he would be in court that day. NEW BUSINESS: Approval of Joint Powers Agreement for Merger of P.L.S./P.L. A.N. : Mrs. Bergsing said the Amended Joint Powers Agreement has gone to all of the City Managers and City Attorneys in the System and they have looked it over and made the necessary changes and adjustments. The Board members discussed the document and Trustee Harvey made a motion that, the Library Board approve the J.P.A. for recommendation to the City Council that they approve the merger of P.L.S. /P.L.A.N. The motion was seconded by Trustee Mink and carried with Trustee Nagle abstaining. He did so on the grounds that his law firm could become involved if any litigation ever developed from the Agreement . ADJOURNMENT: The meeting of June 18th, 1985 was adjourned at 5: 15pm with the next meeting scheduled for July 16th, 1985, at 4: 30pm in the California Room. Trustees Weatherbe and Mink stated that they would not be present for the July meeting due to prior committments. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg