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HomeMy WebLinkAboutAgenda Packet - LB - 1986.08.20 BURLINGAME PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES AUGUST 20TH, 1986 / 9: 30a.m. AGENDA I . CALL TO ORDER II . ROLL CALL Trustees Present: Trustees Absent: Staff Present: III . BILLS City Checks: $23 , 294 .66 Special Fund: $ 1 , 839 . 07 IV. MINUTES OF THE MEETING OF JULY 15TH, 1986 V. CORRESPONDENCE AND COMMUNICATIONS Library Spectacles - August Issue Thank You Card From June Weatherbe VI . LIBRARIAN' S REPORT VII . UNFINISHED BUSINESS Wurlitzer organ Duncan Property.- McFarland Estate VIII . NEW BUSINESS77-(,76 c nw�+ c �� 74" s IX. ADJOURNMENT PMB/Jg 08/14/86 i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JULY 15TH, 1986 CALL TO ORDER: The meeting of July 15th, 1986 was called to order by Trustee Blevins at 4 : 30pm. Trustees Present: All Trustees were present Trustees Absent: None Staff Present: Mrs. Judy Gladysz, Library Secretary Mr. Al Escoffier, Assistant City Librarian BILLS• M/S/C (Harvey/Mink) unanimously to approve the payment of City checks in the amount of $39, 283 . 68 . M/S/C (Harvey/Mink) unanimously to approve the payment of the Trustees Special Fund in the amount of $441 . 37. MINUTES OF THE MEETING OF JUNE 17TH, 1986 : Trustee Mink noted that under "Correspondence and Communications" , there should be a correction to read: Trustee Blevins also read a note, instead of Trustee Weatherbe. After the correction, the Minutes of June 17th, 1986 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: The July issue of "Library Spectacles" was mailed in the packets. LIBRARIAN' S REPORT: Duncan Property: Librarian Bergsing reported that Mr. Somerville is on vacation and nothing has happened next door regarding the Duncan building. Trustee Blevins asked "if Fox and Carskadon moves out of the downstairs and the Library moves in, would the Library have to pay rent?" Trustee Harvey said he is going to discuss the "draft" further with Bill Nagle as Bill did not get a chance to look at the final copy. Trustee Mink said she spoke with City Attorney Jerry Coleman and he expressed some concerns regarding the agreement. There was a question as to whether or not the draft was "legal and binding" due to the lack of signatures. There was some concern about Section 3 of the draft with regards to the Library' s rights and options in reference to the lower floor. Paragraph 2 clearly states that "The Board of Trustees" can use the upstairs, rent free, but there is nothing in paragraph 3 that states that. Some discussion followed. Mrs. Bergsing said that Hillsborough has not signed the new Agreement for Library use. Trustee Mink commended Patti and the staff for making the Library a safer place because of the efforts expended on fire safety. Mrs. Bergsing shared pictures that were taken at the Volunteer Tea. Page 2 - Minutes - July 15th, 1986 : Mrs. Bergsing had given the Board members a report on the money that has been received throughout the past fiscal year from the State of California for serving non-residents . She explained there was a drop in revenue due to problems with the automated circulation system and that hopefully, this fiscal year will be better. Assistant City Librarian Al Escoffier said two new on-call librarians have been hired and are due to start on Monday. Their names are Linda Santo who has worked at the San Mateo Public Library and is still working at University of California, Berkeley, Administrative offices, and Ruth Carsch who is working on-call at San Mateo Public Library and Redwood City Library as well. Mr. Escoffier will recruit again in September to try to fill the still vacant positions. Trustee Mink was glad to see that the Reference statistics were up, and she wanted to express her sincere thanks to the staff for all of their hard work during the past months while they were so short-handed. UNFINISHED BUSINESS: Wurlitzer Organ: Mrs. Bergsing said she checked with the Recreation Department and Ray Wagner is not interested in it. After some discussion, the Board members agreed that the lady Joe Harvey knows, who is interested, come in and look at the organ and perhaps make an offer. Trustee Harvey will notify her and tell her it was appraised at $500 . 