HomeMy WebLinkAboutAgenda Packet - LB - 2000.06.20 URLINGAME PUBLIC LIBRARY B"RL'"SAME 1
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Board of Trustees Agenda _
June 20, 2000 - 4.30pm
480 FrimmseRaad- BoaniRoam
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS &SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND INFORMATION Information
a. Letter: Ament
b. Donor Wall Proposal
c. News from the Capital
d. eBooks Article
6. FROM THE FLOOR(Public Comments)
REPORTS Information
a. City Librarian's Report - Escoffier
jy.' Foundation Report- Herman
8. UNFINISHED BUSINESS{- ..
a. Donor Wall Concept Information/Approval
9. NEW BUSINESS
a. Board Training Information/Approval
b. SAB Representative Information/Approval
10. ADJOURNMENT Adjourn
- , r BURLINGAME I
B U R L I N G A M E
f B LI C
LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
May 16, 2000
I. Call to Order
The meeting of May 16, 2000 was called to order by President Mary
Lou Morton at 4:30 pm.
II. Roll Call
Trustees Present: Jeff Berger, Cecile Coar, Jane
Dunbar, Mary Herman and Mary
Lou Morton,
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
�.. III Warrants & Special Fund
The Trustees unanimously agreed to approve the warrants as
Presented. M/S/C (Dunbar/Herman)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
April 18, 2000 meeting. M/S/C/ (Herman/Berger)
V. Correspondence
Correspondence mailed in the packets was reviewed.
A. Project Read - Jean Crispieri of Project Read will provide the
Board with information as to the number of Burlingame users and
Burlingame volunteers. The City Librarian suggested the Board
might consider having a Burlingame participant in the program
speak to them.
B. Duncan Trust Quarterly Report - At the request of the
Trustees, the City Librarian will obtain from the Peninsula
Community Foundation the percentage of investment allocation to
the four components of the Endowment Fund.
�. VI. From the Floor (Public Comments)
None
4 8 0 P r i m r o s e R o ad * B u r I i n g a m e . C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www. pls . lib . ca . us / pls / pls . html
VII. Reports
A. City Librarian's Report: The City Librarian reviewed his report
highlighting the following events.
1. Friends - .The Friends Book Sale raised over $4,000.
2. HVAC - PG&E is monitoring the three phase power
coming into the building and CommAir is reviewing the
settings of the 36 VAV boxes which control the HVAC in the
library.
3. Overdue Collections - Still in our trial period, the
library has been able to collect approximately half of our
overdue debt by means of a no cost "pre-collect" letter from
our local credit bureau.
B. Foundation Report - The next Elegant Affair will be held in
the Library on November 10th at a cost of$75.00 per person.
A fund raiser mailing is scheduled for early summer. Patti
Bergsing will chair the Fall newsletter.
C. Library Issues Breakfast Report - On Saturday, May 6th at
the Systems Advisory Board breakfast, Brian Godbe &
Associates gave the results of their Bay Area Library Study.
1000 phone calls were made to random households in the
early months of 2000. The purpose of the survey was to
compare services offered by libraries, internet and
bookstores.
VIII. Unfinished Business None
IX. New Business
A. eBranch Concept - The concept of eBranch is to provide
comparable library services on the Net. Flyers describing electronic
services available to users and how to access them were requested.
X. Adjournment
The meeting was adjourned at 4:45pm by President Mary Lou
Morton in order that the Trustees could tour the individual Library
divisions. The next meeting will be held June 20, 2000 at 4:30pm.
