HomeMy WebLinkAboutAgenda Packet - LB - 1987.01.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
REGULAR MEETING - JANUARY 20TH, 1987
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1 . CALL TO ORDER { 4 :30 PM, CALIF. ROOM
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2. ROLL CALL f
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3 . BILLS { APPROVAL
City Checks: $24,756.85 {
Special Fund:$ 75496 {
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4 . MINUTES - Regular Meeting of December 16th, { APPROVAL
1986 {
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5 . INTRODUCTION OF NEW STAFF {
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Esther Cummings - Librarian II - Full-time {
Sandy Gleichmann - Librarian II - Part-time{ "
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6 . CORRESPONDENCE AND COMMUNICATIONS {
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a. Memo from City Manager {
b. Letter from Pres.Blevins to Friends {
C. City Newsletter {
d. Library Spectacles {
7 . • REPORTS {
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a. City Librarian {
b. P. L. S. Advisory Board - Trustee Bievins{
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8 . UNFINISHED BUSINESS {
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a. Trustees Workshop Registration - Feb. 28{
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9. NEW BUSINESS {
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a. New Year ' s Resolutions - 1987 - City { INFORMATION
Manager {
b. New Year ' s Resolutions - 1987 - City { INFORMATION
Librarian {
C. Capital Improvement Program -1987-1992 { INFORMATION
d. Budget Schedule & Budget Requests { INFORMATION
e. Public Library Fund Allocation { APPROVAL
f. Task Force to PLAN PR Program for 1987 { INFORMATION
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10. FROM THE FLOOR {
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11 . ADJOURNMENT {
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1/15/87 {
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Jg {
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1
BURLINGAME PUBLIC LIBRARY
�- BOARD OF TRUSTEES
MINUTES
DECEMBER 16TH, 1986
CALL TO ORDER:
The meeting of December 16th, 1986 was called to order by President
Blevins at 4 : 30pm.
Trustees Present: Blevins, Mink, Harrison, Cannon & Sommer
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. City Librarian
Diane Casey, Librarian I
Michael Hubbell, Librarian I
Mary Beth James-Thibadeaux, Librarian I
BILLS:
M/S/C (Cannon/Mink) unanimously to approve the payment of City checks
in the amount of $12,844. 05 . M/S/C (Cannon/Harrison) unanimously to
approve the payment of the Trustees Special Fund in the amount of $990 . 69.
MINUTES OF THE MEETING OF NOVEMBER 25TH, 1986:
M/S/C (Harrison/Cannon) unanimously that the Minutes of the meeting
of November 25th, 1986 be approved as written and were ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Secretary Mink read two letters that had been sent to the City
Council about the Fox and Carskadon sign in front of the Duncan Building.
They both stated that it ruins the appearance of the avenue and asked if
the sign was within City code. The Board members wondered if the City
Council would respond to the complaints and if Council would forward the
letters to Fox and Carskadon. Mrs. Bergsing said she would find out.
INTRODUCTIONS OF NEW STAFF:
Librarian Bergsing introduced the three new staff members, Diane
Casey and Mary Beth James-Thibadeaux, and Michael Hubbell. They all told a
little about their backgrounds and their goals. The Board members
welcomed them.
Mrs. Bergsing explained that the other person who has been promoted
to twenty-five hours per week, Sandy Gleichmann, was working at her other
part-time job and was unable to attend the meeting. She said Sandy would
be attending in January. She further stated that Library personnel is
still interviewing for the full-time Librarian II position.
LIBRARIAN' S REPORT:
Family Christmas Program: Trustee Cannon said she attended the program
and it was delightful. Mrs . Bergsing said the puppet show appealed to
�- adults as well as children.
Report on CLA Conference: There was some discussion on Donna Ridley
Smith' s report on the meetings she attended at the California Library
Page 2 -Minutes -December 16th, 1986
Association Conference. Trustee Mink asked about the use of on-line data
bases at the Pasadena Public Library and where the terminals were located.
Mrs. Bergsing said she would check with Mrs. Smith and report back.
UNFINISHED BUSINESS:
None
NEW BUSINESS•
Approval of Holiday Schedule for 1987 : Holiday Schedule: Trustee Cannon
asked if closing early on
December 26th and January 2nd
would have any impact on the
budget. Mrs. Bergsing said it
would produce some savings but
not a very significant amount.
There was some discussion
regarding closing for three days
over the Independence Day weekend
in 1987. Trustee Cannon had
reservations about the Sunday
closure. M/S/C (Harrison/Mink)
• to approve the holiday schedule
for 1987 as recommended and also
to approve the early closure of
the Main Library at 6 : OOpm on
Friday, December 26th and Friday,
January 2nd. The motion carried
on a three/two vote. Trustees
Cannon and Sommer felt they could
not approve the closure of the
Library for three days over the
Fourth of July weekend in 1987 .
Closing Early on December 26th and
January 2nd: Discussed and motion passed under
Approval of Holiday Schedule for
1987 . ( see above)
Outline of Program for Pre-School
Children A list of goals and objectives
written by Joan Leach and Cathy
Somerton had been distributed in
the Board packets . Discussion
followed on how the parents of
the pre-school children would be
contacted; where the various
pre-schools and day-care centers
were located in Burlingame and
Page 3 - Minutes - December 16th, 1986
`. Hillsborough; and various ways to
publicize the program such as
through the Recreation Department
Bulletin and the newspapers.
