HomeMy WebLinkAboutAgenda Packet - LB - 1987.03.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
`-- MARCH 17TH, 1987
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1. CALL TO ORDER { 4: 30 PM /Calif.Room
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2. ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $13,266.85 {
Special Fund: $ 1,277.84 {
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4. MINUTES - Regular Meeting of February 17th, { APPROVAL
1987 {
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Letter from Mrs. Josephine VanHoesen {
b. Clarion {
c. Library Spectacles {
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6. REPORTS {
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L-- a. City Librarian { INFORMATION
r b. Trustees Workshop - Any or all {
�.- Trustees who attended { INFORMATION
kc. Update on 75th Anniversary and Helen {
Ward Appreciation Day { DISCUSSION
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7. UNFINISHED BUSINESS {
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. a. Purchase New Copy Machine { APPROVAL
, b. Budget Requests { DISCUSSION
c. Easton Branch Costs { INFORMATION
d. Community Room Policies { INFORMATION
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8. NEW BUSINESS {
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a. Business Cards { ACTION
b. Attendance - Saturday March 21st - {
Breakfast for Government Officials { INFORMATION
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9. FROM THE FLOOR { GUEST COMMENTS
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10. ADJOURNMENT {
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3/11/87 {
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BURLINGAME PUBLIC LIBRARY '
BOARD OF TRUSTEES
MINUTES
FEBRUARY 17th, 1987
CALL TO ORDER:
The meeting of February 17th, 1987 was called to order by President
Blevins at 4 : 30pm, at the Easton Drive Branch Library.
Trustees Present: Blevins, Mink, Harrison & Cannon
Trustees Absent: Sommer
Staff Present: Mrs. Judy Gladysz , Library Secretary
BILLS•
M/S/C ( Cannon/Harrison) unanimously to approve the payment of City
checks in the amount of $16 , 150 . 68 . M/S/C (Harrison/Mink) unanimously to
approve the payment of the Trustees Special Fund in the amount of $889 . 08 .
MINUTES OF THE MEETING OF JANUARY 20TH, 1987 :
M/S/C unanimously that the Minutes of the meeting of January 20th,
1987 be approved as written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS :
Secretary Mink read three items of correspondence, the first item was
a memo that had been sent to all the Commissions in the City regarding the
Commissioners attendance rules . The second items were a letter to the
City Librarian from Mr. & Mrs . F. M. Holzemer complaining about the
parking problems in the back and around the Library, and the City
Librarian' s reply. The third item was a thank you note from Warren
Wickliffe thanking the Trustees for the plant and card they sent him while
he was recovering from his automobile accident.
The other items listed under correspondence were distributed or had
been mailed in the Trustees packets.
REPORTS:
City Librarian: President Blevins commented on how wonderful the "Many
Mansions" program was. Mrs . Bergsing said there were about one hundred
people attending and because of the interest another program by Mrs . Horn
on the Carolands has been scheduled for May 12th.
UNFINISHED BUSINESS:
Trustees Workshop - Mrs . Bergsing reminded the Trustees about the
workshop that will be held on February 28th in South San Francisco.
Budget Requests - Mrs . Bergsing said she would be receiving the
budget instructions from the City Manager on Wednesday, February 19th and
the Trustees should be thinking about any special requests or
recommendations they may have. Librarian Bergsing reminded the Board that
revenues are down, however, and that this will be a tight budget year.
She also gave the Board a brief report on the Saturday Study Session
between the City Council, City Manager, and the Department Heads . As part
of the discussion, Trustee Cannon requested information on the current
costs to run the Easton Branch, and Librarian Bergsing said she would have
Page 2 - Minutes - February 17th, 1987
,.,_ those figures for the March Board meeting. The Board agreed to table
further budget discussion until then.
NEW BUSINESS:
Copy Machines: Librarian Bergsing reported on the options re-
,garding obtaining another copy machine or
simply having a company "place" a copy machine
in the building. She also suggested placing
the "older" Xerox machine in the Periodical
Reading Room. Discussion was held on the
various financing options, and what copying fee
should be charged. Secretary Mink made a
motion to obtain a new Xerox machine. The
motion was seconded by Trustee Harrison subject
to financing to be approved at the March Board
meeting. Librarian Bergsing said she would
get the additional information required to make
the decision.
Community Room Policies: Mrs. Bergsing explained briefly the problems
that have been occurring with regard to the
public ' s use of the Community Room. She
suggested that the Board should review the
current policy, and see if it needed revisions.
The Board requested additional information on
who uses the room, how often, etc. Further
discussion was tabled until the March meeting.
Bedtime Story Hours - Main Librarian Bergsing explained the proposed
and Branch Libraries : Bedtime Story-Hours and Trustee Cannon made a
motion to conduct a Bedtime Story Hour at both
the Main and Branch Libraries which means
opening the Branch on Wednesday evenings for
one hour for eight weeks. The motion was
seconded by Secretary Mink and passed
unanimously.
Helen Ward Appreciation M/S/C (Mink/Harrison) unanimously to approve
Day: that $250. 00 be spent from the Trustees Special
fund to finance the Helen Ward Appreciation
Day. Mrs. Bergsing said money not used would
be put back into the Trustees Account. The
event is to be held on April 29th, from 3-6pm
at the Main Library.
Miscellaneous: Trustee Cannon suggested that the page of
statistics supplied to the Board each month be
included as a regular Agenda item, so there
would be time for questions and/or discussion.
After some discussion, it was agreed that
�-- whenever possible the statistics would be
mailed with the other Board materials prior to
the Board meeting.
Page 3 - Minutes - February 17th, 1987
Trustee Cannon inquired about the garbage
receptacles by the front door of the Main
Library. Librarian Bergsing replied she had
talked with Ralph Kirkup, Director of Public
Works, and he said the City was purchasing new
garbage receptacles for Burlingame Avenue and
the Library could have two of the old ones for
a nominal charge. Trustee Cannon was pleased
with this news.
FROM THE FLOOR: Nothing.
ADJOURNMENT•
The meeting of February 17th, 1987 was adjourned at 5 : 50pm with the
next meeting scheduled for March 17th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/j g
02/18/87
LIBRARIAN'S REPORT
March 1987
Trustee ' s Workshop
You may wish to spend a little time discussing the February 28th
Workshop and the eight roles suggested for public libraries. It is my under-
standing that the Public Library Association will be holding a pre-conference
workshop before the ALA Conference in San Francisco in June. I suggest that
before we decide to take any specific action on this planning process ( if
indeed you decide you want to) that we should wait to receive and read the
full report and attend the workshop.
Copy Machines
Attached to this report are the figures for purchasing a new Xerox copy
machine. After looking at all the options available, it is my recommendation
that we purchase outright a new Xerox model 1045 from the Trustees account.
The company is holding a tentative order awaiting your action at the Board
meeting.
Budget 1987-1988
Attached to this report is the City Manager ' s Budget Instructions Memo.
As we begin to gather all the figures together, there do not appear to be any
outstanding or major anticipated changes. Also included in this packet is a
summary of expenses to run the Easton Branch Library, per your request. It
�.. averages approximately 5% of the total Library operating budget.
