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HomeMy WebLinkAboutMin - LB - 1987.03.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MARCH 17th, 1987 CALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by President Loretta Blevins. Trustees Present: BLEVINS, MINK, HARRISON, CANNON AND SOMMER Trustees Absent: NONE Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN BILLS• M/S/C (Sommer/Harrison) unanimously to approve the payment of City checks in the amount of $13 , 266 . 85 . M/S/C (Harrison/Cannon) unanimously to approve the payment of the Trustees Special Fund in the amount of $1, 277. 84 . MINUTES: Minutes of the Regular Meeting of February 17th, 1987 were approved. CORRESPONDENCE AND COMMUNICATIONS: Acknowledgements: a. Letter from Mrs. Josephine Van Hoesen thanking the staff for returning her husbands death certificate that she had left in the Xerox machine. b. Clarion - Sent in packets c. Library Spectacles - Distributed. REPORTS: a. City Librarian: Mrs. Bergsing showed the Board members the "Baby Bags" that are going to be distributed to Burlingame and Hillsborough parents who have a baby in 1987 . The bags contain a Library Card application, a book list and a "board" book. Mrs . Bergsing said the bags will be mailed to the parents. b. Trustees Workshop: All the Trustees who attended the workshop thought it was interesting and worthwhile. After discussion, the Board decided to wait until the full report was available, and after the workshop at A.L.A. to decide on whether the planning document would be a useful tool to help set priorities for the Library. c. Helen Wards Retirement and an Update on the 75th Anniversary: Librarian Bergsing gave dates and times of Helen Ward' s Appreciation Day. April 29th from 230-5 : 30pm. She said there will be refreshments served. She said there will also be a dinner held in Helen' s honor on Saturday, April 25th at 6 : 30pm at the Amfac Hotel in the Lanai Room. Page 2 - Minutes - March 17th, 1987 Mrs. Bergsing said the banners for the 75th Anniversay celebration had been ordered. She said the Committee has a gazebo, balloons, music, classic cars, etc. , and will be serving lemonade and cookies. She said the event will take place on July 12th from 1-4 pm. UNFINISHED BUSINESS: Purchase New Copy Machine: Mrs . Bergsing said the new copier had been tentatively ordered and would be delivered, hopefully by April 3rd. After brief discussion of financing options , Trustee Harrison made a motion to purchase the new copier outright from the Trustees Special Fund rather than to finance it and pay interest. The motion was seconded by Trustee Somer and carried unanimously. Trustee Mink said she recommends that the old Xerox 4000 be moved over to the Periodical Room as soon as space permits. President Blevins made a motion that all the copiers be 15 cents when the new one is delivered. The motion was seconded by Trustee Mink and carried unanimously. Budget Requests - Mrs. Bergsing said she is working on the budget and asked if any of the Trustees had any recommendations. They did not. ? However Trustee Harrison asked about the Geac costs that were mentioned in the Librarian' s Report. Mrs. Bergsing said there is going to be a meeting between the City Managers and the City Librarians on Thursday, March 19th. She said they will be discussing "cleaning up the Geac data base" at that time as well as the costs. She said she would have more data at the April Board meeting. There was some discussion regarding the most recent response time test that was held. Mrs. Bergsing said she would have copies of the new budget requests at the May meeting, after it had gone to Council. Easton Drive Branch Costs: Trustee Cannon asked why costs were so high to process a book and/or magazine and Mrs. Bergsing explained the reason was staff time. Trustee Cannon said she would like to include the role of the Branch in any long-range planning sessions . Trustee Mink had compiled a "Branch Circulation" sheet as a percentage of total circulation for comparison. The figures revealed that on an average the Branch circulates 8 . 5% of the adult print materials and 18% of the children' s materials. The overall average is 10%, and the circulation was up 10% in 1986 over 1985 . Trustee Harrison requested that Mrs . Bergsing get copies of the Council minutes when the Branch closure was discussed. Community Room Policies: Tabled until the next meeting after discussion. Trustee Harrison requested that the staff submit a recommended policy for Board consideration. All agreed. Page 3 - Minutes - March 17th, 1987 NEW BUSINESS• Business Cards : Trustee Harrison said that he had requested this item to appear on the Agenda. After some discussion it was decided that no business cards would be purchased out of the Trustees Special Fund however there was no problem if any of the Trustees wanted to purchase them with their own money. Attendance _ Saturday 3/21 :Mrs. Bergsing asked how many of the Trustees would be attending the breakfast for the Government officials on Saturday morning. Three of the Trustees said they would be attending. Miscellaneous : Trustee Cannon said she felt the garbage container in the front of the Library is working fine. She said she hasn' t seen any garbage overflowing since it was placed. FROM THE FLOOR: Nothing. ADJOURNMENT• The meeting of March 17th, 1987 was adjourned at 6 : 10pm with the next meeting scheduled for April 21st in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 03/23/87