HomeMy WebLinkAboutAgenda Packet - LB - 1986.12.16 BURLINGAME PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
DECEMBER 16TH, 1986 / 4 : 30 P.M.
AGENDA
I . CALL TO ORDER
II . ROLL CALL
Trustees Present:
Trustees Absent:
Staff Present:
III . BILLS
City Checks: $12,844.05
Special Fund: $ 990.69
IV. MINUTES OF THE MEETING OF NOVEMBER 25TH, 1986
V. CORRESPONDENCE AND COMMUNICATIONS
VI . INTRODUCTION OF NEW STAFF
Diane Casey
Michael Hubbell
Mary Beth James-Thibadeaux
VII . LIBRARIAN'S REPORT
VIII . UNFINISHED BUSINESS
IX. NEW BUSINESS
Suggested Action
Approval of Holiday Schedule for 1987 - Action
Closing Early on Dec. 24tY & Dec. . 31st - Action
Outline of Program for Pre-School Children - Information
X. FROM THE FLOOR
XI . ADJOURNMENT
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12/10/86
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
NOVEMBER 25TH, 1986
CALL TO ORDER•
The meeting of November 25th, 1986 was called to order by President
Blevins at 4 : 30pm following an orientation tour of the Library for the
Board members organized by the staff. The Board members were extremely
appreciative of the effort that the staff made to make the tour possible.
Trustees Present: All Trustees were present
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz , Library Secretary
Mr. Al Escoffier, Asst. City Librarian
BILLS:
M/S/C (Harrison/Cannon) unanimously to approve the payment of City
checks in the amount of $17 , 308 . 67 . M/S/C (Harrison/Cannon) unanimously
to approve the payment of the Trustees Special Fund in the amount of
$602. 25.
MINUTES OF THE MEETING OF OCTOBER 21ST, 1986 :
Minutes of the meeting of October 21st, 1986 were approved as written
and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Announcement of CALTAC Workshop was mailed in the Board packets.
LIBRARIAN' S REPORT:
Duncan Property: Librarian Bergsing reported that the Petition of
Testamentary Trustee was approved on November 18th, 1986 according to City
Attorney Jerry Coleman.
Personnel: Mr. Escoffier said we have interviewed and hired Diane Casey
for the part-time position at the Easton Branch. He further said that she
will begin training on December 1st which will enable Cathy Somerton to
start work at the Main Library in the Children' s Department as soon as the
training is complete.
Sandy Gleichmann, Part-time Reference Librarian has accepted the 25
hour per week position in the Reference Department effective December 1st.
Mr. Escoffier stated that Civil Service interviews had been held the
day before to establish a list for the full-time Librarian II position in
the Reference Department. He said there were a number of well-qualified
applicants for the position. The Library will begin interviewing the top
candidates within the next week.
UNFINISHED BUSINESS:
Appointment and/or Volunteer from Board as a Liason to The Friends of the
�- Library: Trustee Cannon said she would be happy to volunteer but her time
would be very limited between the end of April and the middle of June.
Page 2 - Minutes - November 25th, 1986 :
Librarian Bergsing stated that she did not think that would be a problem.
After further discussion, Trustee Cannon graciously agreed to serve as
liason and President Blevins thanked her for volunteering.
NEW BUSINESS•
Revised Commission Selection Process: Some discussion.
Brown Act Amendments: Some discussion particularly
regarding posting the Agendas and
allowing for participation from
the floor.
Court Approval of Compromise of Duncan Trust:
Discussed under Librarians
Report.
Value of Staff •
Trustee Harrison observed that
the last phrase could be
miscontrued to suggest financial
support from the City for the
staff. Mr. Escoffier said there
is financial support from the
City for staff development which
is obtained through negotiations.
M/S/C (Mink/Harrison) unanimously
that the word "support" be
changed to "encourage" . The Board
then requested that the policy
statement be referred back to the
staff for further discussion and
suggestions.
System Advisory Board Report / Blevins : ' President Blevins reported that
she had attended her second
meeting as Burlingame ' s
Representative to the SAB. She
said the film center is
concentrating on more classic and
traditional films as opposed to
popular. She said the SAB has
interesting programs presented by
PLS staff members describing
their duties. The next meeting is
scheduled for January 8th at the
SSF Library at 4 : 00pm. Trustee
Cannon said she might be
interested in attending a meeting
depending on who the speaker is.