The major unknown at this point will be the decision by the P.L.S.
librarians and the City Managers after the March 19th joint meeting about
whether or not to proceed with "cleaning-up the Geac data base" and moving
toward purchasing a larger circulation system. This could cost Burlingame
approximately $50 ,000 to $90, 000 over a two to three year period.
Community Room Policies
Included in this packet is a copy of our current Community Room
application form and policy; a copy of the Recreation Departments policy and
application form; copies of the last 15 month' s of the Community Room
schedules (January 1986 through March 1987) ; and copies of the Meeting Room
policies of five of the other P.L.S. Libraries. There are several options
and/or combinations and options that you may wish to consider as I mentioned
in last month' s report:
1. Continue as we are but with the realization of the staff time it
takes.
2. Be more restrictive in what groups use the Room. ( i.e. no profit
making groups could use it. )
3 . Be more restrictive in policy regarding regular usage by some
groups.
4. Limit use to Library hours.
5. Raise fees.
6. Limit to Burlingame Residents only.
7. Only book use 30 days in advance.
8. Ask people who attend meetings to refrain from using the Parking Lot
(San Mateo Public Library does this - How do you enforce it? ) .
Page 1
9. Prohibit all use except for Library or other official City
Departments.
There may be other options that we haven' t thought of. I didn' t
schedule this matter for final action at this meeting, because I know there
are a lot of things to be considered. Also, if you decide to change the
policy, we should allow time to notify the groups affected. I would suggest
a July 1st date as an appropriate time to implement a new polciy.
Programs and Services
A reminder! "National Library Week" is scheduled for April 5-11 .
Plans for the 75th Anniversary on July 12th are progressing. We are
planning banners for the exterior of the library buildings. The artwork and
publicity is well underway. We have chosen as our primary design element for
the printed publicity, a drawing of the front entry and arch designed by
library architect, the late Col. E. L. Norberg. The Community Task Force to
plan the event is meeting on March 12th so I ' ll have further information for
your meeting.
In recognition of 25 years of service, the staff is organizing a special
tribute to Helen Ward. April 29th will be "Helen Ward Appreciation Day. " A
special day set aside to honor Helen' s many years of service. The public
will be invited, along with staff from other libraries to share in the
celebration. Fliers and invitations will be out shortly.
Michael Hubbell is busy seeking matching funds from clubs and
organizations in Burlingame in an effort to match the $ 500 . 00 grant from the
National Endowment for the Humanities on the Bicentennial of the U.S.
Constitution. The money will go toward the purchase of books on the history
and development of the Constitution.
Our "Many Mansions" program featuring docent Betty Horn on February 10th
was so popular, that we have invited her back to do a similar slide/lecture
on the "Carolands Chateau. " The date for this program is Tuesday, May 12 , 7
P.M.
Children' s Services
Our February children' s program drew over 100 parents and children. The
featured entertainer was Redwood City Children' s Librarian Chuck Ashton. Our
next children' s program will be Saturday, March 28th featuring Jocko the
Clown.
Winter pre-school story hour is underway at the Branch on Tuesday
mornings.
Cathy Somerton visited the four remaining preschools and kindergartens
to talk to teachers. She did 36 story programs for 17 schools. A total of
648 children were involved. Four programs were at the Easton Branch, the
rest were at the schools.
Cathy has also prepared and distributed the first Parent' s Newsletter.
Also available are two additional resouce lists: one on Spring holidays and
the other on children' s videos.
Page 2
Bags have been ordered for the Baby Bag project, and Cathy has begun a
list of names and addresses of children born in 1987 .
A handstamp has also been ordered with the name and logo of the Begin
with Books Program.
The Boutique/Villager published a photograph with caption describing the
"Begin with Books" program. Publicity also appeared in "Library Spectacles . "
Geac
The Response Time test held on February 19th, failed. The timing of
individual transactions was dramatically better than the last Response Time
test, however it did not meet the standards outlined in the contract. Geac
is now looking at other steps to take.
We have received the first of the management reports compiled by the new
software "Events Subsystem. " The result is wonderful ! Statistics for our
monthly reports may now be compiled in minutes rather than hours . We now are
able to get a more complete picture of borrowers and types of materials used.
We hope to get some further reports on use of the collection in future
months.
The PC Backup for the system was not installed last month. There are
some technical problems with cabling which will need to be resolved first.
Reference Services
Reference statistics library-wide are up 24 . 70 over the same month last
year.
Donna Smith completed Diane Casey' s Reference training and Diane is now
working a regular shift on the Reference Desk. Diane is excited about this
opportunity to learn more about reference service.
The public and high school librarians of the San Mateo Union High School
District met on March 5th to discuss a way to alert school and public
librarians to assignments given by high school instructors and to inform
teachers about library policies and procedures.
Easton Branch
Diane Casey has obtained a DOS 3 . 3 disc for the Apple computer, which
will allow 10 more public domain programs to be available to the public .
She has also attended two of Jan Lieberman' s informative seminars
"Children' s Literature of the 80 ' s. " Her recommendations are helping to
prepare Diane for summer and fall programs.
Personnel
We are currently preparing for recruitment for a Library Assistant III ,
Circulation Supervisor, in anticipation of Helen Ward' s retirement. Job
descriptions will be available shortly.
Miscellaneous
We have purchased a new book return box and it is now in use at the
now in use at the front of the Main Library. The second new box for the
Page 3
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parking lot has not yet arrived.
Statistics information for February has not yet been received as of
March 12th from the PLAN office in time for this mailing. Hope to have it in
time for your meeting.
PMB/jg
3/12/87
Page 4
STATISTICS FOR FEBRUARY 1987
REGISTERED BORROWERS:
Additions Total Registered
Burlingame Adults 11,511 11 ,511
Burlingame Children 1 ,771 1 ,771
Hillsborough Adults 2 ,162 2 ,162
Hillsborough Children 704 704
Non-San Mateo Co. Borrowers 240 240
TOTALS: 16 , 388 16 , 388
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 19, 985 1 , 565
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 5 , 401 997
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books ) 1 , 819 2
TOTALS: 27, 205 2 , 564
Main Total 1987 Circ: 27, 205 Main Total 1986 Circ: 24 , 299 = 11. 96% Inc.
Branch Tot 1987 Circ:',--2-'-5-6-4, Branch Tot 1986 Circ: 2,847 = 9. 94% Dec.
GrandTotal 1987 Circ/: 29 ,769 ';GrandTotal 1986 Circ: 27 , 146 = 9. 66% Inc.
--------------------- --_-------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 6,016 I .L.L. Borrowed: 89
I .L.L. Lent: 237
Grand Total Ref. Activity: 6,342 I .L.L. Total: 326
-----------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 , 693/104,523 232 / 191 321 / 243 139,604/104, 471
Ch.Non-Fic. 18 , 042/ 14,716 26 / 19 5 / 4 18, 063/ 14,731
YA Non-Fic. 3 ,341/ 3 ,236 9 / 8 -0- / -0- 3 , 350/ 3 ,244
Ad.Fiction 47 , 184/ 43 ,307 126 / 87 93 / 79 47, 217/ 43 , 315
Ch.Fiction 15,164/ 10,410 35 / 25 111 / 92 15 ,088/ 10, 343
YA Fiction 3 ,160/ 2,814 11 / 11 5 / 2 3 , 166/6 2 ,823
TOTALS: 225, 960/179,007 439 / 341 535 / 420 225 ,864/178 , 928
-----------------------------------------------------------------------
OTHER MATERIALS:
Pamphlets 24 , 526 235 3 24 ,758
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 524 -0- -0- 1 , 524
Records 5 , 315 60 -0- 5, 375
Cassettes 1 , 395 75 -0- 1 , 531
Video Tapes 170 -0- -0- 173
Films 109 -0- 5 104
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 1 , 040. 34
Branch: $ 209.
