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HomeMy WebLinkAboutAgenda Packet - LB - 1985.11.12 BURLINGAME PUBLIC LIBRARY LIBRARY BOARD Of TRUSTEES NOVEMBER 17, 1985 AGENDA I. CALL TO ORDER II . ROLL CALL Trustees Present : Trustees Absent : Staff Present : III . BILLS City Checks: $17 ,705.02 Special Fund: $ 747.23 IV. MINUTES OF THE MEETING QF TOBE_R 15th. 1985 V. CORRESPONDENCE Thank you to Joan Leach, Children's Librarian from Lincoln School Newsletter: P.L.S. Library Spectacles CALTAC Regional Workshop Flyer Pictures: Halloween Program Letters To and From Geac Regarding the Circulation System VI . LIBRARIAN'S REPORT VII . FINISHED BUSINESS Automated Circulation Calif:rnia Library Assn. Conference VIII. NEW BUSINESS Duncan Building - Trustee Harvey Building Repairs - Main and Branch S.A.B. Report - Trustee Mink Branch Book: Collection IX. ADJOURNMENT PMB/j `- BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER TH 1985 CALL TO ORDER: The meeting of October 17th, 1985 was called to order by President Trustee Nagle at 4:3Opm. The Board members all expressed their condolences to Mrs. Bergsing for the recent illness of her husband. Trustees Present : All Trustees were present Staff Present : Mrs. Judy Gladysz, Library Secretary Mr. Al Escoffier, Asst . Librarian BILLS M/S/C (Blevins, Harvey ) unanimously to approve the payment of City checks in the amount of $49,280.09, and Special Fund checks in the amount of $3,024.71 . MINUTES OF THE MEETING OF SEPTEMBKR_ 17TH, 1985: M/S/C unanimously to approve the minutes of the September 17th, 1985 meeting of the Library Board of Trustees. CORRESPONDENCE: Enclosed in the Trustees packet was a letter of protest to Pacific Bell regarding charges for telephone directories. Trustee Mink asked if there was some way to purchase these direct from individual calling areas. Al Escoffier said that would consist of ordering telephone books from a number of telephone companies. He did say, however, that Trustee Mink's suggestion was a good one and that staff would investigate this and other alternatives. Secretary Blevins read a letter from Mrs. Haynes complimenting Children's Librarian Joan Leach on the outstanding program she did for the Senior Citizen's Group called "The Gathering" at St . Paul 's Episcopal Church. The City Newsletter, the P.L.S. "Library Spectacles" pamphlet and the Caltactic's Newsletter were distributed. INTRODUCTION OF NEW FULL-TIME STAFF MEMBERS? Al Escoffier introduced the three new full-time staff members, Joan Giampaoli , Library Assistant II , Circulation; Karen Kott , Library Assistant II , Acquisitions; and Joan Silver, Library Assistant I , Clerk Typist . They each told a little of their backgrounds and then the Board members each introduced themselves and welcomed the new full-time staff. Page 2 - Minutes - October 15th, 1985 IBRARIAN'S REPORT: The Board members asked if the Street Department was going to take away the green parking area after Librarian Bergsing had written the note of thanks to Mr. Kirkup. Judy Gladysz said she thought Mr. Kirkup was referring to the green area accross the street by the condominiums. Trustee Harvey said that was his understanding also. However, he also felt that there had been some discussion regarding the relocation of the book drop with a potential net gain of 2 parking spaces. Trustee Mink asked how the parking monitoring was going and Al Escoffier replied that the monitoring had stopped for the moment however staff would resume monitoring if short term parking is threatened. Discussion ensued. UNFINISHED BUSINESS= Street Parkina was discussed in conjunction with the Librarian's Report . CLA Conference: Trustee Nagle and Trustee