HomeMy WebLinkAboutAgenda Packet - LB - 1987.02.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
REGULAR MEETING - AT THE EASTON BRANCH LIBRARY ON FEBRUARY 17TH, 1987
{ SUGGESTED ACTION
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1. CALL TO ORDER { 4 : 30 PM, Easton Lib.
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $16,150.68 {
Special Fund: $ 889.08 {
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4 . MINUTES - Regular Meeting of January 20th, { APPROVAL
1987 {
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Public Library Fund - Memo from City {
Manager {
b. Commissioners Attendance - Memo from {
the City Manager {
c. Minutes of Task Force to plan the 75th {
Anniversary {
d. Letter from Mr. & Mrs. F. M. Halzemer {
regarding lack. of parking at the {
Main Library {
e. Letter from Warren Wickliffe {
d. February Library Spectacles {
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6 . REPORTS {
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a. City Librarian { INFORMATION
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7. UNFINISHED BUSINESS {
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a. Plans for Trustees Workshop - Feb. 28 { INFORMATION
b. Budget Requests { DISCUSSION
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9. NEW BUSINESS {
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a. Copy Machines { ACTION
b. Community Room Policies { DISCUSSION
c. Bedtime Story Hours - Main & Branch { ACTION-
d. Helen Ward Appreciation Day { ACTION
f
10 . FROM THE FLOOR {
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11. ADJOURNMENT {
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2/10/87 {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JANUARY 20TH, 1987
CALL TO ORDER:
The meeting of January 20th, -1987 was called to order by President
Blevins at 4 : 30pm.
Trustees Present: Blevins, Mink, Harrison, Cannon & Sommer
Trustees Absent: None
Staff Present: Mrs. Judy Gladysz, Library Secretary
Mr. Al Escoffier, Asst. City Librarian
Esther Cummings, Librarian II
Sandy Gleichman, Librarian II
BILLS•
M/S/C (Mink/Harrison) unanimously to approve the payment of City
checks in the amount of $24 ,756 .85 . M/S/C (Mink/Harrison) unanimously to
approve the payment of the Trustees Special Fund in the amount of $801. 46 .
MINUTES OF THE MEETING OF DECEMBER 16TH, 1986 :
M/S/C (Mink/Harrison) unanimously that the Minutes of the meeting of
December 16th, 1986 be approved with a correction that the City Checks and
the Special Fund reflect that the motions for payment were made by Mink
and Harrison rather than Cannon and Mink.
INTRODUCTION OF NEW STAFF:
Mrs. Bergsing introduced Sandy Gleichmann and Esther Cummings. Esther
is the Library' s new full-time Reference Librarian, but she used to work
part-time for the Library nine years ago. Sandy has been with the Library
for five years but was just promoted to a twenty-five hour per week
Reference position. They both told a little of their background and the
Board members welcomed them.
CORRESPONDENCE AND COMMUNICATIONS:
Secretary Mink read two items of correspondence, the first item being
a memo that had been sent to all the Commissions in the City reminding the
Commissioners that they are in an advisory capacity and do not have any
right to enforce any laws or rules as they see fit. The other was a
letter to the Friends of the Library from Loretta Blevins thanking the
Friends for their continued support.
The City Newsletter and the January issue of Spectacles was distribu-
ted.
REPORTS:
City Librarian: Some questions and discussion on various items.
Report on P.L.S. Advisory Board Meeting, Loretta Blevins : President
Blevins said the P.L.S. Advisory Board had met on January 8th at the South
�.- San Francisco Library. She said the meetings still prove to be very in-
teresting and any one else from the Board is welcome to attend whenever
they wish.
Page 2 -Minutes -January 20th, 1987
UNFINISHED BUSINESS:
Trustees Workshop Registration - February 28th, 1987: All of the
Trustees agreed that should join CALTAC and four out of the five Trustees
signed up for the workshop that is being held on February 28th.
NEW BUSINESS•
New Year' s Resolutions for 1987 - City The City Manager' s Resolutions
Manager: were mailed in the Trustees
packets. There was some
discussion.
New Year' s Resolutions for 1987 - City The City Librarian' s Resolutions
Librarian: were mailed in the Trustee' s
packets. There was some
discussion.
Capital Improvement Program -1987-92 : Capital Improvement Program for
1987 through 1992 were was mailed
in the Trustees Packets.
Budget Schedule and Budget Requests: Mrs. Bergsing announced that she
will be working on the budget
in February if the Board members
`- have anything they want
considered.
Public Library Fund Allocation: Mrs. Bergsing explained the back-
ground of the Public Library
Fund. She further added that the
amount has grown partially
because of the service to
Hillsborough as the funds are
based on population. She said
the State considers that it has
some obligation to help fund
public libraries because they are
part of the educational system.
The funds however are to be used
to supplement the regular
operating budget and not supplant
it.
After discussion, Trustee
Harrison made a motion requesting
that the City Manager consider
depositing the Public Library
Fund money into the Trustees
Special Fund rather than into the
Operating Budget. The motion was
seconded by Trustee Mink and it
was passed unanimously.
Page 3 - Minutes - January 20th, 1987
Task Force to Plan PR for 1987: Mrs. Bergsing said the PR Program
for 1987 will be quite involved.
She said the liason to the
Friends of the Library and the PR
Task Force for the• 75th
celebration is Kris Cannon and
it should be a fun task. She
said she has sent over a
proclamation to the Mayor for the
"Year of the Reader" , and
President Blevins suggested a
picture in the Boutique and Times
with Mayor Barton and Patti for
The Year of the Reader.
