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HomeMy WebLinkAboutMin - LB - 1987.04.21 3 i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES APRIL 21ST, 1987 CALL TO ORDER: 3 A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by President Loretta Blevins. Trustees Present: BLEVINS, MINK, HARRISON, CANNON AND SOMMER Trustees Absent: NONE Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY BILLS• M/S/C (Harrison/Cannon) unanimously to approve the payment of City checks in the amount of $35, 916 . 87. M/S/C (Harrison/Cannon) unanimously to approve the payment of the Trustees Special Fund in the amount of $7 , 136 . 09 . MINUTES• Minutes of the Regular Meeting of March 17th, 1987 were approved after President Blevins asked that they reflect that she had "suggested" that all copiers be 15 cents rather than in the form of a motion. CORRESPONDENCE AND COMMUNICATIONS: Acknowledgements : a. Letter from Burlingame High School Principal, Larry Teshara, thanking the Library for assistance with "Reading Break" and continued support. b. Letter from Herb Sommer tendering his resignation ' from the Library Board. c. Two thank-you notes to Cathy Somerton. One was from St. Paul' s Co-op Nursery School and the other from Nurturer ' s Nursery School, expressing their appreciation for Cathy' s presentation of the programs at their schools . President Blevins said t she would write a letter to Cathy to offer congratulations from the Board. d. Friends of the Library Newsletter - Distributed e. P.L. S. Library Spectacles - Distributed f. City Newsletter - Distributed g. Book Sale Flyers - Distributed i REPORTS: a. City Librarian: Trustee Mink asked if thank you' s had been sent to acknowledge the funds for the Summer Reading Club from the Lions Club and �- to the other groups for the Bi-centennial funds. Mrs . Bergsing said the acknowledgements had been sent out immediately. Trustee Sommer asked how the Library handles the demand for subject matter from high school students. Mrs. Bergsing said the Library tries to encourage the teachers to work with the library staff on informing them in advance about assignments that: may require heavy use of Library materials. Trustee M: rik wanted to 'know if there were applicants for the Circulation Supervisor position that is coming up. Mrs. Bergsing said that 23 applicants had been invited to take the written exam, and 11 had actually taken it. She said the oral interviews are scheduled for May 1st. Some discussion followed. b. Legislative Breakfast: The Trustees (Mink/Cannon/Blevins) who attended the breakfast thought it was an excellent program and well presented. They hoped that similar events would be held in the future. Some discussion followed. c. Update on Dinner and Helen Ward Appreciation Day: Librarian Bergsing ,said preparations for the dinner and appreciation day are well underway and there are 70 paid dinner reservations. The Board members were pleased at the size of the response. UNFINISHED BUSINESS: Recommendations for changes in the Community Room Policies : Mrs . Bergsing reported that she had met with Directors and Secretaries from other libraries in the System and they all have basically the same problems with their meeting rooms as Burlingame does. She presented a rough draft of the new policies , based on discussion with Mrs. Gladysz , Mr. Escoffier, supervisors and some staff. These were to be used as guidelines for discussion. The Board had a few questions but were in agreement that the proposed new policies should be presented in final form for approval at their next meeting. Mrs. Bergsing said she would prepare the new application form, with the new policies for action at the next Board meeting with implementation stated for July 1st, 1987 . NEW BUSINESS• Update on Automated Mrs. Bergsing had mailed the PLAN review of Circulation System and System options and the Financial report in the the Meeting of Managers Board packets so the Trustees could read about Review Committee: the Agenda item prior to their regular meeting of the above date. Librarian Bergsing said she had requested $15 , 000 in the new Budget for Burlingame ' s share of the fund for the equipment replacement and towards cleaning up the data-base. The system' s Director is planning on a three year program. Some discussion followed. A.L.A. Conference: Mrs. Bergsing said the Preliminary Conference Program had been received and she was sending for more. She said the badges for admission to - the exhibits were also being sent for. She agreed to send the programs to the Board when they arrived, and hoped she might find out at the May meeting, if any of the Trustees planned to attend. Miscellaneous: Mrs. Bergsing distributed the A.L.A. Trustee' s Newsletter titled ALTA. 4 She announced that Tim Reiterman, husband of former employee Sue Reiterman, had been promoted to City Editor of the San Francisco Examiner. Mrs. Bergsing said she would be attending Legislative day in Sacramento on May 13th. She asked if any of the Trustees would be interested in attending to which Trustee Mink expressed her interest. Librarian Bergsing said Burkhardt Advertising had donated over 500 balloons; tie tacks in the shape of hot air balloons ; and book bags with a hot air balloon design, to the Library. They were left over from a promotion sponsored by Burkhardt Advertising. Since the theme for this year ' s Summer Reading Club in the Children' s Room is "Summer of Celebration" with their logo being hot air balloons , the Trustees said it was a very generous and much appreciated gift and asked if a thank you had been sent to which Librarian Bergsing replied yes. Trustee Harrison said he had visited the smallest incorporated City in California over his holiday and had toured the Library as well. FROM THE FLOOR: Nothing. ADJOURNMENT: The meeting of April 21st, 1987 was adjourned at 6 : 05pm with the next meeting scheduled for May 19th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 04/28/87