Blevins said they plan to attend the California Library Association Conference and Assistant Librarian Escoffier said he would and advise them of the details. NEW BUSINESS: Report of meeting with Geac: Mr. Escoffier reported on a meeting held on October 15th with Hans Kleinheinz, Vice-President of Library Operations for the Geac Corporation. Also in attendance were Ray French, Field Manager, and Kate Hixon, Project Manager, both from Geac's Regional Office in Los Angeles. At the meeting, the organizational structure of Geac was reviewed. In addition, Kleinheinz reported a major product development at Geac which will permit systems such as our own to expand as needed. He anticipated availability of such hardware in the second quarter of 1986. In addition, Eric Willis, software programmer for Geac, will be on Board in November to work with our software to make it more efficient and potentially improve response time. Mr. Escoffier also reported that a "power conditioner" is being installed on October 16th at the Central Site. The power conditioner will help smooth out power surges on electrical lines leading to the main computer. These surges have been considered by many to be a major cause of system failure. Mr. Escoffier said PLAN has asked for a response in writing, as well as an action plan from Geac headquarters. ( this is in response to a recent letter from the PLAN Board of Directors ). President Nagle asked to have a copy of the letter PLAN wrote to Geac available at the next Board meeting. Trustee Mink asked if staff was spending more or less time with the patrons and Mr. Escoffier replied "more one on one time" however this is a better method for tracking fines, overdues, reserves, etc. ninuies - rage o uctooer inin, 1005 Tal in Buildings : Mr. Escoffier stated that .the "Talking Buildings" workshop was excellent . He said the content included an overview of the planning process for library buildings: needs assessment , feasibility study, building program, architect and design selection. The speakers included a Library Designer, Library Architect and several Library Directors. Ray Holt, a prominent Library Consultant who did a study of Burlingame Library Services in 1968, was both a speaker and moderator. Those in `attendance at the workshop learned a great deal about the specifics of space planning and determining future projections for library service. Miscellaneous: The Library Board of Trustees made a motion to donate $200.00 from the Special Fund for Library employee recognition. M/S/C (Blevins, Harvey ) unanimously to keep $200.00 available for that purpose. Trustee Weatherbe noticed that there was a significant increase in the Branch circulation statistics during the past month. The Trustees approved that the new cash register should be currently paid out of the Special Fund (and later reimbursed from the regular operating budget ). The new cash register was a necessary purchase because of the burglary a few weeks ago in which the existing cash register was damaged beyond repair. The Board was reminded of the change of date for the November Board meeting by Library Secretary Gladysz. ADJOURNMENT: The meeting of October 1Sth, 1985 was adjourned at S:OOpm with the next meeting scheduled for November 12th. IRS, at 4=3Opm in the California Room. Respectfully submitted, Alfred H. Escoffier for Patricia M. Bergsing, Clerk of the Board PMB/jg LIBRARIAN'S REPORT November 1985 Automated Circulation There has been considerable progress during the past month regarding"PLAN's relationship with Geac. First there was the meeting with Hans Kleinheinz, Vice-President of Library operations for Geac on October 15th. Mr. Escoffier reported to you