Miscellaneous: Mrs. Bergsing said that Warren
Wickliffe, our senior page who
does the delivery to the Branch,
was involved in an automobile
accident and would be off work
for at least a week. The
Trustees took up a collection to
send Warren a card and a plant.
Trustee Cannon expressed her
�- concern for the
garbage that
collects in the cigarette
containers on the front steps of
the Main Library. Mrs. Bergsing
said she would have a trash can
placed near that vicinity to try
and curb the problem.
FROM THE FLOOR: Nothing.
ADJOURNMENT•
The meeting of January 20th, 1987 was adjourned at 6: 05pm with the
next meeting scheduled for February 17th at the Easton Branch Library.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
01/28/87
�.. LIBRARIAN' S REPORT
February 17th, 1987
Budget 1987-1988
Attached to this report is the City Manager ' s Summary of the Financial
State of the City as we begin to work on the 1987-1988 operating budget.
I ' ll be happy to answer any questions on the February 7th Council Study
Meeting, but primarily the Meeting consisted of the City Manager reviewing
the information contained in the attached review.
Library Fund Allocation
Also included with this report is the City Manager' s request to Council
regarding the Public Library Fund allocation. In his report he addresses
your request to have the money deposited in the Trustees Account. The
Council supported the Manager ' s recommendation unanimously.
Task Force to plan the 75th Anniversary of the Burlingame Public Library
A community tasR—force consisting oT—members ot the Fr-11-e—n-cTs ot the
Library, the Library Board, Burlingame Historical Society, the Burlingme
Chamber of Commerce and staff was called on January 29th, by the City
Librarian to began planning for the 75th Anniversary Celebration of the
dedication of the Library. Minutes of the meeting are attached.
Year of the Reader and the BiCentennial
Several other public relations assignments have been made for the new
year. Esther Cummings will be in charge of the exhibits, displays and
public relations for the "Year of the Reader" celebration. Michael Hubbell
will be in charge of this year' s focus on the Bicentennial of the U.S.
Constitution. We are very excited to report that Michael' s request for a
grant for additional funds for this project has been awarded by the National
Endowment for the Arts. We are the recipient of $ 500. 00, which we must
match in kind, to purchase books and materials on the U.S. Constitution.
A Proclamation on the "Year of the Reader" was signed at the February
2nd Council Meeting, at which Mayor Gloria Barton, and Library Board
President Loretta Blevins were photographed for the local newspaper.
Programs
"Many Mansions" was our first adult program of the year on February 10 ,
at 7 PM. Betty Horn, a docent from the San Mateo County Historical
Association, led a lively slide/ lecture on the early homes and people of
the area.
Exhibits for the month included paintings by 27 members of the
Peninsula Art Association. The cases exhibits included an exhibit on the
Beatles from the collection of Donna Ridley Smith.
Children' s Services
On January 24th, our first children' s program of the year featured
"Paul the Magician, " it drew over 100 children and their parents. Our next
�— program will be held Saturday, February 28, 11 AM and will feature popular
Chuck Ashton, local children' s librarian, who will do storytelling and
puppetry.
Page 1
Winter pre-school story hour has begun at the Branch. It will be held
on Tuesdays from 10: 00-10: 30. Diane Casey did the first two sessions.
Barbara Lazarus will do the remaining sessions.
Barbara Lazarus also held a storytime for the Presbyterian Nursery
School. Joan Leach did a booktalk for a class at Burlingame High School.
The new "Begin with Books" program has begun! Cathy Somerton has
notifed the schools by letter and in person about the program. She has
prepared a bookmark to go home to parents, and binders to hold materials
about the program for the Branch and Main. Cathy also did a program for
United Methodist Nursery School and has scheduled 54 programs during
February and March!
Summer Reading Club plans are underway. The theme for the club is
Summer of Celebration with hot air balloons being the motif. The "Read-to-
Me" booklets and bookmarks, for the pre-reader, will have clowns as the
theme. In addition to the pre-school storyhour, plans are underway for an 8
week summer session "Bedtime Storyhour. " This is on your Agenda for a
little further discussion.
Joan Leach has discussed the feasibility of a summer program for high
school students. What it might be will depend in part on the response of
the school to the idea.
Joan attended the Association of Children' s Librarians review meeting
and County book selection, and the PLS Children' s Services Committee
meeting, which she chairs. Joan Leach and Diane Casey attended the first
of three workshops given by Jan Lieberman on young adult books of the
1980 ' s. The first session was lively and informative. She emphasized that
librarians must constantly "sell" their product, the book, and educate
teachers and students to what is available at the library.
Geac
In response to advice from Geac, PLAN has adjusted the indexing in the
system to shorten the citations first seen on the screen from 8 to 3 . This
change has resulted in an increase of 18% in response time! The change has
resulted in some slower search time for those who do broad or non-specific
searches, but the charge/discharge operations are considerably faster.
A final Geac Response Time test is scheduled for Thursday, February 19 ,
8 : 30 AM. This test is tied to the final payment to Geac.
Considerable time was spent at the P.L.S. Council Meeting on February
3rd discussing the future of Geac and on on-line catalog. It was the
unanimous decision of the group that the first basic need was a circulation
system with a larger capacity to accomodate more terminals with acceptable
response time. After these needs are met, the next priorities are cleaning
up the data-base, additional improvements or enhancements to the circulation
system, more public query terminals and finally an on-line catalog. The
Library Directors will be meeting with the City Manager' s on March 19th to
discuss the financial implications of this decision.
