Loading...
HomeMy WebLinkAboutMin - LB - 1987.06.16 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JUNE 16TH, 1987 CALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by Secretary Carol Mink. Trustees Present: MINK, HARRISON, CANNON AND SOMMER Trustees Absent: BLEVINS Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN BILLS: M/S/C (Harrison/Cannon) unanimously to approve the payment of City checks in the amount of $28 , 677 . 20. M/S/C (Harrison/Sommer) unanimously to approve the payment of the Trustees Special Fund in the amount of $423 . 14 . MINUTES: Minutes of the Regular Meeting of May 19th, 1987 were approved. CORRESPONDENCE AND COMMUNICATIONS: Acknowledgements : a. Letter to Friends of the Library from President Blevins thanking them for their continued support. b. Letter to Board of Trustees of the SMUHSD asking them to consider continuing the "Reading Break" program. Trustee Harrison said the Committee and Superintendent are recommending continuing Reading Break to the Board and adding 5 minutes to the present "Break Time. " c. Letter to Iry Amstrup informing him that the Library had framed an old map of Burlingame to be displayed with the other historic pictures. Funds from his gift to the Library had been used to pay for the framing of same. d. Letter from Morning Glory Nursery School thanking Cathy Somerton for the excellent job she is doing. e. Library Spectacles for June was distributed. REPORTS: a. City Librarian: Librarian Bergsing said Councilmen Pagliaro and Amstrup are interviewing for a new Trustee for the Library Board to replace Trustee Sommer. She said the appointment will probably be made at their July Council meeting. Secretary Mink said she wanted the minutes to reflect that she too had attended the Tom Lantos Breakfast meeting. Page 1 Secretary Mink gave a brief description of a 12 hour video program on the Bicentennial that is available for loan from the High School District. ,he said it is a series of tapes starring prominent national leaders ,...iscussing constitutional issues . Trustee Mink is suggesting that various PLS libraries show the video tapes followed by a discussion moderated by selected community leaders . Mrs . Bergsing said it is presently being shown on channel 9 if anyone wishes to watch it. There were some questions regarding the calculations and reimbursements for non-residents. Librarian Bergsing explained the process . Some discussion followed. Al Escoffier had prepared statistics showing the number of registered borrowers . These were distributed to the Board members and explained. Secretary Mink thanked him for the figures. System Advisory Board - Blevins: Tabled until the next Board meeting. UNFINISHED BUSINESS: Library Budget 1987-1988 and Cataloging/Processing Backlog: Mrs. Bergsing stated that Councilman Pagliaro had expressed concern about the small increase in next year ' s book budget. She explained that the book budget had increased from $108, 950 last year to $165 ,670 requested for next year. This represents a $56 , 720 increase. She added that if the book budget were much higher it would require more staff and compound the backlog in processing because of the current staff vacancies. Councilman Pagliaro said he wanted the Trustees to be aware of this situation and Mrs. Bergsing said she would express the concern to the Commissioners. Trustee Cannon asked how large the backlog is. Mrs . Bergsing explained at the moment there are probably about 1 , 000 books which could be caught up by July or August. Trustee Cannon asked how long to process a book from the time it is received to the time it gets on the shelf . Mrs . Bergsing replied that it varies from one day to two weeks depending on the subject matter. Librarian Bergsing stated that they were actively recruiting for both the Library Assistant and the Librarian position, and they would be recruiting at A.L.A. next week. In the meantime, they are reassigning duties among current staff to help cope with the "backlog. " i The Board had several suggestions regarding recruiting possibilities, and Secretary Mink said the Board members are very concerned about the staffing issue and support Mrs . Bergsing' s efforts . Discussion followed. A.L.A. Conference - June 27th-July 2nd: Trustee Cannon said she would be attending the American Library Association Conference that will be held in San Francisco next week. Secretary Mink expressed an interest in attending the exhibits as did Trustee Sommer. i Update on the 75th Anniversary Celebration: Mrs. Bergsing said everything for the celebration is moving along very nicely. All of the entertainment has been obtained and the printing is almost finished. Some iscussion followed. Trustees Harrison and Blevins will be at the Library j '--ny 1 : 00 on the 12th of July for the opening ceremonies . E i Page 2 NEW BUSINESS• nnesty on Fines of the Trustee Harrison made a motion to approve `75th Anniversary amnesty on July 12th for all fines . Trustee Sommer thought however that it might encourage people to keep the books, while Trustee Harrison felt that it encourages people to dig into their closets and return the books they' ve had for so long. Trustee Sommer said that had never occurred to him and then seconded the motion which passed unanimously. Geac Update and System Mrs. Bergsing told the Commissioners that Questions a company named "Helix Investments Ltd. " has recently invested $20 million in Geac. This should help their recent financial crisis. Trustee Mink asked if there was anything the Board should do regarding the circulation system. Mrs. Bergsing said that at the moment they just needed to be informed and she would keep them up to date on developments. Trustee Cannon asked about the cost effectiveness of the automated circulation system, why it was better than a manual system, and why we were looking toward a larger system. Mrs. Bergsing replied that a committee of PLAN was proposing written answers to these and the other questions distributed to the Board. She also said that some of the answers were contained in a pamphlet on the circulation system that was available. Trustee Cannon asked what a "deletion process" was. Mr. Escoffier explained. Brief discussion followed. San Mateo County Fair: Mrs . Bergsing asked if any of the Board members were interested in working the PLS booth at the Fair. Trustee Cannon said she would fill out an application since her hours are more flexible during the summer. Miscellaneous : Secretary Mink said she ' s concerned about the ceramic art work that' s falling apart throughout the City. She asked if there was anything to replace them? Mrs . Bergsing said she would check with Rich Quadri to see if he has any suggestions. The Board members thanked Trustee Sommer for serving on the Board. Secretary Mink said it was their pleasure and privilege to have him on the Library Board. After he left she made a suggestion to present something to Herb. The Board members concurred. Brief discussion followed. Page 3 ADJOURNMENT: The meeting of June 16th, 1987 was adjourned at 5: 50pm with the next -ieting scheduled for July 21st in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 06/17/87 Page 4