Report on CLA Conference / Escoffier & Bergsing: Librarian Bergsing said
she spent most of her time in
�— business meetings since she was
serving as President of the
Page 3 - Minutes - November 25th, 1986 :
California Institute of
Libraries. She reported that the
themefor the Conference was
"Networking. " Patti said she had
a program on sign systems for the
libraries and it was the best
attended program at the
Conference. Mr. Escoffier
and Donna Ridley Smith will
report at a later date on their
Conference activities.
Trustee Cannon said she had attended the children' s program the
previous Saturday and that it was excellent. Mrs. Bergsing said there
were 110 people in attendance for Steve Chaney, Ventriloquist. Librarian
Bergsing invited the Board members to attend the Library' s Annual Family
Holiday Party being held on December 6th at 11 : 00 in the Children' s Room.
ADJOURNMENT•
The meeting of November 25th, 1986 was adjourned at 5: 45pm with the
next meeting scheduled for December 16th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
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12/09/86
LIBRARIAN' S REPORT
December 16th, 1986
Since it has been only three weeks since your last meeting, there is
very little new business for your Agenda. However, we would like to have you
meet the Library' s three new professional staff members. Diane Casey, 25
hour per week Branch Librarian; Michael Hubbell, 25 hour per week Reference
Librarian; and Mary Beth James-Thibadeaux, 15 hour per week Reference
Librarian.
Diane comes to us from positions at Berkeley Public Library and Contra
Costa County Library. Diane is a graduate of University of the Pacific and
has a teaching credential. She earned her Master ' s Degree in Library Science
from California State Unviersity, San Jose in 1981 . Diane lives in Brisbane
with her husband and young son. She is also a member of the Brisbane School
Board.
Michael Hubbell recently became one of our 25-hour part time reference
librarians. Michael came to us from the San Francisco Chronicle Library.
Michael earned his BA in English literature from Grand Valley State College,
Allendale, Michigan. He earned his MLS from Western Michigan University,
Kalamazoo, Michigan, 1982 . Michael lives in San Francisco.
Mary Beth James-Thibadeaux joins our staff as a 15-hour per week
Reference Librarian. Mary Beth has held positions in Alameda County Library
and Oakland Public Library. She earned her BA at the University of Santa
Clara in French and her MLS at San Jose State University. She also holds a
Certificate in Library Automation from the University of California at
Berkeley. Mary Beth is a resident of San Mateo.
Sandy Gleichmann has accepted the other part-time 25 hour position in
our Reference Department. Sandy has been on our staff, working mainly
weekends, for the past 5 years. Sandy- has been a school librarian and worked
as a Branch Librarian for Newport Beach Public Library, and has also worked
on the staff of the Los Angeles Public Library. Sandy earned her bachelor' s
degree in English and her MLS at the University of Michigan, Ann Arbor. Sandy
resides in Half Moon Bay with her husband and 2 children.
We welcome these new staff members and look forward to the appointment
of our new Librarian II , early in January.
HOLIDAY SCHEDULE 1987
Attached to this report is the proposed Library holiday schedule for
next year. These represent primarily City approved holidays. In addition,
I 'd like your approval to close at 6 : OOpm on the Fridays after Christmas and
New Year' s.
Page 2 - Librarian' s Report - December 16th, 1986
PROGRAMS AND SERVICES
Our family Christmas program on Saturday, December 6th, was a great
success with the featured entertainment of the Magical Moonshine Theatre.
The program was underwritten with funds from the Friends of the Library.
Santa Claus passed out candy canes to the children in attendance and
refreshments were enjoyed by all. There were approximately 100 in attendance
for the event.
The artwork in the Main Library during the month included that of Kathy
Haines Dench and Harry Kollinger. Bronze/ceramic sculpture of Donna Meisel
was featured in the glass cases in the Browsing Room. In another glass case
were toy soldiers from the Collection of San Mateo resident Ray Phillips.
CHILDREN"S SERVICES
January' s Saturday Special on January 24th will feature Paul the
Magician.
Visits to schools during October and November were as follows:
St. Paul Nursery School - 40 children
Presbyterian Nursery - 38 children ( 2 classes ) United Methodist
Nursery- 22 children
Child' s Way - 41 children ( 2 classes)
McKinley School - 45 children ( 2 first grades)
Burlingame High - Tours of the Library
Visited 5 classes
Joan Leach and Cathy Somerton have written up goals and objectives for
outreach services to the nursery schools and day care centers. I have
included these goals and objectives in this packet.
