HomeMy WebLinkAboutAgenda Packet - LB - 1986.09.15 BURLINGAME PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
SEPTEMBER 15TH, 1986 / 4 : 30 P.M.
AGENDA
I . CALL TO ORDER
II . ROLL CALL
Trustees Present:
Trustees Absent:
Staff Present:
III . BILLS
City Checks: $15,161 .51
Special Fund: $ 564.22
IV. MINUTES OF THE MEETING OF AUGUST 20TH, 1986
V. CORRESPONDENCE AND COMMUNICATIONS
VI . LIBRARIAN' S REPORT
VII . UNFINISHED BUSINESS
, Letter to Superintendent of Schools Regarding
"Reading Break"
Letter to the Peninsula Foundation Regarding Duncan
Building
VIII . NEW BUSINESS
Orientation of New Board Members
IX. ADJOURNMENT
PMB/jg
09/09/86
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
AUGUST 20th, 1986
CALL TO ORDER:
The meeting of August 20th, 1986 was called to order by President
Harvey at 9 : 30am.
Trustees Present: All three Trustees were present
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz , Library Secretary
BILLS•
Trustee Mink asked about the high cost of the P.G. & E. bill.
Librarian Bergsing stated that the cost was high and that the cooling of
the building in the summer is higher than heating in the winter. She also
stated that the library had an energy audit, done by P.G. & E. , and she is
working to implement the recommendations. Specifically she was checking
on reflectors in the light fixtures which would make it possible to reduce
the number of florescent bulbs needed.
M/S/C (Blevins/Mink) unanimously to approve the payment of City
checks in the amount of $23 , 294 . 66 . M/S/C (Blevins/Mink) unanimously to
approve the payment of the Trustees Special Fund in the amount of
$1 , 839 . 07 .
MINUTES OF THE MEETING OF JULY 15TH, 1986 :
Minutes of the meeting of July 15th, 1986 were approved as written
and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
The August issue of "Library Spectacles" was distributed.
Secretary Blevins read a thank you card from Past-Trustee June
Weatherbe. June thanked the Board for their thoughtful gift.
LIBRARIAN' S REPORT:
Duncan Property: Librarian Bergsing reported that she had talked with Mr.
Somerville at the Peninsula Foundation, and he said that an agreement had
been reached between the Foundation and Fox and Carskadon. The real
estate company intends to go ahead with plans to remodel the building and
will resume paying rent on October 15th. Mr. Somerville also stated that
the upstairs tenant had not been paying rent since the remodeling began,
and the Foundation is considering legal action.
Hillsborough Agreement: Mrs. Bergsing said that Hillsborough has not
signed the new Agreement for Library use.
McFarland Estate: Mrs . Bergsing said she will be looking at the donation
of books from the McFarland estate in September.
Page 2 -Minutes - August 20th, 1986 _
Maintenance Reports: Mrs. Bergsing said she had heard from Alpha
Waterproofing, however she could not give them the "go-ahead" until the
roof repairs are done. President Harvey said he would contact Ace Roofing
to confirm the date of August 25th for them to start their job.
Geac: Mrs . Bergsing said the City Managers and Project Directors had met
to discuss the possibility of upgrading the Geac System to provide more
capabilty. She said the overall feeling is that eventually an upgrade is
inevitable however there are concerns for financing. The PLAN Board is
particularly concerned about the Redwood City Public Library. On
September 2nd there will be a groundbreaking ceremoney for their new
library and when it is completed there will not be enough terminals for
them. She said there will be another meeting in six months for more
discussion and options . Some discussion followed.
Mrs. Bergsing said another response time test had taken place early
this morning but she had not received the results of that test.
Week of the Reader: Trustee Mink suggested that the Board write a letter
to Nick Genaro, Superintendant of Schools and let him know that Burlingame
High School has the full support of the Library for its "Reading Break"
program.