Respectfully Submitted
Alfred H. Escoffier
City Librarian
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Library Board of Trustee Minutes 2
May 16, 2000
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NEWS FROM THE CAPITOL
Subject: NEWS FROM THE CAPITOL
Date: Fri, 26 May 2000 10:27:09 -0700
From: "Christie Braziel" <cbraziel@cla-net.org>
To: "CALIX (E-mail)" <calix@listproc.sjsu.edu>
May 26, 2000
TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I. SB 1412-HAYNES - VIDEO RENTALS IN LIBRARIES FAILS PASSAGE
Yesterday the Senate Appropriations Committee defeated, for the second time,
SB 1412 by Senator Ray Haynes (R-Riverside) , which would require every
public library policy pertaining to video rentals to adhere to the standards
of the motion picture industry for access by minors to motion pictures in
theaters. The bill passed the Senate Judiciary Committee in April, despite
opposition from CLA, the ACLU, and the motion picture industry.
When the bill moved to the Senate Appropriations Committee, CLA worked with
the Appropriations consultant and expressed our concern about the cost
implications of the bill, since the Committee would consider only fiscal
issues during their hearing. We argued that libraries that currently have
self check-out machines for videos, which expedite both book and video
check-outs for children and adults, would have to be significantly altered
through software. SB 1412 would necessitate that the libraries would need
to code all R-rated or NC 17-rated videos as "non circulating" items, and
deny the patron access to the videos via the self-check out machine. Thus,
the software would need to be altered so as to read age appropriateness of
each patron using the self check-out machine - which one library estimated
could cost upwards of $10, 000 per machine. CLA, the only group present in
opposition, stated these concerns in committee and the bill failed on May 15
on a vote of 5 to 4. The bill was granted reconsideration, as a courtesy to
the author, and was taken up again yesterday, "for vote only, " with no
testimony allowed. Our friends on the Appropriations Committee truly came
through for us once again as the bill failed for the second and final time
on a vote of 5 - 8 (on straight party lines: Republicans voting "yes" and
Democrats voting "no. ") . Special thanks to CLA Legislative Chair, Ann
Cousineau and her technical services director at the Solano County Library
for their assistance in providing information on the cost impact on
libraries.
II. CONFERENCE COMMITTEE ON REFORMING STATE AND LOCAL GOVERNMENT FINANCE
BEGINS WORK
The AB 1396 Conference Committee has held four hearings to date on the
restructuring of state and local government finance. The Conference
Committee is being chaired by Assembly Member Dion Aroner and Budget
Conference Committee Chair, Senator Steve Peace. The additional conferees
are Senator Chuck Poochigian, Senator Don Perata, Assembly Budget Conference
Committee member George Runner, and Assembly Local Government Chair, John
Longville. The genesis of the Conference Committee was the introduction of
AB 1396 by former Speaker Antonio Villaraigosa, which seeks to implement the
recommendations of the Speaker's Commission on State and Local Government
Finance. However, the theme of the hearings has not been based on
implementing the Speaker's Commission package. Rather, the Committee seeks
to identify the problems plaguing local government finance and service
delivery, and find a more global approach to a complete overhaul of local
1 of 3 5/26/00 2:24 PM
NEWS FROM THE CAPITOL
government finance. Some early proposals included shifting the property
tax for the sales tax, giving the sales and the income taxes to the schools
and giving the property tax to local government, revamping the homeowner's
exemption, and tweaking the business personal property tax, etc. The theme
of providing stable funding sources has been most prevalent in the last two
hearings.
The discussions and format have been far-reaching. At the conclusion of the
first hearing, Assemblymember Runner offered his summary of the concerns
expressed at the table, 111) dependable revenue sources, 2) local control, 3)
land fiscalization decisions as a growing concern, and 4) the inability to
raise local revenue. " Senator Peace added, "We may be in an environment
where we craft degrees of winners instead of losers. . .I think we need to be
simultaneously aggressive and optimistic and politically realistic. " In
terms of various formats, a recent three-hour hearing became somewhat
complex when the conferees decided to change places with those in the
audience, and invited them to come forward to take a seat in the chairs
earmarked for legislators. A subsequent hearing followed the same format.