Trustee Cannon expressed
approval of the program and said
that it represented a significant
commitment to the importance of
reading to very small children.
All the Trustees agreed.
President Blevins asked if the
Board should write to Joan and
Cathy expressing their support
for the program. Librarian
Bergsing said that it wouldbe
reported in the Minutes and she
would see that they were aware of
the Board' s support. She also
said she would keep them informed
on the progress of the "Begin
with Books" program.
Miscellaneous: Secretary Mink asked Trustee
Harrison about the response to
the Year of the Reader at the
Burlingame High School. Trustee
Harrison said that they were
currently evaluating the program
and the school would make a
decision about continuing the
"Reading Break" after the first
of the year. So far, all the
reports he had heard were
enthusiastic and positive so he
felt that it was very likely that
the program would continue.
Mrs. Bergsing said she has
noticed less rowdiness and
vandalism in the Library since
the program began.
Trustee Cannon asked if there is
a new contract with Hillsborough.
Mrs. Bergsing said no, they are
operating on a month to month
basis at this time.
Librarian Bergsing commented that
Trustee Cannon had asked about
the goals and objectives and book
selection policy for the Easton
Branch Library as referred to in
the Board Minutes earlier in the
year. Mrs. Bergsing agreed that
i
Page 4 - Minutes - December 16th, 1986
these should be included in the
Board Manuals, and she would copy
and distribute them at the next
meeting. Assistant City
Librarian, Al Escoffier, said
that Diane Casey, the new Branch
Librarian and he were working on
new goals and objectives for the
new year, and these would also be
included.
Trustee Cannon said it was very
generous of the Lions Club to
once again provide the Christmas
trees for both libraries.
Librarian Bergsing said she would
be writing a letter to the
Friends on behalf of the
Trustees, thanking them for the
lights for the California Room.
Secretary Mink suggested that all
the Board members contribute
money to purchase a tray of
bakery treats for the Library
staff as a token of their
appreciation for all of their
hard work and support during the
past year. The Trustees all
agreed that this was a good idea
and President Blevins said she
would be delivering the tray on
the Monday after Christmas.
ADJOURNMENT•
The meeting of December 16th, 1986 was adjourned at 5 : 40pm with the
next meeting scheduled for January 201---h in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
12/19/86
s
1
LIBRARIAN'S REPORT - JANUARY 1987
HAPPY NEW YEAR! !
New Year ' s Resolutions
Each year in January, the City Manager asks each Department in the City
to submit a list of New Year ' s Resolutions . Attached to this report is the
list from the Library as well as the City Manager' s list. He will be sharing
all the Departments resolutions with the City Council at a special planning
session on February 7th.
Budget 1987
January also means the beginning of planning for the next budget.
Attached to this report is the 1987-1988 Budget Schedule as well as the City
Manager' s outline of the Capital Improvement Program. You may wish to follow
past practice and set aside time at your February meeting to discuss any
specific budget requests that you think the Library should consider for next
year. However, I should point out that the City Manager has stated that
revenues are down, therefore it will be a very tight budget year.
Public Library Fund Allocation
The California State Librarian has notified Burlingame that we will
receive $29 , 016 from the State Public Library Fund in January. Attached to
this report is the request to the manager regarding allocation of these
funds. According to the law "the funds shall supplement, but not supplant,
local revenues appropriated for public libraries. " I 'd like your support of
the request, and if Dennis agrees he will forward it to the City Council for
their approval.
Programs and Services
1987 promises to be a lively year with our focus on the national
campaign for the "Year of the Reader. " A proclamation has been drafted to be
forwarded to the City Council.
1987 also marks the library' s 75th anniversary serving the citizens of
Burlingame. To commemorate this occasion, a joint task force is being
assembled consisting of members of the staff , Friends and Board. This
committee will be meeting over the next few weeks to plan activities for the
year.
"Many Mansions" will be our first adult program of the year on February
10, at 7 PM. Betty Horn, a docent from the San Mateo County Historical
Association, will lead the slide/ lecture on the early homes and people of
the area.
Our first children' s program will feature "Paul the Magician, " January
24th, 11 AM, in the Children' s Room.
Tax time is here, and Allen Testa has set up the state and federal tax
binders and forms for self service by the public. This year, we have also
�- supplied three local copy shops with binders of master forms, in an effort to
lessen the strain on our staff and copiers .
Exhibits for the month included paintings by Harry Kollinger, toy
soldiers from the collection of Ray Phillips , and a display of costume and
dance books in conjunction with the Nijinska show at the De Young museum.
Children' s Services
�- Our new "Begin with Books" program, which focuses attention on the pre-
reading child, is well underway. Cathy Somerton has developed a name and
logo for the program; designed and printed 300 copies of a flier; prepared
and duplicated an initial letter to send to schools; checked mailing lists
for the schools; researched and prepared an initial Resource list to be given
to teachers; designed an information sheet to take when she visits schools;
and set up files of program ideas.
