HomeMy WebLinkAboutAgenda Packet - LB - 1987.09.15 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
SEPTEMBER 15TH 1987
{ SUGGESTED ACTION
1 . CALL TO ORDER { 4: 30 PM /Calif.Room
2. ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $27,139.55 {
Special Fund: 1 ,445.67 {
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4 . MINUTES - Regular Meeting of Aug. 18th, 1987 { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Letter from Michael Gentleman-Request {
for public access to on-line data base{
b. Letter from Lee Marie Van Dusen - {
Complimenting two staff members for {
help and courtesy {
c. Letter from S.F. Public Library to the {
Franchise Tax Board withdrawing from {
distribution of tax forms {
d. Library Spectacles - September {
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6 . REPORTS {
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a. City Librarian { INFORMATION
b. Finance Director - Year End Financial {
Review { INFORMATION
c. Friends of the Library Meeting { INFORMATION
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7 . UNFINISHED BUSINESS {
Val. Letter from Foundation regarding Trust { ACTION
b,o' Trustee Registration and Attendance at {
C.L.A. Conference { ACTION
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8 . NEW BUSINESS {
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10. ADJOURNMENT {
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9/10/87 {
PMB/jg {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
AUGUST 18TH, 1987
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
Acting President Cannon.
Trustees Present: BLEVINS, HARRISON, CANNON, BACIGALUPI
Trustees Absent: MINK
Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
ACCEPTANCE OF RESIGNATION OF TRUSTEE HARRISON:
Trustee Harrison said he had been appointed to the Planning
Commission at the Council Meeting on Monday night. He said he enjoyed the
year on the Library Board, adding that the Library has a great staff and a
great Board. The Board members said they were sorry to see him go but
wished him good luck on his new Commission appointment. Trustee Harrison
left the Library Board meeting at 4 : 50pm.
BILLS•
M/S/C (Blevins/Harrison) unanimously to approve the payment of City
checks in the amount of $18 , 502 . 86 . M/S/C (Blevins/Harrison) unanimously
to approve the payment of the Trustees Special Fund in the amount of
$1 , 038 . 68 .
MINUTES:
Minutes of the Regular Meeting of July 21st, 1987 were approved.
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements: a. Letter to Peninsula Foundation requesting a finan-
cial statement. Included in packets.
b. Letter to the Burlingame Lions Club, read by
acting Secretary Blevins, thanking them for their
on-going support.
c. Letter to Joe Harvey thanking him for attending
the 75th Anniversary Celebration and for being the
Master of Ceremonies.
d. Library Spectacles : Distributed
e. Friends Newsletter: Distributed
f. Letter from Temple Shalom commending Cathy
Somerton on her story telling programs .
g. Acting Secretary Blevins also read a letter from
Sue Lempert, President of the Board of Trustees of
the San Mateo Union High School District regarding
Reading Break.
Page 1
REPORTS•
City Librarian: Duncan Property: It was agreed that the matter of the
request to the Peninsula Community Foundation be put on next month' s
Agenda if Mrs. Bergsing has not received a response to the letter written
by Trustee Blevins regarding a financial statement and requesting a tour
of the upstairs rental portion of the Duncan property.
Geac: Acting President Cannon said she enjoyed reading the Geac
information that had been included in the Board packets and that it had
answered her questions. The other Trustees agreed.
Trustee Bacigalupi said his tour and orientation of the Library was very
interesting. He said it gave him a clearer idea as to how the Library is
run. He stated that he was impressed with the "professionalism" of the
staff.
Library Statistics: Mrs. Bergsing pointed out the table showing that
Burlingame appropriates substantially more money per capita for library
materials than any of the other libraries in P.L.S. Some discussion
followed.
UNFINISHED BUSINESS:
Geac Upgrade: Discussed under Librarian' s Report.
NEW BUSINESS:
Strategic Planning Mrs. Bergsing said she and Al Escoffier and
Workshop: Trustee Cannon will be attending this workshop
in Millbrae on September 21st. Mrs. Bergsing
said she feels it' s important to engage in long
range planning in order to know and meet the
library needs of the community, and to plan .for
additional space requirements. Some discussion
followed.
Special Pre-School Program:M/S/C (Blevins/Bacigalupi) to open the Easton
Branch for a Special Pre-School Program on
Saturday morning from 11-noon ( 1 hour) on
Saturday mornings for thee programs over a
three month period. (one per month)
C.L.A. Conference: There was some discussion regarding attending the
California Library Association Conference to be held in Santa Clara in
November.
Programs and Services: Mrs. Bergsing announced that the silent art
auction would raise over $2 , 600 if everyone who bid on a picture comes and
picks it up and pays for it.
ADJOURNMENT•
The meeting of August 18th, 1987 was adjourned at 5 : 15pm with the
next meeting scheduled for September 15th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
08/19/87
Page 2
_ LIBRARIAN' S REPORT
September 1987
Duncan Trust
Attached to this report are copies of the financial reports on the Duncan
property for the last two years, as well as a copy of the letter that the
Peninsula Community Foundation sent to the upstairs tenant. These were
received in answer to your letter to the Foundation. To date we have not
heard from Mrs . Guberman-Lane. All of these materials should be placed in
your Board Manual in the "Duncan Trust" section.