Meeting Rooms: $- `"" 7 . 00
Total: $ 1, 317. 13
Total Meetings Held: 25 People in Attendance: 865
CITY OF BURLINGAME BUDGET STATUS REPORT
IP MONTH Y-T-D Y-T-D CUR MO HNEXPENDED
ACCT DESCRIPTION APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE E'
6
7 LIBRARY
150010 LIBRARY SALARIES 506,200 -._337,464 3'�2_Z2- 41,49 _ L 92
750011 LIBRARY EMPLOYEE BENEFIT$ 208,600 139,064 130, 151 15,919 8,913 18, 449
750012 LIBRARY OVERTIME 0 0 1 , 438 0 10, 438• 1 ,438-
750013 LIBRARY PARTTIME 269,800 17.9,864 __1610-0%6 - 19,_4.35 18'r808 _ _ _L08,744_
1:11 750110 LIBRARY OFFICE EXPENSE 8,245 5,496 5►, 1b8 IS3 328 3, 077
14 . 75012U LIBRARY SPECIAL DEPTL EXPENSE 15,445 10,296 10,722 177 426- 4, 723
19 750121 LIBRARY 8 OKS 8 MAPS 1571A46 _10419608a,408 ___5# 454__yOLSbOr7 X038
750122 LIBRARY PERIODICALS 17,674 11 .784 13,286 905 1,502- 4.388
, 17 750123 LIBRARY BINDINGS 90, 818 6,544 6,267 376 277 3,551
1s 750 24 LLagARY CATALOGING 1S&655 10#440 2.144 654 81 291s 13,511
1�f 750125 LIBRARY RECORDS A CASSETTES 6,540 4,360 S,843 53 1 ,4133- 697
7501:30 LIBRARY SMALL TOOLS 4 EQUIP 300 200 481 0 281- 181-
750140 teIBRARY COMMUNICATIONS 3.11250--`-__ 7#504:_ _ 6 3 b 59 1-1178 4 924
� ! 750170 LIBRARY UTILITIES 24,530 19,b88 16, 355 6, goil 3, 333 13. 175
750190 LIBRARY MAINT BLDG & GROUNDS 15, 035 10,288 70050 11586 30, 238 80385
750200 LIBRARY EQUIPMENT MAINTENANCE 975_ b_4d 2139 0 __..363 __6_94
' I 750201 LIBRARY EQUIP MAINT-AUDIO VT9 1,000 b64 33? q7 332 668
1� 750202 LIBRARY EQUIP MAINT-SECSY9TEM 0 0 0 0 0 0
750210 LIBRARY PROF 8 SPECIAL 3 RVIiCE 4&SIO-- �04� 4�_5� 0 1x5.02• 0
150220 LIBRARY OTHER CONTRUCTUAL SERV 390100 26.064 37016 0 11 , 752- 10285
029 750232 INSURANCE COST ALLOCATION 31,696 2,464 O 0 20, 464 3,696
,n- 75Q248L_lBRARY OI)t3 _&__&U_ _g___L TI01�$_---- 705 ----- 472-- --- 665. _ 300. _ 193-_---- 40
31j 7'50250 LIBRARY TRAVEL _ 800 536 334 0 197 461
750251 LIB CONF & MTGS-LIBRARIAN 1 , 000 664 983 0 319- 17
750_252__1 l"ON & MTG"3-aT-A_FF 1 i 600 1.064 --- I�Q�q 0 _ _ 4.0 _�7b
J-750260 LIBRARY TRAINING R SAFETY 20, 050 1,368 728 0 640 10322
l35 750290 LIBRARY OTHER CHARGES 100 64 0 0 64 100
36 750800 CAPITAL OUTLAY _ 34066 34 P966 -38-L-450 8 3_ _ _ -_3484• 3.484-
37
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�►***�+► TOTAL LIBRARY --__-_ -_-- 1362#--440 _ 419,942 861.&.lkL All#049 58,841 5�1t 33 9
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MONTHLY REPORT
MONTH February
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 64
2. Volunteers
A. Number of volunteers 21
B. Hours contributed 7111T
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 35
C. Items circulated 195
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circulated
A. LaVrar 2 0 30
B. Hillhaven 2 42 12
C. Hacienda 2 22 30
D• Burl . Care 2 48 0
E_ Marian CnnvPnt. 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 164
B. Visits made 45
C. Items circulated 297
Comments/ activities:
For a short month statistics are fairly high. Also
our volunteers made more visits and are doing an
excellent job!
XEROX MACHINE
Average income per month, per machine: $ 600.
Receipts over a two year period: 14,400.
Maintenance and Purchase for two years : 7,342.
Supplies for two years : 1 ,015.
NET PROFIT FOR TWO YEARS: $ 6 ,043.
OPTIONS TO PURCHASE
Purchase price - - - $ 4 ,945. + Tax = $321 .43 Total : $ 5,266.43
Payment Plan
24 months @ $229.32 per month = $5,504.
24 months Maintenance = 1 ,838•
Total : $7,342.
36 months @ $160.72 per month $5 ,786.
36 months of maintenance 2,757.
Total : $ 8,543.
Lease with option to purchase:
24 months - $ 292.54 + 6.5% tax = $ 311 .56 X 24 = $ 7,477.
10% Buy out = 494.50 = $7,971 .50
36 months - $ 230.79 + 6.5% tax = $ 245.79 X 36 = $ 8,848.
10% Buy Out = 494.50 = $9,342.50
Recommendation : Purchase Xerox 1045 on a 24 month purchase plan, or purchase
outright.
PMB/Jg
2/26/87
BRANCH EXPENSES
1986
BRANCH PERSONNEL $ 31,236
BOOKS $ 10,450
MAGAZINES $ 1,248
UTILITIES P G & E $ 1,740
PHONE $ 250
SUPPLIES $ 1,200
MAINTENANCE $ 2,890
DELIVERY (Stafftime & Mileage) $ 1,500
$50,514.
SUPPORT SERVICES
Cataloging and Processing Books $ 4,375
Cataloging and Processing Magazines $ 1,500
Support from the Children's Department $ 5,890
(including selection of adult fiction)
Administrative Support $ 3,000
$14,765.
$65,279 = 4.8% of total budget or approximately 5%.
Total:$65,279.
PMB/jg
DU M NCAFIE PUBLIC LIBRARY
B-JILDA IG NIT, FACILITY US= QLICIES
The Li Crary ,;el use of i is Meeti ng rooms by Corrn:uni ty groups for publ is
-:ltherines a civ; cultu ral , or educational character when they are not being used for
-,,heir prir.ar,- purpose, Library-related activities.
Reservations for use may be made by contacting the Library Secretary1betvieen the hours
of 9:00am and 5:00pm, Monday through Friday. An application must be filed in RLylson and
approved by the City Librarian or an authorized representative of the Library.