on that meeting at your October Board Meeting. Included in the packet , is a follow-up letter from Mr. Kleinheinz about the meeting. I have also included the Administrative Council 's letter to Geac, the reply from Project Manager, Kate Hixson, a Geac organization chart for customer support , a job description for the Geac project manager and Lois Kershner's report. At the P.L.S. Council meeting of November 5th, Eric Willis and Kate Hixson from Geac were in attendance and outlined the further steps that Geac intends to take at this time to stablilize the system. The Council also voted unanimously to redo the 45-day reliability test beginning in early December, and agreed to withhold payment of the next installment on the contract until successful completion of that test . Needless to say, Mr. Willis and Ms. Hixson said they would have to check with the home office in Toronto regarding Geac's reaction to this decision. The Council also received a report on the two workshops that were held for circulation personnel on how to deal with downtime on the system. Approximately 70 people ( system-wide ) learned more about the PLAN priorities for assisting libraries with downtime, worked together on stress reduction for staff when down, and reviewed some helpful phrases and modes of dealing with the public when the system is down. The workshops brought out some interesting misconceptions from staff about the system and everyone felt the workshops were very worthwhile. If you wish more information, Al Escoffier attended the workshops and he can give you a more complete report . Overall , I remain optimistic about the system. I believe these current problems will be resolved, and to some extent were probably to be expected in a system as large and complex as this . It is my understanding that concerns about the system were raised at the Council meeting on November 4th, and we need to take some time to answer the questions. In addition, Trustee Mink attended the P.L.S. Administrative �-' Council meeting on November 5th and she may wish to add more information on the meeting. Page 2 - Librarian's Report - November 12th, 1985 Bui djr ns There appears to be some cracks in the stucco over one of the windows in the big reading room at the Main Library. This may require some attention. We may have spotted termites again at the Branch, and finally, 'the new tenant in the Duncan building, Fox and Carskadon, want to make some architectural changes in the building. Trustee Harvey will bring us up-to-date at the meeting on the plans for the Duncan building. Branch Collection AAn Programs At the Council meeting on Monday, November 4th, Councilman Pagliaro asked about the book budget and children's picture book collection at the Branch. We have gathered together some figures and a description of the Branch program to answer his concerns. We' ll have them ready in time for your meeting. Parking Nothing further has been done by Public Works regarding short term parking. Did any of you have any ideas or suggestions? Serviceo an Programs The Friends sponsored a very successful booksale on October 18, 19, 20, earning over $ 2,9SO.00 for the library. The Friends also sponsored a delightful evening of information and entertainment from Albert Wilson, the prominent local television gardner. Mr. Wilson's talk "Spring Cleaning in the Fall Garden, " humorously covered aspects of fall preparation for Spring planting. Our Halloween children's program, October 26, featured Witchazel. Attendance was between 80 and 90 enthusiastic children and their families. Our Annual Family Christmas Program is scheduled for Saturday, December 7th, 11 :00 am in the Children's Room. Our entertainment