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HomeMy WebLinkAboutMin - LB - 1986.12.16 BURLINGAME PUBLIC LIBRARY �-- BOARD OF TRUSTEES MINUTES DECEMBER 16TH, 1986 CALL TO ORDER: The meeting of December 16th, 1986 was called to order by President Blevins at 4 : 30pm. Trustees Present: Blevins, Mink, Harrison, Cannon & Sommer Trustees Absent: None Staff Present: Mrs. Judy Gladysz, Library Secretary Mr. Al Escoffier, Asst. City Librarian Diane Casey, Librarian I Michael Hubbell, Librarian I Mary Beth James-Thibadeaux, Librarian I BILLS: M/S/C ( Cannon/Mink) unanimously to approve the payment of City checks in the amount of $12 , 844. 05 . M/S/C (Cannon/Harrison) unanimously to approve the payment of the Trustees Special Fund in the amount of $990 . 69 . MINUTES OF THE MEETING OF NOVEMBER 25TH, 1986 : M/S/CC (Harrison/Cannon) unanimously that the Minutes of the meeting of November 25th, 1986 be approved as written and were ordered filed. CORRESPONDENCE AND COMMUNICATIONS: Secretary Mink read two letters that had been sent to the City Council about the Fox and Carskadon sign in front of the Duncan Building. They both stated that it ruins the appearance of the avenue and asked if the sign was within City code. The Board members wondered if the City Council would respond to the complaints and if Council would forward the letters to Fox and Carskadon. Mrs . Bergsing said she would find out. INTRODUCTIONS OF NEW STAFF: Librarian Bergsing introduced the three new staff members, Diane Casey and Mary Beth James-Thibadeaux, and Michael Hubbell. They all told a little about their backgrounds and their goals. The Board members welcomed them. Mrs. Bergsing explained that the other person who has been promoted to twenty-five hours per week, Sandy Gleichmann, was working at her other part-time job and was unable to attend the meeting. She said Sandy would be attending in January. She further stated that Library personnel is still interviewing for the full-time Librarian II position. LIBRARIAN' S REPORT: Family Christmas Program: Trustee Cannon said she attended the program and it was delightful. Mrs. Bergsing said the puppet show appealed to `—adults as well as children. Report on CLA Conference: There was some discussion on Donna Ridley Smith' s report on the meetings she attended at the California Library Page 2 -Minutes -December 16th, 1986 Association Conference. Trustee Mink asked about the use of on-line data bases at the Pasadena Public Library and where the terminals were located. Mrs. Bergsing said she would check with Mrs . Smith and report back. UNFINISHED BUSINESS: None NEW BUSINESS• Approval of Holiday Schedule for 1987 : Holiday Schedule: Trustee Cannon asked if closing early on December 26th and January 2nd would have any impact on the budget. Mrs. Bergsing said it would produce some savings but not a very significant amount. There was some discussion regarding closing for three days over the Independence Day weekend in 1987. Trustee Cannon had reservations about the Sunday closure. M/S/C (Harrison/Mink) to approve the holiday schedule for 1987 as recommended and also to approve the early closure of the Main Library at 6: OOpm on Friday, December 26th and Friday, January 2nd. The motion carried on a three/two vote. Trustees Cannon and Sommer felt they could not approve the closure of the Library for three days over the Fourth of July weekend in 1987. Closing Early on December 26th and January 2nd: Discussed and motion passed under Approval of Holiday Schedule for 1987 . (see above) Outline of Program for Pre-School Children A list of goals and objectives written by Joan Leach and Cathy Somerton had been distributed in the Board packets. Discussion followed on how the parents of �-' the pre-school children would be contacted; where the various pre-schools and day-care centers were located in Burlingame and Page 3 - Minutes - December 16th, 1986 Hillsborough; and various ways to publicize the program such as through the Recreation Department Bulletin and the newspapers. Trustee Cannon expressed approval of the program and said that it represented a significant commitment to the importance of reading to very small children. All the Trustees agreed. President Blevins asked if the Board should write to Joan and Cathy expressing their support for the program. Librarian Bergsing said that it woWd be reported in the Minutes and she would see that they were aware of the Board' s support. She also said she would keep them informed on the progress of the "Begin with Books" program. Miscellaneous: Secretary Mink asked Trustee Harrison about the response to the Year of the Reader at the Burlingame High School. Trustee Harrison said that they were currently evaluating the program and the school would make a decision about continuing the "Reading Break" after the first of the year. So far, all the reports he had heard were enthusiastic and positive so he felt that it was very likely that the program would continue. Mrs. Bergsing said she has noticed less rowdiness and vandalism in the Library since the program began. Trustee Cannon asked if there is a new contract with Hillsborough. Mrs. Bergsing said no, they are operating on a month to month basis at this time. Librarian Bergsing commented that Trustee Cannon had asked about the goals and objectives and book �— selection policy for the Easton Branch Library as referred to in the Board Minutes earlier in the year. Mrs. Bergsing agreed that Page 4 - Minutes - December 16th, 1986 `- these should be included in the Board Manuals , and she would copy and distribute them at the next meeting. Assistant City Librarian, Al Escoffier, said that Diane Casey, the new Branch Librarian and he were working on new goals and objectives for the new year, and these would also be included. Trustee Cannon said it was very generous of the Lions Club to once again provide the Christmas trees for both libraries. Librarian Bergsing said she would be writing a letter to the Friends on behalf of the Trustees , thanking them for the lights for the California Room. Secretary Mink suggested that all the Board members contribute money to purchase a tray of bakery treats for the Library staff as a token of their appreciation for all of their hard work and support during the past year. The Trustees all agreed that this was a good idea and President Blevins said she would be delivering the tray on the Monday after Christmas. ADJOURNMENT: The meeting of December 16th, 1986 was adjourned at 5 :40pm with the next meeting scheduled for January 20th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 12/19/86