HomeMy WebLinkAboutAgenda Packet - LB - 1987.04.21 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
APRIL 21st, 1987
{ SUGGESTED ACTION
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1 . CALL TO ORDER { 4 : 30 PM /Calif.Room
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $35,916.87 {
Special Fund: $7, 136.09 {
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4 . _MINUTES - Regular Meeting of March 17th, 1987{ APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
a. Letter from BHS thanking Library for {
assistance with "Reading Break" {
Program. {
b. Letter from Herb Sommer tendering his {
resignation from the Library Board {
c. Two thank-you notes to Cathy Somerton {
from pre-schools regarding the Begin-{
With-Books Program {
✓d. Friends of the Library Newsletter {
.e. P.L.S. Library Spectacles {
.-f. City Newsletter {
g. Book Sale flyers {
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6 . REPORTS {
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a. City Librarian { INFORMATION
b. Legislative Breakfast - March 21st - {
Trustees who attended { INFORMATION
c. Update on Dinner and Helen Ward {
Appreciation Day { INFORMATION
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7 . UNFINISHED BUSINESS {
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a. Recommendations for changes in the { DISCUSSION
Community Room Policies {
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8 . NEW BUSINESS {
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a. Update on Automated Circulation System { INFORMATION
and the Meeting of Managers Review {
Committee {
b. A.L.A. Conference - June 27th - July 2 , {
1987 {
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9. FROM THE FLOOR { PUBLIC COMMENTS
10 . ADJOURNMENT {
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4/16/87 {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 17th, 1987
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
President Loretta Blevins.
Trustees Present: BLEVINS, MINK, HARRISON, CANNON AND SOMMER
Trustees Absent: NONE
Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
BILLS:
M/S/C (Sommer/Harrison) unanimously to approve the payment of City
checks in the amount of $13 , 266 . 85 . M/S/C (Harrison/Cannon) unanimously
to approve the payment of the Trustees Special Fund in the amount of
$1 , 277 . 84 .
MINUTES:
Minutes of the Regular Meeting of February 17th, 1987 were approved.
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements : a. Letter from Mrs. Josephine Van Hoesen thanking the
staff for returning her husbands death certificate
that she had left in the Xerox machine.
b. Clarion - Sent in packets
c. Library Spectacles - Distributed.
REPORTS:
a. City Librarian: Mrs. Bergsing showed the Board members the "Baby
Bags" that are going to be distributed to Burlingame and Hillsborough
parents who have a baby in 1987. The bags contain a Library Card
application, a book list and a "board" book. Mrs. Bergsing said the bags
will be mailed to the parents.
b. Trustees Workshop: All the Trustees who attended the workshop thought
it was interesting and worthwhile. After discussion, the Board decided to
wait until the full report was available, and after the workshop at A.L.A.
to decide on whether the planning document would be a useful tool to help
set priorities for the Library.
C. Helen Wards Retirement and an Update on the 75th Anniversary:
Librarian Bergsing gave dates and times of Helen Ward' s Appreciation Day.
April 29th from 230-5: 30pm. She said there will be refreshments served.
She said there will also be a dinner held in Helen' s honor on Saturday,
April 25th at 6 : 30pm at the Amfac Hotel in the Lanai Room.
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Page 2 - Minutes - March 17th, 1987
Mrs. Bergsing said the banners for the 75th Anniversay celebration
had been ordered. She said the Committee has a gazebo, balloons, music,
classic cars, etc. , and will be serving lemonade and cookies. She said
s
the event will take place on July 12th from 1-4 pm.
UNFINISHED BUSINESS:
Purchase New Copy Machine: Mrs. Bergsing said the new copier had
been tentatively ordered and would be delivered, hopefully by April 3rd.
After brief discussion of financing options , Trustee Harrison made a
motion to purchase the new copier outright from the Trustees Special Fund
1 rather than to finance it and pay interest. The motion was seconded by
Trustee Somer and carried unanimously.
