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HomeMy WebLinkAboutAgenda Packet - LB - 1986.12.16 BURLINGAME PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES DECEMBER 16TH, 1986 / 4 : 30 P.M. AGENDA I . CALL TO ORDER II . ROLL CALL Trustees Present: Trustees Absent: Staff Present: III . BILLS City Checks: $12,844.05 Special Fund: $ 990.69 IV. MINUTES OF THE MEETING OF NOVEMBER 25TH, 1986 V. CORRESPONDENCE AND COMMUNICATIONS VI . INTRODUCTION OF NEW STAFF Diane Casey Michael Hubbell Mary Beth James-Thibadeaux VII . LIBRARIAN'S REPORT VIII . UNFINISHED BUSINESS IX. NEW BUSINESS Suggested Action Approval of Holiday Schedule for 1987 - Action Closing Early on Dec. 24tY & Dec. . 31st - Action Outline of Program for Pre-School Children - Information X. FROM THE FLOOR XI . ADJOURNMENT PMB/jg 12/10/86 i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES NOVEMBER 25TH, 1986 CALL TO ORDER• The meeting of November 25th, 1986 was called to order by President Blevins at 4 : 30pm following an orientation tour of the Library for the Board members organized by the staff. The Board members were extremely appreciative of the effort that the staff made to make the tour possible. Trustees Present: All Trustees were present Trustees Absent: None Staff Present: Mrs. Judy Gladysz , Library Secretary Mr. Al Escoffier, Asst. City Librarian BILLS: M/S/C (Harrison/Cannon) unanimously to approve the payment of City checks in the amount of $17 , 308 . 67 . M/S/C (Harrison/Cannon) unanimously to approve the payment of the Trustees Special Fund in the amount of $602. 25. MINUTES OF THE MEETING OF OCTOBER 21ST, 1986 : Minutes of the meeting of October 21st, 1986 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: Announcement of CALTAC Workshop was mailed in the Board packets. LIBRARIAN' S REPORT: Duncan Property: Librarian Bergsing reported that the Petition of Testamentary Trustee was approved on November 18th, 1986 according to City Attorney Jerry Coleman. Personnel: Mr. Escoffier said we have interviewed and hired Diane Casey for the part-time position at the Easton Branch. He further said that she will begin training on December 1st which will enable Cathy Somerton to start work at the Main Library in the Children' s Department as soon as the training is complete. Sandy Gleichmann, Part-time Reference Librarian has accepted the 25 hour per week position in the Reference Department effective December 1st. Mr. Escoffier stated that Civil Service interviews had been held the day before to establish a list for the full-time Librarian II position in the Reference Department. He said there were a number of well-qualified applicants for the position. The Library will begin interviewing the top candidates within the next week. UNFINISHED BUSINESS: Appointment and/or Volunteer from Board as a Liason to The Friends of the �- Library: Trustee Cannon said she would be happy to volunteer but her time would be very limited between the end of April and the middle of June. Page 2 - Minutes - November 25th, 1986 : Librarian Bergsing stated that she did not think that would be a problem. After further discussion, Trustee Cannon graciously agreed to serve as liason and President Blevins thanked her for volunteering. NEW BUSINESS• Revised Commission Selection Process: Some discussion. Brown Act Amendments: Some discussion particularly regarding posting the Agendas and allowing for participation from the floor. Court Approval of Compromise of Duncan Trust: Discussed under Librarians Report. Value of Staff • Trustee Harrison observed that the last phrase could be miscontrued to suggest financial support from the City for the staff. Mr. Escoffier said there is financial support from the City for staff development which is obtained through negotiations. M/S/C (Mink/Harrison) unanimously that the word "support" be changed to "encourage" . The Board then requested that the policy statement be referred back to the staff for further discussion and suggestions. System Advisory Board Report / Blevins : ' President Blevins reported that she had attended her second meeting as Burlingame ' s Representative to the SAB. She said the film center is concentrating on more classic and traditional films as opposed to popular. She said the SAB has interesting programs presented by PLS staff members describing their duties. The next meeting is scheduled for January 8th at the SSF Library at 4 : 00pm. Trustee Cannon said she might be interested in attending a meeting depending on who the speaker is. Report on CLA Conference / Escoffier & Bergsing: Librarian Bergsing said she spent most of her time in �— business meetings since she was serving as President of the Page 3 - Minutes - November 25th, 1986 : California Institute of Libraries. She reported that the themefor the Conference was "Networking. " Patti said she had a program on sign systems for the libraries and it was the best attended program at the Conference. Mr. Escoffier and Donna Ridley Smith will report at a later date on their Conference activities. Trustee Cannon said she had attended the children' s program the previous Saturday and that it was excellent. Mrs. Bergsing said there were 110 people in attendance for Steve Chaney, Ventriloquist. Librarian Bergsing invited the Board members to attend the Library' s Annual Family Holiday Party being held on December 6th at 11 : 00 in the Children' s Room. ADJOURNMENT• The meeting of November 25th, 1986 was adjourned at 5: 45pm with the next meeting scheduled for December 16th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 12/09/86 LIBRARIAN' S REPORT December 16th, 1986 Since it has been only three weeks since your last meeting, there is very little new business for your Agenda. However, we would like to have you meet the Library' s three new professional staff members. Diane Casey, 25 hour per week Branch Librarian; Michael Hubbell, 25 hour per week Reference Librarian; and Mary Beth James-Thibadeaux, 15 hour per week Reference Librarian. Diane comes to us from positions at Berkeley Public Library and Contra Costa County Library. Diane is a graduate of University of the Pacific and has a teaching credential. She earned her Master ' s Degree in Library Science from California State Unviersity, San Jose in 1981 . Diane lives in Brisbane with her husband and young son. She is also a member of the Brisbane School Board. Michael Hubbell recently became one of our 25-hour part time reference librarians. Michael came to us from the San Francisco Chronicle Library. Michael earned his BA in English literature from Grand Valley State College, Allendale, Michigan. He earned his MLS from Western Michigan University, Kalamazoo, Michigan, 1982 . Michael lives in San Francisco. Mary Beth James-Thibadeaux joins our staff as a 15-hour per week Reference Librarian. Mary Beth has held positions in Alameda County Library and Oakland Public Library. She earned her BA at the University of Santa Clara in French and her MLS at San Jose State University. She also holds a Certificate in Library Automation from the University of California at Berkeley. Mary Beth is a resident of San Mateo. Sandy Gleichmann has accepted the other part-time 25 hour position in our Reference Department. Sandy has been on our staff, working mainly weekends, for the past 5 years. Sandy- has been a school librarian and worked as a Branch Librarian for Newport Beach Public Library, and has also worked on the staff of the Los Angeles Public Library. Sandy earned her bachelor' s degree in English and her MLS at the University of Michigan, Ann Arbor. Sandy resides in Half Moon Bay with her husband and 2 children. We welcome these new staff members and look forward to the appointment of our new Librarian II , early in January. HOLIDAY SCHEDULE 1987 Attached to this report is the proposed Library holiday schedule for next year. These represent primarily City approved holidays. In addition, I 'd like your approval to close at 6 : OOpm on the Fridays after Christmas and New Year' s. Page 2 - Librarian' s Report - December 16th, 1986 PROGRAMS AND SERVICES Our family Christmas program on Saturday, December 6th, was a great success with the featured entertainment of the Magical Moonshine Theatre. The program was underwritten with funds from the Friends of the Library. Santa Claus passed out candy canes to the children in attendance and refreshments were enjoyed by all. There were approximately 100 in attendance for the event. The artwork in the Main Library during the month included that of Kathy Haines Dench and Harry Kollinger. Bronze/ceramic sculpture of Donna Meisel was featured in the glass cases in the Browsing Room. In another glass case were toy soldiers from the Collection of San Mateo resident Ray Phillips. CHILDREN"S SERVICES January' s Saturday Special on January 24th will feature Paul the Magician. Visits to schools during October and November were as follows: St. Paul Nursery School - 40 children Presbyterian Nursery - 38 children ( 2 classes ) United Methodist Nursery- 22 children Child' s Way - 41 children ( 2 classes) McKinley