Library Board Vacancy
The City is currently advertising for the vacant position on the Library
Board. The final date for accepting applications is September 16th. To date
only one new application has been received, but prior applications are still
valid if they were filed during the past year.
C.L.A. Conference
It would be more cost effective (that is, we could save money) if you
decide before the end of September whether or not you will be able to attend
the CLA Conference in November. The registration rates go up in mid-October,
before your next Board meeting. We have copies of the Preliminary Program for
any of you that did not get one.
Adult Programs and Services
Loretta Blevins, Library Trustee, and Al Escoffier , Assistant City
Librarian, attended the Burlingame Historical Society meeting on Sunday,
August 23rd held at the library. Al Escoffier showed the two Burlingame
history films: "Burlingame Pictorial" and "From Sail to Satellite. " Mrs.
Blevins accepted a 3 , 000-plus card index to the Society' s Historical Archives
on behalf of the Library. The Index is now housed in the Reference Room of
the Main Library. The Index will provide researchers with an access point for
what is available in the Archives , located in the Gunst Carriage House in
Washington Park.
The Silent Art Auction finished on August 15th and the winners were
notified. A second auction was held on the 5 remaining pictures . One hundred
and thirty five bids were received and we expect to receive over $2 , 000 . 00 for
the Trustees Fund.
The Friends will hold their annual meeting on September 13 at 2 PM,
followed by an Historical Fashion Show presented by the San Mateo County
Historical Association Women' s Auxiliary. The costumes are part of the
permanent holdings of San Mateo County Historical Museum. I hope some of you
can attend. I ' ll have a brief report for your meeting.
and looking forward. . . . . . . .
Burlingame has been selected as a Bicentennial City! The celebration,
chaired by Patti Bergsing, will take place September 17 . The program will
begin at 12 : 45 PM on the City Hall Lawn, and will feature the Burlingame High
School Band, an address by the Mayor, and free copies of the constitution for
all who attend. In addition, there will be a flag raising ceremony by Boy
Scout Troop #10 . At 1 PM there will be 200 seconds of bell-ringing and the
release of 200 balloons , to signify the 200 years of the U.S. Constitution.
Page 1
On the same day, the Library will feature the play "The Other Tea Party, "
which will be given by members of the Art-Rise and Spindrift Theater Groups ,
at 7 : 30 PM in the Library Community Room. .
The Fall Book Sale will preview Friday, October 9th from 6-9 PM, and
continue through that weekend, October 10 , 10-4 PM and October 11 , 1-4 PM.
Exhibits this month include the Bicentennial. Paintings at the Main
Library are those of artists Gloria Takla and Ginny Neal.
Children' s Services
In keeping with this "Year of the Reader"-- our children' s "Summer of
Celebration" was an outstanding success for the children of Burlingame. The
Reading Club Party on August 18th featured "Puppetwork" in a very entertaining
puppet program. On August 21st, the "Read-to-Me" children enjoyed Pam Donkin
from Magical Music Express.
One hundred and fifty-five children completed the Summer Reading Club and
over 150 parents and children participated in the Read-to-Me program. Hap
Pedigo, President of the Burlingame Lions Club, which has funded the printing
and entertainment expenses for these programs for over 35 years , was on hand
to greet the children at the August 18th program. Kris Cannon attended
representing the Board.
Ann Rarden, of the Burlingame High School faculty and Joan Leach of our
staff have discussed the Reading Break program at the High School. It is
hoped that teachers will bring their classes for tours and that the library
staff will do book talks here and at the school. Joan is working on a series
of booklists , the first to be "Fathers and Daughters. "
Cathy Somerton will assume responsibility for the Pre-School Storyhour.
She is also going to do three toddler programs in the Fall. Diane Casey will
do three school age programs at the Branch Library.
Letters are being sent to the schools informing them that the staff is
available for book talks and assist teachers in locating materials to
supplement their curriculum.
Priscilla Storms , Washington School kindergarten teacher, inherited the
Summer Reading Club balloon. After she finishes with it, the balloon will hang
in the school library.
During the month of August, Cathy Somerton presented 7 programs , reaching
a total of 145 children. The Bedtime storyhour was another successful summer
program. Cathy has revised the Begin With Books brochure and has written an
article on Halloween books for the October issue of Peninsula Parent.
Reference Department
Reference statistics were up 10 .70 over the same month last year.
Members of the Reference Division attended the following meetings during the
month: Combined meeting of Division Heads and Reference; PLS Inforama
Committee (Hubbell) ; PLS Seminar on Authority Control ( Cummings , Chavez ,
Escoffier, Bergsing, Leach, Morrison) ; PLS Film Committee ( Chavez ) .