Trustee Mink said she recommends that the old Xerox 4000 be moved
over to the Periodical Room as soon as space permits. President Blevins
made a motion that all the copiers be 15 cents when the new one is
delivered. The motion was seconded by Trustee Mink and carried
unanimously.
Budget Requests - Mrs. Bergsing said she is working on the budget and
asked if any of the Trustees had any recommendations. They did not.
However Trustee Harrison asked about the Geac costs that were mentioned in
" the Librarian' s Report. Mrs. Bergsing said there is going to be a meeting
between the City Managers and the City Librarians on Thursday, March 19th.
She said they will be discussing "cleaning up the Geac data base" at that
time as well as the costs. She said she would have more data at the April
Board meeting. There was some discussion regarding the most recent
response time test that was held. Mrs. Bergsing said she would have
copies of the new budget requests at the May meeting, after it had gone to
Council.
i
Easton Drive Branch Costs: Trustee Cannon asked why costs were so
high to process a book and/or magazine and Mrs. Bergsing explained the
reason was staff time. Trustee Cannon said she would like to include the
role of the Branch in any long-range planning sessions. Trustee Mink had
compiled a "Branch Circulation" sheet as a percentage of total circulation
for comparison. The figures revealed that on an average the Branch
circulates 8 . 5% of the adult print materials and 18% of the children' s
materials. The overall average is 10%, and the circulation was up 10% in
1986 over 1985 . Trustee Harrison requested that Mrs. Bergsing get copies
of the Council minutes when the Branch closure was discussed.
Community Room Policies : Tabled until the next meeting after
discussion. Trustee Harrison requested that the staff submit a
recommended policy for Board consideration. All agreed.
e 3 _ Minutes - March 17th, 1987
page requested
said that he had re After some
N� BUSINESS: Trustee Harrison on the Agenda.
Cards: item to appeaaecided that no business
Bus_ i_,ness Card— this °f the Trustees
discussion it wpurchased out problem if
cards would be purchased
was n° p them
Special Fund however purchase
any of the Trustees anted to
with their ow
asked how many of the Trustees
3 21:Mrs. Bergthe breakfast for the
Attendance _
Saturday ----would be attending on Saturday morning.
Government officials would be
Three of the Trustees said they
attending- garbage
Trustee Cannon hea Edon e o e thelt tLibhe ary is
any
Miscellaneous: container in
working fine. She said she hasn' tlaced.
garbage overflowing since it was p
FROM THE FLOOR:
Nothing.
ADJOURNMENT:
The meeting of March 17th, 1987 was adjourned at 6 : 10pm with the next
meeting scheduled for April 21st in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
03/23/87
�..
''1
LIBRARIAN' S REPORT
APRIL 1987
Community Room Policies
Attached to this report is a list of recommended policy changes regarding
use of the Community Room. If this meets with your approval, I will have a
revised application form, the new rules and regulations, and the letter
notifying current users of the changes, ready for final action at your May
meeting.
Copy Machine
We had the new Xerox machine installed and up and running in time to help
out with the income tax crunch. There have been a few problems with the new
machine, primarily the coin-op attachment. It has a tendency to provide
multiple copies for free. We are, so far, refusing to pay Xerox until the
problem is resolved. We have changed all the machines to 15 cents per copy,
and staff says there have not been any complaints from the public.
Automated Circulation
As we discussed in March, the P.L.S. Library directors, the City Managers
and the County Manager representatives met on March 19th to discuss the future
needs and plans for the automated circulation system. Attached to this report
are copies of the following:
Progress Report - July 1986-87 - Lois Kershner
System Options for Future Growth - Project Director
PLAN Expenditure Formula - 1987-88
PLAN Expenditure Allocation - 1987-88
Preliminary Cost Estimate on Geac 9000
Summary of the March 19th meeting
I ' ll be happy to answer any questions you might have on any of these
documents at the meeting.