School - 45 children ( 2 first grades) Burlingame High - Tours of the Library Visited 5 classes Joan Leach and Cathy Somerton have written up goals and objectives for outreach services to the nursery schools and day care centers. I have included these goals and objectives in this packet. GEAC PLAN is beginning to work with the new statistical reporting system which should give us some new reports. We are testing the system to see if it can generate reports on the content of collections available in various libraries . We are hoping to be able to use these reports for cooperative collection development. Initial research efforts are underway at the system level to explore the feasibility of an on-line catalog. Several members of our staff, Vera Warrick and Donna Ridley Smith have been in on the early planning stages. Page 3 - Librarian' s Report - December 16th, 1986 REFERENCE SERVICES Reference statistics library-wide are up 180 over the same month last year. All of the professional staff attended the annual Periodical selection meeting on December 4 . Marilyn Morrison, head of Periodicals , pulled together a number of new candidates for inclusion, along with details on price and space considerations for the meeting. Final decisions will be made in December. Nine Search Helper searches were done in November. The reference librarians are becoming increasingly comfortable using Search Helper as a tool for answering quick reference questions and are improving their search techniques. CLA CONFERENCE Attached to this report is a brief summary of the meetings attended by Donna Ridley Smith at the CLA Conference , Mr. Escoffier will report briefly at your Board meeting. PMB/jg 12/10/86 STATISTICS FOR NOVEMBER 1986 REGISTERED BORROWERS: . Additions Total Registered Burlingame Adults 11 , 563 205 11 ,768 Burlingame Children 1 ,811 34 1 ,845 Hillsborough Adults 2 ,109 42 2,151 Hillsborough Children 711 18 729 Non-San Mateo Co. Borrowers 214 5 219 TOTALS: 16 , 408 304 16 ,712 ---------------------------------4------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks ) 19,879 1,706 Children' s Print Materials (books, periodicals, pamphlets, paperbacks) 4 , 332 980 Audio Visual Materials (records, cassettes, films, videos, art prints, slides, equipment, talking books ) 1, 385 10 TOTALS: 25,596 2 ,696 Main Total 1986 Circ: 25, 596 Main Total 1985 Circ: 24, 402 = 4 . 89% Inc. Branch Tot 1986 Circ: 2,696- ranch Tot 1985 Circ: 2, 593 = 3 . 97% iNC. GrandTotal 1986 Circ: 28, 292 1randTotal 1985 Circ: 26,995 = 4. 80% Inc. ------------------------_------ ------------------------------------------ REFERENCE ACTIVITY: Total Reference Questions: 5 ,668 I .L.L. Borrowed: 68 I .L.L. Lent: 204 Grand Total Ref. Activity: 5,940 I .L.L. Total: 272 ----------------------------------------------------------------------- COLLECTIONS: added withdrawn total VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 138 ,741/104 ,162 349 / 296 64 / 33 139 ,626/104,425 Ch.Non-Fic. 17,902/ 14, 602 28 / 17 -0- / -0- 17, 930/ 14 ,619 YA Non-Fic. 3 ,333/ 3 ,229 2 / 2 1 / 1- 3 , 334/ 3 , 230 Ad-Fiction 46,875/ 43 , 060 124 / 94 2 / -0- 46, 997/ 43 , 154 Ch.Fiction 14 , 995/ 10, 313 67 / 40 -0- / -0- 15,062/ 10, 353 YA Fiction 3 ,123/ 2,788 17 / 10 -0- / -0- 3 , 140/ 2,798 TOTALS: 224 ,945/178, 153 587 / 459 67 / 34 225, 465/178 , 578 ----------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 23 , 973 225 -0- 24 , 109 Paperbacks 2 ,726 -0- -0- 2 ,726 Maps 1 , 511 -0- -0- 1 , 511 Records 5 , 327 1 20 5 , 308 Cassettes 1, 197 2 10 1, 189 Video Tapes 170 -0- -0- 170 Films 109 -0- -0- 109 Art Prints 103 -0- -0- 103 Deposited with the City Treasurer: Main: $ 1, 358. 67Vry Branch: $ 273 . 35 Meeting Rooms: $ 7 . 00 Total: $ 1,709. 02 Total Meetings Held: 13 People in Attendance: 455 MONTHLY REPORT MONTH November Outreach Activities 1 . Volunteer Coordinator A. Hours worked 38 2. Volunteers A. Number of volunteers 23 B. Hours contributed 138 3. Shut-in Patrons--Indivuadual Visits A. Number of patrons 22 B. Number of visits made 32 C. Items circulated 211 4. Shut-in Patrons--Institutional Visits No. visits Attendance Materials Circulate A.I aV.rar 2 0 30 B. Hillhaven 2 42 12 C- Hacienda 2 22 30 D. Burl , Care 2 48 0 E. Marian Convent 2 30 30 F. 5. Totals (3&4) A. Shut-in patrons 164 B. Visits made 42 C. Items circulated 313 Comments/ activities: Our volunteers conitinue to do an excellent job. Found all the gifts for holiday giving for the volunteers this month. Will pass them out soon. Happy holidays to all ! '10