will feature Steve Overton's Old World Puppet Theatre in an all-new production: " Who is that Reindeer?" We are also sponsoring a program on Leonardo da Vinci on December 12, featuring a docent from the Museum Society. Merge Johansen has planned this tie-in with the Leonardo exhibit at the California Palace of the Legion of Honor: "Leonardo da Vinci , Drawings of Horses from the Royal Library at Windsor Castle. " Microcomputer use continues to be high on our public microcomputer. Attached is a graphic overview illustrating usage in hours, done by Allen Testa on our PFS Graph software. Page 3 - Librarian's Report - November 12, 1985 The second issue of Library Spectacles is due out shortly. This is the new public relations brochure printed by the Peninsula Library System. The paintings exhibited in the public rooms of the main library in October were offered by Ginny Neal and Kathleen Boissiere of the Peninsula Art Association. A custom bookplate, honoring Jean and Roger Duncan (Duncan Trust Fund) has been designed by our own Nancy Montague. The bookplate features seahorses as requested by estate executor, George Paul Lechich. Both George Paul and Nancy approved of the plate. We will go to press shortly. Reference Services Reference transactions for all public desks (children's , audio visual , branch and reference ) were up 20% over the same month last year. This rather dramatic increase may be a trend, as this is the third month in a row which has shown an increase of over 20% in reference transactions. Allen Testa attended a PLS Community Relations Committee meeting on October lst . They set a date for the "Flyer" workshop featuring our own Nancy Montague. Approximately 20 are signed up for the November 6th workshop. Marge Johansen attended a Literacy Committee meeting on October 2nd. Brenda Buckley Chavez attended a special PLS Reference Committee meeting at Stanford University's Meyer and Green Libraries. It included a tour of the libraries and a look at databases and the online catalog "Socrates. " Children's, S¢rvi gs The toddler and pre-school storyhours continued through October. The October 29th pre-school session was taped at the Cable TV station. The first and second grades from McKinley School came to the library for a program and tour. The third grade at Lincoln School is doing a report on animals. Joan Leach brought the class books on the various subjects of their reports and gave an overview of the other materials available at the library. Joan Leach also attended a poetry workshop with Jan Lieberman, sponsored by the PLS Children's Committee. Jan is an excellent teacher and librarian, who offered new techniques for storytelling and poetry reading. Page 4 - Librarian's Report - November 12, 1985 As a guest of the Burlingame Writer's Club, Joan heard Mary Frances Shure speak. She is the author of many children' s and adult books. Her .latest is Search for Grissi . Easton Branch The Apple microcomputer equipment is now at the Branch and working. Some diskettes were recently taken, but we have been able to replace them. Mary Lew Waller has begun the major task of reviewing the card catalog to correct filing errors . Toddler story times are continuing with an average of 16 children attending the two programs each week. The second edition of the Pre-School newsletter, attached, is ready and will be sent out the week of November 12th. Staff Oevelooment October 25th-27th, Bouchercon XVI , the World Mystery Convention, W85 held in San Francisco. Joan Leach attended and heard panels and discussions of mystery books . Pat Harding attended a half day workshop sponsored by Mead Data Central . The presentation demonstrated the use of