The IBM/PC back-up for our Geac terminals has been successfully tested
in-house. This back-up system will allow us to use the 4 Geac terminals at
the Circulation Desk for charge and discharge functions when the main system
is down. Transactions will be captured using the IBM/PC at the Reference
Desk. When the system goes back on-line, we will be able to download our
transactions via modem communication with the main computer. We will be
having additional cabling installed shortly to make this a permanent
installation.
A.L.A. Conference
We have received the preliminary program for the A.L.A. Conference in San
Francisco in June/July. It appears that the only program scheduled on the
role of the Public Library will be on Saturday, June 27th, 9 : 30-11 : OOam. I
will plan to attend, and some of you may wish to go, too. I was hoping for an
all-day pre-conference on the publication, but that isn' t going to be the
case. We can talk a little more about the conference at your meeting.
Friends of the Library
Attached, for your information, is a list of requests for support
Page 1
submitted to the Friends of the Library. With only a couple of exceptions ,
the Friends approved everything.
Programs and Services
"Nat of nal L b ry Week" was celebrated this month in libraries across the
nation. In Burlingame, we showcased our new "Year of the Reader" booklists
which were compiled by adult and children' s services staff and coordinated by
Joan Leach. The booklists highlight pleasure reading in a number of areas:
gothics, spy stories, sports, etc.
Also a part of National Library Week is our Reader Poll. This poll is
sponsored by the American Library Association. Such questions as : What is the
best book you ever read? What book had the most influence on your life? When
is your favorite time to read? The results will be compiled locally and then
sent on to ALA, for publication later this year.
Our March children' s program, featuring Joco the Clown, drew over 100
parents and children. Our next Saturday Special will feature storyteller
Nancy Schimmel on Saturday, April 25 .
Michael Hubbell will have met his goal of $ 500 . 00 in matching funds from
clubs and organizations in Burlingame for the Bicentennial of the U.S.
Constitution by our next Board meeting date. The Burlingame Kiwanis Club
contributed $100, the Burlingame Women' s Club contributed $100, Dr. Werner
Schmidt contributed $100 in memory of his late wife, and William Gastrock
contributed $10. The Friends of the Library have pledged to make up any
shortfall in the collection, so that we met our goal by April 15 .
Invitations have been sent out for both the Dinner on April 25 and the
Appreciation Day on April 29th for our retiring Circulation Supervisor Helen
Ward.
"Carolands Chateau" will be the subject of our May 12th doecent
slide/lecture by Betty Horn. The event, sponsored by the Friends of the
Library, will be held at 7 PM in the Library Community Room.
The Burlingame Lions Club donated $ 700 . 00 in their annual support of the
children' s Summer Reading Club and Read To Me Program. A hearty thank you to
the Lions for supporting this project for so many years !
The Spring Booksale will be held in the Main Library Community Room on
May 1st, 2nd, and 3rd. Friday is "Preview Night" , from 6-9pm. Admission is
$1 . 00 , or a valid Friends of the Library Memberhsip Card. Admission is free
for the remainder of the weekend.
Paintings by member of the San Francisco Impressionists League were on
display at the Main Library. "We love you Beatles ! " continued for half the
month, followed by Madam Alexander dolls from Joan Giampaoli ' s collection.
Children' s Services
Joan Leach visited Lincoln School to assist children in doing a report
using library reference materials and books. The program was videotaped so
that Joan might use it again.
Page 2
Joan also gave a book talk at the high school and spoke to a luncheon
_ group of seniors at St. Paul ' s Episcopal Church. She also wrote the children' s
book column for the Peninsula Parent newspaper this month.
During March, Cathy Somerton completed her initial round of programs for
the pre-schools and kindergartens. She also did 23 programs for 14 schools ,
with a total attendance of 455 children.