Page 2
Reference Services
Reference statistics library-wide are up 7. 06% over the same month last
year.
Brenda Chavez attended the PLS Film Committee meeting on January 14,
when several new feature films were approved by system purchase, including:
Ran, Hannah and her Sisters, Trip to Bountiful. Also approved for purchase
were several special interest and children' s videos including This Old House
and several Dr.Seuss titles.
Allen Testa provided Vu Text training to two different groups of
library staff. A total of nine people were trained.
Easton Branch
Diane Casey spent a morning at the San Mateo County Educational
Resource Center in an effort to update the Apple Software collection. SMERC
maintains a large collection of software which may be duplicated.
Personnel
The Assistant Librarian conducted a staff development preference survey
in conjunction with the all-staff meeting on February 4th. Staff are
indicating their needs for job related training. We hope to fulfill many of
these needs in the coming months.
Eight staff members attended a public contact workshop with Maria Nieri
from the Peninsula Hospital Health center. The event was sponsored by the
`— City and gave staff an opportunity to not only learn more about working with
the public but to get to know other City staff a little better.
Sales Tax on Books
In response to Trustee Sommer' s question regarding sales tax on books
purchased by the library from out-of-state vendors. We have asked the City
Attorney to research the answer. He has agreed and in the meantime we have
checked with the other public libraries in the County. All pay sales tax.
If I have more information I ' ll report at your meeting.
Garbage Container
At the Council Meeting of February 2nd, Council approved the purchase
of new garbage containers for Burlingame Avenue. The Library requested two
of the old aggregate containers for the front of the Library when the new
containers arrive. There appear to be problems emptying the containers so
we may have to try them out for awhile to see if we can use them. In the
meantime, Jim has created a mini-garbage-can out of one of our less used ash
trays.
Copy Machines
We have realized for sometime that the Library could use another
copy machine. The two we have now we are purchasing from Xerox. We have
only three payments left on the older machine, but it is also about ready to
fall apart. If Judy and I get the necessary background information together
in time for your Tuesday meeting at the Branch, it would be helpful to be
`- able to order a new machine in time to beat the income-tax rush.
Page 3
Bedtime Story Hour
For your meeting we will have a proposal from the Children' s Department
regarding doing a series of eight bed-time story hours this summer at both
the Main and Branch Libraries. The reason we bring this to your attention
is that it would require opening the Branch for one hour, one night per week
for eight weeks. We presented this program several years ago and it was
very successful.
Community Room Policy
The increasing demand for meeting rooms and the decreasing availability
of space has led to more and more requests for use of the Library Community
Room. As a result, the Library Secretary is spending more and more of her
time booking space, collecting fees, giving out and retrieving keys,
following-up on cleaning and/or damage to the room and/or to the equipment.
I would like to spend a little time at your February meeting discussing some
possible changes in our current policy. A copy of our current meeting room
application is in your Board handbook, would you bring it with you to the
meeting. In the meantime, I 'm collecting policies from P.L.S. Libraries and
the RecreaLtion Department. I don' t expect you to make any final decisions
at this meeting but I 'd like you to hear the problems and also to hear any
suggestions you might have.
Some! options:
1. Limit the use to Library and City groups only.
2 . Limit the use to same
group: for example, the Menlo Park policy
is that the room cannot be reserved more than two weeks in advance
more often than twice per year.
3 . Limit the use to Library hours only (this would eliminate key
problems) .
4. Exclude all profit making groups and organizations.
5. Restrict parking.
6. Raise fees.
PMB/jg
2/10/87
Page 4
STATISTICS FOR JANUARY 1987
REGISTERED BORROWERS:
Additions Total Registered
T Burlingame Adults 11,934 264 12 , 198
Burlingame Children 1 , 881 42 1 ,923
Hillsborough Adults 2 , 182 -0- 2 , 182
Hillsborough Children 734 14 748
Non-San Mateo Co. Borrowers 225 10 235
TOTALS: 16 , 956 330 17 ,286
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks ) 21 ,737 1 ,849
Children' s Print Materials
(books, periodicals , pamphlets, paperbacks) 5 , 392 979
Audio Visual Materials
(records, cassettes, films , videos, art
prints, slides, equipment, talking books) 2 , 133 1
TOTALS: 29, 262 2 , 829
Main Total 1987 Circ: 29 , 262 Main Total 1986 Circ: 26 , 811 = 9 . 14% Inc.
Branch Tot 1987 Circ: _ 2 , 829-,,Branch Tot 1986 Circ: 3 , 075 = 8 . 00% Dec.
GrandTotal 1987 Circ:! 32 , 091 GrandTotal 1986 Circ: 29 , 886 = 7 . 38% Inc.