Page 2
Collection Development
The Collection Development budget and selection assignments have been made
for the fiscal year. Selectors met during the month to discuss book selection
issues and concerns. The new budget was developed using data from the Geac
"Circulation Report by Class Code. "
Weeding and updating of collections continued in the Cliff Notes and
Pamphlet File collections . In the book collection, weeding continues in the
poetry and business and travel collections.
Revised procedures have been drafted for cancellation of books , branch
transfers and handling of gift books . These revised procedures will be added
to the Collection Development Handbook.
Easton Branch
A Minolta EP 350Z copy machine has been purchased for the Branch Library.
Diane Casey and staff did an excellent job of analyzing the copiers available
in the marketplace and choosing the best copier for their use. Copies will be
15 cents each, the same as the Main Library.
Personnel
We are currently running approximately 1 . 5 FTE down. Leaves of absence
make up an additional 2 . 0 FTE down. We are analyzing the Library Assistant II
position recently vacated by Barbara Lazarus, to determine our most critical
needs for clerical assistance throughout the divisions. In addition, we need
extra part-time desk staff in Circulation, due to some part-time staff wishing
to reduce hours . We will begin recruitment for part-time help in October when
the Department supervisor returns from vacation.
We are also experiencing a need for more on-call librarians for Reference
due to leaves of absences and staff illness and vacations. We recently re-
hired Sue Reiterman as an on-call reference librarian. Sue was on staff with
us for seven years in various capacities in Reference from 1977-1984 . She now
works part-time at the West Portal Branch of San Francisco Public Library.
Pat Myers , Librarian II , has agreed to take over coordination of our
Outreach Services until we are able to fill that position permanently. Pat is
also assisting at the Reference Desk.
Page 3
STATISTICS FOR AUGUST 1987
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 ,763
Burlingame Children 1 ,803
Hillsborough Adults 2 , 124
Hillsborough Children 682
Non-San Mateo Co. Borrowers 298
TOTAL: 16 , 670
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 19 , 192 1 ,746
Children' s Print Materials
(books, periodicals , pamphlets, paperbacks) 5 , 495 1 , 242
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 1 , 800 1
TOTALS: 26 , 487 2 , 989
Main Total 1987 Circ: 26 , 487 Main Total 1986 Circ: 25 , 318 = 4 . 62% Inc.
Branch Tot 1987 Circ: 2 , 98_9 Branch Tot 1986 Circ: 2, 963 = . 88o Inc.
GrandTotal 1987 Circ: 29,"476) GrandTotal 1986 Circ: 28 , 281 = 4 . 22% Inc.
--------------------- --- -"-------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 5 ,746 I .L.L. Borrowed: 74
I .L.L. Lent: 170
Grand Total Ref . Activity: 5 , 990 I .L.L. Total: 244
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 138 , 457/103 ,774 450 / 396 305 / 263 138 , 602/103 , 907
Ch.Non-Fic. 18 , 016/ 14 , 696 9 / 5 -0- / -0- 18 , 025/ 14 ,701
YA Non-Fic. 3 , 282/ 3 ,241 8 / 7 6 / 6 3 , 284/ 3 , 242
Ad.Fiction 47 , 690/ 43 ,757 148 / 79 -0- / -0- 47 , 838/ 43 , 836
Ch.Fiction 14 , 932/ 10,220 151 / 66 -0- / -0- 15 , 083/ 10 , 286
YA Fiction 3 ,182/ 2 ,824 3 / 3 -0- / -0- 3 , 185/ 2 , 827
TOTALS: 225 , 559/178 , 525 769 / 556 311 / 269 226,017/178 , 812
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OTHER MATERIALS:
Pamphlets 25 , 984 241 -0- 26 , 225
Paperbacks 2 ,726 -0- -0- 2 , 726
Maps 1 , 526 -0- -0- 1 , 526
Records 5 , 396 -0- -0- 5 , 396
Cassettes 1 , 611 -0- -0- 1 ,611
Video Tapes 184 -0- -0- 184
Films 6 -0- -0- 6
Art Prints 103 -0- -0- 103
Deposited with the City Treasurer: Main: $ 1 , 123 . 22
Branch: $ 110 . 65
Total: $ 1 , 2 . 87 '
Total Meetings Held: 12 People in Attendance: 287
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MONTHLY REPORT
MONTH August, 1987
Outreach Activities
1 . Volunteer Coordinator
A. Hours worked 70
2. Volunteers
A. Number of volunteers 16
B. Hours contributed =2
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons
B. Number of visits made 9
C. Items circulated -
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circ.
A. LaVrar 2 0 30
B. Hillhaven 2 42 12
C. Hacienda 2 22 30
D. Burl . Care 2 48 0
E. Marian 2 30 30
F.
5. Totals (3&4)
A. Shut-in patrons 175
B. Visits made 39
C. Items circulated 298
Comments/ activities:
We added one new Outreach patron this month, Arlene Morris , and have 2
sant volunteer applications to 4 people who have indicated interest in
working with shut-ins : Mrs. Hanna Berkowitz, Mr. and Mrs. Wendell Mason,
and Mrs Vivian Milford
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