Cathy presented a program for a parent meeting at the OLA pre-school and
prepared a read-aloud booklist and some other hand-out material to distribute
at the meeting.
A letter has gone out to all of the schools indicating that Cathy is
available to make return visits and/or programs . The letter was sent on March
11th and since then six schools have called to request programs ! !
Cathy produced and distributed two additional resource lists : one about
families and one about community helpers.
The first batch of Baby Bags was distributed during the month. They
contain a letter, a booklist, a Begin with Books flier and a library card
application. This project is sponsored by the Friends of the Library.
Cathy has been asked to participate in a celebration of the "Week of the
Young Child, " April 4-11 , sponsored by the Child Care Coordinating Council.
On the morning of April 10th there will be a picnic day in Central Park, in
San Mateo for day care providers . Cathy, along with staff from other libraries
and programs, will be telling stories and distributing literature on the
library and the "Begin with Books" program.
Whew! What a great job Cathy has done in just 3 short months to start our
Begin with Books program off with a bang!
Reference Services
Reference statistics library-wide are up 12 . 5% over the same month last
year.
The San Mateo Union High School District public High Schools Library
Committee met on March 5th with Donna Smith in attendance. They discussed an
"assignment alert" form to be used by the district teachers to inform school
and public librarians of assignments before students start looking for
materials. There was a brainstorming session on ways to educate teachers on
the procedures of public libraries and the needs of the librarians in serving
the student population.
Esther Cummings attended the PLS Literacy Committee meeting. The 12
minute "Project Read" video was discussed. This is the same effective public
relations video which was shown at the Legislator ' s Breakfast in February.
Esther also attended the PLS Community Relations Committee meeting along
with Al on March 10 . Plans were made for the Library Booth at the San Mateo
County Fair. Workers will be needed for the booth, July 24- August 2 . It was
announced at the meeting that P.L.S. has won the John Cotton Dana award for
its booth at the fair. The John Cotton Dana award is a national award given
Page 3
annually by A.L.A. for an outstanding library "PR" project. Al designed and
_ distributed a system-wide flier for National Library Week, which was
distributed throughout the County.
Brenda Buckley Chavez attended a PLS Film Committee meeting at which
several videos were approved for purchase: "Room with a View, " "Les Troyens, "
"Tour of the Library of Congress. "
Easton Branch
A new Merlin telephone system was installed at the Branch in March, and
the extension to the Branch via City Hall, was finally repaired.
Diane Casey reports that two groups visited Easton this month. The
Lincoln School Librarian brought very curious and enthused third and fourth
graders for a tour and to check out materials; and Redwood City Library sent a
group of library employees from the Schaberg Branch to view the Branch
facility in anticipation of refurbishing their Branch.
Staff Development
Hilde Rooth and Donna Ridley Smith attended a city-sponsored workshop on
public contact skills.
Brenda Buckley Chavez, Esther Cummings and Donna Ridley Smith attended a
BALIS workshop entitled "Getting the Most our of the Children' s Collection:
Survival Skills for Adults Services Librarians. "
CD Rom was the topic for the March 24th presentation of the Information
Professionals IBM PC Users Group. Donna heard Sharon Cline (EBSCO) talk about
current and future trends and saw demonstrations of Grolier' s Electronic
Encyclopedia and of EBSCO' s BiblioFile.
The PLS Legal Resources Workshop was held at BPL on March 26 . Allen
Testa, Brenda Buckley Chavez , Esther Cummings, Sandy Gleichmann, Michael
Hubbell, Vera Warrick and Donna Ridley Smith attended.
Sandy Gleichmann attended a 4 hour computer orientation class on PFS File
and Write software.
Allen Testa and Al Escoffier toured the San Mateo Times plant and library
on March 11 .
On March 27 , Allen and Marilyn Morrison went to the West Coast Computer
Fair. Allen attended two workshops, one dealt with the availability of
inexpensive Local Area Networks for small businesses, and the other involved
the latest developments in Memory Resident Software.