------------------- ------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 6 ,050 I .L.L. Borrowed: 69
I .L.L. Lent: 288
Grand Total Ref . Activity: 6 ,407 I .L.L. Total: 357
-----------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 , 478/104 ,365 358 / 263 143 105 139 , 693/104,523
Ch.Non-Fic. 17 , 957/ 14 , 643 89 / 73 4 / -0- 18 , 042/ 14 ,716
YA Non-Fic. 3 , 337/ 3 , 233 4 / 3 -0- / -0- 3 , 341/ 3 , 236
Ad.Fiction 47 , 034/ 43 , 205 158 / 102 8 / -0- 47 , 184/ 43 , 307
Ch.Fiction 15 , 098/ 10 , 380 72 / 30 6 / -0- 15 , 164/ 10 , 410
YA Fiction 3 , 144/ 2 , 802 17 / 12 1 / -0- 3 , 160/ 2 , 814
TOTALS: 225, 424/178 ,627 698 / 485 162 / 105 225 , 960/179 , 007
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OTHER MATERIALS:
Pamphlets 24 , 349 177 -0- 24 , 526
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 511 13 -0 1 , 524
Records 5 , 315 -0- -0- 5 , 315
Cassettes 1 , 395 63 2 1 , 456
Video Tapes 170 3 -0- 173
Films 109 -0- -0- 109
- Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 1 , 483 . 67 �t
Branch: $ 34�0--�`'
Meeting Rooms : $ I~56 . 00
Total: $ 1 , 988 . 67
Total Meetings Held: 20 People in Attendance: 425
r
CITY OF BURLINGAML '/ BUDGET STATUS REPORT
_12 MONTH Y•T•D _ - - Y.T-D -------' ---CUR ---- -_--- --- --- -UNEXPENUMrD ---
ACCT DESCRIPTIUN APPHOP. ESTIMATE. ACTUAL ACTUAL VARIANCL BALANCE ENI:'
750014 LIBRARY SALARIES546,240 2950281 283,777 _ 41 , 704 11 ,5u4 222.423
750011 LIBRARY tMPLOYEE BENEFITS _ 208,600 -121681- - ___114,233
7$0G12 LIBRARY OVERTIME 0 0 1 ,4.38 0 1 ,458• 1 # 438-
750013 LIBRARY PARTTIME 2b9,800 1571581 1411021 22,261 15, 7x0 128, 179
�-750110 LIBRARY OFFICE EXPENSE , 245 4,x09 5,015 268 _ 2abw _ 3r230
H _.__.
750120 LIBRARY SPECIAL UENTL EXPENSE 13,945 tit 134 1005,15 1 ,537 20411- 3, 400
r 750121 LIBRARY BOOKS & MAPS 133, 44677PO47 78 955 90325 11106- 54, 4191
750122 .LIBRARY PERIOUICALs - - 17-1674 _ 10 ' 311 - 12, 381 -682 --- - 2, 070- '�f`103 - ---
750123 LIBRARY BINDINGS 9,818 5, 126 5,891 193b 165- 3,927
750124 LIBRARY CATALOGING 15,b55 9, 135 1 ,490 207 7,645 14, 1()5
750125 LIBRARY kECOkDS ' & CASSETTES b,540 31815 5, 791 2#579 1 ,976•• 749 . .__ .
750130 LIBRARY SMALL TOUL6 a EQUIP 300 175 481 0 306- 16100
750160 LIBRARYCOMMUNICATIO#rS 110250 6,566 6,267 1 ,478 299 4,483
75017u-- LIBRARY --UTILITIES _ _ -29,530_. _ 17.227 - 9f950 - 2f008-- --7 277---- -19, 580----
750190 LIBRARY MAINT BLDG & GROUNUS 15, 435 90602 5,465 1x109 3,538 9,971
750200 LIBRARY LQUIPMLNT MAINTENANCE 975 567 285 0 2b2 690
-___750201 LIBRARY EQUIP MAINr-AUDIU VIS 1 , 040 5H1 286 0 295 714__._____ .
750902 LIBRARY EQUIP MAIN)-bLC.SYSTEM 0 u 0 0 0 0
750210 LIBRARY PROF A SPECIAL SERVICE 4,510 2,b32� 4,510 0 1 , 878- 0��750220 LIBRARY UTtiER- CONTRUCTUAL SERV 39F100 22fdob 370816 ---- ---0.. - f5, 010- 1 ,285-_--
750232 INSURANCE COST ALLUCATION 0 u u 0 0 0
750240 LIBRARY DUETS A SUBSCHIPTIUtJS 705 413 365 100 48 34U
750250 LIBRARY TRAVEL 800 469 339 124 110 461
750251 LIB CQNF K MTGS-LIURARIA14 1 ,000 561 963 0 402- 17
750252 LIS CQNF & MTGS-STAFF 106001031 110?4 0 93- 576
750260 LI6RARY TRAINING, & SAFLTY 2, 050 __ . I �197 - - 72$ - -- 240 --- - -- 469 . 1 ,322-----
750290 LIBRARY UTHEk CHAR6E5 100 5b 0 0 56 100
750600 CAPITAL OUTLAY 31 , 450 31 ,450 20f417 _ 1, 637. _ 11 , 033 11 ,033_ _
` •*•R**
TOTAL LIBRARY 9 8 773 750 052 102 514 38 721 579,b76
132 ,72 7 bb, , r �
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MONTHLY REPORT
MONTH January
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 22
2. Volunteers
A. Number of volunteers 21
B. Hours contributed 120
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 28
C. Items circulated 224
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circulated
A. LaVrar 2 0 30
B. Hillhaven 2 42 12
C. Hacienda 2 22 30
D. Burl . Garp 48 0
E. Marian Convent 2 30 30
F.
5. Totals OW
A. Shut-in patrons 164
B. Visits made 38
C. Items circulated 326
Comments/ activities:
Outreach statistics are up again this month A new
outreach patron is Arthur Gilaer. He is welcomed and already
receiving books.
C='TY C)V BURL=NGAME
CITY COUNCIL STUDY MEETING
SATURDAY, FEBRUARY 7 , 1987 , 9 A.M. - 11 A.M.
MAIN LIBRARY COMMUNITY ROOM (DOWNSTAIRS)
480 PRIMROSE ROAD
I . Review 1986, Forecast 1987
II . Current and Upcoming Problems/Issues/Projects
III . Budget Forecast 1987-88
- Revenue Outlook
- Reduction General Funds for Capital Projects
IV. Council Discussion -- What, if anything, should we be doing
differently?