PRIORITIES FOR SCHEDULING:
1. Library sponsored or Library related events .
2. City sponsored meetings or activities.
3. Cultural programs or related educational activities of other organizations and/or individt.
4. Educational or trainin programs, meetings associated with a public agency (e.g. : C.S.M.,
A.B.A.G. , I.R.S. , etc.
5. Meetings and activities sponsored by local non-profit clubs and organizations
6. Educational or informational programs conducted by a business for public relations.
INELIGIBLE ORGANIZATIONS OR INDIVIDUALS :
1. Partisan political organizations
2. Groups for religious meetings or services
3. Activities . of, a purely social nature, except those related to the Library
4. Meetings planned as a commercial endeavor
ADDITIONAL RESPONSIBILITIES :
All. fees listed are for the use of the Library meeting rooms when they are in normal use
and open. If a groups wishes to use the Community Room before or after the regular operating
hours, special arrangements must be made with the Library Secretary at the time the reservation
made. The key must be picked up THE DAY OF THE EVENT and RETURNED NO LATER THAN THE
�.,_LOWING DAY. If additional custodial clean-up is necessary, the user will be charged at
$10.00 per hour.
The name or address- of the Burlingame Public Library MAY NOT be used as the official
address or headquarters of an organization (except the Friends of the Library group) . The Use
of the meetings rooms by a non-library group shall not be publicized in such a way as to imply
library sponsorship of the group's activities. Use of the meeting rooms shall not cause a
disturbance in the public readings areas and there is no smoking.
The rooms must be left in good condition for the next group. The lights BUST be turned
off and the Library staff.at one of the public desks notified that the room is no longer in use_
The person reserving the room is responsible for any damage to the room and/or its contents.
An adult leader shall be present and supervise groups of students.
The Library Secretary must be notified at least one week in advance of a cancellation of,
a meeting.
A non-profit organization may charge admission or solicit donations to cover expenses.
In order to achieve the objective of encoDraging availability of a broad range of cultural
and educational programs and functions for citizens of all ages and interests, scheduling will
be on a "first come, first serve" basis and will seek to avoid undue frequency of use by any
single group in order to insure that there is an equitable allocation of use for those groups
desiring access to the rooms.
r e e • s • • • • • s • o • • • • o • • • • • s o o s • • 0 0 0 0 0 • • o • • •
n a representative of the group applying for use of the Library meeting rooms,
I have read the above policies ,
Date: Signature:
Request for._use of LibrarY LOm()IwIlt ;_Kos_= l"`I`u- `''" t"(1
Daae Appzoved
)roanization: Key Picked Up
T�ddress lty IP: Kcj Retu'Lned
Represent.,t rLtte►�da►tce
Reps . dr cess ; ,lo e: .. .... ....
bate or Lvent i7�of .{�ee� Hours : to
i,ctU-n of Event:
�` — Est , Atten ance:
FACILITIES AND SERVICES REQUESTED:
( ) Comn.unity Room (Capacity 90 people) $7.50 up to 4 Hours - Non-Profit
*********$15.00 up to 4 Hours - other than Non-Profit
( ) California Room (Capacity 12 people) $5.00 up to 4 Hours- Non-Profit
*********$10.00 up to 4 Hours - other than Non-Profit
Free Items: Chairs (r) Tables Lecturn Blackboard
Easel Screen KitchenettePiano *
Charge Items: Coffee Urn (55 cup cap.) $2.00 Phonograph $2.00
Microphone $2.00 Projector 5.00 - 8mm' 1 6m Slide
Set-up charge for Tables and/or Chairs $5.00 (no c.hg.if group sets up otic
Arrangement of Chairs/Tables - _If Set-up Js Required:
Theatre Style: Semi-Circle: Discussion-around table(s):
Other: (please attach a diagram) . A CLE R DI GR MMUST IN THE SECRETARY'S OFF IC LES THREE
DAYS PRIOR TO THE ACTIVITY. IF NOT SUPPLIED, THE SET-UP WILL
NOT BE DONE. THANKYOU.
Please make check payable to "Burlingame Public Library"-charges due--upon filing this application
FACILITY- CHARGE: $ EQUIP14ENT CHARGE: $ TOTAL CHARGES:
• • • • • • • • s • • • • • • e • • • • . • • • • e • • • e • ^ • • s • • o •
Please be aware that a telephone reservation is tentative 'only and shall e
considered confirmed only upon receipt of an approved copy of the application for
your files and payment of fees has been paid . A telephoned request for meeting
room use is cancelled unless this application is filed viithin a week. All reser-
vations must be approved at least 31 days prior, to the meeting date..-.
The applicant hereby agrees to hold the City of Burlingame , its City Council
Library Board of Trustees , the individual members thereof, and_all officers ,
agents and employees free and harmless from any loss , damage, liability, cost or
expense that may arise in any way by such use or occupancy of Library facilities .
I , the undersigned, hereby certify that I will be personally responsible on
behalf of -the applicant for any damages. sustained by the Library ' s buildings ,
furnishings or equipment throught the occupancy , or use , of said facilities -by
the . appiican t . I hereby further certify that I have ready the Library facility
usage policies and I realize that the Burlingame Public Library reserves the rigi
to deny any application or to revoke permission previously granted. It is my
responsibility to notify the Library of any cancellations on our part.
Date: _ Signature: -
Please, read and sign the reverse side of this application before submitting .
• . . . . • • • . . . O . . . . . . . . . • . .• . • . . . . O
FOR DEPARTMENT [!SE ONLY
,fit„n� g,►� P; - _ Date= .._._
------ DALY CITY PUBLIC LIBRARY
40 Wembley Dr.
Daly City, CA 94015
(415) 991-8025
MEETING ROOM POLICY
POLICY
The primary function of the Library's meeting room is to promote the
Library's educational program. Library originated or sponsored programs and
programs presented by associated libraries or professional library organizations
have priority in the use of the room.
When the room is available, it may be used by community groups or organ-
izations devoted to educational , cultural or community welfare activities for
non-profit, non-partisan and non-denominational purposes clearly consistent with
the library's objectives.
PRIORITY LIST
1 . Daly City Public Library or City of Daly City Programs.
2. Associated libraries and professional library organizations.
3. Community-oriented groups to which guests are welcome and membership
open without regard to race, color, creed, national origins or social
or political views.
4. Recreational activities and meetings that are organized, promoted,
conducted and sponsored by local non-profit organizations, of special
interest in nature and primarily for their membership, but open to the
public.
5. Board meetings of community organizations.
RULES OF USE
1 . The meeting room must be reserved as far in advance as possible. A
schedule of bookings is maintained. Advance reservations may be can-
celed if the room is required for a Library or City meeting. Reserva-
tions on a regular schedule for a calendar year, or any portion thereof,
are accepted only with the approval of the City Librarian.
i -15- Adopted 4/16/85
.. _�� „�..�..,._... _ .. .. . . .. �..ewe--+w!w--P•�,....��-,<. r:.�-'^+r�---�.
Daly City Public Library
Meeting Room Policy Page 2
2. The meeting room is available during the hours the Library is open.
If additional time is needed, special arrangements must be made 30
days in advance and approved by the City Librarian. A fee of $5.00
per half hour or any portion therof will be charged for any meeting
that continues beyond the Library's usual closing time.