Joan Leach attended two sessions of a workshop by Jan Lieberman on
current juvenile and young adult books. Joan also attended a lecture given by
author Lynn Banks, winner of the California Reader Medal for Indian in the
Cupboard.
Personnel
The recruitment for Circulation Supervisor closed April 10th. The written
examination was held on Monday, April 20th and oral examination is scheduled
for May 1 .
There was a closed promotional examination for Librarian II , for Michael
- Hubbell on April 14th. He passed with flying colors. Congratulations
Michael! !
Page 4
STATISTICS FOR MARCH 1987
REGISTERED BORROWERS:
Additions Total Registered
Burlingame Adults 11 , 511 302 11 ,813
- Burlingame Children 1 ,771 46 1 ,817
Hillsborough Adults 2 , 162 36 2 , 198
Hillsborough Children 704 27 721
Non-San Mateo Co. Borrowers 240 14 254
TOTALS: 16 , 388 415 16 ,803
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 22 ,730 1 ,731
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 5,705 1 , 444
Audio Visual Materials
(records, cassettes , films, videos, art
prints, slides, equipment, talking books) 2 , 235 3
TOTALS: 30,670 3 , 178
Main Total 1987 Circ: 30, 670 Main Total 1986 Circ: 29 , 261 = 4 . 82% Inc.
Branch Tot 1987 Circ: 3,.178 Branch Tot 1986 Circ: 3 ,101 = 2 . 48% iNC.
GrandTotal 1987 Circr.7--_ 3 ,848 GrandTotal 1986 Circ: 32, 362 = 4 . 59% Inc.
--------------------
��---=--............................................
REFERENCE ACTIVITY:
Total Reference Questions: 7 , 261 I .L.L. Borrowed: 115
I .L.L. Lent: 206
Grand Total Ref. Activity: 7 , 582 I .L.L. Total: 321
-----------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 , 604/104 , 471 339 / 232 912 / 477 139 ,031/104 , 226
Ch.Non-Fic. 18 , 063/ 14,731 63 / 52 14 / -0- 18 , 112/ 14 ,783
YA Non-Fic. 3 , 350/ 3 , 244 7 / 5 6 / 5 3 , 351/ 3 , 244
Ad.Fiction 47 , 217/ 43 , 315 227 / 141 86 / -0- 47 , 358/ 43 , 456
Ch.Fiction 15 , 088/ 10, 343 41 / 29 16 / -0- 15 , 113/ 10, 372
YA Fiction 3 , 166/ 2, 823 8 / 4 -0- / -0- 3 , 174/6 2 ,827
TOTALS: 225 , 864/178, 928 685 / 463 1, 034 / 482 225 , 515/178 , 909
-----------------------------------------------------------------------
OTHER MATERIALS:
Pamphlets 24 ,758 166 -0- 24 , 924
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 524 -0- -0- 1 , 524
Records 5 ,375 -0- -0- 5 , 375
Cassettes 1 , 531 15 17 1 , 529
Video Tapes 173 -0- -0- 173
Films 104 -0- 110 6
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 1,451. 17 11( S 1 S
Branch: $ 208_.7
Meeting Rooms: $ -55 .00
Total: $ 1,714 . 87
Total Meetings Held: 34 People in Attendance: 968
GF BURLINGAME - �iUU.,cT STATUS R
------ --------- - ------------------ ---------12_ K N1 ALT ti------�=-I--�--- ---—Y--_T-(�-----__ G U R--+ltl- --- —-llbt�X�Ex
° ACCT DESCRIPTION APPROP, ESTIMATE ACTUAL ACTUAL VARIANCE BALAN
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a� 750010 LIBRARY SALARIES 5069200 379,647 3669946 419674 129701 139•