Joan Leach has visited 3 high school classes in January to give book
talks . Marshall Umpleby reports that the school does plan to go ahead with
their "Reading Break" for the remainder of the year. Based on the success at
Burlingame, Mr. Umpleby indicated that other local high schools are
considering the program for next year.
The summer reading club is currently in the planning stages. The
planning committee includes : Joan Leach, Cathy Somerton, Diane Casey and
Nancy Montague.
GEAC
PLAN is currently testing the IBM PC backup for the Geac system. This
is a software backup which allows staff to switch over to an IBM PC should
the main computer be down. The PC then stores data which can later be sent
to the main computer via telephone lines. The initial test site is
the Hillsdale Library.
The Project Managers have approved procedures for allowing any San Mateo
County resident to register anywhere in the system. Uniform procedures have
been adopted and cards distributed. Training programs are being held the
week of January 12 to implement this new procedure.
Our final new terminal has arrived. For line efficiency and integrity,
we installed the new terminal in the children' s room and moved the existing
terminal to the rear desk, behind the circulation desk. This new station may
be used to clear up financial transactions, backlogs and general maintenance
of files.
Reference Services
Reference statistics library-wide are up an impressive 40% over the same
month last year.
Michael Hubbell gave a tour/orientation to Larry Krusemark' s True
Learning Center students, fifth to tenth grades.
Donna Ridley Smith met with the San Mateo Union High School District
curriculum committee in January. The committee continues to discuss ways in
which the school and public libraries might cooperate. Topics covered
included: cooperation on assignments and the feasibility of sharing
computerized data bases.
Easton Branch
Diane Casey completed her initial Geac training at the Branch. She is
now busy planning programs and services for the Branch for 1987 . She is also
working closely with the Children' s Librarian on the Summer reading programs .
Personnel
We are now up to full staffing!
Esther Cummings has accepted the full-time Librarian II position in the
Reference Department. Esther earned her BA degree in Geography at the
University of California at Berkeley and her Master ' s Degree in Library
Science at San Jose State. Esther worked at the San Mateo County Library, as
a cataloger, and worked at Burlingame for several years in cataloging and
reference, from 1974-78 . Most recently, Esther was an Advisory Systems
Engineer for the Bank of America. We are very pleased to welcome Esther back
to Burlingame!
Staff Development
Donna Ridley Smith attended a workshop in Santa Cruz on using the on-
line catalog in reference work. Sandy Gleichmann, Diane Casey and Michael
Hubbell attended the City Orientation on December 4th.
Five staff members will be attending a public contact workshop with
Maria Nieri later this month.
PMB/jg
1/15/87
STATISTICS FOR DECEMBER 1986
REGISTERED BORROWERS:
Additions Total Registered
Burlingame Adults 11 ,768 166 11 ,934
Burlingame Children 1 ,845 36 1 ,881
Hillsborough Adults 2 , 151 31 2 ,182
Hillsborough Children 729 5 734
Non-San Mateo Co. Borrowers 219 6 225
TOTALS: 16 ,712 244 16 ,956
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks ) 18 , 947 1 ,718
Children' s Print Materials
(books, periodicals , pamphlets , paperbacks ) 3 ,869 906
Audio Visual Materials
(records, cassettes, films , videos, art
prints, slides, equipment, talking books ) 1 , 479 18
TOTALS: 24 , 295 2 , 642
Main Total 1986 Circ: 24 , 295 Main Total 1985 Circ: 20 , 955 = . 15% Inc.
Branch Tot 1986 Circ: 2, 642 Branch Tot 1985 Circ: 2 , 055 = . 28% Inc.
GrandTotal 1986 Circ: 26 ,937 GrandTotal 1985 Circ: 23 , 010 = . 17% Inc.
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REFERENCE ACTIVITY:
Total Reference Questions: 5, 486 I .L.L. Borrowed: 89
I .L.L. Lent: 206
Grand Total Ref . Activity: 5,781 I .L.L. Total: 295
-----------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 ,626/104 ,425 289 / 261 437 / 321 139 ,478/104 , 365
Ch.Non-Fic. 17 , 930/ 14 ,619 30 / 24 3 / -0- 17 , 957/ 14 , 643
YA Non-Fic. 3 ,334/ 3 , 230 3 / 3 -0- / -0- 3 , 337/ 3 , 233
Ad.Fiction 46 , 997/ 43 , 154 86 / 61 49 / 10 47 ,034/ 43 , 205
Ch.Fiction 15 , 062/ 10 , 353 37 / 27 1 / -0- 15 ,098/ 10 , 380
