HomeMy WebLinkAboutMin - LB - 1987.04.21 3
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
APRIL 21ST, 1987
CALL TO ORDER:
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A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
President Loretta Blevins.
Trustees Present: BLEVINS, MINK, HARRISON, CANNON AND SOMMER
Trustees Absent: NONE
Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS•
M/S/C (Harrison/Cannon) unanimously to approve the payment of City
checks in the amount of $35, 916 . 87. M/S/C (Harrison/Cannon) unanimously
to approve the payment of the Trustees Special Fund in the amount of
$7 , 136 . 09 .
MINUTES•
Minutes of the Regular Meeting of March 17th, 1987 were approved
after President Blevins asked that they reflect that she had "suggested"
that all copiers be 15 cents rather than in the form of a motion.
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements : a. Letter from Burlingame High School Principal,
Larry Teshara, thanking the Library for assistance
with "Reading Break" and continued support.
b. Letter from Herb Sommer tendering his resignation
' from the Library Board.
c. Two thank-you notes to Cathy Somerton. One was
from St. Paul' s Co-op Nursery School and the
other from Nurturer ' s Nursery School, expressing
their appreciation for Cathy' s presentation of the
programs at their schools . President Blevins said
t she would write a letter to Cathy to offer
congratulations from the Board.
d. Friends of the Library Newsletter - Distributed
e. P.L. S. Library Spectacles - Distributed
f. City Newsletter - Distributed
g. Book Sale Flyers - Distributed
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REPORTS:
a. City Librarian: Trustee Mink asked if thank you' s had been sent to
acknowledge the funds for the Summer Reading Club from the Lions Club and
�- to the other groups for the Bi-centennial funds. Mrs . Bergsing said the
acknowledgements had been sent out immediately. Trustee Sommer asked how
the Library handles the demand for subject matter from high school
students. Mrs. Bergsing said the Library tries to encourage the teachers
to work with the library staff on informing them in advance about
assignments that: may require heavy use of Library materials.
Trustee M: rik wanted to 'know if there were applicants for the
Circulation Supervisor position that is coming up. Mrs. Bergsing said
that 23 applicants had been invited to take the written exam, and 11 had
actually taken it. She said the oral interviews are scheduled for May
1st. Some discussion followed.
b. Legislative Breakfast: The Trustees (Mink/Cannon/Blevins) who
attended the breakfast thought it was an excellent program and well
presented. They hoped that similar events would be held in the future.
Some discussion followed.
c. Update on Dinner and Helen Ward Appreciation Day:
Librarian Bergsing ,said preparations for the dinner and appreciation day
are well underway and there are 70 paid dinner reservations. The
Board members were pleased at the size of the response.
UNFINISHED BUSINESS:
Recommendations for changes in the Community Room Policies : Mrs .
Bergsing reported that she had met with Directors and Secretaries from
other libraries in the System and they all have basically the same
problems with their meeting rooms as Burlingame does. She presented
a rough draft of the new policies , based on discussion with Mrs. Gladysz ,
Mr. Escoffier, supervisors and some staff. These were to be used as
guidelines for discussion. The Board had a few questions but were in
agreement that the proposed new policies should be presented in final form
for approval at their next meeting.
Mrs. Bergsing said she would prepare the new application form, with
the new policies for action at the next Board meeting with implementation
stated for July 1st, 1987 .
NEW BUSINESS•
Update on Automated Mrs. Bergsing had mailed the PLAN review of
Circulation System and System options and the Financial report in the
the Meeting of Managers Board packets so the Trustees could read about
Review Committee: the Agenda item prior to their regular meeting
of the above date. Librarian Bergsing said she
had requested $15 , 000 in the new Budget for
Burlingame ' s share of the fund for the
equipment replacement and towards cleaning up
the data-base. The system' s Director is
planning on a three year program. Some
discussion followed.
A.L.A. Conference: Mrs. Bergsing said the Preliminary Conference
Program had been received and she was sending
for more. She said the badges for admission to
- the exhibits were also being sent for. She
agreed to send the programs to the Board when
they arrived, and hoped she might find out at
the May meeting, if any of the Trustees
planned to attend.
Miscellaneous: Mrs. Bergsing distributed the A.L.A. Trustee' s
Newsletter titled ALTA.
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She announced that Tim Reiterman, husband of
former employee Sue Reiterman, had been
promoted to City Editor of the San Francisco
Examiner.
Mrs. Bergsing said she would be attending
Legislative day in Sacramento on May 13th. She
asked if any of the Trustees would be
interested in attending to which Trustee Mink
expressed her interest.
Librarian Bergsing said Burkhardt Advertising
had donated over 500 balloons; tie tacks in the
shape of hot air balloons ; and book bags with a
hot air balloon design, to the Library. They
were left over from a promotion sponsored by
Burkhardt Advertising. Since the theme for this
year ' s Summer Reading Club in the Children' s
Room is "Summer of Celebration" with their logo
being hot air balloons , the Trustees said it
was a very generous and much appreciated gift
and asked if a thank you had been sent to which
Librarian Bergsing replied yes.
Trustee Harrison said he had visited the
smallest incorporated City in California over
his holiday and had toured the Library as well.
FROM THE FLOOR: Nothing.
ADJOURNMENT:
The meeting of April 21st, 1987 was adjourned at 6 : 05pm with the next
meeting scheduled for May 19th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
04/28/87