Prior to the meeting, local government representatives were told to assume
all local taxes had just been repealed and to be citizens recommending a new
tax structure. Again, the discussion ranged far and wide with proposals
offered such as a "split roll property tax, " stability of local revenue
sources, and using some of the State budget surplus to reduce the sales tax
and allow local government, with voter approval, to replace the tax locally.
The May 24th meeting focused on redevelopment agencies, lack of local
discretionary funds, and the complexity in reallocation of the property tax.
We will keep you posted as the Conference Committee continues its efforts.
The meetings will now be hampered by the beginning of the Budget
Conference Committee deliberations, which are set to commence on June 1.
(Senator Peace and Assemblyman Runner are both Budget Conferees) .
III. CLA PRESIDENT, LINDA CROWE, TO ADDRESS GOVERNOR'S PANEL
Earlier this week, we received a call from the Governor's Senior Policy
Director, Tal Finney, inviting CLA to participate in a special informational
hearing for the Governor's Technology Advisory Group on Wednesday, May 31 in
San Jose, at Cisco Systems. The goal of the hearing will be to discuss the
many ways that libraries, schools, and other local entities may be used as
workforce learning and training centers. We are pleased that CLA President
Linda Crowe will represent CLA at this important meeting, which will be
moderated by Mr. Finney, and will feature testimony from the Department of
Education, California State University, technology groups, and the public
libraries. During a subsequent meeting with Mr. Finney yesterday in the
Governor's Office, he stressed to us the Administration's desire to develop
community partnership centers and hoped that the libraries could play an
integral part in offering technical assistance and training to those in the
workforce or those seeking employment. In addition, the Administration
plans to hold a digital divide hearing in the near future on the topic of
providing computers to those segments of the population who typically do not
have access to computer technology, by using the schools, libraries, and
other community centers.
*************************************
California Library Association
717 K Street, Suite 300
Sacramento, CA 95814
info@cla-net.org
www.cla-net.org
*************************************
102nd Annual Conference
2 of 3 5/26/00 2:24 PM
Ten Best Articles about eBooks and ePublishing...eLibraryBook.com http://www.elibrarybook.com/lOarticles.htr.
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Reviewer
Ten Best Articles about eBooks and
ePublishing
(Alphabetically,by author--Updated 2000 June 1)
1. Allen, Moira. (1999). "E-Publishing FAQ." [WWW document], 16
pages.
URL http://www.inkspot.com/epublish/articles/epublishfaq.litmi
12000 June 11.
2. Burk,Roberta. (2000 April 15). "Don't Be Afraid of E-Books."
Library Journal vol. 125, no. 7,pp. 42-45. Quote: "Perhaps libraries
will provide kiosk-type loading stations for patrons wishing to read
the latest titles on their own portable readers (just as we lend'videos,
or CDs)."
3. Curtis, Richard. (1999). "Content Spoken Here." Originally
delivered as a presentation for Electronic Book 199, Gaithersburg,
Maryland, Sept. 22, 1999. [WWW document], 6 pages.
URL http://www.elibrar-,Ibook.com/articles/curtis.htm [2000 June 11.
Quote: "But in fact, finding out who controls the rights to a book and
securing the right to publish it can often be as complicated as
�— untangling a cluster of paper clips, and just as tedious."
4. Dorman,David. (1999). "E-Book Conference Illuminates Issues."
Originally published as a column for American Libraries,Nov. 1999.
[WWW document], 6 pages. URL
littp:Hwww.ala.org/aIon]iiie/ts/ts1199.html [2000 June 11. Quote: "In
a few years XML tools will be an integral part of all software that
manipulates text. It will not only replace MARC, but it will replace
every other non-XML metadata syntax, including such
library-related ones as EDI."
5. Epstein,Jason. (2000 April 27). "The Rattle of Pebbles."
Originally published in the The New York Review of Books, vol.
XLVII, no. 7,April 27, 2000, pp. 55-59. [WWW document], 12 pages,
URL
http://vvNvw.nvbooks.com/nvre�,/WWWarchdisplay.cgi?20000427055F
[2000 June 1] Quote: "Distinguished web sites, like good bookstores,
will attract readers accordingly. The filter that distinguishes value is
a function of human nature, not of particular technologies."
