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HomeMy WebLinkAboutMin - LB - 1985.12.17 �URl��N6gMe PSI �L,.IC �.�BRARY BQARQ _QE TR USES MINUTE-5 DEaMBRR 17th, ORS C&L TO ORDER: The meeting of December 17th, 1985 was called to order by President Nagle at 4:30pm. Trustees Present : All Trustees were present . Staff Present : Mrs. Judy Gladysz, Library Secretary Mr. Al Escoffier, Asst . Librarian ¢Il ISS M/S/C (Weatherbe, Blevins ) unanimously to approve the payment of City checks in the amount of $19,280.58, and Special Fund checks in the amount of $1 ,204.53. MINUTES OF THE MEETING OF NOVEMBER 12TH, 1985: M/S/C unanimously to approve the Minutes of the November 12th, 1985 meeting of the Library Board of Trustees. CORRESPONDENCE: Enclosed in the Trustees packet was the letter to Council regarding Circulation and the Branch collection. Mrs. Bergsing distributed the P.L.S. Newsletter, December Spectacles; the CALTAC Regional Workshop flyer and the pictures of the Children's November Program and the Christmas Program. Secretary Blevins read a letter from Fox and Carsk.adon regarding the remodeling of the Duncan property. LIBRARIAN'S RF-PORT: No questions regarding the Librarian' s Report . UNFIMHEQ BU�IIVESS_ Avtc��fed Circulation: Mr. Escoffier gave an up-to-date report on the progress of Geac. He reported that .there was a response time test held on Monday, December 16th, 1985. He further reported that Geac had replaced software and hardware due to testing that was done last week.. Analyzing and testing is continuing and hopefully Geac will get to the base of the problems soon. Mrs. Bergsing said that she and Mr. Escoffier and two other staff members had attended a workshop on reports that are generated by Geac. Page - Minutes Qf_ Jht December 17th, 19U Board Meetina: Buildina Maintenance: Librarian Bergsing explained the stucco damage caused by moisture to the front of the Main Library. She said the roofing company was out to inspect it and said the damage is not being caused by leakage in the roof. Then a waterproofing company came out and said there are cracks in the stucco that need to be repaired, sealed and perhaps the stucco should be waterproofed to prevent further damage. Mrs. Bergsing said she is waiting for bids to come and she will keep the Board informed at their January meeting. She explained if the bids exceed much over $1 ,000.00, she will have to present the costs for repair to City Council for approval . Mrs. Bergsing said the Branch termite report was received and Ace Roofing had inspected for the water leaks. Ace Roofing will fix the roof for $68S.00 where it is leaking around the beams . They will cut off the beams, cap and repair them. M/S/C (Blevins, Mink ) unanimously to go ahead and get the roof leaks taken care of. Trustee Harvey read the termite report for the Board members and recommended an additional inspection before proceeding. Mrs. Bergsing said she would contact Hasti Termite to do another inspection. M/S/C (Mint:., Weatherbe ) unanimously to get a second termite report . Reoorts g.II C.L.A. Conference: Secretary Blevins distributed a California Library Trustees Directory and a proceedings booklet to each of the Trustees. She told of her day at the California Library Association in Oakland in November. Secretary Blevins said she and President Nagle will be attending the CALTAC Workshop on March 1 , 1986 at the San Jose Public Library and urged everyone who hasn't attended, to do so. She and President Nagle agreed the Conference and the workshops are very worth the while. President Nagle made a suggestion to nominate some people from Burlingame who contribute a lot to the Library for CALTAC awards. Some discussion followed. Mrs. Bergsing said the California Library Association Conference would be held next year in Long Beach and in 1987 at the Red Lion Inn in San Jose. She further announced that the American Library Association will be in San Francisco in July 1987. NFW BUSINESS: Staff Holiday Party: Mrs. Bergsing reminded everyone that the staff Christmas party was the following night from S:00 to 7:00pm and asked who would be attending. All of the Trustees said they would be there with the exception of Trustee Mink who wasn't quite sure due to a previous engagement . PaQe 3 - Minutos of Ah De-cffiMber 17th, 1 85 Board Meeting McM_e?r Book for Char'1Qtte I. Jo ins�n There was discussion regarding the possible addition to the Library collection of "The Audubon Society's Book. of Wild Cats" , in memory of Charlotte I . Johnson, from the Library Board of Trustees. The Board members agreed that it would indeed be a good choice. Prooaee� Breakfast Meeting Between Tr 5t" and Council: President Nagle suggested a breakfast meeting between the Trustees and City Council , paid for out of the Trustees Fund. Mrs. Bergsing said she would discuss it with the City Manager, and find out the best way to proceed. CALTAC Woo shoo. March 1, LM. 41 lb-o San Jose Publiq Library: Discussed under Unfinished Business. Mi is cellaneous: There was some discussion regarding the storage of the Duncan bay windows upon removal after Fox and Carsk:.adon remodels the lower portion of the Duncan building. Nothing was settled because the Board wasn' t sure if they could be disassembled for storage, and where they could locate any space. Trustee Harvey, as a representative of the Committee to elect Iry Amstrup, announced that extra funds had been discovered and that the Committee wished to present the Library with a check in the amount of $250.00 to be used expressly for the reproduction and additional framing or duplication of the historical Burlingame pictures. The Board members accepted the gift with grateful appreciation. Mrs. Bergsing asked the Board for three typewriters, one for the new full-time clerical person, one for the circ office and one for the Children's Room (which had previously been approved for purchase in the amount of $300.00 ). M/S/C (Blevins, Harvey ) unanimously to purchase three typewriters to be paid for out the special fund. Mrs. Bergsing said she was working on New Year's resolutions for the Library for the City Manager, and asked if there were any goals, objectives or thoughts that the Board members would like to see the Library accomplish in 1986. Trustee Mink. said she would like to see an analysis of the needs for audio visual material and President Nagle said he would like to see a 3-5 year expansion program. A JQ OURNM N The meeting of December 17th, 1985, was adjourned at S:25pm with the next Board Meeting sscheduled for January Zlst , 1986 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk. of the Board PMB/jg