3. The legal capacity of the room is 99 people. The Library provides
seating for 75 people, two conference-size tables, and a blackboard.
A piano, a lectern with microphone, and a projection screen are also
available.
4. Then the meeting room is in use for public meetings, no smoking or
food preparation is allowed. Coffee and light refreshments may be
served. An electric coffee maker is available on request. The group
using the room is responsible for cleaning up after serving refresh-
ments. _
SAN MATEO PUBLIC LIBRARY
55 WEST THIRD AVENUE
SAN MATEO CA 94402
APPLICATION FOR ART AND LECTURE ROOM USAGE
This application form must be completed and on file with the Supervisor of Adult Services
prior to the meeting date.
Non-profit groups will be charged $15 for meetings or programs for which admission or fees
are charged. Profit-making groups will be charged $25 for meetings or programs for which
admission or fees are charged.
The Library provides 60 folding chairs, tables, blackboard, film screen, and projection
equipment.
The group using the room is responsible for setting up the chairs and tables, and at the
conclusion of the meeting, returning them to storage.
The group using the room is liable for damages and/or additional maintenance.
NAME OF GROUP:
CHECK ONE: NON-PROFIT ORGANIZATION PROFIT ORGANIZATION
WILL THERE BE AN ADMISSION OR FEE CHARGE?
PURPOSE OF MEETING:
DATES REQUESTED:
HOURS:
WILL THERE BE ANY ITEM OR SERVICE FOR SALE?
IF "YES", SPECIFY:
WILL REFRESHMENT FACILITIES BE USED?
Table service for 60 people is available, as well as 2 thirty-cup coffeemakers.
NORMAL ATTENDANCE AT MEETINGS:
OFFICERS: PHONE #:
CONTACT PERSON:
ADDRESS:
PHONE #:
Signature and title of applicant
Date
NOTE: USE OF THE ART AND -LECTURE ROOM DOES NOT INCLUDE PARKING SPACE IN THE LIBRARY
PARKING LOT.
rev 6/84
RULES AND REGULATIONS
ART AND LECTURE ROOM
Use of room
Groups or individuals using the Art and Lecture Room for meetings
are required to leave the room in a clean state after meetings are
adjourned. If the use of the room is abused, and extra custodial
service is required a charge will be made to the group or individual ,
and subsequent reservations may be denied. Patrons attending meet-
ings in the room are asked not to use the library' s parking lot.
Failure to heed this request may result in denial of meeting room
privileges. It is also required that evening meetings be concluded
by 9 : 00 p.m. , and that those in attendance be out of the building
by the time other patrons and the staff have left.
Facilities in the Art and Lecture Room
The room seats 60 persons and chairs are available. Normally the
library will set up the required number of seats . Large folding
tables , several card tables, a podium, and a blackboard are also
available . Custodial limitations may interfere with setting up
chairs and tables . In this case, meeting representatives must set
up. If films or slides are to be shown, there is an overhead-in-
stalled screen for this purpose, and projectors may be borrowed if
requested in advance of the meeting.
If refreshments are to be served the library must be notified in
advance. Tablecloths can be provided; silver, dishes, electric
coffee percolators , etc. , are available from the kitchenette sink
counter. The library does not supply items of food such as coffee,
sugar, cream, etc.
Any disorder, such as that resulting from kitchen use, or any other
debris caused by the meeting, is to be cleared up by the group or
individuals using the room. Large waste containers are available
in the closet outside the parking lot entrance for materials too
bulky for the waste can provided in the room. All silver service,
dishes, and other items must be cleaned and replaced in the kitchen-
ette cupboards.
Excerpted from the Board of Library
Trustee manual
1/30/87
Section XII
Revised 11/83
POLICY
ART AND LECTURE ROOM
The Art and Lecture Room is available to groups and organizations of a
civic, educational, socially useful, and cultural nature, for meetings
and programs.
No meeting may be scheduled for the purpose of soliciting funds through
contribution, or sale or advertising of a product or service.
The use of the room is free so long as groups do not charge admission
or a fee as a condition for attendance.
Non-profit groups will be charged $15 for meetings or programs for which.
admission or fees are charged. Profit-making groups will be charged $25
for meetings or programs for which admission or fees are charged.
Conditions: Approval for use of the roan will be granted with the following
understanding:
1. Agreement on the parking restrictions (no parking in the Library's
parking lot). This rule is to be enforced by the organization or
group using the room.
2. A written application for the use of the roan must be made by a
resident of the City of San Mateo, and must be on file prior to the
meeting.
3. The roan must be left in a clean and orderly condition.
Failure to comply with the above conditions may result in denial of the use
of the roan.
Priorities for use of the room are observed in the following manner:
1. Library functions.
2. City of San Mateo functions.
3. Community groups with library-related interests.
4. Other groups as defined in paragraph one.
•
i
Cuilding and Facility Usk Policy
1
SAN t'ATEO COUNTY LI53RARY SYSTEM
It is the policy of the County of San Mateo and the County Library
to encourane a broad range of cultural and educational programs and
functions, including the fine arts , literature, the humanities and
sciences to the end that these programs and activities may be made
available to citizens of all ages and interests.
As one means of accomplishing this purpose, a• Community Room has
L- l J 1 at 1 l 1A
been 1 nc i uueu 1 n t he Iia I f I'loon City L i bi ary. ill pri�,�ary purpose of
},e Community Room is- to serve as a meeting place for activities,
g oups and organizations whose general purpose is an accordance with
such cultural and educational aims.
The Community Room shall be used only during those hours when the
library is open, unless extraordinary conditions prevail which have
been explained to and approved by the Community Librarian prior to the
usage of the room. In every such case the room shall be secured in
accordance r':ith Library established procedure, by the sponsoring or-
ganization immediately following its usage. Failure to do so, or
extension of the time limit beyond that authorized, may result in the
eiimination of the privilege to again use the Cor:xnunity Room. '
The followinn policy shall novern the use of the Community Room
..
located in the Half 'loon Bay Library.
1 . Said room shall be used for the promotion of cultural and
educational programs and activities and for related
recreational activities.
2. Scheduling of said room shall be undertaken in accordance
with the following priority:
a. Library sponsored or library related events;
b. Other County and/or Clt.v sponsorod cu'. tura' or relate".
oJucational functions;
C. Cultural programs or related educational activities of
other organizations and/or individuals ;
d. Special meetings of conriunity organizations.
3. The following guidelines shall novern the use of said room:
a. The room shall not be scheduled for private usage such as
exhibits, meetings, programs, etc. r;?ien the same are not
'\ open to the general public , nor shall said room be scheduled
for profit-making ventures.
f
• i
Building and Facility lyse policy
San Hateo. County Library System
October, 1974 Page
b. In order to achieve the above stated obiecti've'-.of encoura irk
avail abi i t -moo '—a`l)ro��ln-1 o cu tura an 0 uca onalpr�o,
drams an unctions or citizens o a, ages an interests, , .
scheduling wi a on a first come- irst sorveEP bass an .�"
wi see ; to avoidun ue re uenc o use an single grroui
in order to insure that thorn is an a uito e a ocat�on of:'-
use for those groups c.esirino access to t e ormnunity oom
C. Commercial advertising shall be limited to acknowledgements
for presentation. No presentation shall be made that in-
volves any direct commercial advertising.