00 . `- There was further discussion that the money be set aside to purchase books in the name of Ben Hechinger. NEW BUSINESS• Election of Officers: M/S/C (Blevins/Mink) that Trustee Harvey be elected as President for the new year, 1986-1987, Trustee Harvey accepted. M/S/C( (Mink/Harvey) that Trustee Blevins be elected as Secretary for the new year, 1986-1987 , Trustee Blevins accepted. Burlingame Public Library' s 75th Anniversary: Mrs. Bergsing gave some historical background on the beginning of the Library in 1912 and said she was planning on "old cars, old-time clothing, chamber music, etc. " to celebrate the Library' s 75th birthday. The Board members thought these were great ideas and President Harvey suggested a contest with a prize going to the oldest borrowers card in Burlingame. There was some discussion. Mrs. Bergsing stated that the American Library Association will be held on June 27th through July 2nd in San Francisco next summer. ADJOURNMENT: The meeting of July 15th, 1986, was adjourned at 5 : 32pm following a a demonstration at the Reference Desk of the new On-Line Reference Data Base: "Search Helper" with the next meeting scheduled for August 19th, 1986 in the California Room at 4 : 30pm. �. Respectfully submitted, Patricia M. Bergsing Clerk of the Board LIBRARIAN'S REPORT AUGUST 20TH, 1986 a � DUNCAN TRUST ,s As of this writing, I 'm still trying to reach Mr. Horn or someone at the Foundation, or Fox and Carskadon, to find out the status of the Duncan Property. I ' ll keep trying so that I may have a report for your meeting. Attached is the signed and approved copy of the Agreement. HILLSBOROUGH AGREEMENT Attached is the Finance Director ' s letter to Hillsborough regarding the payment schedule for library service. It is my understanding that Hillsborough paid the new higher amount for the month of July, but nothing has been said about negotiating a new Agreement. McFARLAND ESTATE We have received notice from the attorney for the estate of Marjorie McFarland, that she has left the Library all of her books and recordings. I have talked with the attorney and we plan to get together in early September and look at the collection. He did not think that it was too large a collection, probably about one full bookcase. I ' ll report back to you in September. MAINTENANCE REPORTS We are still waiting for Ace Roofing and Hastie Termite Company to begin ,,,- !ork at the Main and Branch libraries respectively. The waterproofing company is waiting to begin work until the roofing is completed. GEAC Cabinetwork for Geac terminals was completed in July at both the Main and Branch Libraries. Some downtime is being experienced on Saturday mornings due to a special program which must be run Friday evening. We anticipate that this will be rectified when the new software "Release 10" is installed on October 1 . PLAN is continuing to test the PC microcomputer backup for times when we are down. c C J,' { f Page 2 - Librarians Report - August 20th, 1986 WEEK OF THE READER Plans for the Week of the Reader, September 8-14 are underway. This national program highlights the importance of literacy and reading in our daily lives. At Burlingame, we will have a number of special events including: a showing of the film, The Pride of Jesse Hallum, a touching story about an adult learning to read; a continuous showing of the videocassette "Drop Everything and Read" , a recent television documentary concerning the importance of reading for and with children; displays on the literacy program going on throughout the county. The same week programs are planned on network television including: September 3rd - ABC Documentary " At a Loss for Words ; Illiterate in America, " September 7th - "This Week with David Brinkley, " Septmber 8-12 -"ABC News Tonight with Peter Jennings, " September 17th - PBS Documentary "A Chance to Learn. " There will also be special features on "Nightline, " "20/20 , " "Good Morning America, " and five KGO locally produced documentaries . Some of the booklists for our "Reading Break" program with Burlingame High School students will be ready for distribution that week also. In the planning stages for October or November is an author series featuring local authors discussing their works. On August 27th and 28th, Joan Leach will conduct two one-half day seminars for teachers, parents and Burlingame Public Library staff on how to '•--do book talks. We have not had any further word from Burlingame High School on the "Panther Tracks" . We probably won' t know until late August or until school resumes. CHILDREN'S SERVICES Read-Around-Summer, our children' s summer reading program, sponsored by the Burlingame Lions Club, has proven to be the most popular reading club ever. The Club will wind up activities with the Reading Club Party on Wednesday, August 20 , featuring Puppetworks, with their life-size puppets to entertain. On Friday August 22, there will be a party for those who finish the Read Aloud program featuring children' s storyteller Pam Wade, of Sacramento. SAN MATEO COUNTY FAIR Six of our staff members participated in the Peninsula Library System booth at the San Mateo County Fair. The theme of the booth was "Everyone is a winner at the Library! " The booth had a wheel of fortune patterned after the one used in the California lottery. First and second level prizes were bookmarks, pencils, buttons and book bags. Third level prizes were gift certificates and gifts donated by local merchants. Participants who landed on the red slot were eligible for the drawing for the grand prizes which consisted of two airline tickets, lodging at a local motel, and free tickets to Great America. People who visited the booth were given literature on the ,.-.?LS library nearest to them and told about services availble at the libraries. Page 3 - Librarian' s Report - August 20th, 1986 EXHIBITS N% ' A particularly exciting exhibit this month is the one arranged by Trustee Carol Mink. It is on the Indian Pottery Storyteller Dolls from the pueblos of New Mexico. All of the figures were loaned for the exhibit by the Potcarrier Shop on Primrose Road. Other exhibits for the month included the paintings of Burlingame artist Pat Bykoff. The Easter Seal Society sponsors an Adult Day Activities program which includes an Art Therapy Group. This group exhibited 14 of their works in the Browsing Room display cases. Both the Boutique Villager and the San Mateo Times ran photographs of the artists and their works, taken in the Library. STATISTICS Reference statistics library-wide were up 9% over the same month last year. The Periodical/Audio visual Desk statistics continue to show strong use. Interlibrary loan statistics are also up over the same month last year. Circulation at the Main Library was also up slightly. PERSONNEL We have hired two on-call librarians to help fill in at the Reference Desk, as we are still down one 25 hour Reference librarian. Our on-call librarians are Ruth Carsch, who has worked in New York City and for libraries on the Peninsula; and Linda Santo, who is currently with the University of California, Berkeley Libraries and has had experience at San Mateo Public Library. Both our full time and part-time staff are continuing to work �,_3dditional nights and weekends to fill in. Cathy Somerton has returned from maternity leave to her position as Branch Librarian as of July 29 . Cathy has asked to reduce her hours there, but will maintain a schedule of 4 days per week at the Branch. The reduced hours will be felt in Reference and Children' s, where Cathy provided reference backup and assistance with programming. STAFF DEVELOPMENT Several staff members attended the PLS Workshop on Employee Evaluation. The workshop was the final segment of the management series featuring consultant