Nexis, an online database. Donne Ridley Smith attended a UC Berkeley Extention course "Helping Consumers and Patients Get Better Health and Medical Information, " held at Planetree Health Resource Center in San Francisco. Marge Johansen heard a presentation "Local History" at RISC (Reference and Information Services Chapter of CLA ), luncheon in Berkeley on October 5. Speakers included Gladys Hansen, San Francisco Public Library Archivist . Donna traveled to Chico to attend the California Library Association Forum, "Comparable Worth, the issue for the 80's. " Marge attended a workshop on "Managing Your Time Effectively, " sponsored by the State Library. It is impressive to note that a number of these staff development opportunities were taken voluntarily and on the staff member's own time. �. Finally, this City Librarian would like to express her heartfelt thanks and deep gratitude to all the Members 'of the Board, for your calls, cards, letters, prayers and love during Dick's recent heart attack in Arizona. Both Dick and I appreciate your support more than we shall ever be able to describe. He is improving daily. Bless you all . STATISTICS FOR OCTOBER 1985 REGISTERED BORROWERS: Additions : Total Registered : Burlingame Adults 8 ,432 339 8 ,771 Burlingame Children 1 ,255 73 1 , 328 Hillsborough Adults 19565 60 1 ,625 Hillsborough Children 513 12 525 Non-San Mateo Co.Borrowers 106 9 115 TOTALS: 11.871 493-"— CIRCULATION ACTIVITY: Main : Branch : Adult Print Materials 19419 (books, periodicals, pamphlets, paperbacks) 18 ,919 Children's Print Materials 4 ,096 1 ,760 (books, periodicals, pamphlets, paperbacks) Audio Visual Materials (records, cassettes, films, video , art prints, 11 slides, equipsent, talking books 1 399 TOTALS: 24 ,414 3 , 190___ Main Total 1985 Circ: 24 ,414 Main Total 1984 Circ: 25 ,060 = 2.58 % Decrease Branch Tot 1985 irc: 3 , 190 BRANCHTotal 1984 Circ: 3 ,278 = 2 .68 Decrease GrandTotal�-Circ: 27 ,604 Granulotal 19Ei4 Circ : 2e,338 = 2 .59 Decrease REFERENCE ACTIVITY: Total Reference Questions: 4 ,735 I .L.L. Borrowed: 218 Grand Total Ref. Activity: 4 ,981 I .L.L. Total : 246 COLLECTIONS: added withdrawn total Books : VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES AUU I t on—F i c. 136.008 101.804 317 258 101 Child Non—F i c. 17,483 14,261 38 32 1 — — 17.57 0 —�Mi�42937 Non—Fic. 3,288 3 186 1 1 _ —0— —0- 77 Adu1t Fiction 45551 41817 147 1 94 21 —0— 45 6 H�111T �11— YA Child Fiction 14,085 9,895 61 30 —0— =0— �4.146YA Fiction 2 979 2701 5 5 —0— —o- 2 984TOTALS: 219,394 173,664 569 420 123 26 9 840 174. B— OTHER MATERIALS: Pamphlets 2.2 ,542 190 83 22 ,649 Paperbacks 21667 96 37 2 .726 1 , 84 Maps 1 .484 5 , 156 Records 5 , 138 18 —0— 967 Cassettes 951 16 —O— 3 Video Tapes 63 —0— —0 109 — Films 109 —0— —0— Art Prints 100 —0— —0— 100 Deposited with the City Treasurer : Main : $ 812.97 Branch : 128.35 Meeting Rooms : $ .DO Total : $ 941 .32 Total Meetings Held : 14 People in Attendance : 420 i CITY OF BURLINGAMEBUDGET STATUS REPORT �2NTH Y-T•D Y•T•D CUR 111AU UNEXPENDED ACCT DESCRIPTION: APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE ENG _ 7_5_0110 LIBRARY 34LARI-ES 386f S4 46 61 ----- 97f652 32,342=------ - 1 X437- -- - 2,6601502 -- -7500t 1 L I6RARY EµPLt3if EEI 8ENEF j TS 1461, 768 491 692 49,692 1 t�,564 0 149,076 750012 LIBRARY OVERTIME 0 0 0 0 0 0 750013_ LIBRARY FARTTIME; 211 ,266 _____S2l_8t-858,823 16 569 bt00$-__ - 152,443 7501;10 LIBRARY FFICE -E�cpEN3E _ 9,245 2,3t0 503 373 1.847 8.742. ISWO LIBRARY SPECIAL; DEPTL EXPENSE 13,280 3.321 1 ,054 l2 2f2b7 12.226 750121 LIBRARY BOOKS & MAPS loaf9$027#_237 270748 9.372 -_---_ _-- 511 81 #202 IS0122 LIBRARY PP *10OI C-ALS 17,325 _ 4,332 11 ,887 - ------ - 2� b,7�5 �--b•238 750123 LIBRARY BINDINGS Q1350 2, 337 2,373 0 36• 60977 750124 LIBRARY CATALOGING 14,910 3, 729 1 ,A24 625 1 ,905 13,086 ---T50 25-fBVA"-RECORDS a CAS ETT-t--- 6,2307 10557 191 0 ---- - 1#366 6#034 _ 750130 LIBRARY SMALL TOOLS A EQUIP 250 63 6 0 57 244 750160 LIBRARY EOb1MUNICATIONS 10,415 20604 1 ,594 353 t,010 8,821 --750170 LIBRARY UTILITIES __ ---__-__ 27.600 6.900 4056 2,474 10944 . 