Personnel: Trustee Mink wanted to know if the fact that Cathy Somerton at
the Branch had reduced her hours, would have any effect on personnel at
the Branch? Mrs . Bergsing said the Branch has an excellent and capable
Library Assistant, Patti Flynn, who can cover the hours when Cathy cannot
be there. Mrs. Bergsing is hoping that Cathy' s schedule will not be a
permanent one, and when Patti leaves the staffing situation will have to
be reassessed.
UNFINISHED BUSINESS:
Wurlitzer Organ: President Harvey reported that Editha Krahner had come
to look at the organ and had made an offer of $450 . 00 to purchase same for
use in a small church on Mission Street in San Francisco. Secretary
Blevins made a motion that the Board accept the offer. Trustee Mink
seconded the motion and it was unanimously passed. The church will place
a plaque on the organ in the name of Ben Hechinger.
Duncan Property: President Harvey stated that he had spoken with Ralph
Kirkup in Public Works and Mr. Kirkup is concerned about water damage in
the front of the building. He feels a letter should be written, to the
Foundation, recommending the building be made watertight and immediate
action to do so take place.
McFarland Estate: Discussed under Librarians Report.
Page 3 - Minutes - August 20th, 1986
NEW BUSINESS•
Large Print Books : President Harvey said the large print book request for
$1, 200 had been approved by the Lions Club at their last Board meeting.
He made a suggestion that Mrs . Bergsing get in touch with President Bob
Goodman and/ or Dr.Bill VanBoklen to discuss the possibility of a grant
from the Lions Club for the talking book cassettes. Mrs. Bergsing said
she would follow up immediately on the suggestion.
Mrs. Bergsing distributed some literature regarding the Gann
initiative that had been written by the League of California Cities .
Mrs. Bergsing shared the new reference collection development manual
that Mr. Escoffier had compiled. Trustee Mink took it home with her to
study.
There was some discussion about changing the November Board meeting
date. Everyone was in agreement since Mrs. Bergsing will be out of town.
Trustee Blevins said she was considering the possibility of attending the
C.L.A. Conference in Long Beach in November.
ADJOURNMENT:
The meeting of August 20th, 1986 was adjourned at 10 : 41am with the
next meeting scheduled for September 16th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
8/20/86
LIBRARIAN' S REPORT
SEPTEMBER 1986
NEW TRUSTEES APPOINTMENTS
It is my understanding that the City Council will vote on Monday,
September 15th, at their regular meeting, on the appointment of three new
Trustees to the Library Board. The new Trustees will assume office at the
October Board Meeting.
DUNCAN PROPERTY
Contruction work resumed on September 1st on the Duncan Building. It is
still our understanding that Fox and Carskadon plan to move in around October
15th.
MAINTENANCE PROJECTS
Work has been completed on the roof repairs at the Main Library. Trustee
Harvey is checking on the termite repairs at the Branch, and we hope to have
the waterproofing repairs begin at once.
WURLITZER ORGAN
_ The organ was sold and picked up on September 5th. I also talked with
Mrs . Hechinger and told her about the sale, and the Board' s decision to use
the money to buy books for the Library in Mr. Hechinger ' s memory. She was
very pleased.
GEAC
A response time test for the Geac system was held during the month. This
was scheduled to be the last response time test and had a final payment of
$27 , 000 . 00 attached to its successful completion. Geac failed the test. It
now remains that Geac will have to discover the nature of the difficulty and
report back to the PLAN libraries .
Downtime was experienced for a day and a half due to a disk crash on
September 1st. Soft back-up was available for some of the time.
We still anticipate new software to be installed systemwide on October
1st.
PROGRAMS AND SERVICES
The Friends of the Library Booksale is scheduled for October 17th, 18th,
and 19th. Friday night will be preview night from 6-9pm, and the other days
the hours will be; Saturday from loam to 4pm and Sunday from 1-4pm.
Two adult programs are calendared for the fall. The Friends of the
Library will sponsor a docent lecture on the Indian Art Exhibit at the de
Young Museum in San Francisco. The slide/lecture will be held on Tuesday,
October 21st, at 7 : OOpm in the Community Room.