6. Gibbs, Nancy J. (1999). "E-Books: Report on an Ongoing
Experiment." Originally published for the Dec. 1999-Jan. 2000 issue
�-- of Against the Grain, [WWW document], 6 pages.
URL http://www.elibi-arN-book.coin/articles/gibbs.litm [2000 June 1].
Quote: "People will still want to read a traditional book if they have
1 of 2 6/1/00 10:33 AM
Ten Best Articles about eBooks and ePublishing...eLibraryBook.com http://www.elibrarybook.com/l0articles.hm.
more than 20 pages to read. For those titles you need to consult
occasionally for research, reference, or quick look,these [e-book]
alternatives offer promise."
�-- 7. Levy, Steven (1999). "It's Time to Turn the Last Page." Newsweek.
[WWW document], 4 pages.
URL
http://neivsweek.com/nw--sry/printed/us/ae/a64538-1999decl9.htm
[2000 June 11. Quote: "Books will persist because they're beautiful
and useful.... They're like horses after the automobile--not gone, but
transformed into a recreational beast."
8. Lynch, Clifford A. (2000). "Electrifying the Book, Part IV'
Library Journal NetConnect pp. 24-27 (Supplement to Library Journal
125:1 (January, 2000)). Quote: "Issues of preservation and continuity
of access are particularly critical in the context of a-book readers and
the works designed for them. These have enormous importance both
for individual consumers and for society as a whole, and for libraries,
which manage much of the intellectual archives of our society."
9. Noam,Eli M. (1997). "Will Books Become the Dumb Medium?"
Originally presented as the keynote address to the Annual
Convention of Educom, Oct. 27, 1997, Minneapolis,MN [WWW
document], 9 pages.
URL http://www.elibrai-N�book.com/articles/noani.litm [2000 June 11.
-- Quote: "Let's face it, books are yesterday's technology--bulky,
environmentally suspect, impermanent, expensive, hard to find,
forever out of print, slow to produce, slow to write and slow to read,
and a strain on the eye."
10. Rippel, Chris. (2000). "Can E-Books Improve Libraries?
Concerns and Comments." [WWW document],3 pages.
URL littp://wivw.clibrarN-book.com/articles/rippel.litm [2000 June 11.
Quote: "E-books could provide different versions of the text,
modified for 'bad language,' degree of violence,' and storyline,
making the text more enjoyable for a wider audience."
Note: This top ten list will change as treiv, relevant articles tare
written. Should you discover a stimulating" article on eBooks
or ePublishin ,,please alert Joseph Cadieux at
eLibraa.rBook.cona (cadieux(&elibrarybook.com) to its location
for future inclusion on this list.