Gary Bridges. Al Escoffier attended a PLS forum on Recruitment. The group focused on dealing with the problems of too man qualified candidates in some areas, and too few in others. The possiblity o point recruitment and testing is being discussed for para-professional positions. We are also considering visiting the three library schools in the state to recruit new graduates for Peninsula Library System job openings. There is a particular shortage of children' s librarians nationwide at this time. Page 4 - Librarian' s Report - August 20th, 1986 STAFF RECOGNITION In house staff recognition was held during an all-staff meeting on July 24th. The staff so honored for their years with the City were: Hilde Rooth, 25 years; Helen Ward, 24 years; Joan Leach, 17 years; Barbara Lazarus, 15 years; Seth Shapiro, 14 years; Marilyn Morrison, 12 years; Dorothy Ezquerro, 12 years; Judy Gladysz, 8 years; Marge Johansen, 4 years; Ramona Quezada, 3 years; Cathy Somerton, 2 years; Cheryl Young, 2 years; Pat Myers, 1 year. The total number of years of service given to the City and the Library was 140 years ! CONGRATULATIONS EVERYONE! ! COLLECTION DEVELOPMENT Mr. Escoffier has begun developing a collection development handbook for staff use. This is long overdue and Al has spent considerable time pulling our policies and procedures together. I ' ll have one of the handbooks for you to see at your meeting. He still has quite a bit more work to do, but it is a great beginning. P.L.S. AND STATE ISSUES There are two major reports coming from the State Library that will be the focus of much discussion this fall by the library community. One report on networking is recommending that the current public library systems (P.L.S. ) be broadened to include all types of libraries in the same geographical area. The second report is recommending a restructuring of the reference/referral services performed by systems so that larger regional �-reference centers are created, individual system reference centers are eliminated, and the reference center at San Francisco Public Library is also eliminated. I ' ll be happy to give you more information if you are interested. The City/County Librarians in San Mateo County are meeting August 15th with City/County Managers to discuss possible implications of an upgrade of the Geac system. I ' ll report at your meeting. C.L.A. ANNUAL CONFERENCE Just a reminder that the annual state wide conference of the California Library Association will be held in Long Beach, November 15th through the 19th. Are any of you thinking of attending? I ' ll have to be gone the entire time, so I 'd like to suggest changing your November Board meeting to November 25th. PMB/jg 8/14/86 E STATISTICS FOR JULY 1986 REGISTERED BORROWERS: Additions Total Registered Burlingame Adults 10 ,604 267 10 ,871 Burlingame Children 1 , 626 53 1 ,679 Hillsborough Adults 1 , 940 50 1 , 990 Hillsborough Children 630 17 647 Non-San Mateo Co. Borrowers 176 6 182 TOTALS: 14 , 976 393 15 , 369 ----------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 19 , 319 1 , 911 Children' s Print Materials (books, periodicals, pamphlets, paperbacks) 5, 876 1 , 363 Audio Visual Materials (records, cassettes, films , videos, art prints, slides, equipment, talking books) 1 ,879 -0- TOTALS: 27,074 3 , 274 Main Total 1986 Circ: 27 , 074 Main Total 1985 Circ: 26 , 810 = . 98% Inc. Branch Tot 1986 Circ: 3,274 Branch Tot 1985 Circ: 3 , 547 = 7 . 70% Dec. GrandTotal 1986 Circ: 30, 348 _ GrandTotal 1985 Circ: 30,357 = . 