HomeMy WebLinkAboutAgenda Packet - LB - 1986.04.15 BURLINGAME PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
APRIL 15TH, 1986
AGENDA
I . CALL TO ORDER
II . ROLL CALL
Trustees Present:
Trustees Absent:
Staff Present:
III . BILLS
City Checks: $26,333.81
Special Fund: $789.36
Revolving Fund: $5,000.00
IV. MINUTES OF THE MEETING OF MARCH 18TH, 1986
V. CORRESPONDENCE AND COMMUNICATIONS
City Resolution Establishing Procedures for Commission
Appointments
VI . LIBRARIAN' S REPORT
VII . UNFINISHED BUSINESS
Update on Duncan Building - Nagle
VIII . NEW BUSINESS
Request for Trustee Funds to Support Volunteer & Staff
Recognition Programs
IX. ADJOURNMENT
PMB/jg
03/13/86
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 18TH, 1986
CALL TO ORDER:
The meeting of March 18th, 1986 was called to order by President
Nagle at 4:30pm.
Trustees Present: All Trustees were present.
Also Present: Mr. Albert Horn, Attorney for Duncan Trust
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asstistant City Librarian
BILLS:
M/S/C (Mink/Harvey) unanimously to approve the payment of City checks
in the amount of $22,369.62. M/S/C (Harvey/Blevins) unanimously to
approve the payment of the Trustees Special Fund in the amount of
$5,418.89.
MINUTES OF THE MEETING OF FEBRUARY 18TH, 1986:
M/S/C unanimously to approve the Minutes of the February 18th, 1986
meeting of the Library Board of Trustees.
INTRODUCTION OF MR. ALBERT HORN, ATTORNEY FOR THE DUNCAN TRUST:
President Nagle introduced Mr. Al Horn, Attorney for the Duncan Trust
to the Board members and those present. Mr. Horn explained the purpose of
the Peninsula Community Foundation that was established in 1964. He
�. explained that the Foundation was founded to evaluate the needs of the
Community and to help citizens donate money to worthy causes. He further
explained that the Foundation is governed by five people called the
"Distribution Committee" and is presently planning to expand to a larger
group. He said it was originally called the San Mateo Foundation. Mr.
Horn said he had had several conversations with Mr. George Paul Lechich,
past City Librarian and executor of the Duncan Will, regarding the trust
for the Library.
Mr. Horn said the Trust was formed by Mrs. Duncan with her main
concern being the preservation of the house. He said she wanted the front
of the house to remain as it had been, with the flowers, the style, etc.
Mrs. Duncan also wanted to help the Library but not to replace what the
City's budget pays for. Meaning she wanted the Library to be able to
provide special services that might not otherwise be provided were it not
for her funds.
Mr. Horn said there is a good income generating from this property
at the present time and the Distribution Committee has plenty of money for
distribution. He further stated that in the event the Library should
choose to utilize some of the building that there are leases at the
present time with the two tenants and the Foundation would need to know in
advance of renewing these leases should the Library care to excercise this
option.
The Board members were very happy that Mr. Horn could attend the
meeting and clear up any misconceptions regarding the Trust. After Mr.
Horn left, the Board had some discussion regarding his information.
President Nagle stated that he, Mr. Horn, and the City Attorney planned to
continue meeting with regard to the long-range use of the Duncan property
by the Library. He hopes to have more information for the Board in April.
Page 2 - Library Board of Trustees - Minutes - March 18th, 1986:
CORRESPONDENCE AND COMMUNICATIONS:
Secretary Blevins read a letter from Linda Crowe, Director of PLS,
thanking Mr. Escoffier for speaking at the PLS/SAB Meeting.
LIBRARIAN'S REPORT:
The Board Members had no questions regarding the Librarians Report.
UNFINISHED BUSINESS:
Report: CALTAC Workshop - Mink, Harvey, Nagle: Trustee Mink said she was
very impressed with the presentation of the speakers. Trustee Harvey and
President Nagle both said the speakers were very interesting and the
overall meeing was very impressive.