YA Fiction 3 , 140/ 2 ,798 4 / 4 -0- / -0- 3 , 144/ 2 , 802
TOTALS: 225 , 465/178 , 578 449 / 380 490 / 331 225, 424/178 , 627
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OTHER MATERIALS:
Pamphlets 24 , 109 240 -0- 24 , 349
Paperbacks 2 , 726 -0- -0- 2 ,726
Maps 1 , 511 -0- -0- 1 , 511
Records 5 , 308 42 35 5 , 315
Cassettes 1, 189 232 26 1 , 395
Video Tapes 170 -0- -0- 170
Films 109 -0- -0- 109
Art Prints 103 -0- -0- 103
�- Deposited with the City Treasurer: Main: $ 1 , 553 . 88 I �Bj
Branch: $ 328. 2
Meeting Rooms: $ 22. 00
Total: $ 1 ,904 . 17
Total Meetings Held: 12 People in Attendance: 308
CITY OF HOPLINGAAL. HUDGET STATUS REPORT
12 MUNTH Y-1-1) Y• 1-b CUR NU UNEXPLNDEU
ACCT DLSCRIPTIUN APPROP. liTIMATE ACTIIAI ACTUAL VARIANCE BALANCE ENCU
L18RAkY
__750010 LIBRARY SALARIES 5060200 253, 096 ?43, 143 400565 9895S 2x3,057
750011 LIBRARY LMPLOYEF: HLNtFITS ?088600 lou" e,40 9140, 314 158919 51984 110828b
750012 LIBRARY OVLRTIMF 0 u 1 , 438 0 1 ,4314- 1 #438-
750413 LIBRARY PAFttTjME ?698800 1348ts9H 119, :;t,(► 238123 15,S38 1560440
750110 LIBRARY UFFICE FXPLNSE be20S 4, 122 4, 747 989 625- 30499
750120 LIBRARY SPLCIAL DENTL EXPENSE 13,945 b,972 9,008 731 2,036- 4,937
_..__750.121 LIBRARY BOUKS & MAPS 13.3.440 bb# 7?b b9s630 200790 2#904- 63,81b
750122 LIBRARY PERIUDICALS 17#674 8,b38 11 ,500 b 1 1 21662- 6. 174
750123 LIhRARY UINDINGS 988114 4,908 4,'955 517 47- 4#863
_ 754124 LIBRARY LATALOUING 15#655 7,1'30 1 ,2115 221 b#547 148372
750125 LIBRARY RE;COkDS & CASSETTES 68540 3.170 3#2. 11 60 59 3#329
750130 LIBRARY SMALL TOOLS A LQUIP 3GQ 150 481 403 331-
_L710 16 0
31-_L710160 LIBRARY COMMUNICATION$ 118250 sob?)i 48788 1#261 839 68461
750170 LIBRARY UTILITIES 298530 1487bb 7,94? 795 bF824 ?18588
IS0190 LIBRARY MAINT BLDG A GROUNDS 15, 435 78716 40356 18491 303b0 110079
750200 LltiRARY LUUIPM1;NT MAINTE14ANCE 975 48b ?d , 186 201 W90
750201 LIBRARY LQUIP MAINT-AU010 VIS 10000 498 28b 91 212 714
7S6202 LIBRARY EQUIP MAINT-SEC.SYJTEM 0 0 0 0 0 0
MN910 LIBRARY PROF 4 SPECIAL SERVICE 41 ) 1 ,) 2#25b 4,510 0 2054- 0
750220 LIBRARY OTHER CONTRUCTUAL SERV 3(1, 100 198548 37,1416 377 180268- 102145
750240 LIBRARY DUES K SU85CK11371ONS 705 354 265 220 89 440
750250 L JORARY TRAVEL K00 402 215 176 188 °l8b
750251 LI13 CONF K MTGS-LIBRARIAN 1 ,000 498 983 689 4135- 17
750252 LIB COW A MTGS-STAFF 18x00 748 1 , 024 904 22b- 576
_ 754260 LIORARY TRAINING 8 SAFETY 28050 1 # 020 486 0 538 1#562
750290 LIBRARY OTHER CHARGES 100 48 0 0 48 100
750800 CAPITAL OUTLAY 31 , 450 311450 18, 580 0 128870 12,o76
•�*•*� TOTAL LIBRARY 13298728 bao, 5R(1 648, 607 110# 020 31 #977 otil , li_' 1
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MONTHLY REPORT
MONTH December
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 22
2. Volunteers
A. Number of volunteers 22
B. Hours contributed 140
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 2�9
C. Items circulated 140
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circulated
A- Iayrar 2 0 30
B• Hillhavpn 2 42 12
C. Haripnda 2 22 30
D• Rurl _ Carp 2 48 0
E. Marian Convent 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 164
B. Visits made 390 39
C. Items circulated 360
Comments/ activities:
The circulation inciteased for this month. While I was on
varati dry. j Drothy W,i l Snn filled i n Shp did a vary f i na 3nh l
Hats off to Dorothy and thank you so much!
X71
C 2 TY QF BURL 2 N GAME
`-' TO: DEPARTMENT HEADS
FROM: CITY MANAGER
DATE: DECEMBER 15 , 1986
SUBJECT: 1987 NEW YEAR' S RESOLUTIONS
As part of closing out 1986 and preparing for 1987 , I have
reviewed last year' s New Year' s Resolutions which everyone
submitted. On the whole, we did pretty well. The Police now
have 9mm automatics, Park reorganized the tree crew, and Public
Works spent a record amount on capital improvements. On the down
side, Ray' s serve is still questionnable, as is Meg' s exercise
program and Rahn' s guitar playing.
I would like each department head to review your resolutions from
last year and develop a new list for 1987 . The list should be no
more than one page and you should consult your staff if
appropriate.
Attached, for your information, is my list for 1987 , a portion of
the 1986 Year in Review, plus a little forecast for some items in
1987 . Please submit your resolutions to me by January 16. In
`- February, we will hold our Saturday morning session with the
Council. For that meeting, Council will receive copies of your
resolutions.