GEAC
PLAN is beginning to work with the new statistical reporting system
which should give us some new reports. We are testing the system to see if
it can generate reports on the content of collections available in various
libraries . We are hoping to be able to use these reports for cooperative
collection development.
Initial research efforts are underway at the system level to explore the
feasibility of an on-line catalog. Several members of our staff, Vera
Warrick and Donna Ridley Smith have been in on the early planning stages.
Page 3 - Librarian' s Report - December 16th, 1986
REFERENCE SERVICES
Reference statistics library-wide are up 180 over the same month last
year.
All of the professional staff attended the annual Periodical selection
meeting on December 4 . Marilyn Morrison, head of Periodicals , pulled
together a number of new candidates for inclusion, along with details on
price and space considerations for the meeting. Final decisions will be made
in December.
Nine Search Helper searches were done in November.
The reference librarians are becoming increasingly comfortable using Search
Helper as a tool for answering quick reference questions and are improving
their search techniques.
CLA CONFERENCE
Attached to this report is a brief summary of the meetings attended by
Donna Ridley Smith at the CLA Conference , Mr. Escoffier will report
briefly at your Board meeting.
PMB/jg
12/10/86
STATISTICS FOR NOVEMBER 1986
REGISTERED BORROWERS: .
Additions Total Registered
Burlingame Adults 11 , 563 205 11 ,768
Burlingame Children 1 ,811 34 1 ,845
Hillsborough Adults 2 ,109 42 2,151
Hillsborough Children 711 18 729
Non-San Mateo Co. Borrowers 214 5 219
TOTALS: 16 , 408 304 16 ,712
---------------------------------4-------------------------------------
CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks ) 19,879 1,706
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 4 , 332 980
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books ) 1, 385 10
TOTALS: 25,596 2 ,696
Main Total 1986 Circ: 25, 596 Main Total 1985 Circ: 24, 402 = 4 . 89% Inc.
Branch Tot 1986 Circ: 2,696- ranch Tot 1985 Circ: 2, 593 = 3 . 97% iNC.
GrandTotal 1986 Circ: 28, 292 1randTotal 1985 Circ: 26,995 = 4. 80% Inc.
------------------------_------ ------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 5 ,668 I .L.L. Borrowed: 68
I .L.L. Lent: 204
Grand Total Ref. Activity: 5,940 I .L.L. Total: 272
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 138 ,741/104 ,162 349 / 296 64 / 33 139 ,626/104,425
Ch.Non-Fic. 17,902/ 14, 602 28 / 17 -0- / -0- 17, 930/ 14 ,619
YA Non-Fic. 3 ,333/ 3 ,229 2 / 2 1 / 1- 3 , 334/ 3 , 230
Ad-Fiction 46,875/ 43 , 060 124 / 94 2 / -0- 46, 997/ 43 , 154
Ch.Fiction 14 , 995/ 10, 313 67 / 40 -0- / -0- 15,062/ 10, 353
YA Fiction 3 ,123/ 2,788 17 / 10 -0- / -0- 3 , 140/ 2,798
TOTALS: 224 ,945/178, 153 587 / 459 67 / 34 225, 465/178 , 578
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OTHER MATERIALS:
Pamphlets 23 , 973 225 -0- 24 , 109
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 511 -0- -0- 1 , 511
Records 5 , 327 1 20 5 , 308
Cassettes 1, 197 2 10 1, 189
Video Tapes 170 -0- -0- 170
Films 109 -0- -0- 109
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 1, 358. 67Vry
Branch: $ 273 . 35
Meeting Rooms: $ 7 . 00
Total: $ 1,709. 02
Total Meetings Held: 13 People in Attendance: 455
MONTHLY REPORT
MONTH November
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 38
2. Volunteers
A. Number of volunteers 23
B. Hours contributed 138
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 32
C. Items circulated 211
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials Circulate
A.I aV.rar 2 0 30
B. Hillhaven 2 42 12
C- Hacienda 2 22 30
D. Burl , Care 2 48 0
E. Marian Convent 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 164
B. Visits made 42
C. Items circulated 313
Comments/ activities:
Our volunteers conitinue to do an excellent job. Found all the
gifts for holiday giving for the volunteers this month. Will
pass them out soon. Happy holidays to all !
'10