Report: Program and Reception for Gary Strong: Mrs. Bergsing thanked all
the Trustees for perfect attendance at the Reception for Gary Strong. The
Trustees expressed their approval of the Reception and Forum that took
place.
NEW BUSINESS:
Staff Changes: Mrs. Bergsing said there had been a lot of turnover in the
staff and some of the public service desks are extremely short-handed at
this time. She further added that the Reference Department is recruiting
for two part-time librarians.
Packet on Intellectual Freedom, Mission Statement, Goals and Objectives
(New Year's Resolutions): Mrs. Bergsing distributed these items.
P.L.S. Slide Show on Services of the System: Mrs. Bergsing showed the
P.L.S. slide show on the services that the System provides. The members
said it was interesting and well done.
ADJOURNMENT:
The meeting of March 18th, 1986, was adjourned at 5:40pm with the
next Board Meeting scheduled for April 15th, 1986 at 4:30pm in the
California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
3/25/86
LIBRARIAN' S REPORT
APRIL 1986
Duncan Building
President Nagle should have an update for your meeting on the status of
the remodeling of the Duncan Building. He may also have further information
on negotiations with the Peninsula Foundation on future use of the building or
the lot by the Library.
Circulation System
The system continues to function very well and the staff has begun to
look at revising and "fine-tuning" procedures that have changed or been
impacted by the automated system.
The P.L.A.N. Board of Directors has begun to look at options to enlarge
or upgrade the system within the next two years. We have almost reached
capacity with the present system and a number of libraries, including
Burlingame, would like additional terminals. This will become a critical
issue in two years when Redwood City Library moves into its new building.
P.L.A.N. monitored response time every hour during the week of March 10-
17th, 1986 . These reports, calculations of hourly transactions , peak load
transactions, operator response time tests, and the magnetic tapes of trans-
actions have been sent to Eric Willis (of Geac) for analysis. Once Eric has
had a chance to do his analysis, he may ask P.L.A.N. to make some system or
procedural modifications. The response time test should be completed before
the end of this fiscal year.
Bl dget
A great deal of the month was taken up with final analysis of needs and
operations in preparation for the budget submittal to the City Manager on
April 4 . All departments participated in the process. A recent
salary/benefit survey, conducted by the Assistant City Librarian, was
submitted as part of the budget documentation.
Reference Department
Overall reference statistics for all public service desks ( including the
Branch) are up 33% over the same month last year.
The staff is handling this increased workload without two half-time
professional reference positions. We are fortunate to have both on-call staff
and regular staff who are willing to work overtime and extra hours, as well as
extra nights and weekends, to keep the desk adequately staffed.
Recruitment continues for these two reference librarian positions. After
four weeks of intensive state-wide recruitment, we have several potential
candidates to interview. In an effort to increase our pool of applicants , we
have extended the application date to April 16 , and plan one more classified
advertisement in the San Francisco Chronicle.
March saw a dramatic increase in the demand for tax forms. The service
has gone relatively smoothly thanks to the organizational efforts of Allen
Testa. We also feel that the additional copy machine and the coin changer
have contributed to better service to the patron and less impact on the staff.
Two of our Reference Librarians hold leadership positions in PLS
'mittees. Brenda Buckley Chavez was appointed to chair the PLS Audio
V7sual/Film Committee. The Committee is currently the group which recommends
videocassettes and films for system purchase in addition to handling other
audiovisual activities .
image 2 - Librarians Report - April 1986:
Allen Testa was recently elected to chair the PLS Microcomputer Committee
This committee acts as a clearinghouse for hardware, software and other micro-
computer related projects and training.
Easton Branch Library
Branch Librarian Cathy Somerton, and husband Matt, announced the birth of
their daughter, Rachel Patricia, Wednesday, April 2nd! Rachel weighed in at
7 pounds 6 ounces and is 20 inches long.