4. The agency empowered with the facility scheduling shall be the
County Library. That agency shall establish operating procedures
and rules of conduct in and about the facility, and may take
necessary action to insure compliance.
i
POLICY ON THE USE OF THE MEETING ROOM
IN THE SCHABERG BRANCH LIBRARY
ELIGIBILITY FOR The meeting room is available for public gatherings
USE OF THE ROOM of a civic, cultural, or educational character. The
room is not available for strictly social purposes
or for the benefit of private individuals or commercial
concerns.
The sponsoring group or the meeting attendees must
be composed predominately of Redwood City residents.
Requests for use of the room will be approved by
the Library Director according to the following
priorities:
1. Library or library-oriented meetings or programs.
2. Community-oriented groups.
3. Community-based special interest groups.
4. Community college classes and other educational
groups associated with a public agency.
5. All others.
The Library Director may refuse the use of the room
whenever, in the Library Director's best judgement,
such use may not be in the best interest of the
community.
Requests to reserve the room on a regularly scheduled
basis will be considered on a case-by-case basis, taking
into consideration the demand for use of the room.
HOURS AVAILABLE The meeting room is available without charge between
the hours of 11:00 a.m. and 8:00 p.m., Monday through
Thursday, and 11:00 a.m. and 5:00 p.m. Friday and
Saturday.
RULES AND 1. Reservations for use of the room may be made
REGULATIONS at the Schaberg branch library during regular
service hours. ,
2. There are no kitchen facilities but groups may
bring their own refreshments.
3. The room must be left clean and litter free when
vacated.
4. The furniture may be rearranged, but should be
put back in place at the end of the meeting.
5. No tape or other adhesives may be applied to
to the walls, ceiling, or floor, nor may nails, screws,
staples, etc., be used on any of the room's surfaces.
Room Use Policy for Schaberg Branch Library, Cont.
RULES AND 6. No smoking.
REGULATIONS, Cont. 7. The sponsoring group may not charge an admission
fee, but a fee may be charged to cover the cost
of materials used by participants.
8. The room and the building must be vacated before
8:00 p.m., Monday through Thursday, and before
5:00 p.m. on Friday and Saturday, when the security
system is turned on.
9. Failure to observe these Rules and Regulations
may result in refusal of subsequent requests for
use of the room.
Revised and approved by Library Board June 10, 1986
' e
�1
tlfit tc �, M:,rch 7 � , 1977
�Q
S. Wing Chan Room must meet the followin".
1177 meetings in t e fi
reclu]rrmMnt s
7 ) the sponsoring; group and the meeting itse.l.f is non-profitmal(in, ;
2) the mcCtine "is open to the publi(:;
)� ical office may use the room;
no candidates for polit
11) to preclude reo lar meetings, llie meeti„g room cannot b� reserved
more than two weeks in advance more, often than twice per year;
Exceptions to criterion 11) may be made by application to the Library
C(nnmission ;ind/or the City Librarian, and rahen such app? icati.on
made preference will be given to literary prof-rains') pru,*rams or( n_�,z, t1 -
by Menlo Park based groups , and edi icati oral progrmns. ,
Exceptions to the above are made for City of Menlo Park organization:,,
T'r end-O'° of the Menlo Park Library, and all direct Library functi ems, .
11 fee fo"':f4onitor to elos- +-he r:,orn will be charged if meetings extend
beyond the Library's regular c7cr _Tr^ time; a fee for clean-up may be
j
char;.*etl if refreshments are to bc, ::rvvd.. ,
- rou s calcu-
Fee As of •5/83, there is a use charge of $10/hour to non- i.ty_g p ,
lated at 1/2 hour intervals. r
-0inCLARIO"N t/8R A R/FS...A N D l FG/Sl A T/0 N
CALIFORNIA LIBRARY ASSOCIATION / 717 K STREET, SUITE 300 / SACRAMENTO, CALIF. 95814 / 916-447-8541
February 5, 1987 Sandra F. Reuben, GRC Legislative Coordinator No. 41
LIBRARY CONSTRUCTION BILL INTRODUCED
Senator Barry Keene has introduced, early Public Library, 630 West 5th Street, Los
in this legislative session, a bill which Angeles, California 90071 by February 24.
would place a $300 million library Phone Tom Alford at 213/612-3333 if you need
construction and improvement bond issue on more information.
the 1988 primary election ballot. The
bill, SB 181, is very similar to one which AND IF D.C. IS TOO FAR AWAY. ... .
failed by a small margin of votes in the
State Assembly in 1986. Michael Dillon, Mark your calendars and come to CLA
CLA legislative lobbyist, expects that the Legislative Day scheduled for May 13, 1987
first need for network support will be in in Sacramento. More information will be
the Spring when the bill reaches the Senate forthcoming.
Education Committee. Watch for further
announcements. PUBLIC LIBRARY FUND - COMMUNICATE NOW!
YOU'RE NEEDED! The Governor has recommended no increase for
the Public Library Fund in his budget which
Federal Legislative Day is April 7, 1987, has been conveyed to the State Legislature.
in Washington, D.C. This event, held Library supporters should write letters to
during National Library Week, has become any and all legislators. Suggested content
a tradition for participants nationwide and in the letters follows:
for its sponsors, the American Library
Association and the District of Columbia - Recommend that funding be increased by
Library Association. Legislative Day 1987 $15,287,000 to $35,287,000. This would
promises to be more important than ever. meet the State's commitment to provide 10%
With national attention focused on the need of the costs of local library service.
to reduce the federal deficit, spending
cuts remain a top priority. This is a - Remind Assemblypersons and Senators how
timely opportunity to inform and thank libraries are now using the PLF monies and
Representatives, Senators, and their staff what this means in public service.
about the worthwhile and cost-effective
library programs. We want to encourage - Mention the loss of other sources of
their continued support in the future. library revenue. There is continuing and
increasing need to increase the PLF.
In the past CLA has made a contribution to
Legislative Day, but this year there is a - Give examples of what the libraries would
need to have as many California delegates buy with additional funds.
as possible in Washington. The cost per
person is approximately $250 for airfare Please take the time to write a note today!
.nd $50 per night based on two in a room. It ' s important to let our legislators know
—It is possible to fly to D.C. on Monday that library service funding levels matter!
and return on Tuesday night. They need to know we are monitoring this
important segment of the budget. Thanks for
If you can attend, please send the tear-off your help.
form to Tom Alford, Los Angeles
ANOTHER WAY TO BE INVOLVED
Please contact Sandra Reuben, CLA Legislative Coordinator, at the Los Angeles
County Public Library, 7400 East Imperial Highway, Downey, CA 90242, to
volunteer to be the personal liaison to a California Assemblyperson or
Senator. Phone Sandra at 213/940-8403 if you want to volunteer by telephone
or if you just want more information.
P L E A S E S H A R E T H I S N E W S L E T T E R W I T H Y 0 U R
F R I E N D S A N D T R U S T E E S
----------------------------------------------------------
YES!