V. Department Head "New Year' s Resolutions"
VI . From the Floor -- Public Comment
SATURDAY STUDY SESSION
�- DISCUSSION OUTLINE
FEBRUARY 7 , 1987, 9 A.M.
I. REVIEW 1986
- Rent Control Initiative -- Insufficient Signatures -
-
ignatures -- Auto Row Development -- Mazda, Hyundai, Arata f
- Sequoias
- Hotels -- Ibis, Embassy, Hyatt Groundbreaking-��roe
- Capital Projects $7.4 Million Expended 1985-86../4 "''A
- Pershing Park --he,,v Na mc.
- Increased Insurance Reserves/Dropped Liability Insurance
- Hillsborough Sewer Dispute
FORECAST 1987
- Anza Freeway Connection Construction
- Major Wastewater Treatment Plant Improvement
Need $5 Million Bonds - dW Y".ri .."" " I• Ixa1G.7�-,c
- Possible Downtown Parking Acquisition
- BCDC/RWQCB Approvals Airport Blvd Phase I and
Dump Closure Permit - u c:
II . PROBLEMS/ISSUES/PROJECTS
1. Basic Maintenance n
- Street Resurfacing C9a
Sidewalk Repair
Sewer/Water Line Replacement
2. Traffic Improvements
- Broadway/California Intersection
- Hyatt On-ramp Relocation
3 . Downtown Parking
4. Planning Issues
5. Regional Issues -- #101 Traffic, Airport Noise, Caltrans,
JPA Mass Transit -
6 . Review Current Service Levels
l/ C.1.lXC(.�' 1./`i trt�'
i
112 . BUDGET FORECAST 1987-88 �X �''r '� r�rJ s
General Fund -- Preliminary
Revenue 1985-86 Actual $16 . 5 million + 4%
1986-87 Projected 16 .0 million - 3%
1987-88 Projected 16 . 2 million + 1-2%
Expenditures 1985-86 Actual $12. 4 million + 3%
1986-87 Projected 13 . 5 million + 8%
1987-88 Projected 14. 2 million + 5%
Saturday Study Session Discussion Outline
February 7 , 1987 Page 2
- Estimated Net Income 1986-87 $ 2 . 5 million
- Estimated Net Income 1987-88 2. 0 million
- Sales Tax Decline -8% first six months or
-$900 , 000 budget
Investment Income Drop -$600 ,000
Hotel Tax Growth +$400 , 000
Property Tax Growth +$300 , 000
- Need to Scale Down Transfers to Capital Projects
Water and Sewer Enterprises
- Current rates covering operating costs but not capital
improvements -- no increase in water rates for three
years -- need rate increases. Fund balances declining
below safe level.
Capital Improvement Program
1985-86 Actual $7 . 4 million ( $5 . 8 million general fund)
1986-87 Projected $7-8 million ( $5 . 0 million general fund)
1987-88 Projected $6-9 million ( <2 . 0 million general fund)
Need $5 million bond sewer treatment.
IV. COUNCIL DISCUSSION -- What, if anything, should we be doing
differently?
V. DEPARTMENT HEAD "NEW YEAR' S RESOLUTIONS"
B UD G E T OVE RV= EW
GENERAL FUND ACTUAL ESTIMATED PROJECTED
(MILLIONS $ ) 85-86 ACTUAL 86-87 87-88
REVENUE $16 . 5 $16 . 0 $16 . 2
EXPENDITURES 12 . 4 13 . 5 14 . 2
NET INCOME 4 . 1 2. 5 2. 0
TRANSFER CIP ( 5 . 8 ) ( 5 .0) ( 2 . 0)
NET CHANGE F.B. ( 1 .7 ) ( 2 . 5 ) 0
FUND BALANCE 5.7 3 . 2 3 . 2
--1985-86 FIRST ACTUAL REDUCTION IN FUND BALANCE SINCE 1979-80
--SALES TAX DECLINE FIRS SIX FNTHS 198fi-87 <-8%> OR <$900,000>
BUDGET"�>��«<� .��. it .c r.'(�`s c 01)L, , ytjct..r
--INVESTMENT INCOME DROP FROM $1 . 6 MILLION TO $1 . 0 MILLION
--HOTEL TAX GROWTH FROM $3 .0 TO $3 . 4 MILLION, LOST HYATT �,• /r ^
--PROPERTY TAX GROWTH FROM $3 . 1 MILLION TO $3 . 4 MILLION
--TOTAL ESTIMATED REVENUE GROWTH <3 . 0%> 1986-87 /
+1-2% 1987-88l.�Eer, � ,f{
--BUDGET INCREASES APPROXIMATELY 5% ANNUALLY-,oclle".. .