We have covered Cathy' s hours with staff from the Main Library, both
full and part-time. In addition Patti Flynn, Branch Library Assistant, is
working additional hours. Al Escoffier will supervise overall professional
operations , including personnel and selection, in the interim.
Programs and Services
We are pleased to sponsor two slide-lecture programs in conjunction with
the de Young Museum exhibit, The New Painting: Impressionism 1874 - 1886 . Our
featured speaker, on Tuesday, April 15th, will be Betty Branstad discussing "A
Frame for the Impressionists: What else was happening in Paris , London,
Florence, Moscow and New York. " The second lecture in the series, on Tuesday,
April 22 , with docent Thelma Colvin will feature "The New Painting:
Impressionism Overview. " Both programs will be held in the Library Community
Room from 7 - 9 PM.
Over 80 children and their parents attended our monthly "Saturday
Special" on March 22nd, featuring Puppet Pals with entertainer Pam Wade. Our
-ext children' s Saturday Special will feature Beatrice Bowles, Storyteller on
ril 26th. Our May 31st program will be the "Three Penny Players" with
stories, songs and poems.
The Children' s Department also did 4 programs in cooperation with the
City' s Recreation Department: toddler programs for 3 and 4 year olds, reaching
nearly 100 children. There were also two pre-school visits to the Branch by
Our Lady of Angels School. We also continued with our regular Tuesday/
Wednesday pre-school and toddler storyhours.
Joan Leach led two book talk sessions at Crocker School for groups of
sixth graders . In addition, members of the staff assisted in the judging of
the egg coloring contest for the newspaper "Peninsula Parent. "
Pat Myers, our on-call reference librarian, has taken over the toddler
storyhour at the Branch and Main libraries , following the resignation of Pat
Harding. Pat was children' s librarian at Millbrae several years ago. This
proved a useful solution, as we did not have to cancel our second toddler
series.
The Peninsula Art Association continued their group show of paintings
through March. Other exhibits included: Women' s History Week (March 2-8 ) and
summer travel.
Security systems were installed on our two public microcomputers at the
Main and Branch libraries.
Personnel
A Page Test was given the last week in March, which resulted in a number
of potential candidates for Library Page. Two will be hired immediately.
Microcomputer Use January-March
130
v lip..........
IN ............................................................................................. .....
94....... ........................................................ .......
..... .............. .....
70........ ............. ...I.......... .......
A
58........ ............ .............. ......
4-
0 46........ ............. ............. .......
-A 34........ ............ ......
0 22 ............. .......
10 January Februmy r larch
Months *2 holidays in Feb.
Graph A
Microcomputer Software Used-Jan-March