02% Dec. REFERENCE ACTIVITY: Total Reference Questions: 5 , 303 I .L.L. Borrowed: 62 I .L.L. Lent: 226 Grand Total Ref. Activity: 5 , 591 I .L.L. Total: 288 ----------------------------------------------------------------------- COLLECTIONS: added withdrawn total VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 138 ,236/103 , 514 315 / 223 73 / 27 138 , 478/103 ,710 Ch.Non-Fic. 17 , 808/ 14 , 557 40 / 25 5 / -0- 17, 843/ 14 , 582 YA Non-Fic. 3 , 320/ 3 , 213 4 / 4 -0- / -0- 3 , 324/ 3 , 217 Ad.Fiction 46,854/ 42 , 811 247 / 135 176 / 26 46 , 925/ 42 , 920 Ch.Fiction 14 ,784/ 10 , 204 127 / 60 12 / 8 14 ,899/ 10 , 256 YA Fiction 3 , 083/ 2 ,755 19 / 17 1 1 3 , 101/ 2 ,771 TOTALS: 224,085/177,053 752 / 464 367 / 62 224 , 470/177 , 455 ----------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 23 ,573 146 30 23 ,689 Paperbacks 2,726 -0- -0- 2 ,726 Maps 1 , 511 -0- -0- 1 , 511 Records 5,298 29 -0- 5, 327 Cassettes 1 , 149 48 -0- 1, 197 Video Tapes 170 -0- -0- 170 Films 109 -0- -0- 109 �.. Art Prints 103 -0- -0- 103 Deposited with the City Treasurer: Main: $ 1 ,017. 69 j - . � Branch: $ 284 . 95 ) J Meeting Rooms: $ 15-.-00 Total: $ 1, 317. 64 Total Meetings Held: 17 People in Attendance: 410 12 MUNTHY AC _ , •il Y-T•D CUR MW IJAF ':NDEO T ZSCRIPTION APPHOP. EST C 1_ �ATE aCT+iaL ?ACTUAL VARIANCE P` INCE ENCUM Ctf3RAFtY 75#1Q1tt L113RARY SALARIES 444t4dl 444,,481 434t169, 37044 Of 11112 14r112 750011 LIi' A Y EM k. YLE BL LF Ta 1960768 184#842 2r638 13,826 13,924 750412 LIBRARY UVERTIME 0 0 7411 - 0 748- 748• 750013 LIBRARY PARTTIME 2110 ?66 211 ,266 ?06, 466 160952 11, 800 4, 800 50110 LIBRARY X S qtr 45 ----747,2 4 o 2# 447 2i l42 : 2r 142 750120 LIOARY SPECIALUEPTL EXPENSE 13#250 13 .2P3t1: 13#358 4052I 79• 18-0 750121 LIBRARY BOOKS & MAPS 1080950 108#950 108095t) 10171 tl i 0 750122 L B ARY--P-� -U0T I 170325 11r325 16089rt 8147 4131 431 750123 LIBRARY BINDINGS 9#350 9 ,350 9r59b 10140 206• 206- 750124 LIBRARY CATALOGING 14,910 14991_0 19844"1 493 538• 53d- -75-ot25-L 113 A A R Y RECt1 OS 4 CASSETTES 60;� 8 +�r230' &mitt �r8��_T� _ —�t� T __ ._.��• TSTt'13+0 LIBRARY SMALL TOOLS A EQUIP 250 2150 226 17`9 24 24 750l6f1 LIBRARY COMMUNICATIONS 100415 1004115 W0085 1#847 tr<327 10327 750170 LIts�AR- U- 'Ll-f IES 210,600 27 ,600 .30, 481A 50038 208$4 750190 LIBRARY PLAINT HLUG A GROUNUS 140700 14 , 700 1407214 3x357 24• 24- 750200 LIBRARY EQUIPMENT MAINTENANCE 900 g0ta mi9 0 81 5-i Y -LI1RA ' Y EQUIP I MINV WAU TU ,VIS 0 0; 6t39 185 261 261 7511202 LIBRARY EQUIP MAI T-SEC..SYSTEM" 0 £1 '1 0 0 i3 756Z10 LIBRARY PROF & SPECIAL SERVICE 401130 4# 100 40100 0 t} 0 0 20�L 6 -TNE►� ON Tit TSL j-SRV _-_Z i�O — ? r aU 24, ! 0 1 r 153- 1 , 153 � 750240 LIBRARY DUES & SUBSCRIPTIONS 670 670 i�2i 1t8 153- 153• 7502SO LIBRARY TRAVEL 650 650 _ 670 88 ?5 -L3 t3 a k - , - A 00 _-_ 810, 0 t r !01 7 ts2' t- Zvi , 756252 LIB COtNF & MtGS-STAFF 600 600 hos is 3» 3- ISO�?60 LIBRARY TRAINING t SAFETY 550550 30 31 CHARGES �1U�_-_ 100 790800 CAPITAL OUTLAY 230780 23, 780 0 14,545 t 1405«S #e *0r TOTAL LItjAARy 114503;70 11jt15, 370 llof ,?25 31 ,475 44'0145 44PI45 i r / Intl SAM .• 111 ^ 1'I , 11111®NICE G111.�1aMlI%%C,E, II1111111111"M:,: IIE'.I� E�11ma IM. ��. � 111111111110-1113Mll/I" T-13111 11 111111�111��.I�IIEII�!•-I1SMA11 , 111111111' 1Mill nln11111 m IMa:�:ff.-MINAll.• IIn1111111r1I 11,90M IIIIIIMil 1 ► r,/ �C��I - ' Inllml 1 1Illminln1112 ;,®ill: : r�10117l 111111 On �� IIC�-11 111'•1 ; 111111mI��:�3C113E :' 1. '�91 111111MEN 1 ' �, Ilillinn •. ,•. : . , Ilnll�ll Re 1I�! ' IIn11nIn11R111 111�r�RO 111102 Iin11=111�3 11111I��nl!��tl! . Ililllnlnllt lI limp If 1nlln11limn 76 �?�lnl �3 111111�I11��0►:�®IIK501 In11�11I :31 MENis out FREE iitloggir; �1 , Inll�ilnll�llllll�llllll llnll®Ilnll®111111 X111111 ilnll®111111®111111111111 . MONTHLY REPORT MONTH July Outreach Activities 1 . Volunteer Coordinator A. Hours worked _ 2. Volunteers A. Number of volunteers 24 B. Hours contributed 145 3. Shut-in Patrons--Indivuadual Visits A. Number of patrons 22 B. Number of visits made C. Items circulated 229 4. Shut-in Patrons--Institutional Visits No.of Visits Attendance Materials CircUlaU A. LaVrar 2 0 30 B. HiIIhavPn 2 42 12 N.— C• Har ipMa 2 20 30 D. Burl. Care 2 48 0 E. Marian Convent 2 30 30 F. 5. Totals (3&4) A. Shut-in patrons 162 B. Visits made 45 C. Items circulated 328 Comments/ activities: We continue to have new Outreach patrons and many have ax- s pre;gM continikod nraica for nr ynlintee" ind thg 1apq, 43W honks and oond cPrvira_ (lr yn1mt@erS rin an "@11e4�9�. Thank you all!