HomeMy WebLinkAboutMin - LB - 1985.10.15 �— SURLINGAME PUBLIC LIBRARY
BOAR QF TRUSTEE.
MINUTES
OCTOBER 15TH, 1985
CALL TO ORO R-
The meeting of October 17th, 1985 was called to order by President
Trustee Nagle at 4:30pm. The Board members all expressed their
condolences to Mrs. Bergsing for the recent illness of her husband.
Trustees Present : All Trustees were present
Staff Present : Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst . Librarian
BIL��
M/S/C (Blevins, Harvey ) unanimously to approve the payment of City
checks in the amount of $49,.280.09, and Special Fund checks in the
amount of $3,024.71 .
MINUTES OF THE MEETING OF SEPTEMBER 17TH, 1985:
M/S/C unanimously to approve the minutes of the September 17th,
1985 meeting of the Library Board of Trustees.
CORRESPONDENCE:
Enclosed in the Trustees packet was a letter of protest to Pacific
Bell regarding charges for telephone directories. Trustee Mink asked
if there was some way to purchase these direct from individual calling
areas. Al Escoffier said that would consist of ordering telephone
books from a number of telephone companies. He did say, however, that
Trustee Mink's suggestion was a good one and that staff would
investigate this and other alternatives.
Secretary Blevins read a letter from Mrs. Haynes complimenting
Children's Librarian Joan Leach on the outstanding program she did for
the Senior Citizen's Group called "The Gathering" at St . Paul 's
Episcopal Church.
The City Newsletter, the P.L.S. "Library Spectacles" pamphlet and
the Caltactic's Newsletter were distributed.
INTRODUCTION OF NEW FULL-TIME STAFF MEMS RS:
Al Escoffier introduced the three new full-time staff members,
Joan Giampaoli , Library Assistant II , Circulation; Karen Kott , Library
�.. Assistant II , Acquisitions; and Joan Silver, Library Assistant I , Clerk
Typist . They each told a little of their backgrounds and then the
Board members each introduced themselves and welcomed the new full-time
staff.
Page 2 - Minutes - October 15th, 1985
LIBRARIAN'S REPORT:
The Board members asked if the Street Department was going to take
away the green parking area after Librarian Bergsing had written the
note of thanks to Mr. Kirkup. Judy Gladysz said she thought Mr. Kirkup
was referring to the green area accross the street by the condominiums.
Trustee Harvey said that was his understanding also. However, he also
felt that there had been some discussion regarding the relocation of
the book drop with a potential net gain of 2 parking spaces. Trustee
Mink asked how the parking monitoring was going and Al Escoffier
replied that the monitoring had stopped for the moment however staff
would resume monitoring if short term parking is threatened. Discussion
ensued.
UNFINISHED BUSINESS:
Street Parkino was discussed in conjunction with the Librarian' s
Report .
CLA Conference= Trustee Nagle and Trustee Blevins said they plan to
attend the California Library Association Conference and Assistant
Librarian Escoffier said he would and advise them of the details.
NEW BUSINESS:
Report of meetino with Geac: Mr. Escoffier reported on a meeting
held on October 15th with Hans Kleinheinz, Vice-President of Library
Operations for the Geac Corporation. Also in attendance were Ray
French, Field Manager, and Kate Hixon, Project Manager, both from
Geac's Regional Office in Los Angeles.
At the meeting, the organizational structure of Geac was reviewed.
In addition, Kleinheinz reported a major product development at Geac
which will permit systems such as our own to expand as needed. He
anticipated availability of such hardware in the second quarter of
1986. In addition, Eric Willis, software programmer for Geac, will be
on Board in November to work with our software to make it more
efficient and potentially improve response time.
Mr. Escoffier also reported that a "power conditioner" is being
installed on October 16th at the Central Site. The power conditioner
will help smooth out power surges on electrical lines leading to the
main computer. These surges have been considered by many to be a major
cause of system failure.
Mr. Escoffier said PLAN has asked for a response in writing, as
well as an action plan from Geac headquarters. (this is in response to
recent letter from the PLAN Board of Directors ). President Nagle
asked to have a copy of the letter PLAN wrote to Geac available at the
next Board meeting.
Trustee Mink asked if staff was spending more or less time with
the patrons and Mr. Escoffier replied "more one on one time" however
this is a better method for tracking fines, overdues, reserves, etc.
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Talking Buildings:
Mr. Escoffier stated that .the "Talking Buildings" workshop was
excellent . He said the content included an overview of the planning
process for library buildings: needs assessment , feasibility study,
building program, architect and design selection. The speakers
included a Library Designer, Library Architect and several Library
Directors. Ray Holt, a prominent Library Consultant who did a study of
Burlingame Library Services in 1968, was both a speaker and moderator.
Those in �'attendance at the workshop learned a great deal about the
specifics of space planning and determining future projections for
library service.
Miscellaneous:
The Library Board of Trustees made a motion to donate $200.00 from
the Special Fund for Library employee recognition. M/S/C (Blevins,
Harvey ) unanimously to keep $200.00 available for that purpose.
Trustee Weatherbe noticed that there was a significant increase in
the Branch circulation statistics during the past month.
The Trustees approved that the new cash register should be
currently paid out of the Special Fund (and later reimbursed from the
regular operating budget ). The new cash register was a necessary
purchase because of the burglary a few weeks ago in which the existing
cash register was damaged beyond repair.
The Board was reminded of the change of date for the November Board
Meeting by Library Secretary Gladysz.
ADJOURNMENT:
The meeting of October 15th, 1985 was adjourned at S:00pm with the
next meeting scheduled for Novonber 12th. 1985, at 4:30pm in the
California Room.
Respectfully submitted,
Alfred H. Escoffier for
Patricia M. Bergsing,
Clerk: of the Board
PMB/jg