Dennis Argyres
City Manager
vmy
Attachments
3- 987 NEW YEAR • S RE S OLUT 2 ON S
C=T'SY MANAGER • S C?FF= CE
1. Resolve Hillsborough sewer dispute/law suit.
2. Review liability insurance alternatives. Check State pooled
liability program.
3 . Proceed with bond financing for major treatment plant
improvement. Clarify grant funding possibilities.
4 . Support Public Works/Planning in securing BCDC/Water quality
Control Board approvals for dump closure and Airport Boulevard
Phase I improvement. Start Bayside Park use planning.
5. Present Council with possible land acquisition to increase
downtown parking financed from present and future parking fund
revenues.
6 . Reduce capital improvement expenditures financed from general
fund from $4 million in 1986-87 to $3 million maximum in 1987-88
based on revenue projections.
7 . Move sidewalk repair program into commercial areas.
8 . Renew garbage franchise. Review restructuring City
disposal/garden pickup.
9. Prepare for employee negotiations with two groups during year.
10 . Watch the Anza freeway connection and the Hyatt Regency develop
from plans to reality.
11. Continue "positive" employee recognition and training. Rein-
force increased productivity by being smarter not just working
harder.
12 . Remember that no one is right all the time--especially not City
Managers.
DJA/vmy
12/12/86
C= r' z O F B URL=N GAME
REVIEW 1986 -- FORECAST 1987
REVIEW 1986
- Rent Control Initiative - Insufficient Signatures 2/86
- Approved Putnam Mazda, 3 California 3/86
- Increased Skateboard Regulation 3/86
- Moratorium Satellite Dish Antennas 4/86
- Revised Regulation of Food Establishments 4/86
- Increased Insurance Reserves/Dropped Liability Insurance 6/86
- Proposed Sequoias Life Care Facility Denied by Planning
Commission, Applicant Drops Appeal 6/86
- City Adopts $18 . 6 Million Operating Budget and $11. 4 Capital
Improvement Program 6/86
- City Treasurer Herb Sommers Resigns, Council Appoints
Joe Harvey 7/86
- City Denies Height Variance Office Building 1800 E1 Camino 8/86
- Ibis Hotel--300 Rooms--Opens 9/86
- Successful Police Hillside Halloween Project 10/86
- Burlingame Sues Hillsborough Over Sewer Agreement 10/86
- City Approves 65-space Parking Variance 1320-1350 Howard,
Bowling Alley 11/86
- Revised Parking Rates, Fines, Authorized Appraisals for
Downtown Parking 11/86
- Revised Commissioner Appointments and Term Limit 11/86
�- - Embassy Suites Hotel--350 Rooms--Opens 12/86
- Completed Negotiations 7 Employee Groups 12/86
- Infrastructure Maintenance/Improvements $3 . 0 million awarded
Design Wastewater Treatment Plant Improvement $617 ,000
Street Resurfacing 1. 2 million
Pershing Park Landscaping 261,000
Water Main Replacement & Study 350,000
Sidewalk Repair 119 ,000
Sewer Pump Station 313 ,000
Traffic Study Broadway/California 87 ,000
FORECAST 1987
"Those who live by the crystal ball should learn to eat ground glass. "
- Major Construction Anza Freeway Connection
- Bond Financing and Start Construction $5 Million Improvement
Wastewater Treatment Plant and Main Pump Station
- Receive BCDC/RWQCB Approvals Airport Boulevard Leachate Barrier
and Public Access Landscaping
- Secure Dump Closure Permit Regional Water Quality Control Board
- November City Election
- Sobriety Checkpoint Lawsuit Before State Supreme Court
- More Street, Sidewalk, Sewer Improvements
- Continuing Dispute with Hillsborough over Sewer Agreements
1987 NEW YEAR ' S RESOLUTIONS
LIBRARY
1 . Organize and implement programs , exhibits , and publicity
for the year 1987 around the following themes :
A. Celebration of the 75th anniversary of the
Burlingame Library .
B. Celebration of the Year of the Reader .
C . Celebration of the Bicentennial of the U. S.
Constitution .
2 . Continue to review , revise and improve book collection
development and maintenance policies and procedures .
3 . Continue to plan for both long range and short range space
requirements .
4 . Implement the "Begin with Books " Program with the goal of
contacting all the Pre-Schools and Day Care Centers in
Burlingame and Hillsborough .
5 . Continue to work with the high schools to promote reading ,
improve the homework assignment process , and increase the
contact between teachers and students and library staff .
6 . Continue to promote awareness of Library ' s role as an
information center for the public , other City departments
and the business community .
7 . Promote increased membership in Friends of the Library .
8 . Increase number of registered borrowers by at least 20% .
Increase circulation by 10%.
9 . Continue to encourage staff use of microcomputers to improve
job performance and reduce workload .
10 . Continue to foster and promote staff development opportunities .
11 . Analyze options and recommend the purchase of a new security
system .
12 . Continue to plan with other P. L . S. libraries for an upgraded
and expanded circulation system and on- line catalog .
