HomeMy WebLinkAboutMin - LB - 1986.10.21 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
OCTOBER 21ST, 1986
CALL TO ORDER•
The meeting of October 21st, 1986 was called to order by Acting
President Blevins at 4 : 30pm. She warmly welcomed the new Trustees.
Trustees Present: All Trustees were present
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. City Librarian
BILLS:
M/S/C (Mink/Harrison) unanimously to approve the payment of City
checks in the amount of $68,064 . 14 . M/S/C (Mink/Harrison) unanimously to
approve the payment of the Trustees Special Fund in the amount of
$1 , 220. 65.
MINUTES OF THE MEETING OF SEPTEMBER 15TH, 1986 :
Minutes of the meeting of September 15th, 1986 were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Letter from Superintendent of S.M.U.H.S.D. : Acting President Blevins
read the letter to Dr. Gennaro of September 15th from President Harvey to
bring the new Board members up-to-date. She then read the letter from Dr.
Gennaro wherein he thanked the Trustees and the Library for their
continued support.
Letter to the Peninsula Community Foundation: Librarian Bergsing
said the letter to the Foundation related the City' s concern for making
the front of the Duncan building "water-tight" . Since the letter was
written, the problem has been rectified.
Article from Golden State Report
Friends of California Libraries Newsletter
Peninsula Library System Newsletter
C.L.A. Preliminary Conference Program
Caltactics
City of Burlingame Newsletter
Program Announcements
All of the above communications were distributed to the Trustees to
read at their leisure.
LIBRARIAN' S REPORT:
Duncan Property: Trustee Harrison asked if the 5 year lease with the 5-
year option was still in effect for the downstairs portion of the
�.. building since the construction was taking so long. Mrs. Bergsing said
that Councilman Amstrup had raised the same question recently and the City
Attorney is checking on the answer. She said she would try to find out.
She also added that the Contractor has a deadline of November 8 , 1986
Page 2 . Minutes. October 21st, 1986
to complete the job but he didn' t seem to think the work would be done by
�..
then.
Maintenance Projects: Mrs. Bergsing said the waterproofing had been
completed and she was extremely pleased with Alpha Waterproofing' s work.
Mrs. Bergsing also said that the termite repairs at the Branch had been
delayed briefly awaiting the fianl o.k. from Public Works to close in the
repairs. She also said she was waiting to hear from Joe Harvey and Public
Works about the need to request further repairs in next year ' s budget.
Personnel: Trustee Mink said she is very unhappy to see Marge Johansen
leave the Library. Mr. Escoffier said he is recruiting for her position.
Acting President Blevins asked if Marge went to San Bruno Library because
the wages were higher there. Mrs. Bergsing said no, Marge needed more
flexible part-time hours than what Burlingame had to offer. Mr. Escoffier
announced that Cathy Somerton, Branch Librarian would be accepting the
Children' s Librarian job at the Main Library so he will be recruiting to
fill Cathy' s position at the Branch.
Friends Booksale: Acting President Blevins said she had attended the
Friends booksale over the past weekend and thought it was great. Mrs .
Bergsing said they made approximately $3 , 000.
UNFINISHED BUSINESS:
Termite Repairs at the Easton Branch: Discussed in conjunction with the
`- Librarian' s Report.
NEW BUSINESS:
Election of Officers: Trustee Mink nominated Trustee Blevins for
Pre is dent The motion was seconded by Trustee Cannon and unanimously
approved. Trustee Harrison then nominated Trustee Mink for Secretary.
The motion was seconded by Trustee Cannon and carried unanimously.
Congratulations ! !
Reports on P.L.S. Orientation Tour: President Blevins said it was her
second time and she enjoyed it very much. Trustee Harrison said they had
a good lunch and he enjoyed the tour very much as well. Trustee Cannon
,said it was great and it enabled her to understand Geac better.
C.L.A. Conference: Mrs. Bergsing distributed the C.L.A. Conference
Programs and said the Conference is held annually, and alternates between
Southern and Northern California. This year the Conference is in Long
Beach and next year it will be held at the Double Tree Inn in Santa Clara
this will make it easier for the Trustees to attend. She further added
that the American Library Association Conference will be held in San
Francisco in 1987 in late June.
Library Board Manual: Mrs. Bergsing had already distributed the brand new
Library Board Manuals. The Trustees were extremely pleased with them.
�. Trustee Sommer had a couple of questions regarding the various funds.
There was discussion regarding some other topics in the manual.
Page 3 - Minutes - October 21st, 1986
Orientation of New Board Members: After discussion, it was agreed that
the staff would organize an orientation tour of the Library for the
Trustees in order for them to meet the staff in the various departments
and to become better acquainted. The Trustees thought this was be an
excellent idea and set the tour for Tuesday, November 25th from 2 : 30 pm to
4 : 30 with the Board meeting following.
Change of Library Hours for Thanksgiving Holiday: Trustee Cannon made a
motion to close the Library at 6: 00pm on Wednesday, the day before
Thanksgiving and at 6: 00pm on Friday, the day after Thanksgiving in order
to offset the time and a half and double time which will have to be paid
to employees who work the day after Thanksgiving which is a City holiday.
The motion was seconded by Secretary Mink and carried.
Change of Date for November Board Meeting: The Trustees said changing the
Board meeting date to November 25th instead of the normal third Tuesday
would be fine with them. The reason for the change is that Mrs. Bergsing
and Mr.Escoffier will be attending C.L.A. Conference the third week in
November.
Mrs. Bergsing said she would like to suggest a liason from the Board
to the Friends of the Library. She said with the 75th anniversary of the
Library coming up next year, it would be very helpful to have a joint
committee consisting of staff, the Friends and the Board. The Trustees
concurred and Mrs. Bergsing said she would add this to next month' s
agenda.
ADJOURNMENT:
The meeting of October 21st, 1986 was adjourned at 5 : 45pm with the
next meeting scheduled for November 25th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
10/22/86