160
SPL Software
11'
Pat. Software
CITY OF BURLINGA4L
BUOt;ET STATUS kEPi}kt
12 MUNTH Y-T-0 Y-T-u CUR MU
ACCT otSLRIPT1u'4 APPROP. FSTIMATL ACTUAL ACTUAL VAkIANCE KALANCE L'i'
LIdKARY
750010 LIBRARY SALARIES_-___-- 444, 4di 333,3bd - - 322,043 -- 37, 442._ __-_- 11 # 317 - _ 1220,438
750411 LIBRARY EMPLUYEE BENEF 1 Ta 198f708 149, 076 1 490 0 76 ----1 o,564 0 49,692
750012 LIBRARY JVLRTIME 0 U 5b3 563 503- 5h3-
75001 .; LIBRARY PARTTIME 211 , 2b6 158, 494 155,h44 1b, 881_ 9
750110 LIBRARY UFF ICE EXPOSE 91245 6,930 30535 22o 3, 395 S, 710
750120 LIBRARY 6PLCIAL ULPTL EXPENSE 11,200 9,963 7, 121 096 2,642 0, 159
750121 LIBRARY 8OUKS 4 MAPS 108,9,30 811, 711 _ - 86, 343 - 7,9vo 4#632- ?21 551
750122 LIBRARY PERI JDICALj 17025 12,994 12, 721 u 275 - 4,bt,4
75003 LIvRAPY d ',jDl"'GS 0, 3` 0 7, "11 1 h f ei93 733 118
75al24 LIBRARY CATAL06ING 1'4, 910 1 1 , 187 40 138 446 7, ("49 1 U, 772
15012; 61JRARY kEGURDS 4 GASSLTTty 60230 40671 ?02bo 10 20411 3, 970
150130 LIBRARY SMALL TJULS 4 LQJIP 250 189 49 0 141 e0e
75"1160 LIBRARY LOAMUNICATI04s 10,415 7, <312 5 ip4
-- t _ 082 21508 5. 111
15017) LIBRARY UTILITIES 27, 6uU 20, 700 20045"1 30992 zSU- h,0U6
1,0190 L.TURARY IiAI;JT 6LUG & GkOUNUS 14, 700 11 , 025K, /147 098 x, 578 bt?-53
7502JJ LIBRARY LWJIN°AtNT �AAJNTFNANCE_ 000 075 -- 751v 76- 149
ISAeOl LIBRARY LQUIP MAINT-AUUIU VIo 950 711 "1tia _--
(1 ?_tt7 4i+b
750202 LIBRARY tOUIP MAINT-3EC.SYSTLM 0 0 0 u 0 v
15021 ) L16RARY PROF h SPECIAL SERVICE 4, 100 30, 078 (401 U-0- 0 1 , 022- J
750220 LIBRARY UTAER CONTKOLTUAL SFkV 25,5"10 19, 125 4
- _ G , 12h___-------- - � _ _. �' 0 J1 - 1 , 37,4
750Z43 LIbRAKY uttCS n SURSCRIPTjoijS 670 Sou o"15 0 111 -
75025J LIBRARY TRAVEL 650 481, .461 a 25 ioi4
750251 LId CONF & 4TOS-LIJRARIAi4 8UQ 003 790 0 187- 10
75ue51 LIU CO(4F 4 MTGS-STAFF 600 450 5213 j 78- 72
7iO26J LTURARY TRAI NG K SAFETY 550 414 47-1 ti . 16
75u19J LIdRAHY JTtlEk CMARGF3 11.10 72 I'� - --- J - °A 60
7506), CAPITAL OUTLAY 23, 780 23, 780 9,135 0 14,545 1 ,3 .545
+***�* TOTAL LIBRARY 1145, 370 8640983 826, 727 88,881 3;10,25h if b,tb43
STATISTICS FOR MARCH 1986
REGISTERED BORROWERS:
Additions Total Registered
Burlingame Adults 9 ,777 240 10 , 017
Burlingame Children 1 , 536 49 1 , 585
Hillsborough Adults 1 , 788 47 1 , 835
Hillsborough Children 580 12 592
Non-San Mateo Co. Borrowers 139 10 149
TOTALS: 13 , 820 358 14 , 178
-----------------------------------------------------------------------
CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals , pamphlets, paperbacks ) 22 , 499 1 , 936
Children' s Print Materials
(books , periodicals , pamphlets, paperbacks) 5 , 180 1 ,165
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides , equipment, talking books ) 1 , 582 -0-
TOTALS: 29 , 261 3 , 101
Main Total 1986 Circ: 29 , 261 Main Total 1985 Circ: 31, 103 = 5 . 92 % Dec.
Branch Tot 1986 Circ: 3 , 101 Branch Tot 1985 Circ: 2 , 820 = 9 . 96 % Inc.
GrandTotal 1986 Circ: 32,362 GrandTotal 1985 Circ: 33 , 923 = 4 . 60 % Dec.