--NEED TO SCALE DOWN TRANSFERS CAPITAL PROJECTS TO $<2 MILLION IN
1978-88
WATER AND SEWER ENTERPRISES
--CURRENT RATES COVERING OPERATING COSTS BUT NOT CAPITAL
IMPROVEMENTS. NEED RATE INCREASES
--FUND BALANCES DECLINING BELOW SAFE LEVEL
CAPITAL IMPROVEMENT PROGRAM
--1986-87 $11 . 4 MIL•LIC:�
;ZED BOND ISSUE TO FINANCE SEWER TREATMENT IMPROVEMENTS
--FIVE YEARS, 45 PROJECTS, $35-40 MILLION--NEEDS
$15-20 MILLION FROM GENERAL FUND
B= G P= C TURF
CAP 2 TAL =MP ROVEMENT S
FUNDING
Current
Capital Improvement Fund Balance 7/1/86 $ 6 . 3 million
General Fund Transfer 1986-87 4. 3
Bayfront Development . 3
1986-87 Estimated Revenue Capital Projects 1.6
Interfund Transfers--Gas, etc. 1. 3
$13 .8 million
Future--5 Years
Bayfront Development Fee ( $100 ,000 annual) . 5 million
Sewer Connection Fee ( $125,000 annual) .5
Sewer Fund ($300 ,000 annual) 1. 5
Water Fund ( $300 , 000 annual) 1. 5
Gas Tax _ ($400,000 annual) 2.0
General Fund ( $2,000 ,000 annual) 10 . 0
Sewer Bond Proceeds 5 . 0
$21. 0 million
NOTE: Annual Funds Capital Improvement,
$3-4 million plus any additional G.F.
TOTAL $34 .8 million
EXPENDITURES--NEXT 5 YEARS
Freeway Connection $ 4. 0 million
Treatment Plant & Connection System
( $2 million a year + $5 . 0 million bond) 15. 0
Airport Boulevard Improvement (Phase I) 2. 0
Bayside Park/Dump 2. 0
Parking Acquisition 1. 5
Water System ( $300 ,000 year) 1 . 5
Street Resurface ( $500 , 000 year) 2. 5
Sidewalks ($250 ,000 year) 1. 25
Traffic Improvements ($400 ,000 year) 2. 0
Storm Drainage 2. 0
Fire/Park/Other ( $300 ,000 year) 1. 5
Previously Approved Projects 5 . 0
NOTE: Annual Expenditures Approximately
$4 million "Basics" $40 . 25 million
SHORTFALL APPROXIMATELY 5 MILLION
i.e. , 1 MILLION A YEAR
Possible Sources: Sewer Grants/General Fund Revenue In Excess
$2 .0 Million Annual, Assessment District, Sewer Bond, FAU, Etc.
SUMMARY
"Normal" annual expenditures for Capital Improvements should be
approximately $4. 0 million year plus carry-overs and special
grants , etc. Approximately $750 ,000-$1 million "optional. "
. �
y � ^
` � \
C-4][r-r-Sr C:)]F
. .
9$6-87 BUDGET PROJECTED REVENUES ' '
TOTAL T-30. 3 M|LL0M
24.48% M'
GENERAL FUND t�CTUHL REVEMUE/EXPEO|TURE
FUND BHL�)MCE
20. 35% 18.
SALES TAX 16, ,
Q���
MA
��� WATER & SEWER ^"
13
�--1
11 . 12% ' ' ^ ^-~
PROPERTY TA.----' 11 .
- - 411-
c�
10. 87% 9. 75
10 aNul X_
�2.1 A HOTEL TAX '
8
F 10. 23%
A 6 25
STATE �� FEOERHL ^
Z
���� 6. 14% 4.50
-==="'
ALL OTHER 2. 75
3~ 57% '
1
|MVESM1EMTS 78 79 80 81 82 83 84 85 86 87 88
FY ACTUAL TO 86-EST|MHTE 87 & BE:
FUND BALANCE o REVENUE
EXPEMD|TURES '
CHPUHL PROJECTS EXPENDITURES*
.986-87 BUDGET-PROJECT EO EXPEMD|TURE
TOTAL $30. 3 M|LUON ~
���j37. 75% T
��� C�.P{THL PROJECT
24. 14% o
lt;ll 1.1 N,
POL|CE fl, FIRE o �
� 13. 43% 4
��� WHTER � SEWER
�--� 6.73% ��
�_1 pUBL|C WORKS ^� 2
01% 1
[��� PHRK/RECREHT0M
0
F�714 38% vo /9 20 �� 82 o� c* p� on o .
~ FISCAL YEARS ACTUAL TO A6 EST}�IATE 87
L|BRHRY
[�� TRHHSFERS GEM FUMO � EXPEMD|TURES
�B4. 06%
-~�~- &���
CITY HALL OEPTS
Fi�l3. 50% '
|MSURHMCE/OTHER '
'
CITY OF BURLINGAME
CITY COUNCIL STUDY MEETING
Saturday, February 7, 1987, 9:00 a.m.
Main Library Community Room
Mayor Gloria Barton convened the study session of the Burlingame
City Council on the above date in the Library Community Room at
9:00 a.m.
PRESENT: COUNCILMEMBERS AMSTRUP, BARTON, LEMBI, MANGINI, PAGLIARO
STAFF
PRESENT: ARGYRES, BECKER, BERGSING, COLEMAN, KIRKUP, MONROE,
PALMER, QUADRI, TOWNS, WAGNER
This was the annual goals session for the City Council and staff.
The City Manager briefly reviewed the highlights of 1986 and the
forecast of some of the major issues for 1987. Councilman Amstrup
commented that when the City is reviewing and updating the traffic
analyzer, we need to carefully review the capacity of the
Rollins/Broadway intersection, particularly concerning the possible
developments in the Rollins Road industrial area. Mayor Barton
felt that regional issues such as transit were very important to
our citizens and that our City needs to be involved in these
discussions.
The City Manager reviewed the budget outlook for 1987/88. Our
sales tax and investment income are down. This will require that
the City reduce its expenditures on capital projects to $2 million
or less for next year. The operating budget guideline will be an
increase of no more than 5%. We will also need a bond issue to
fund the state required improvements to our sewer treatment plant.