PMB/JS
1 / 13/87
1 9 8 7 — 8 8 B UDGET S CHEDU L E
DATE DESCRIPTION
January 6, 1987 Capital Improvement Program (CIP)
Update Forms to Departments
Department Head Meeting
Februaryi7 or 21 Saturday Morning Priority Meeting with
(Tentative) Council
February 17 Budget Guidelines and Instructions to
Departments, Department Head Meeting
March 6 Departments return CIP Updates
March 20 Draft Revenue Forecast
April 3 (NLT) Department Budget Request_to City
Manager, Deadline
*May 18 (Packet 5/14/85) Proposed Budget to Council
June 3 Council Study Session on Budget
June 15 Public Hearing
June 15 Adopt Budget/Capital Program
Adopt Appropriations Limit (Gann)
Within 30 Days Budget
Adoption Public Notice of Adopted Budget
*Important Dates
DJA/vmy
Lt�; e.-e r�►J
C=TY O F B URL=N GAME
TO: Department Heads
FROM: City Manager
DATE: December 15 , 1986
SUBJECT: Capital Improvement Program 1987-1992
With the start of the new year, it is time again to begin updating
our 5-year capital improvement plan. This plan is our budgeting
and planning tool for seeking to maintain our physical assets and
municipal service levels.
The basic approach for this year is simple, update and implement
last year' s program. I have three additional objectives:
• Reduce the amount of general fund financed capital improve-
ments to $3 million maximum in 1987-88 and each year
thereafter.
• Reduce the number of open capital projects from current level
of over 100 projects to a more manageable level.
*. Focus resources on highest priority projects.
Revenue Prospects. The majority of our capital improvements are
now funded by the general fund. Currently, the largest revenue
source in the general fund, sales tax, is below last year' s level
and behind budgeted estimates. This combined with the elimination
of federal revenue sharing, reduction in federal and state grants,
and reduction in fund balances, will limit our ability to take on
new capital improvement projects. For 1987-88 and the near term
future, transfers from the general fund to the capital improvement
fund will be limited to approximately $3 million annually or less.
This is about 500 of the 1985-86 level. All projects above the $3
million level must have their own financing source ( i.e. , gas tax,
water and sewer charges, bond issues, or state grants) . Any new
projects will "compete for funds" with major projects now underway
( i.e. , dump closure, sewer rehabilitation, Airport Boulevard Phase
I , etc. ) . I therefore anticipate very few "new" projects.
PROCEDURE
Update in summary form last year' s 5-year plan to reflect current
forecasts and conditions. Detailed project requests would only be
submitted for projects requested for funding in 1987-88.
SCHEDULE
March 20 Departments submit in priority order a 5-year summary of
all projects and detailed project proposals for 1987-88
projects only.
April Proposed program reviewed by City Manager.
�. June Five-year program included with 1987-88 proposed budget.
City Council and appropriate commission review in with
proposed budget.
DEFINITION
For the purpose of this budget and planning process, use the fol-
lowing definition of Capital Improvement:
a. Construction or acquisition of any City facility including
buildings, recreation area, new street construction, water and
sewer line replacement, etc.
b. Acquisition of any vehicle or piece of equipment costing more
than $75,000 .
C. Completion of any single maintenance project costing more than
$75 ,000.
Items which do not meet the above criteria should be requested-- as
part of the operating budget.
SUBMITTALS
Departments should submit a summary form (see example last year' s
�— adopted) outlining proposed projects for the next five years. This
summary should highlight any major "future" capital improvement or
maintenance needs you see in the next five years. Projects
Proposed for funding in 1987-88 must also be detailed and justified
on the Capital Improvement Project Proposal form. Please submit
the typed original of all forms. Departments are encouraged to
submit 8-1/2" x 11" maps or drawings which will be of assistance in
explaining or justifying the project.
1000
Dennis Argyres
City Manager
vmy
Attachments: 1986-87 Capital Projects--Adopted
"Big Picture" Capital Improvement Financing
1986-91 Capital Improvement Program
Project Proposal Form
Five-Year Summary Form
CITY OF BURLINGAME
PROPOSED CAPITAL IMPROVEMENT PROJECTS
1986-87 PROPOSED BUDGET
PROJ. PROJECT DESCRIPTION BUDGET 6-30-86 INTERFUND PROJECT TOTAL 6-30-87
NOREMARKS
- ---------------------------------------------FUND BAL. TRANSFERS REVENUE FINANCING FUND BAL.
------------------------------------------------------------------------------------
Self Contained Breathing App. 82,000 82,000 82,000 0 General Fund
Underground Fuel Tank Monitor 20,000 20,000 20,000 0 General Fund
Police/Finance Computer Conv. 195,000 195,000 195,000 0 General Fund
201 Parking Acquisition/Improve. 600,000 425,562 200,000 625,562 25,562 General Fund
518 Bayside Park Dump Closure 200,000 1,302,763 (600,000) 702,763 502,763 General Fund
114 Pershing Park Development 256,000 41,572 173,428 41,000 256,000 0 General Fund
Sidewalk Program 350,000 350,000 350,000 0 General Fund
Pavement Resurfacing Program 500,000 500,000 500,000 0 General Fund, Gas Tax Fd.