[eLibraryBook Home] [Contact Us ] [ Book Reviewers Wanted ]
[ _ib:aryl nd]
2 of 2 6/l/00 10:33 AM
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH, 2000
REGISTERED BORROWERS Previous month's # Added Total Registered
f Burlingame Adults 11,111 116 11,227
_ Burlingame Children 2,888 28 2,916
Hillsborough Adults 1,834 13 1,847
Hillsborough Children 954 3 957
Non-San Mateo Co. Borrowers 620 13 633
Totals 17,407 14,671 17,580
CIRCULATION ACTIVITY MAIN BRANCH
Adult Print Materials 21,563 1,043
Children's Print Materials 9,408 1,487
Audio/Visual Materials 5,653 163
CIRCULATION TOTALS
This month total Main 36,624 This month previous year 37,814 -3.1%
This month total Branch 2,693 This month previous year 2,499 +7.8%
This month Grand Total 39,317 This month previous year 40,313 -2.47%
REFERENCE ACTIVITY INTER-LIBRARY LOANS
Questions Directions Lent 2,784
Reference 3,662 532 Borrowed 2,080
Children's 1,297 1,161 TOTAL 4,864
Lower Level 843 3,144
Branch 200 114
TOTAL 6,002 4,951
Collections Main Titles Added Main Volumes Added Branch Volumes
Added
Adult Non Fiction 505 665 21
Children's Non Fiction 133 194 36
YA Non Fiction 4 6 0
Adult Fiction 149 190 23
Children's Fiction 126 165 30
YA Fiction 12 14 2
Cassettes 23 228 0
Compact Discs 0 0 0
Videos 4 12 0
Children's Audio 0 3 0
Children's Video 0 1 0
Totals 956 1,478 112
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH, 2000 PAGE 2
OTHER MATERIAL Volumes added Total
Adult un-cataloged 157 1,692
books
Children's un-cataloged 125 705
books
Foreign Language un- 14 124
cataloged
Deposited with the City Treasurer Main $7,950.86
Branch 159.75
Total $8,110.61
Other Deposits Rental $ 154.00
PLS Video $ 52.00
Photocopies* $1,212.92
* This figure is also included in the "total main deposit".
—i ESTIMATED USER TRAFFIC 56,620 DAILY AVERAGE 1,826
*Community Room
TOTAL MEETINGS HELD 14 IATTENDANCE 365
CHILDREN'S PROGRAMS 39 1ATTENDANCE 1,414
Internet Use
One Hour Express Children's Total
1,4331 1,9761 110 3,519
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL, 2000
REGISTERED BORROWERS Previous month's # Added Total Registered
Burlingame Adults 11,227 98 11,325
Burlingame Children 2,916 30 2,946
Hillsborough Adults 1,847 17 1,864
Hillsborough Children 957 6 963
Non-San Mateo Co. Borrowers 633 16 649
Totals 17,580 167 17,747
CIRCULATION ACTIVITY MAIN BRANCH
Adult Print Materials 9,133 868
Children's Print Materials 8,835 919
AudioNisual Materials 4,966 94
CIRCULATION TOTALS
This month total Main 32,934 This month previous year 34,269 -3.9%
This month total Branch 1,881 This month previous year 2,175 -13.5%
This month Grand Total 34,815 This month previous year 36,444 -4.5%
REFERENCE ACTIVITY INTER-LIBRARY LOANS
Questions Directions Lent 2,396
Reference 1,030 2,623 Borrowed 1,798
Children's 967 863 TOTAL 4,194
Lower Level 953 2,303
Branch 180 82
TOTAL 3,1301 5,871
Collections Main Titles Added Main Volumes Added Branch Volumes
Added
Adult Non Fiction 271 434 51
Children's Non Fiction 97 115 12
YA Non Fiction 2 2 0
Adult Fiction 212 269 34
Children's Fiction 50 78 20
YA Fiction 5 5 0
Cassettes 21 143 0
Compact Discs 32 32 0
Videos 108 129 0
Children's Audio 0 4 0
Children's Video 0 0 0
Totals 798 1,211 117
BUPLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL, 2000 PAGE 2
OTHER MATERIAL Volumes added Total
Adult un-cataloged 121 1,823
books
Children's un-cataloged 245 369
books
Foreign Language un- 0 124
cataloged
Deposited with the City Treasurer Main $8,108.68
Branch 297.13
Total $8,405.81
Other Deposits Rental $ 128.00
PLS Video 25.50
Photocopies* 1,242.22
$1,395.72
* This figure is also included in the "total main deposit".