250011 -LIBRARY- EMPLOYEE-SENEFI-IS ----- 2t18,64D ---15b9-44-7----L-46}47D -_LstY1�2 --10-9.171
"' ---750012 LIBRARY UVERTIME 0 0 19438 0 19438- 19
750013 LIBRARY PARTTIME 2699800 2029347 1829831 219775 19 , 516 86*
12 75-0110-LI€�RAILX-aFFIGE -E1'E�ISE --- —X1245 --6-918.3- 59462----- 291-- 7-21 29,
73 750120 LIBRARY' SPECIAL OEPTL EXPENSE 159445 1195$3 119709 986 126- 39 '
750121 LIBRARY BOOKS 6 MAPS 1579446 1189089 909898 69489 279111 669
--750122---4I8-RA$t-Y-PERI OalCALS---- ------ ---1-7-,67-4----139-252 ---25x262-----1�47t► --2,485-
750123 LItsRARY 8INDINGS 99818 79362 79554 19297 192- 29,
750124 LI6RARY CATALOGING 1'+9655 119745 29478 334 99267 139
13 ---Z-�ia12-i-LIBRARY-t�EGIIRII.S-E-GASSEIIES --6x540 ---49-9
'v 750130 LIBRARY SMALL TOOLS C EQUIP 300 225 481 0 256-
750160 LIBRARY COMMUNICATIONS 119250 89442 69745 419 19697 49 '
Z-501-7 OL-LIBRARY-U L IL LT I ES------------- 2 S 1430--22 w14-9-----16 9,9 @ fi---------1 31------5 ,1,6A 129-
750190 LIBRARY PAINT BLDG C GROUNGS 159435 11.9574 79884 833 3 ,691 7t
) ea 750200 LIBRARY EQUIPMENT MAINTENANCE 975 729 285 0 444
}' ----- 750201--- -------------�4--------3fi6-
z" 750202 LIBRARY EQUIP MAINT-SEC*SYSTEM 0 0 0 0 0
750210 LIBRARY PROF E SPECIAL SERVICE 49510 39384 4*510 0 19126-
750220 LISRARY- GTHER_-CONTRUC-TUAL- SERV----- -39x1Q0-_-_------249-322-- ----- 37*.961------- ----__ 145----- ---8 ab3g-------__l9
750232 INSURANCE COST ALLOCATION 39696 29772 29772 29772 0
1P� 750240 LIBRARY DUES C SUBSCRIPTIONS 705 531 680 15 149-
1 50250- LIBRARY--TRAVEL -------- - -- --- --- -- - 344 --sQ3--- ---- 448_--.. ----- bq--- --- 195 ---__ --
750251 Ltd CQNF C MTGS-LIBRARIAN 19003 747 983 0 236-
750252 LIB CGNF C MTGS-STAFF 19600 19197 19024 0 173
750260-_Lit:RARY--TRAI N+-ING,-b--SAF ETY---_-- -29,�SO-------L�539------ 1}lfit _ 433-------------328----
750290 LIBRARY OTHER CHARGES 100 72 0 0 72
) 55 750800 CAPITAL OUTLAY 349966 349966 299483 89967- 59483 59
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TDTAL LIBRARY 13629440 10309564 9489235 87:134 829329 4149
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MONTHLY REPORT
MONTH March
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 65
2. Volunteers
A. Number of volunteers 21
B. Hours contributed 159
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 22
B. Number of visits made 33
C. Items circulated 192
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circ.
A. LaVrar 2 0 30
B. Hillhaven 2 42 12
C. Hacienda 2 22 30
D. Burl . Care 2 48 0
E. Marian Convent 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 164
B. Visits made 43
C. Items circulated 294
Comments/ activities:
Thank you Volunteers for another excellent month !
RECOMMENDATIONS REGARDING CHANGES
i
IN COMMUNITY ROOM POLICIES AND PROCEDURES
PROCEDURES:
1 . Send out a letter in May, 1987, to the regular users of the Community
Room stating that the increased demand for use of the room has caused
increased maintenance and administrative time and therefore the Library
must change its policies.