I will attend Federal Legislative Day in Washington. D.C. on April 7 , 1987:
NAME:
LIBRARY:
ADDRESS:
PHONE:
CONGRESSIONAL DISTRICTS:
- DEADLINE TO TOM ALFORD: FEBRUARY 27 , 1987
BUMANGAKE REGIOlAI'I0N DEPARTMENT
r-- Rental & Facility Charges for Use of Recreation Center Facilities
GROUP CLASSIFICATION:
Group A - Recreation activities and meetings organized and sponsored by youth
serving agencies such as local schools, PTA, scouts, etc. All act-
ivities must be free and open to the public.
Group B - Meetings organized, promoted, conducted and sponsored by local non-
profit clubs and organizations, but are of a recreational interest
in nature and which primarily benefit their own membership; i.e. ;
art clubs, hobby clubs, square or folk dance clubs, etc. Social
service clubs that serve the community's benefit.
Group C - Social or community activities organized, promoted, conducted and
sponsored by the same local non-profit clubs and organizations which
primarily benefit their own membership.
Group D - Educational, training or promotional programs conducted by private
business.
Group E - Private parties, dinners, receptions (SEE SPECIAL INFORMATION ON BACK).
INELIGIBLE ORGANIZATIONS OR INDIVIDUALS;
Any group, organization or individual can be denied a permit if in the opinion
of the Park and Recreation Department that activity is not in the best interest
of the community. Any departmental decision can be appealed to the Park and
Recreation Commission.
ADDITIONAL CHARGES:
All fees listed are for the use of recreation facilities during normal operat-
ing hours. If a facility is not scheduled to be open, an additional fee of
$8.50 PER HOUR will be charged to provide a building supervisor. If additional
custodial cleanup is necessary, user will be charged at the rate of $15.00 PER,
IIOUR. Any group serving beer or wine will be charged an additional fee of $25.
Any group or organization reserving the Recreation Center for a Friday evening
or weekend must pay a non-refundable$100 DEPOSIT to be placed in the reservation
book. Total fee is due with signed permit at least 30 DAYS PRIOR TO EVENT.
Any group using the building on Saturday will have a minimum $50 custodial
charge because of overtime.
ROOM RENTAL FEES:
ROOM FEES ARE FOR ALLOCATED HOURS. FEES FOR EXPENDED USE WILL BE PRO-RATED BY HOUR.
All, GROUPS
*Gl1 m IiOIIp 11 *GROUP C *(MOUP D **61M) r FUM) RAISING
FACILITY ICOM lased on 3 Based on 3 Based on 3 Based on 3 *lased on 4+2 hrs. Based on
SI%. hours use hours use, hours use hours use! (Rece, tion Caterer 4 hrs. use
Res.-Non. Res.-Non. Iles.-Non. lies.-Non. IUZ. NON.
STUDIO (i price)
AIiT ROMs 3303 $5 - .10 $10 - $20 $20 - $30 $40 - $50 - - $20 - $30
SOCIAL RAIL (No 30x24 $5 - $1.0 $10 - $20 $20 - $30 $40 - S50 - - $20 - $30
40 or less) Smkin
LOUNGE,. I or II (No 47x2723 $10 - $15 $15 - $25 $25 - $35 $45- $55 - - $25 - $35
79 or less) Sorokin
IOUNGGS CCMOINFD(No 94x27,1 $20 - $30 $30 - $40 $50 - $70 $80 - $100 - - $50 - $70
48 or less) Smoking)
Rent:$320 $400
AUDITORIUM FLOOR 71x50 $20 - $30 $30 - $40 $50 - $70 $100-$120 Bond:MO $150 $50 - $70
(250 mix.Dinner) Bond: $100 (Includes all Bond: $100
(485 mix.) charges but
wine fee
STAGE LIGIMING $3.50 hr. $7.00 hr. $7.00 hr. •7.00 hr. Not nvailable 87.00 hr.
KITCIIIIJ WITIKIUT SIMM - $ 2.00 $ 5.00 $10.00 $10.00 Included in $10.00
KITUIM FOR [MATING - 5.00 10.00 20.00 20.00 the above 20.00
KIILIL124 FOR CODKIIIG 10.00 20.00 40.00 40.00 40.00
5.00 ADDITIONAL 'IM F 1312:I1WINE,.' 5:11 '11. **ti50/m.m urrim
�,. Tuble & Chair Rental and uCharges
Custodial Char , $15 hr. (Sat�Part�) GROLP SI CHAIRS CRAIRS & TABLES
Ilall-BatrU= Z firs. ($50*min.) 25 $2.00 $ 3.00
Art Room i hrs. 25- 50 4.00 6.00
longe - Social Rall j hr. 50-100 8.00 12.00
Auditorimi 1 hr. 100-150 12.00 18.00
Food Served 1 hr.
Kitchen A hr. 150-200 16.00 24.00
200-250 20.00 30.00
10/85 inuxxrc _; IFIIJAcr INMot,,%TIM oN BACK OF PAG>;
BURLINGANIE RECREATION DEPARTMENT
RULES and REGULATIONS
1. Champagne, Wine/Beer Beverages:
a. Under permit, champagne, wine or beer can be served at the Recreation Center. -
b. Any group serving wine/beer will be charged an additional $25.00.
c. Wine/beer can only be sold in the building with advanced written permission
from the Director of Recreation. If approved, a 24 hour permit from the De-
partment of Alcoholic Beverage Control, (557-3660) must be presented to the
Recreation Department prior to the activity.
d. In any case where wine/beer beverages are allowed to be served, the Recreation
Department can demand a Burlingame police officer to be on special duty. This
cost would be charged to the permitted group.
e. Any group that allows the consumption of hard liquor (bourbon, scotch, vodka,
etc. ) at their function will automatically forfeit their bond.
2. Decorations:
a. Cellophane adhesives, nails, screws, staples, etc. are not permitted in the
walls; woodwork or fixtures. Masking tape is recommended.
b. All decorations must be fireproof or of fire retardant materials and subject
to approval by the Fire Marshall.
3. Building Supervision: An attendant is on duty at all times and is responsible
for the general conduct in the building and enforcement of the rules governing
the facilities.
4. Hours for Caterers: Wedding receptions are allocated 4 hours of building time
for the reception plus two hours for the caterer prior to the wedding for set-up.
(Additional time prior to wedding will cost $10.00 per hour).
5. Diagram of Set-up: A clear diagram must be in the Recreation Department office
at least one week prior to the activity. If not supplied, the set-up will not
be done in advance.
6. Tables and Chairs: Tables and chairs must be wiped clean. A custodial charge
of $25.00 will be made if tables are not left clean.
7. Kitchen: No cooking utensils are available. Cutting is not permitted on any
of the counters. Any group using kitchen must leave counter tops and stoves in
the same condition as when the activity begins. 100 cup coffee pots are avail-
able for rental ($2.50).
*Plastic Garbage Bags:
a. All groups using the Recreation Center facility for a large meeting, party
or reception that will need more than a 33 gallon trash can must provide
plastic bags for garbage disposal.
b. All groups will be responsible to tie and seal all bags and place them
neatly in the rear of the kitchen for daily (M-F) pickup.
c. Any group not adhering to this request will be charged a $50.00 scavenger fee.