5 Anza Freeway Connection 3,300,000 2,700,000 600,000 3,300,000 0 General Fund, Bayfront Dev
Airport Blvd. Phase I & II 745,000 745,000 745,000 0 Gas Tax, From #518
Broadway On-Ramp 100,000 789,856 0 789,856 689,856 General Fund
Broadway/California Intersect. 100,000 100,000 100,000 0 General Fund
Rollins Road Reconstruction 200,000 200,000 200,000 0 General Fund
Oak Grove Resurfacing 100,000 100,000 100,000 0 General Fund
Airport Blvd. Resurfacing 180,000 180,000 180,000 0 General Fund
Mills Creek Bike Path 40,000 0 40,000 40,000 0 TDA Funds
429 Digester Improvements 1,144,000 1,144,000 1,144,000 0 General Fund, Sewer Fund
431 Airport Blvd. Pump Station 270,000 270,000 270,000 0 General Fund
529 WWTP. Improvements 750,000 150,000 600,000 750,000 0 General Fund, Grant, COP
602 Main Pump Station Improvements 700,000 200,000 500,000 700,000 0 Gen./Sewer Fd. , Grant, COP
Collection System Improvements 525,000 335,000 190,000 525,000 0 Gen./Sewer Fd. , Grant
Miscellaneous Sewer Repairs 100,000 100,000 100,000 0 Sewer Fund
245 Mercy/Rivera Water Connection 100,000 60,000 40,000 100,000 0 General Fund
5 Anza Water Connection 150,000 100,000 50,000 150,000 0 Water Fund
Peninsula Ave. Water Main 200,000 200,000 200,000 0 Water Fund
Water System Study 60,000 60,000 60,000 0 Water Fund
Misc. Water Main Improvements 40,000 40,000 40,000 0 Water Fund
Cowen Standby Power 100,000 60,000 40,000 100,000 0 General Fund
California/Grove Drainage 100,000 100,000 100,000 0 General Fund
Easton Creek Drainage 200,000 100,000 100,000 200,000 0 General Fund
Miscellaneous Drainage Proj. 50-000 50,000 50,000 0 General Fund
------- ----------------------------------------------------------------
11,457,000 5,259,753 5,814,428 1,601,000 12,675,181 1,218,181
XIII
B S G P S C TUBE
' C AP S TAL S MPROVEMENT S
�. FUNDING
Current
Capital Improvement Fund Balance 7/1/86 $ 6 . 3 million
General Fund Transfer 1986-87 4. 3
Bayfront Development , . 3
1986-87 Estimated Revenue Capital Projects 1. 6
Interfund Transfers--Gas, etc. 1. 3
$13 . 8 million
Future--5 Years
Bayfront Development Fee ( $100,000 annual) . 5 million
Sewer Connection Fee ( $125,000 annual) . 5
Sewer Fund ( $300 ,000 annual) 1. 5
Water Fund ( $300 ,000 annual) 1. 5
Gas Tax ( $400 ,000 annual) 2. 0
General Fund ( $2,000 , 000 annual) 10 .0
Sewer Bond Proceeds 5 . 0
$21. 0 million
NOTE: Annual Funds Capital Improvement,
$3-4 million plus any additional G.F.
TOTAL $34 . 8 million
EXPENDITURES--NEXT 5 YEARS
`- Freeway Connection $ 4. 0 million
Treatment Plant & Connection System
( $2 million a year + $5 . 0 million bond) 15. 0
Airport Boulevard Improvement (Phase I) 2. 0
Bayside Park/Dump 2. 0
Parking Acquisition 1. 5
Water System ( $300 ,000 year) 1. 5
Street Resurface ( $500,000 year) 2. 5
Sidewalks ( $250 ,000 year) 1. 25
Traffic Improvements ($400,000 year) 2.0
Storm Drainage 2,0
Fire/Park/Other ( $300 ,000 year) 1. 5
Previously Approved Projects 5 . 0
NOTE: Annual Expenditures Approximately
$4 million "Basics" $40. 25 million
SHORTFALL APPROXIMATELY 5 MILLION
i.e. , 1 MILLION A YEAR
Possible Sources: Sewer Grants/General Fund Revenue In Excess
$2.0 Million Annual, Assessment District, Sewer Bond, FAU, Etc.
SUMMARY
"Normal" annual expenditures for Capital Improvements should be
approximately $4 .0 million year plus carry-overs and special
grants , etc. Approximately $750 ,000-$1 million "optional. "
BURLINGAME PUBLIC LIBRARY
`.- BOARD OF TRUSTEES
MINUTES
DECEMBER 16TH, 1986
CALL TO ORDER:
The meeting of December 16th, 1986 was called to order by President
Blevins at 4 : 30pm.
Trustees Present: Blevins, Mink, Harrison, Cannon & Sommer
Trustees Absent : None
Staff Present: Mrs. Judy Gladysz , Library Secretary
Mr. Al Escoffier, Asst. City Librarian
Diane Casey, Librarian I
Michael Hubbell, Librarian I
Mary Beth James-Thibadeaux, Librarian I
BILLS:
M/S/C ( Cannon/Mink) unanimously to approve the payment of City checks
in the amount of $12 , 844. 05. M/S/C (Cannon/Harrison) unanimously to
approve the payment of the Trustees Special Fund in the amount of $990. 69 .
