HomeMy WebLinkAboutMin - LB - 1985.11.12 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
NOVEMBER 12th, 1985
CALL TQRO DER:
The meeting of November 12th, 1985 was called to order by Past
Secretary Harvey at 4:30pm.
Trustees Present : All Trustees were present .
Staff Present : Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. Librarian
BILLS:
M/S/C (Weatherbe, Mink ) unanimously to approve the payment of City
checks in the amount of $17,705.02, and Special Fund checks in the
amount of $747.23.
MINUTES OF THE MEETING QF OCTOBER 15th, 1985:
M/S/C unanimously to approve the Minutes of the October 15th, 1985
meeting of the Library Board of Trustees.
CORRESPONDENCE:
Enclosed in the Trustees packet were the letters to and from Geac
regarding the Circulation System.
Mrs. Bergsing distributed the P.L.S. Newsletter, November
Spectacles: the CALTAC Regional Workshop flyer and the pictures of the
Children's Halloween Program and the Staff Halloween costumes.
Trustee Mink read a thank you note from Lincoln School , to Joan
Leach, thanking Mrs. Leach for compiling book.lists for the Children.
LIBRARIAN'S REPORT:
Nobody had any questions regarding the Librarian's Report .
UNFINISHED BUSINESS:
Automated Circulation: Mrs. Bergsing reported that as a result of
the meeting of November 5th, 1985 between Eric Willis and Kate Hixson
from Geac, and the P.L.S. Council , Geac will conduct additional tests
to check on the stability of the system. She said the Directors voted
unanimously to re-run the 45-day reliabilty test beginning in early
\.. December, and to withhold payment of the next installment on the
contract until the test has been successfully completed.
2 - Minutes _QJ Jb_c November 12th, 1985 Board Meetin91
Trustee Mink asked if the payment that is being withheld is the
" final " payment . Librarian Bergsing replied there are two payments
still due to Geac . The first payment will be_ released if the system
passes the reliability test and then the second and final payment will
be released only when the system is stabilised and there is proof there
has been no damage to the existing hardware, and the response time test
has been successfully passed.
Secretary Blevins asked if Geac would be stocking more parts
( hardware ) due to the fact it took so long to get the needed part last
time from Toronto. Mrs. Bergsing said Geac is opening a larger West
Coast office in Los Angeles so parts should be readily available in an
emergency situation such as the last one. She said they have also put
Eric Willis, from Geac, in charge of the West Coast Operation, and he
is available for consultation, assistance, help, etc . and he will fly
up from Los Angeles on short. notice.
Librarian Bergsing stated that she would write a response to
Councilman Pagliaro's questions .about the circulation system.
Trustee Mink said she had attended the P.L.S. Administrative
Council meeting on November 5th and observed both sides to be agreeable
but very firm in the wants and needs.
Trustee Mink said the Staff has put up with quite a little bit
more than their share because of the downtime and should ber commended,
in writing, from the Library Board. All of the Trustees concurred and
Secretary Blevins made a motion that the Board address the Staff and
thank them for the super job they are doing. The motion was seconded
by Trustee Harvey and carried unanimously.
California Library Association Conference: Librarian Bergsing asked
who from the Board would be attending the Conference. President Nagle
said he would be there on Saturday and Secretary Blevins said she would
be there on Saturday as well . Some discussion followed.
NEW BUSINESS:
Duncan Building - Trustee Harvey: Trustee Harvey reported that the
Duncan Building is being vacated by Re-Max Real Estate and being re-
rented by Fox and Carskadon. Fox proposes that the two bay windows in
the front be removed, a new front door installed, and a trellis with
columns be installed in their place, to be paid for by Fox and
Carsk:adon. In return, the Foundation is to install a new heating and
cooling system. Fox is also asking permission to take down some of the
interior walls and install new carpeting. Trustee Harvey said that by
installing a new front entry, the renters upstairs would not have to go
through the downstairs to get upstairs, and that both businesses would
have separate entrys as they should have. Trustee Harvey displayed the
?rTyite8ts col�r ren iti?ns of jhTt Fox Er?posTs to doDiscuspayingin
0 owe regar ing t�e p ans, w �a the r a es ate companywas
`— for the space, and what the terms of the lease agreement were. It was
suggested that Mr. G. Paul Lechich, executor of the estate, would know
or could find out the terms of the lease.
Pape - Minutes pff the November 12th, 1985 Board Meatina:
Buildino Repairs - Main and Branch:
There was discussion regarding the possible appearance of dry-wood
termites at the Branch,. It was the overall consensus that Bay Pest
Termite Company be hired to inspect the Branch for termites and
recommend what should be done. M/S/C (Blevins, Harvey ) unanimously to
retain Bay Termite to inspect for termites .
•
S.A.B. Report - Trustee Mink: Trustee Mint: gave ,a report to the Board
members about. the System Advisory Board meeting she attended recently.
She announced there will be a public meeting in April for Boards of
Trustees and City Council members to discuss the automated circulation
system. She further reported that in March the Advisory Board is
considering the possibility of inviting Gary Strong, State Librarian to
attend a meeting. She also commented on the needs assessment project
for Community analysis being conducted by Brenda Dervin.
Branch Book Collection Librarian Bergsing distributed a report on the
goals and objectives, plan of action, and boot:. budget expenditures for
the Easton Drive Branch Library. The report .was prepared for the Board
and Council by" assistant City Librar'ier AI `E'scaffieF, `trinsuier 'to`a
question from Councilman Pagliaro.
Board President. Nagle reported that it was his understanding that
one or two Burlingame residents had expressed concern to Councilman
Pagliaro about the number of vacant shelves in the picture book
collection at the Easton Drive Branch Library. To answer that concern,
Trustee Nagle and Librarian Bergsing had gone together to the Branch
Library to assess the situation in person, and to meet. with Branch
Librarian, Mrs . Cathy Somerton.
Mrs. Somerton showed Nagle and Bergsing where the easy reading
materials had been shifted from the picture book; area to the main
reading room. This had been done to make room for puzzles , learning
games, card-board books, and more picture books, all aimed at pre-
school children. Mrs. Somerton further noted that less than 10% of the
pciture books collection had been weeded because of poor condition.
Staff is currently reordering and replacing many of the discarded
materials, but they have not yet been added to the shelves.
President Nagle noted that Mrs. Somerton, is the first
professional librarian at the Branch since Proposition 13, and he
commended the wisdom of the City Council in approving this staff
position. He complimented both Mrs. Somerton for her work. , and Mr.
Escoffier for his excellent report . He stated that no efforts had been
made nor were any contemplated to reduce library services at the
Branch. He felt that all the changes that had been implemented were
positive. He expressed the hope that this would put the issue to rest
and answer the concerns that had been expressed.
Trustee Nagle concluded his observations by expressing the hope
�.• that if finances were available that the hours at the Branch might be
expanded in the future and that the Book Chat for Seniors could be
resumed.
PaQ 4 - i ut s of the November 12th, 1985 Board meetino:
Miscellaneous
Mrs. Bergsing shared the new memorial bookplate that was designed
by our own staff artist. Nancy Montague for the Duncan Memorial Book:.
Collection.
Librarian Bergsing also showed the Board the new portable VCR that
was purchased by the Duncan Trust for circulation to the public .
ADJOURNMENT:
The meeting of November 12th, 1985, was adjourned at 5:5mpm with
the next Board Meeting sscheduled for December 17th, 1985 at 4=30pm in
the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk:. of the Board
PMB/jg