**SPECIAL INFORMATION FOR PRIVATE PARTIES AND RECEPTIONS**
A. All applications for facility reservations must be properly filled out and filed
with the Recreation Department. A non-refundable $100.00 deposit must be paid
when reserving the Recreation Center fora party or reception.
B. The security bond may be refunded, all or in part, depending upon the condition
of the facilities after the activity. User is responsible for damage to -
remises or extra custodial work.
C. Receptions and private parties will not be allowed in the building past 9:00 pin.
D. The fee for facility usage is based on six hours use (2 hrs. for caterer -
4 hrs. for reception).
E. Plastic Garbage Ba (SEE #8 ABOVE) F. Tables and chairs: (SEE #6 ABOVE)
10/86
E;URLINCu4jE RLMEATION DEPAIM M,
APPLICATION FOR USE OF RE01EATION CI MIM FACI1,TTIF.9
DATE:
JUGANIZATION
( )
---- W
ADDRESS: CITY:-- —ZIP: PHONE if)
RFTRESErTI'ATIVE'S NAM1F: ---
ckDDRFSS: - —
MATURE OF EVENT: _ ESTIMATED ATTENDANCE:
DATE OF EVENT: DAY OF EVENT: _ HOURS
FACILITIES REQUESTED:
( ) Auditorium ( ) Kitchen
( ) Stage ( ) Lounge I
( )
Stage Dressing Room ( ) lounge II
Social Hall ( ) Both Lounges
( ) Art Room
Studio QUIA1ENT
( ) Tables ## ( ) Ash Trays #
( ) Chairs 4- ( ) Blackboard
( ) PA System ( ) Movie Screen
( )
Phonograph ( ) Coffee Urn
( ) Lectern
;1.AS.SIFICATION INFOWAATION
Organization open to public. . . ( ) Yes ( ) No
Event open to public. . . . . . . . . . ( ) Yes ) No
Event limited to members only. ( ) Yes ( ) No
Will refreshments be served. . . ( ) Yes ( ) No
Will a copmerc f al caterer
be used. . . . . . ( ) Yes ( ) No
Caterer's Name Address
Event free to public. . . . . . . . . . ( ) Yes ( ) No
Will a fee be charged($ ) ( ) Yes ( ) No
(Funds to be used for: )
HOURS RATE 79rAL
'ln:iiip Classification CHARGES: Rental _ 6 ___ $
Staff tri' $ $
Table and chair rentalCa $ $
Custodial 61 $
)7 R1XMR APPROVAL: $ _
'1VrAL:
Ut1`l� PAID __ :)FX'USIT PAID: X-M*NT.
DATE:
9evised: May 1 , 1981 -
BURLINGAME- RECREATION DEPARTMENT
RULES and REGULATIONS
1. Cluunpatnle, Wine/Beer Beverages:
a. Under pelliat, champagne, wine or beer can be served at the Recreation Center.
*roup serving wine/beer will be charged an additional $25.00.
b. Any 6
c. Wine/beer can only be sold in the building with advanced wriitttenf e�he1De-
from the Director of Recreation. If approved, a 24 hour pe
rmitpartment of Alcoholic Beverage Control, (557-3660) must be presented to the
Recreation Department prior to the activity.
d. In any case where wine/beer beverages are allowed to be served, the Recreation
Department can demand a Burlingame police officer to be on special duty. 'ibis
cost would be charged to the permitted group.
e. Any gruup that allows the consumption of hard liquor (bourbon, scotch, vodka,
etc.) at their function will automatically forfeit their bond.
2. Decorations:
a. Cellophane adhesives, nails, screws, staples, etc. are not permitted in t
walls; woodwork or fixtures. Masking tape is recoimmnded.
b. All decorations must be fireproof or of fire retardant materials and subject
to approval by the fire Marshall-
3.
ar l3. Building Supca-visi.on: An attendant is on duty at all times and is responsible
for the general conduct in the building and enforcement of the rules governing
the facilities.
4. Hours for Caterers: Wedding receptions are allocated 4 hours of building time
for the reception plus two hours for the caterer prior to the wedding for set-up.
(Additional time prior to wedding will cost $10.00 per hour).
5. Diagram of Set-up: A clear diagram must be in the Recreation Department office
at least one week prior to the activity. If not supplied, the set-up will not
be done in advance.
G. Tables and Choirs:rnadebifstablesharesnot left clean.
7.
A custodial charge
of $25.00 will be
7. kitchen: No cooking utensils are available. Cutting is not permitted on any
of the counters. Any group using kitchen must leave counter tops and stoves in
the same condition as when the activity begins. 100 cup coffee pots are avail-
able for rental ($2.50)-
Ba,
*Pia tic Garbage Babes:
I a. All groups using the Recreation Center facility for a large meeting, party
or reception that will need more than a 33 gallon trash can must provide
plastic bags for garbage disposal.
b. All groups will be responsible to tie and seal all bags and place them
neatly in the rear of the kitchen for daily (M-F) pickup.
c. Any group not adheringto this request will be charged a $50.00 scavenger fee.
**SPECIAL INFORMATION FOR PRIVATE PARTIES AND [�F,CEP'rIONS**
A. All applications for facility reservations must be properly filled out and filed
with the Recreation Department. A non-refundable $100.00 deposit must be paid
when reservin the Recreation Center fora art or reception.
the condition
B. The security bond may be refunded, all ur in part, pe
IN.. of the facilities after the activity. User is responsible for damage to
remises or extra custodial work.
C 1t.ceptions and private parties will not be allowed in the buildinr a:;t 9:00 xn.
D. 1,he fee for facility usage is based on six hours use hrs. for caterer -
h -
4 hrs. for roceptinnl. -
tge 1a,. :a: (SLti #8 AwVE) F. 'I'., s ;u�d chairs: (Sl:l�: ,;G A[-OVL)
E Pl:�.stic G:Grb�
BURLINGAME RECREATION DEPAR`1104T
850 Burlingame Avenue
Burlingame, California 94010
FACILITY USAGE CONTRACT
ORGANIZATION:
Name Address City Zip Phone
AUTHORIZED AGENT:
Name Address City Zip Phone
FACILITIES REQUES'T'ED:
NATURE OF EVENT: ESTIMATED ATTFSIDANCE:
DATE DAY OF WEEK HOURS
SET-Up & DQUIphTEW RDQUESTED: (Diagram of set-up to be in the Center office at least
one week prior to the activity).
CHARGES: Payable to the City of Burlingame, c/o Burlingame Recreation Department:
Pay—Mnt of all fees and charges are due u signing this contract.
Applicant hereby agrees to hold the City of Burlingame, its City Council and Commission,
the individual members thereof, and all officers, agents, and employees free and harmless
from any loss, damage, liability, cost of expense that may arise in any way by such use or
occupancy of recreational facilities.
I hereby certify that I have read the Rules and Regulations for Use of Recreation Facilities
on the reverse side of this contract and will see that my activity will abide by these rules.
I also realize that the facility contract is granted with the understanding that the
Recreation Department has the right to cancel the contract if the building is needed for
a city sponsored event.
I. the undersigned, hereby certify that I will be personally responsible behalf ofthrough
the
applicant for any damages sustained by the building, furniture or equipmentg
the occupancy or use of said building by the applicant.
Director of Recreation Applicant's Signature
Dat e Date