MINUTES OF THE MEETING OF NOVEMBER 25TH, 1986 :
M/S/C (Harrison/Cannon) unanimously that the Minutes of the meeting
of November 25th, 1986 be approved as written and were ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Secretary Mink read two letters that had been sent to the City
Council about the Fox and Carskadon sign in front of the Duncan Building.
They both stated that it ruins the appearance of the avenue and asked if
the sign was within City code. The Board members wondered if the City
Council would respond to the complaints and if Council would forward the
letters to Fox and Carskadon. Mrs. Bergsing said she would find out.
INTRODUCTIONS OF NEW STAFF:
Librarian Bergsing introduced the three new staff members, Diane
Casey and Mary Beth James-Thibadeaux, and Michael Hubbell. They all told a
little about their backgrounds and their goals. The Board members
welcomed them.
Mrs. Bergsing explained that the other person who has been promoted
to twenty-five hours per week, Sandy Gleichmann, was working at her other
part-time job and was unable to attend the meeting. She said Sandy would
be attending in January. She further stated that Library personnel is
still interviewing for the full-time Librarian II position.
LIBRARIAN'S REPORT:
Family Christmas Program: Trustee Cannon said she attended the program
and it was delightful. Mrs. Bergsing said the puppet show appealed to
`--adults as well as children.
Report on CLA Conference: There was some discussion on Donna Ridley
Smith' s report on the meetings she attended at the California Library
Page 2 -Minutes -December 16th, 1986
Association Conference. Trustee Mink asked about the use of on-line data
bases at the Pasadena Public Library and where the terminals were located.
Mrs. Bergsing said she would check with Mrs . Smith and report back.
UNFINISHED BUSINESS:
None
NEW BUSINESS:
Approval of Holiday Schedule for 1987: Holiday Schedule: Trustee Cannon
asked if closing early on
December 26th and January 2nd
would have any impact on the
budget. Mrs. Bergsing said it
would produce some savings but
not a very significant amount.
There was some discussion
regarding closing for three days
over the Independence Day weekend
in 1987. Trustee Cannon had
reservations about the Sunday
closure. M/S/C (Harrison/Mink)
to approve the holiday schedule
for 1987 as recommended and also
to approve the early closure of
the Main Library at 6 : OOpm on
Friday, December 26th and Friday,
January 2nd. The motion carried
on a three/two vote. Trustees
Cannon and Sommer felt they could
not approve the closure of the
Library for three days over the
Fourth of July weekend in 1987.
Closing Early on December 26th and
January 2nd: Discussed and motion passed under
Approval of Holiday Schedule for
1987 . ( see above)
Outline of Program for Pre-School
Children A list of goals and objectives
written by Joan Leach and Cathy
Somerton had been distributed in
the Board packets. Discussion
followed on how the parents of
the pre-school children would be
contacted; where the various
pre-schools and day-care centers
were 'coated in Burlingame and
Page 3 - Minutes - December 16th, 1986
Hillsborough; and various ways to
publicize the program such as
through the Recreation Department
Bulletin and the newspapers.
Trustee Cannon expressed
approval of the program and said
that it represented a significant
commitment to the importance of
reading to very small children.
All the Trustees agreed.
President Blevins asked if the
Board should write to Joan and
Cathy expressing their support
for the program. Librarian
Bergsing said that it would be
reported in the Minutes and she
would see that they were aware of
the Board' s support. She also
said she would keep them informed
on the progress of the "Begin
with Books" program.
Miscellaneous: Secretary Mink asked Trustee
Harrison about the response to
the Year of the Reader at the
Burlingame High School. Trustee
Harrison said that they were
currently evaluating the program
and the school would make a
decision about continuing the
"Reading Break" after the first
of the year. So far, all the
reports he had heard were
enthusiastic and positive so he
felt that it was very likely that
the program would continue.
Mrs. Bergsing said she has
noticed less rowdiness and
vandalism in the Library since
the program began.
Trustee Cannon asked if there is
a new contract with Hillsborough.
Mrs. Bergsing said no, they are
operating on a month to month
basis at this time.
Librarian Bergsing commented that
Trustee Cannon had asked about
the goals and objectives and book
`- selection policy for the Easton
Branch Library as referred to in
the Board Minutes earlier in the
year. Mrs. Bergsing agreed that
Page 4 - Minutes - December 16th, 1986
�- these should be included in the
Board Manuals , and she would copy
and distribute them at the next
meeting. Assistant City
Librarian, Al Escoffier, said
that Diane Casey, the new Branch
Librarian and he were working on
new goals and objectives for the
new year, and these would also be
included.
Trustee Cannon said it was very
generous of the Lions Club to
once again provide the Christmas
trees for both libraries.
Librarian Bergsing said she would
be writing a letter to the
Friends on behalf of the
Trustees, thanking them for the
lights for the California Room.
Secretary Mink suggested that all
the Board members contribute
money to purchase a tray of
bakery treats for the Library
staff as a token of their
appreciation for all of their
hard work and support during the
past year. The Trustees all
agreed that this was a good idea
and President Blevins said she
would be delivering the tray on
the Monday after Christmas.
ADJOURNMENT•
The meeting of December 16th, 1986 was adjourned at 5 : 40pm with the
next meeting scheduled for January 20th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
12/19/86