-----------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 6 , 453 I .L.L. Borrowed: 104
I .L.L. Lent: 230
Grand Total Ref. Activity: 6 , 787 I .L.L. Total: 334
-----------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 136 , 916/102 , 228 566 / 454 63 / -0- 137 , 419/102 , 682
Ch.Non-Fic. 17 , 637/ 14 , 404 81 / 59 18 / -0- 17 , 700/ 14 ,463
YA Non-Fic. 3 , 296/ 3 , 193 8 / 8 1 / -0- 3 , 303/ 3 , 201
Ad.Fiction 46 , 287/ 42, 316 199 / 128 33 / -0- 46 , 453/ 42 , 444
Ch.Fiction 14 , 444/ 10 , 050 138 / 56 9 / -0- 14 , 553/ 10, 106
YA Fiction 3 , 040/ 2 , 757 10 / 8 1 / -0- 3 , 049/ 2 , 725
TOTALS: 221 , 620/175 , 590 1 , 002 / 713 125 / -0- 222 , 497/176 , 303
-----------------------------------------------------------------------
OTHER MATERIALS:
Pamphlets 23 , 079 161 25 23 , 215
Paperbacks 2 ,726 -0- -0- 2 , 726
Maps 1 , 489 -0- -0- 1 , 489
Records 5 , 179 28 -0- 5 , 207
Cassettes 984 25 -0- 1 , 009
Video Tapes 144 4 -0- 148
Films 109 -0- -0- 109
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 727 . 35`
Branch: $ 173 . 04
Meeting Rooms : $ 30 . 00
Total: $ 930. 75
Total Meetings Held: 33 People in Attendance: 434
MONTHLY REPORT
MONTH February
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 42
2. Volunteers
A. Number of volunteers 19
B. Hours contributed 173
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 20
B. Number of visits made 28
C. Items circulated 268
4. Shut-in Patrons--Institutional Visits
A. LaVrar No ofvis. Attendance Materials cir.
2 0 30
B. Peninsula Drug & Rehab 1 25 0
C. Hillhaven 2 T2_ _TT—
L
D. Hacienda 2 20 27
E. Burlingame Care 3 48 2
F. Marion Convent 1 1Q 25
5. Totals (3&4)
A. Shut-in patrons 165
B. Visits made .1q
C. Items circulated 362
Comments/ activities:
We welcome three new Outreach patrnng, Their names are Antoinette S iabica,
Phyllis O'Neil , and Jack Gray Roberto Urzua the nPw PLS Outreach Director
met with us to discuss plans to further expand services. Also I attended a
BiFokal meeting in our Community pnnm, It was regarding film and programs for
Outreach patrons. Most informative As ever,
Page 2 - Library Board of Trustees - Minutes - March 18th, 1986:
CORRESPONDENCE AND COMMUNICATIONS:
Secretary Blevins read a letter from Linda Crowe, Director of PLS,
thanking Mr. Escoffier for speaking at the PLS/SAB Meeting.
LIBRARIAN'S REPORT:
The Board Members had no questions regarding the Librarians Report.
UNFINISHED BUSINESS:
Report: CALTAC Workshop - Mink, Harvey, Nagle: Trustee Mink said she was
very impressed with the presentation of the speakers. Trustee Harvey and
President Nagle both said the speakers were very interesting and the
overall meeing was very impressive.
Report: Program and Reception for Gary Strong: Mrs. Bergsing thanked all
the Trustees for perfect attendance at the Reception for Gary Strong. The
Trustees expressed their approval of the Reception and Forum that took
place.
NEW BUSINESS:
Staff Changes: Mrs. Bergsing said there had been a lot of turnover in the
staff and some of the public service desks are extremely short-handed at
this time. She further added that the Reference Department is recruiting
for two part-time librarians.
Packet on Intellectual Freedom, Mission Statement, Goals and Objectives
(New Year's Resolutions): Mrs. Bergsing distributed these items.
P.L.S. Slide Show on Services of the System: Mrs. Bergsing showed the
P.L.S. slide show on the services that the System provides. The members
said it was interesting and well done.
ADJOURNMENT:
The meeting of March 18th, 1986, was adjourned at 5:40pm with the
next Board Meeting scheduled for April 15th, 1986 at 4:30pm in the
California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
3/25/86