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HomeMy WebLinkAboutMin - LB - 1986.10.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER 21ST, 1986 CALL TO ORDER• The meeting of October 21st, 1986 was called to order by Acting President Blevins at 4 : 30pm. She warmly welcomed the new Trustees. Trustees Present: All Trustees were present Trustees Absent: None Staff Present: Mrs. Judy Gladysz, Library Secretary Mr. Al Escoffier, Asst. City Librarian BILLS: M/S/C (Mink/Harrison) unanimously to approve the payment of City checks in the amount of $68,064 . 14 . M/S/C (Mink/Harrison) unanimously to approve the payment of the Trustees Special Fund in the amount of $1 , 220. 65. MINUTES OF THE MEETING OF SEPTEMBER 15TH, 1986 : Minutes of the meeting of September 15th, 1986 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: Letter from Superintendent of S.M.U.H.S.D. : Acting President Blevins read the letter to Dr. Gennaro of September 15th from President Harvey to bring the new Board members up-to-date. She then read the letter from Dr. Gennaro wherein he thanked the Trustees and the Library for their continued support. Letter to the Peninsula Community Foundation: Librarian Bergsing said the letter to the Foundation related the City' s concern for making the front of the Duncan building "water-tight" . Since the letter was written, the problem has been rectified. Article from Golden State Report Friends of California Libraries Newsletter Peninsula Library System Newsletter C.L.A. Preliminary Conference Program Caltactics City of Burlingame Newsletter Program Announcements All of the above communications were distributed to the Trustees to read at their leisure. LIBRARIAN' S REPORT: Duncan Property: Trustee Harrison asked if the 5 year lease with the 5- year option was still in effect for the downstairs portion of the �.. building since the construction was taking so long. Mrs. Bergsing said that Councilman Amstrup had raised the same question recently and the City Attorney is checking on the answer. She said she would try to find out. She also added that the Contractor has a deadline of November 8 , 1986 Page 2 . Minutes. October 21st, 1986 to complete the job but he didn' t seem to think the work would be done by �.. then. Maintenance Projects: Mrs. Bergsing said the waterproofing had been completed and she was extremely pleased with Alpha Waterproofing' s work. Mrs. Bergsing also said that the termite repairs at the Branch had been delayed briefly awaiting the fianl o.k. from Public Works to close in the repairs. She also said she was waiting to hear from Joe Harvey and Public Works about the need to request further repairs in next year ' s budget. Personnel: Trustee Mink said she is very unhappy to see Marge Johansen leave the Library. Mr. Escoffier said he is recruiting for her position. Acting President Blevins asked if Marge went to San Bruno Library because the wages were higher there. Mrs. Bergsing said no, Marge needed more flexible part-time hours than what Burlingame had to offer. Mr. Escoffier announced that Cathy Somerton, Branch Librarian would be accepting the Children' s Librarian job at the Main Library so he will be recruiting to fill Cathy' s position at the Branch. Friends Booksale: Acting President Blevins said she had attended the Friends booksale over the past weekend and thought it was great. Mrs . Bergsing said they made approximately $3 , 000. UNFINISHED BUSINESS: Termite Repairs at the Easton Branch: Discussed in conjunction with the `- Librarian' s Report. NEW BUSINESS: Election of Officers: Trustee Mink nominated Trustee Blevins for Pre is dent The motion was seconded by Trustee Cannon and unanimously approved. Trustee Harrison then nominated Trustee Mink for Secretary. The motion was seconded by Trustee Cannon and carried unanimously. Congratulations ! ! Reports on P.L.S. Orientation Tour: President Blevins said it was her second time and she enjoyed it very much. Trustee Harrison said they had a good lunch and he enjoyed the tour very much as well. Trustee Cannon ,said it was great and it enabled her to understand Geac better. C.L.A. Conference: Mrs. Bergsing distributed the C.L.A. Conference Programs and said the Conference is held annually, and alternates between Southern and Northern California. This year the Conference is in Long Beach and next year it will be held at the Double Tree Inn in Santa Clara this will make it easier for the Trustees to attend. She further added that the American Library Association Conference will be held in San Francisco in 1987 in late June. Library Board Manual: Mrs. Bergsing had already distributed the brand new Library Board Manuals. The Trustees were extremely pleased with them. �. Trustee Sommer had a couple of questions regarding the various funds. There was discussion regarding some other topics in the manual. Page 3 - Minutes - October 21st, 1986 Orientation of New Board Members: After discussion, it was agreed that the staff would organize an orientation tour of the Library for the Trustees in order for them to meet the staff in the various departments and to become better acquainted. The Trustees thought this was be an excellent idea and set the tour for Tuesday, November 25th from 2 : 30 pm to 4 : 30 with the Board meeting following. Change of Library Hours for Thanksgiving Holiday: Trustee Cannon made a motion to close the Library at 6: 00pm on Wednesday, the day before Thanksgiving and at 6: 00pm on Friday, the day after Thanksgiving in order to offset the time and a half and double time which will have to be paid to employees who work the day after Thanksgiving which is a City holiday. The motion was seconded by Secretary Mink and carried. Change of Date for November Board Meeting: The Trustees said changing the Board meeting date to November 25th instead of the normal third Tuesday would be fine with them. The reason for the change is that Mrs. Bergsing and Mr.Escoffier will be attending C.L.A. Conference the third week in November. Mrs. Bergsing said she would like to suggest a liason from the Board to the Friends of the Library. She said with the 75th anniversary of the Library coming up next year, it would be very helpful to have a joint committee consisting of staff, the Friends and the Board. The Trustees concurred and Mrs. Bergsing said she would add this to next month' s agenda. ADJOURNMENT: The meeting of October 21st, 1986 was adjourned at 5 : 45pm with the next meeting scheduled for November 25th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 10/22/86