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HomeMy WebLinkAboutMin - LB - 1986.08.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES AUGUST 20th, 1986 CALL TO ORDER: The meeting of August 20th, 1986 was called to order by President Harvey at 9 : 30am. Trustees Present: All three Trustees were present Trustees Absent: None Staff Present: Mrs. Judy Gladysz , Library Secretary BILLS• Trustee Mink asked about the high cost of the P.G. & E. bill. Librarian Bergsing stated that the cost was high and that the cooling of the building in the summer is higher than heating in the winter. She also stated that the library had an energy audit, done by P.G. & E. , and she is working to implement the recommendations. Specifically she was checking on reflectors in the light fixtures which would make it possible to reduce the number of florescent bulbs needed. M/S/C (Blevins/Mink) unanimously to approve the payment of City _ checks in the amount of $23 , 294 . 66 . M/S/C (Blevins/Mink) unanimously to approve the payment of the Trustees Special Fund in the amount of $1 , 839 . 07 . MINUTES OF THE MEETING OF JULY 15TH, 1986 : Minutes of the meeting of July 15th, 1986 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: The August issue of "Library Spectacles" was distributed. Secretary Blevins read a thank you card from Past-Trustee June Weatherbe. June thanked the Board for their thoughtful gift. LIBRARIAN' S REPORT: Duncan Property: Librarian Bergsing reported that she had talked with Mr. Somerville at the Peninsula Foundation, and he said that an agreement had been reached between the Foundation and Fox and Carskadon. The real estate company intends to go ahead with plans to remodel the building and will resume paying rent on October 15th. Mr. Somerville also stated that the upstairs tenant had not been paying rent since the remodeling began, and the Foundation is considering legal action. Hillsborough Agreement: Mrs . Bergsing said that Hillsborough has not signed the new Agreement for Library use. McFarland Estate: Mrs . Bergsing said she will be looking at the donation of books from the McFarland estate in September. Page 2 -Minutes - August 20th, 1986 Maintenance Reports: Mrs. Bergsing said she had heard from Alpha Waterproofing, however she could not give them the "go-ahead" until the roof repairs are done. President Harvey said he would contact Ace Roofing to confirm the date of August 25th for them to start their job. Geac: Mrs . Bergsing said the City Managers and Project Directors had met to discuss the possibility of upgrading the Geac System to provide more capabilty. She said the overall feeling is that eventually an upgrade is inevitable however there are concerns for financing. The PLAN Board is particularly concerned about the Redwood City Public Library. On September 2nd there will be a groundbreaking ceremoney for their new library and when it is completed there will not be enough terminals for them. She said there will be another meeting in six months for more discussion and options. Some discussion followed. Mrs. Bergsing said another response time test had taken place early this morning but she had not received the results of that test. Week of the Reader: Trustee Mink suggested that the Board write a letter to Nick Genaro, Superintendant of Schools and let him know that Burlingame High School has the full support of the Library for its "Reading Break" program. Personnel: Trustee Mink wanted to know if the fact that Cathy Somerton at the Branch had reduced her hours, would have any effect on personnel at the Branch? Mrs . Bergsing said the Branch has an excellent and capable Library Assistant, Patti Flynn, who can cover the hours when Cathy cannot be there. Mrs . Bergsing is hoping that Cathy' s schedule will not be a permanent one, and when Patti leaves the staffing situation will have to be reassessed. UNFINISHED BUSINESS: Wurlitzer Organ: President Harvey reported that Editha Krahner had come to look at the organ and had made an offer of $450 . 00 to purchase same for use in a small church on Mission Street in San Francisco. Secretary Blevins made a motion that the Board accept the offer. Trustee Mink seconded the motion and it was unanimously passed. The church will place a plaque on the organ in the name of Ben Hechinger. Duncan Property: President Harvey stated that he had spoken with Ralph Kirkup in Public Works and Mr. Kirkup is concerned about water damage in the front of the building. He feels a letter should be written, to the Foundation, recommending the building be made watertight and immediate action to do so take place. McFarland Estate: Discussed under Librarians Report. i Page 3 - Minutes - August 20th, 1986 NEW BUSINESS• Large Print Books: President Harvey said the large print book request for $1, 200 had been approved by the Lions Club at their last Board meeting. He made a suggestion that Mrs . Bergsing get in touch with President Bob Goodman and/ or Dr.Bill VanBoklen to discuss the possibility of a grant from the Lions Club for the talking book cassettes. Mrs. Bergsing said she would follow up immediately on the suggestion. Mrs. Bergsing distributed some literature regarding the Gann initiative that had been written by the League of California Cities . Mrs. Bergsing shared the new reference collection development manual that Mr. Escoffier had compiled. Trustee Mink took it home with her to study. There was some discussion about changing the November Board meeting date. Everyone was in agreement since Mrs . Bergsing will be out of town. Trustee Blevins said she was considering the possibility of attending the C.L.A. Conference in Long Beach in November. ADJOURNMENT: The meeting of August 20th, 1986 was adjourned at 10 : 41am with the next meeting scheduled for September 16th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 8/20/86