A bond may result in up to a 20% increase in our sewer fees in the
next year. Councilman Mangini commented that we might need to
restrict our expenditures on street resurfacing to the state gas
tax funds that we receive. Mayor Barton felt that a 20% hike in
sewer fees would be difficult for our residents. The City Manager
indicated that the average homeowner's bill might increase from
$5.88 per month to $7.05 per month. Homeowners pay 30 to 40% of
the total debt service based on our user charge system; the commer-
cial and industrial users pay the remaining share.
Councilman Lembi questioned whether the City had a definitive plan
for addressing the downtown parking situation. The City Manager
reviewed the funds we have budgeted for parking. He also noted
that the stated Council policy is to acquire surface lots which may
result in a future site for structure. Council discussed the
public's reaction to the recent increase in long-term rates to $1
per day.
Councilman Lembi relayed some of the comments he has received from
the public about their dealings with the Building and Public Works
departments. He felt that we need to work on a goal of a positive
attitude. Councilman Pagliaro indicated he has also heard some
comments and that we may have a public relations problem with some
of our inspectors. City Manager reviewed the recent City training
program on public contact and who is attending. He also discussed
the nature of the problems that occur when we become more
regulatory and must say no to things which previously were not an
issue. Councilman Pagliaro also requested that appropriate depart-
ment heads should be at Council meetings where there is a major
issue concerning their department. Council discussed calling to
request staff members be present when they felt there was a need.
Councilman Lembi questioned the Park and Recreation Director about
two of his department goals for 1987 concerning after school
sports. He felt that the Council should review the liability ex-
posure of some recreation programs. The question of liability will
be discussed at our March study session. Councilman Mangini asked
that the Fire Department look at Hoover school concerning com-
plaints about a potential fire hazard.
Councilman Pagliaro commented that he has been receiving complaints
about the number of books and number of new books at our library,
particularly novels. The City Librarian reviewed the number of new
volumes added each year and the problems we have concerning space
and removal of old books.
Mayor Barton commented that she felt our basic priorities from last
year had not appeared to have changed. Councilman Amstrup felt
that we need to be sure that our infastructure is maintained.
ADJOURNMENT
The meeting was adjourned at 10:45 a.m.
Judith A. Malfatti
City Clerk
vmy
eeuo. -
(ABIV'11�
CI TVOAGENDA
LINGAME ITEM x
q_j STAFF REPORT MTG.
DATE
_ Honorable Mayor and City Council
TO: SUBMITTED
January 28 , 1987 BY
DATE:
City Manager APPROVED
FROM: BY
SUI3JEC T: Budget Revision - State Public Library Fund
RECOMMENDATION: That the City Council amend the 1986-87 Library budget
to add $29 ,016 of State funds from the Public Library fund to the
Library operating budget.
BACKGROUND
As part of the State Public Library Fund Act, the City Library has
received $29 ,016 to supplement our library services . The money must be
used for basic library services and must not supplant local funds. To
maintain eligibility for the funds , the City must appropriate the same
or a greater amount of money for library service than the previous year.
The City Librarian and Finance Director are required to report annually
to the State Librarian on how the funds were expended.
The City Librarian has requested that the funds be allocated as follows :
$24 , 000 to the book account ( 750-121 ) ; $3 , 516 to capital outlay for out-
door book return boxes ( 750-800) ; and $1 , 500 for special departmental
expenses for publicity, printing, and programs for the 75th anniversary
of the library, the year of the reader, and the bicentennial of the
Constitution. The past years, these funds have been added to the
automated circulation system and the book budget.
The Library Board at their January 20th meeting requested that these
funds be allocated to the trustee special fund rather than the library
operating budget. The trustee ' s fund is outside of our normal budgetary
controls and is usually where donations and gifts to the library are
received. I recommend against this suggestion for the following
reasons :
1 . The financial responsibility for State funds rests with the City and
should, therefore, be fully controlled by normal budgetary
practices; and
2 . The City Council is responsible for budgeting funds for all depart-
ments and, from a policy-making viewpoint, should not delegate this
responsibility to an advisory board.
BUDGET IMPACT: The Library budget would be increased by $29 , 016 from
State revenues.
00-00
Dennis Argyre
City Manager
Attachments
MINUTES OF COMMUNITY TASK FORCE
_ TO PLAN THE 75th ANNIVERSARY
OF THE DEDICATION OF THE
B U R L I N G A M E PUBLIC LIBRARY
MEMBERS PRESENT:
rs. Woody Knudsen; Mrs. Jackie Gray; Dorothy Siekert; Ray
Harman; Karen Key; Kristine Cannon; Esther Cummings; Michael Hubbell ;
Joan Leach; Diane Casey; Al Escoffier; Patti Bergsing.
Representatives from several community groups , the Library Board and
staff met on January 29th to discuss plans to celebrate the 75th Anniversary
of the Library.
After discussion , it was decided to hold the celebration on Sunday,
July 12th, 1987 from 1 :00 - 4 :00 pm.
Many different ideas were discussed , but in general the group agreed
on the following:
1 . To hold a party on the front lawn of the Library, the patio area
and to check with the City about the possibility of closing part
of the street between the Library and the circle in the middle of
of the street (Patti agreed to check with the City) .
2. To provide 1912 costumes for the City Council , Library Board , staff ,
officers of the Friends and Historical Society to wear during the
event. (Ray Harman will check) .
3. To try and obtain a few old cars of the period for the City digni-
taries to arrive in. (Ray Harman will check) .