2. Re-do the application form to make clearer and easier to read.
3. Re-do rules and regulations on a separate sheet to give to potential users,
and make them clearer and simpler.
SUGGESTED NEW POLICIES:
1 . All persons who sign-up to use the Community/California Room must have a
valid, Burlingame Public Library card.
2. Eliminate all fees.
3. Eliminate all groups that charge a fee for their meeting including covering
costs for such meeting.
4. Provide the following at no charge: Chairs; tables; blackboard; bulletin
board; easel ; screen; lecturn; coffee pot; kitchenette.
5. Provide piano at no charge but groups must request or notify Library of its
usage in advance.
6. Eliminate all set-ups.
7. Eliminate all provision of audio-visual equipment except what the user wishes j
to check-out through the A/V department prior to using the room.
8. Room must be left as found or priviledges will be revoked. Chairs and tables j
must be re-stacked.
9. Provide a small vacuum and garbage containers.
10. Meetings may be booked for a calendar year beginning November 1st each year
for the following year.
11 . Room may be reserved only through Library Administration Office, Monday
through Friday from 9-5.
12. Limit use of the room to one outside group, per days
13. Reservations must be made at least one week in advance.
14. Limit the number of uses to no more than twice per month unless special
permission is granted by the City Librarian.
15. Maintian same priorities for scheduling as listed:
1 . Library sponsored or Library related events.
2. City sponsored meetings or activities.
3. Cultural programs or related educational activities of other
organizations and/or individual .
4. Educational or training programs, meetings associated with a public
agency (e.g. : C.S.M. , A.B.A.G. , I.R.S. , etc. )
5. Meetings and activities ponsored by local non-profit clubs and
organizations.
PMB/Jg
4/14/87
r
Budget Request to Friends of the Library 1987-88
April - June 1987
�-- 1 . Children's Programs (approved) - April and May $ 145.00
2. Openers (approved) 150.00
3. Alice Fricke Memorial Book (approved) 100.00
4. ' Bicentennial Books to match grant from the 100.00
National Endowment for the Humanities
(Letter received separately from Michael Hubbell ,
B.P.L. Bicentennial Coordinator. ) ($110 of $500
already donated. )
5. Begin with Books Program - 250.00
Puppets, flannel board figurines,
Storytelling Books $ 745.00
July - September 1987
1 . 75th Anniversary celebration $ 250.00
July 12, 1987 - Refreshments
2. Bicentennial of the Constitution 250.00
Sept. 1987 - Speaker from Stanford or Cal .
3. Children' s Program - Sept. $50 to 85.00
4. Branch - Puppets, Puzzles, Blocks 185.00
5. Colored paper for flyers 200.00
6. Spoken Word Cassettes 500.00
7. Video Cassettes 400.00
8. Cassette Recorders 328.00
$2, 198.00
October - December 1987
1 . Year of the Reader Program - Adult $ 250.00
Author - Late October
2. Christmas Program - Family 250.00
3. Children' s Programs - Halloween and Thanksgiving 175.00
4. Spoken Word Cassettes 500.00
5. Videa Cassettes 400.00
$1 ,575.00
January - March 1988
1 . 3 Children' s Programs $ 250.00
2. Maxfield Parrish Slide Show - February 25.00
3. Spoken Word Cassettes 500.00
4. Video Cassettes 400.00
$1 , 175.00
Page 2.
April - June 1988
1 . 2 Adult Programs $ 100.00
Mar - Apr - Gardening
May - June - Travel
2. 2 Children' s Programs 175.00
3. Spoken Word Cassettes 500.00
4. Video Cassettes 400.00
$1 , 175.00
Grand Total $6,868.00
Nice but not essential extras -
1 . Exhibit case in foyer $1 ,500.00
2. Branch - TV and Stand 800.00
$2,300.00
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