—image 2 - Librarian' s Report - September 1986
A second program will feature local author Babes Van Dillen Clinton, who
will discuss her book "Give Terry a Bone" , which is a fascinating account of
the Dutch resistance during World War II . This program is going to be held on
Tuesday, October 28th, also at 7 : OOpm in the Community Room.
YEAR OF THE READER
The "Week of the Reader" was the focus of exhibits and programs for
September. The feature film, "The Pride of Jesse Halum" was shown. We also
have a continuous showing of the videocassette, "Drop Everything and Read" .
The emphasis on literacy and reading is national during September with feature
news stories on all three television networks.
HIGH SCHOOL "READING BREAK"
Joan Leach and Al Escoffier participated in the first faculty meeting for
Burlingame High School teachers on September 2nd. The public Library was
presented as a resource for the "Reading Break" program which is a part of the
high school curriculum for the first half of the year.
We will make contact with the forty one classes at the High School either
through book talks or visits to our Library to help support this program. A
sign-up sheet was distributed at the faculty meeting. In addition, Joan Leach
s putting the finishing touches on a series of booklists on various topics
which might be appropriate pleasure reading for the high school/adult level.
Several special exhibits of paperback books have been purchased for the
program.
Marge Johansen, Michael Hubbell and Allen Testa participated in the
"Booktalk Workshop" given by Joan Leach. The workshop focused on the various
ways to give booktalks and possible things to avoid. The second afternoon,
each participant practiced giving booktalks in front of the group. The
workshop was also attended by the Burlingame High School faculty and some
parent volunteers.
Donna Ridley Smith went to a "Public High Schools Library Committee"
meeting on August 14th at Burlingame High School. Attendees included PLS
librarians and San Mateo Union High School District teachers. The intent of
the meeting was to establish a close working relationship between the public
and school libraries in support of the new curriculum being developed in the
SMUHSD in response to the State of California' s Model Curriculum Standards.
Curriculum is being revised for English, Social Studies and Science.
Progress of committees : Social Studies is almost done, Enlish is half
done, Science is starting. English departments will be expecting a lot more
reading/writing skills from students in the district and not just the research
paper in English. There will be writing assignments for Social Studies and
Science. The impact of the English program will begin in the fall of 1987 .
There will be three more meetings of the library/teacher committee before
hen. Libraries will be ordering materials for their collections in
preparation. Our focus at BPL will be secondary sources in literature. This
is in keeping with our long-range collection development in the field of
literature.
--eage 3 - Librarian' s Report - September 1986
CHILDREN' S SERVICES
"Read-Around-Summer" , the children' s summer reading program, was
completed by 203 children. The "Read Aloud" program for younger listeners
finished up with 90 children receiving certificates . Both parties were a
success . Our thanks go to the Burlingame Lions Club for underwriting both
programs . These programs reached approximately 30% of Burlingame ' s elementary
school children. Attendance at the summer pre-school storyhours included
another 112 children.
EXHIBITS
Exhibits for the month included the Peninsula China Painters and the
Peninsula Art Association group exhibit. Also, the Potcarrier, a Burlingame
store devoted to Native American arts and crafts exhibited storyteller dolls
including one by Helen Cordero, noted New Mexico artisan.
PERSONNEL
We are still running the Library with a twenty five hour vacant slot in
the Reference Department. We have been asked to provide justification for the
position to the City Manager. We are currently pulling together a chart and
-)ther materials on all of our 20 hour-plus part-time positions for the past
_.ifteen years . We are filling in with on-call librarians and full-time staff
working overtime.
Deanna Draper, Library Assistant II in Technical Services, received 12
hours of training for the Reference Desk back-up work which began this month.
Mrs . Draper will be providing reference back-up on a regular basis due to
staff shortages.
A Page examination is scheduled for Thursday, September 25th, at 4 : OOpm
in the Community Room. We currently have openings for 4-5 student assistants.