4. To provide lemonade, a birthday cake or cookies , and ice cream.
(Friends of the Library - Jackie and Dorothy will check) .
5. To provide musical entertainment such as Dixieland Jazz, Chamber
music or a string ensemble, Barbershop Quartet, etc. (Karen Key
is checking) .
6. To issue invitations to Community leaders and flyers to the Community
at large via the Recreation Department Bulletin , the Chamber of
Commerce Newsletter, Friends Newsletter, posters , etc. (Patti and
Al are checking on this) .
7. To provide a puppet show in the Library (or on the lawn) for the
children. (Joan Leach checking) .
8. To provide tours of the Library. (Li4rary staff) .
9. To have brief speeches by the Mayor, President of the Library Board ,
others (?) . (Patti will check) .
10. To check on giving attendees a momento of the event such as a copy
of the original invitation to the opening of the Library on July
4th , 1912. (Patti and Al are checking) .
Other activities were discussed to be carried out during the year:
1 . Banners on the front of both Libraries commemorating the 75th Anni-
versary. (Patti checking) .
Page 2.
2. Promote membership in the Friends of the Library with new membership
brochures , press releases, displays , newsletters (etc) .
(Friends and Staff) .
3. Exhibits relating to the History of the Library. (Library Staff) .
4. Exhibits relating to events that happened in 1912 and people living
in 1912. (Library Staff) .
5. Press releases relating to the History of the Library. (Library
Staff) .
6. Redoing the Bicentennial Heritage Tour, booklets and perhaps
conducting some tours. (Patti and Ray Harman are checking) .
7. Promote the Year of the Reader and the Bicentennial of the Consti-
tution with exhibits , booklists , bookmarks, bulletin boards , press
releases , etc. (staff) .
The meeting adjourned at 2:30 pm with the next meeting date set for
March 12th at 1 :30 pm in the California Room of the Main Library.
2/2/87
PMB/j9
(v CITY
BURLINGAME
:'rte l_� o•
�1♦T[O JUN[�
P R 0 C L A M A T 1 0 N
1987 - YEAR OF THE READER
WHEREAS, The ability to read and write effectively is
essential to the vitality of the mind and to
success and accomplishment in every field of
endeavor; and
WHEREAS, The City of Burlingame's heritage of liberty and
self-government depends on a literate, informed
citizenry; and
WHEREAS, The National Commission on Reading, the
Librarian of Congress , and others have recently
reported that an alarmingly large number of
Americans are not able or motivated to read; and
WHEREAS, The Center for the Book in the Library of Congress
has noted the importance of focusing national
attention on the importance of reading and
strengthening national and local efforts to give =+
all Americans the gift of reading; and
WHEREAS, This Nation, built on ideas expressed through
books and the printed word, will celebrate the
Bicentennial of its Constitution in 1987;
NOW, THEREFORE, I , GLORIA H . BARTON, Mayor of the City of Burlingame,
do hereby declare that 1987 is designated as the
"YEAR OF THE READER"
in the city and encourage parents , educators ,
librarians , community leaders and all the citizens
of Burlingame to observe the year with appropriate
programs , ceremonies and activities to recognize
the importance of restoring reading to a place
of prominence in our community.
IN WITNESS WHEREOF, I have hereunto
set my hand and caused the seal of
r the City of Burlingame to be affixed
this 2nd day of February, 1987.
GLORIA H . BARTON, Mayor
City of Burlingame
- - -y'ini
Q National Endowment for Public Affairs Office
y the Humanities Media Relations
NEW
+, 1100 Pennsylvania Avenue, N.W.S
Washington, D.C. 20506 (202) 786-0449
NEH-87-004-N Contact : (Library )
( NEH ) John McGrath 202/766-0449
After hours : 703/525-9;78
FOR IMMEDIATE RELEASE
HUMANITIES ENDOWMENT GRANTS TO LIBRARIES
WILL ESTABLISH "BICENTENNIAL BOOKSHELVES"
WASHINGTON -- The National Endov�ment for the Humanities ( NEH ) has
offered a matching grant of $500 to Burlinga��e Public Library, in
Burlingame , Calif . , for the establishment of a "Bicentennial Bookshelf"
of reference works and other books about the U .S . Constitution .
Burlingame Public Library is one of 648 public libraries across the
United States to receive these matching grants in an Endowment program to
celebrate the 200th anniversary of the creation of the U . S . Constitution..
"A ' Bicentennial Bookshelf ' in each of these libraries will provide
Americans with greater opportunities to examine the works of the Founders
and explore the history and meaning of the Constitution , " NEH Chairman
Lynne V . Cheney said in announcing the grant"
Each grant-winning library must raise an additional $500 to provide
at least $1 , 000 for the purchase of books on the U . S. Constitution . The
bookshelf will be selected from new works , books soon to be published,
and titles currently in print .
The Burling.ame Public Library was encouraged to build its
"Bicentennial Bookshelf" from an NEH list of recommended titles , compiled
from the suggestions of noted Constitutional scholars .
- MORE -
NEH News - Bicentennial Bookshelf Awards
`.- February 1987
Page 2
For its bookshelf on the Constitution, the library will select titles
such as The Constitution of the United States : Interpretation and
Analysis , Congressional Research Service; The Records of the Federal
Convention of 1787, edited by Max Farrand ; The Founders ' Constitution ,
edited by Philip B. Kurland and Ralph Lerner; and The Encyclopedia of the
American Constitution, edited by Leonard Levy .
The National Endowment for the Humanities is an independent federal
agency that supports research, scholarship, education, and general
audience programs in the humanities .
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