22,644-___--- 750190 LIBRARY MAINT SLOG E GROUNDS 14,700 3,675 20215 272 10460 12•a8S 750200 LIBRARY EDUIP4ENT MAINTENANCE 9U0225 284 54 59• btb f500 LIBRARY EQUIP MAIN' +AUa20 0 VIS 95 _.. 237 - - - -_ 3 0 ---- - -_ - _ 234 guy 750202 LIBRARY EQUIP MAINT•S3EC.3Y5TEM 0 0 0 0 0 0 750210 LIBRARY PROF A 3PECIAL SERVICE 4, 100 10,02b 40100 40100 3.074• 0 750 0 1.1bRARY 4THER CONTRUCTUAL SERV 25,500 b, 375 0 0 6,375 _ 25,500 750240 LIBRARY DUES A SUBSCRIPTIONS 670 161E 40 0 128 630 750250_ LIBRARY TRAVEL 650 162 86 0 76 564 -'F50m LI CONI S Mf08-LIBRARIAN -- POO 201 637 454 - A3b� 163 7S025Z LIS CONF & MTGS-STAFF: 600 150 123 88 27 477 7S0260 LIBRARY TRAININGA SAFETY 550 138 237 0 99M 313 --TS-090 LIBRARY OTHER CHARGES too 24 0 0 --- --- 24- ---- ---100 750800 CAPITAL. OUTLAY 23, 780 23, 780 ?0455 0 210, 325 21025 TOTAL LIBRARY 1087, 343 289,b7b 2670683 83,675 210993 819,660 „V, nt,�. r :. October 1. ?;o?1-nteer O001-1:1 natox ro?zr s 50 1% -To lumtP,ers __. ;umber o volunteers 1 3. Hours contr'lxitai 7” :i•w ,r .01 ~,strop_: 21 ofvis-its9 223 I,aVrar .^ .�t '•/ •slnn:?anCa?/ c�.rc?�1at�d Penin�ruz X Rehab 2 30 Bayview _ 4 _ .48 - -- _ —D. Hillhaven .� 4z_-- 10T' Hacienda 2 _ 20 __V Marion Convent 1_ lo 5. lt?1c (3 _ r .f1v;tJ nde _.. - J l.r r The Friends book sale was another success. our volunteers both in house and those Otho deliver books to shut ins are offering such a valuable contribution to the community that again I say a special thanks GgacCornputers International Inc. �-- 350 Steelcase Road West (416)475-0525 Markham, Ontario Telex: 06-986833 L3R 1 B3 LIBRARY SYSTEMS DIVISION ANNOUNCEMENT The establishment of the Western Region Customer Support Center in Los Angeles and Eric Willis ' move to head this department , necessitates several changes in the Product Support Department . I am very pleased to announce the promotion of Mike Clark to the position of Manager , Product Support . Mike has made a tremendous contribution to our product support activities throughout the past years as Project Leader of Acquisitions , and his technical and managerial abilities are well known to both our staff and customers . You should already be aware that Terry Cohen and Bob Cameron are now Project Leaders of MRMS/Online Catalogue and conversions groups , respectively. Similarly, Anna Marcon has now taken over Project Leader responsibilities for the Circulation system, while Tim Thompson has been promoted to Project Leader of Acquisitions . We are enclosing a current organizational chart reflecting these changes in the Customer Support Department . Frank J. Safertal Manager , Customer Support North America FJS/lmp r Customer Support — Organizat ---ri Char I _ October 1985 � Manager Customer Support North America Frank J. Safertal Department Secretary Lorna Poirier Supervisor Manager Manager Manager Account Manager Iducatron Services Product Support Customer Support Customer Support Customer Support Western Region Representative A Eastern Region Services Chris Syed Mike Clark Eric Willis Dean Gattone Andy Prandovsky Bill Wolters FInstructors Project Homers Project Managers rivet.t Kate HixsonMichel Ridgeway uliCk Lauren Kerrigan Don Kaiser Koen Nancy Gonce ' SlIsan Partridge Gail Weir Technical Support/ Ellen Midgley f Department Manager Education