—� ESTIMATED USER TRAFFIC 43,312 DAILY AVERAGE 1,494
*Community Room
TOTAL MEETINGS HELD 11 IATTENDANCE 277
CHILDREN'S PROGRAMS 25 ATTENDANCE 999
Internet Use
One Hour Express Children's Total
1,329 2,256 180 3,765
r BURLIIIGAME 1
I r r I
B U R L I N G A M E
P U B L I C
L I B R A R Y
City Librarian's Report
June 20, 2000
Budget 2000-2001
The proposed city budget will be reviewed at the June 7, 2000 Council Study
session; final hearing and approval is scheduled for Monday, June 19, 2000. The
Library's budget includes a 5.43% net increase. Revenues are up nearly $ 100,000. The
increase in revenues includes a 10% increase in cost to Hillsborough for library use,
increase in fines and fees, and increases in the Library of California reimbursements for
direct loan and interlibrary loan.
The largest expenditure increases come in the operating budget with an
additional $ 42,000 budgeted for building maintenance. We have undergone a number
of building fixes this year and we are not done yet. Work on the HVAC system,
waterproofing and other areas continues. Other operating increases include: increases
in computer network costs, computer maintenance and replacement, and collection
enhancement.
Bay Area Survey on Library Use
Godbe Research and Analysis recently completed a survey of Bay Area
residents and their means of obtaining information and resources from libraries and
other sources. The results of the research are encouraging for libraries. The public
perception of libraries is that they are the most accurate means of finding information,
more accurate than the Internet. In addition, most individuals were aware of the major
services of libraries including story hours (85%), audiovisual materials (84%) and
Internet training (42%). 1 will offer an overview of the survey at your meeting.
Begin with Books
During May, we did a total of 39 program including: 4 Monday Story Times, 5
Preschool Story Times, 5 Toddler Story Times, 4 Thursday Story Times, 2 Saturday
Story Times, 1 visit to Easton, 15 story times at schools, 3 promotional visits on the
Summer Reading Club at schools. The story times (excluding the Summer Reading
Club visits) were attended by 1,234 people.
Building Issues Update
We are experiencing success with the changes in the HVAC controls. We
seemed to have solved the power modulation problems with P.G. and E. We are looking
forward to a sample terrace door to be installed in the Librarian's office to determine if
the size and style are accurate. When this is approved the remaining 5 sets of doors will
be replaced by the contractor.
4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html
We experienced a potentially hazardous situation with our reference room table
lamps smoking and burning. It has been determined that the fault was with the
ballast/lamp combination. The manufacturer will be replacing and rewiring the table
lamps in the coming week.
Status of Easton Branch Request for Proposal
We had a disappointing response to the RFP to review the Easton Branch. Due
to the funds now available for library construction, all of the Northern California
consultants are unavailable until later in the year. My revised plan is to have some
architectural costs drawn up by a local firm on the areas of upgrade we know need to be
done. Craig Rossi (husband of Foundation Board member Carol), of Rossi Construction
was kind enough to review the building status on his own. He made several
recommendations and was able to offer some ballpark figures on the major work.
Upcoming Events
• Art in the Park, June 10-11, Washington Park
• Northern California Friends and Foundation Meeting, June 17, Lane Room
• Aquatic Center Opens, June 17
• Library Board Meeting, June 20, 4:30 PM
• Foundation Board, Thursday, July 13,4:30 PM
• Library Board Meeting, July 18, 4:30 PM
Alfred H. Escoffier/City Librarian/6-6-00
2 •
(BURLIIYGAME 1
BU R L I N G A M E
P U B L I C
LIBRARY
June 7, 2000
TO: Board of Trustees - '
FROM: Alfred Escoffier, City Librarian"
RE: PLS System Advisory Board Member
Recommendation: Hold a discussion and make a recommendation to the City Council for
a System Advisory Board representative for Burlingame.
Background:
Shirley Robertson is completing her second term as System Advisory Board member and
a new representative from Burlingame needs to be appointed. These appointments are
made by the City Council. Generally the Board of Trustees makes a recommendation.
Typically, SAB representatives have been either present or former Board members. This
reasoning behind this approach is that a present or former Board member-would be most
likely to be familiar with the inner workings of the City and the Library.
4 8 0 P r i m r o s e Road • Burl i n g a m e • CA 9 4 0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . lib . ca . us / pls / pls . html