Statewide recruitment is continuing for the 15 hour per week Children' s
Services Outreach Librarian.
INFORAMA RESOURCE
Marge Johanson attended a meeting of the recently reconstituted Inforama
Committee on August 19th. Inforama is a printed resource which was developed
by the PLS libraries . It lists local clubs and organizations throughout San
Mateo County. The file was compiled and is continuing to be revised using the
CIP staff and the Stanford Spires computer file system. The purpose of the
committee is to update Inforama and for each member to collect local
information on clubs and organizations.
nMB/jg
x/10/86
STATISTICS FOR AUGUST 1986
REGISTERED BORROWERS:
Additions Total Registered
Burlingame Adults 10 ,871 237 11, 108
Burlingame Children 1 , 679 34 1 ,713
Hillsborough Adults 1 ,990 44 2 ,034
Hillsborough Children 647 20 667
Non-San Mateo Co. Borrowers 182 14 196
TOTALS: 15 , 369 349 15 ,718
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 18 , 534 1 ,818
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks ) 4 , 944 1 , 142
Audio Visual Materials
(records, cassettes, films, videos, art
prints , slides, equipment, talking books) 1 , 840 3
TOTALS: 25 , 318 2 , 963
Main Total 1986 Circ: 25 , 318 Main Total 1985 Circ: 25 , 613 = 1 . 15% Dec.
Branch Tot 1986 Circ: 2 , 963 Branch Tot 1985 Circ: 3 , 027 = 2 . 11% Dec.
GrandTotal 1986 Circ: 28 , 281 GrandTotal 1985 Circ: 28 , 640 = 1 . 25% Dec.
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REFERENCE ACTIVITY:
Total Reference Questions: 5 , 191 I .L.L. Borrowed: 93
I .L.L. Lent: 237
Grand Total Ref. Activity: 5, 521 I .L.L. Total: 330
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 138 , 478/103 ,710 373 / 287 221 / 103 138 , 564/103 , 894
Ch.Non-Fic. 17 , 843/ 14 , 582 51 / 31 73 / 42 17 ,821/ 14, 571
YA Non-Fic. 3 , 324/ 3 , 217 8 / 8 3 / 1 3 , 329/ 3 , 224
Ad.Fiction 46 , 925/ 42 , 920 111 / 65 302 / 179 46 ,734/ 42, 806
Ch.Fiction 14 , 899/ 10, 256 42 / 23 31 / 19 14 ,900/ 10 , 260
YA Fiction 3 ,101/ 2 ,771 9 / 3 3 2 3 ,107/ 2 , 772
TOTALS: 224 , 470/177, 455 594 / 417 633 / 346 224 , 431/177 , 526
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OTHER MATERIALS:
Pamphlets 23 , 689 106 89 23 ,706
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1, 511 -0- 4 1 , 511
Records 5 , 298 29 -0- 5 , 327
Cassettes 1 , 149 48 -0- 1 , 197
Video Tapes 170 -0- -0- 170
Films 109 -0- -0- 109
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main; 1, 202 . 15 /
Branch: 143 .70
Meeting Rooms : _.__.. 00
Total: $ 1 , 345 . 85
Total Meetings Held: 9 People in Attendance: 403
MONTHLY REPORT
MONTH August
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 38
2. Volunteers
A. Number of volunteers 2 _
B. Hours contributed 142
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 32
C. Items circulated 207
4. Shut-in Patrons--Institutional Visits
No.of Visits Attendance Materials CircUlate(
A. LaVrar 2 0 30
B. H i I rFa—)Len 2__— 42 12
C. Hacienda 2 20 30
D. Burl . Care 2 48 0
E. Marian Convent 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 162
B. Visits made 42
C. Items circulated 306
Comments/ activities:
At the Burlingame-Retirement Inn- wP hava arldp(I now
Outreach patron named Mary. Dreschlar wA wnlrnme tor' -