Pat Williams Secretary Customer Support fo Deparu+ent Robert Herez Melody Weisz ' Linda Patton (�_2) Secretary Ralph Kamuf Linda Patton Technical Support/ �, Quality AssurJance Diane LaCourse Education Sandra Watkins Lynn klagPamela Hugh Project Leader Project leader Acquisitions Circulation librarySupervisor Tim Thrnlpson Anna flarcon Reference DLibrary Dave Gillett Davi(J DePattie Washington 0Assistance Desk 0) Eloise Sullivan Mike Himelfarb I Tom Ovens Betty Fry Alex Touli s Project Leader Project Leader ---�--� Lean Race Q) Database Conversions Installations Paul Phalli n and Loaders MRMS/OPAC Bob Cameron Terry Cur,en Fuqgiya Dean 4J I I I P Lla:e Ale-ander 4J Cindy Dutcher Lauu) Johnson a Chris HaY��!Oi�i Carl :-rnith J1,11F'�'�k1f It.] Gordon Morrison Ven ._li�rr11_IeS RnkiLn Iptllf.Er F)onrna I,ot? F R 0 J E C T M A N A G E R RESPONSIBILITIES 1 . SERVES AS THE PRINCIPAL CONTACT FOR ASSIGNED CUSTOMERS, ACTING AS A LIAISON BOTH INTERNALLY AND EXTERNALLY. 2 . RESPONSIBLE FOR OVERALL CONTROL AND TRACKING OF PROJECTS BY ASSESSING THE RESOURCES NECESSARY AND PRODUCING A SCHEDULE EFFECTIVELY CO-ORDINATING OUR INTERNAL RESOURCES IN CONCERT WITH THE VARIOUS INTERNAL DEPARTMENT MANAGERS . (EDUCATION, INSTALLATIONS, CONVERSION, ETC. ) 3 . RESPONSIBLE FOR CONTRACT ADMINISTRATION AND MANAGEMENT INCLUDING RENEGOTIATIONS, PAYMENT, AND CONTRACT INTERPRETATION. 4 . ENSURES A GIVEN PROJECT IS MANAGED WITHIN STRICT BUDGET GUIDELINES ENSURING ALL PAYMENT MILESTONES ARE MET. 5 . ASSISTS IN THE CONVERSION PROCESS FROM. THE OLD TO THE CONTRACTED SYSTEM. 6 . RESPONSIBLE FOR MONITORING THE :EARNING PROCESS AT SITES, PROVIDING ADDITT_ONA ., TRAINING AND CONSULTATION SERVICES AS NECESSARY. 7 . COORDINATES WITH CUSTOMERS AND INTERNAL DEPARTMENTS INTRODUCTION O- THEIR FUTURE PRODUCT UPGRADES AND ENHANCEMENTS INCLUDING PLANNING FOR THEIR INTEGRATION INTO THE EXISTING PRODUCT AT THAT SITE . 8 . PARTICIPATES IN CONTRACT NEGOTIATIONS AS APPROPRIATE. 9 . PREPARES MONTHLY STATUS REPORTS FOR ALL ASSIGNED PROJECT SITES . `- BRANCH STATISTICS Percentage Juvenile 1983 - 1985 MONTH J CIRC TOTAL CIRC % OF CIRC THAT WAS J. 7/83 1,069 2, 947 36% 8/83 1, 103 3 ,476 32 9/83 930 2 , 890 32 10/83 1, 144 2 , 997 38 11/83 1, 084 2, 939 37 12/83 752 2, 313 33 1/84 917 2 , 875 32 2/84 1, 006 2, 987 34 " 3/84 787 2, 534 31 4/84 970 3 , 082 31 5/84 977 2 , 917 33 6/84 1, 137 3 , 001 38 7/84 1,400 3, 231 43 8/84 1, 127 • 3, 025 37 9/84 931 2, 541 37 10/84 1, 419 3 , 278 43 11/84 991 2 , 126 47 12/84 660 2 , 126 31 1/85 1, 003 2, 961 34 2/85 793 2, 552 31 3/85 1, 055 2,820 37 4/85 796 2, 604 31 5/85 2, 917 6/85 3 , 001 7/85 1, 557 3 , 547 32 8/85 946 3, 027. 31 9/85 915 2,489 37 Avg Avg_ Avg. 1, 019 2, 859 34/0 BOOK BUDGET FOR FISCAL YEAR 1985/86 BOOK BUDGET SUMMARY: Original Budget Authorized $ 108,950 Book Budget Augmentation (Public Library Fund) +27.075 Total Book Budget Authorized $ 136,025 Expended Balance from 1984/85 (Carry-over ) -8,261 Actual Balance for FY 1985/86 $ 127,764 Sales Tax @ 6 1/2y -8,304 Handling Charge Estimate @ 1% -1 ,278 Expendable Balance $ 118,182 SELECTION AREA ALLOCATIONS: Area Staff Available Standing Orders Escoffier $ 10,500 Reference Smith 6,500 Adult Fiction Leach 20,000 Children/Young Adult Leach 10,700 Pamphlets Johansen 500 Paperbacks Popular Leach 700 Children's Leach 500 Branch Somerton 300 Large Type Books Lazarus/Bergsing 1 ,200 ILL Fill-In Escoffier 500 Branch Fiction Somerton/Leach 3,500 Non-Fiction Somerton/Leach 2,500 Children's Somerton/Leach 2,500 Contingency Escoffier 2,099 Replacements Escoffier/Selectors 2,000 Special Development Escoffier/Selectors 1 ,753 Classics Staff 1 ,000 Foreign Language Staff 1 ,000 Allocation Sub-Total $ 67,752