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HomeMy WebLinkAboutMin - LB - 1987.10.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER 20TH, 1987 CALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 35pm by Secretary Cannon in the absence of President Mink. ROLL CALL: Trustees Present: BLEVINS, ROBERTSON AND CANNON Trustees Absent: MINK AND BACIGALUPI Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN INTRODUCTION OF NEW BOARD MEMBER - SHIRLEY ROBERTSON: Trustee Kris Cannon, introduced new Trustee, Shirley Robertson to the rest of the Board members . They said they were delighted to have her and welcomed her. BILLS: M/S/C (Blevins/Robertson) unanimously to approve the payment of City checks in the amount of $78 , 805 . 91 . M/S/C (Blevins/Robertson) unanimously to approve the payment of the Trustees Special Fund in the amount of $598. 26. _ .MINUTES Minutes of the Regular Meeting of September 15th, 1987 were approved. Minutes of the Special Meeting held on October 19th, 1987 were also approved. CORRESPONDENCE AND COMMUNICATIONS: a. City Newsletter - mailed in packets. b. Letter from Peninsula Community Foundation regarding the Farrell Fund: Trustee Blevins asked about the Farrell Fund. Mrs. Bergsing gave a brief history about the Farrell Fund which is a donation that the Library has been receiving since 1971 , in memory of Julia Farrell for the purchase of books. Some discussion followed. C. Library Spectacles: mailed in packets. REPORTS• City Librarian: Personnel: Trustee Cannon asked if the "on-call" position was new. Mrs . Bergsing explained that it is not a new position as such, it is hours designated for substitute personnel to fill-in when someone is sick or otherwise cannot work hours scheduled for public service duties. Workshop on Applied Strategic Planning - Trustee Cannon: Trustee Cannon explained that she and Librarians Bergsing and Escoffier had attended a workshop on "Applied Strategic Planning. " She said it was very interesting and she feels she learned enough about it that she would be able to serve on a planning committee if asked. She gave some details of Page 1 the days proceedings and discussion followed. The Trustees had received "hand-outs" from the Workshop in their packets and Librarian Bergsing had drafted a proposal for long-range strategic planning for the Library. _ Discussion followed. The matter was tabled until the November meeting when more of the Board members will be in attendance. However, those who were present wanted the record to show that they were in favor of proceeding with the process of Applied Strategic Long-Range Planning. UNFINISHED BUSINESS: Attendance at C.L.A. Conference: Some discussion regarding car-pooling, etc. Change in Rental Agreement for upstairs tenant in the Duncan Building: Mrs. Bergsing reported that Ms. Guberman-Lane ( the leasee in the upstairs portion of the Duncan building) has not responded to the letter from the Foundation advising her that her lease is up in February 1988 . Ms. Guberman-Lane however has requested a 30 day quit notice to be extended to 90 days instead. Trustees Cannon, Blevins and Robertson had some discussion regarding a lease vs a month-to-month rental agreement. They all concurred that a month-to-month rental agreement with a 90 day notice to vacate clause would be in the best interest of the Library. M/S/C unanimously. (Blevins/Robertson) NEW BUSINESS• Long-Range Planning Process: Discussed in conjunction with "Reports. " Mrs . Bergsing brought-up the subject of artificial Christmas Trees and gave a brief history of the acquisition of same. She told the Board members that "real" trees are difficult to obtain because of the fire retardent restrictions. Mrs. Bergsing informed the Board that the Burlingame Lions Club had agreed to pay for half the cost of two artificial tress, one for the Main Library and one for the Branch. After discussion, the Board agreed to cover the other half of the cost in the amount of $200 . 00 . M/S/C (Robert- son/Blevins) unanimously to purchase artificial Christmas trees for the Main and Branch libraries. Librarian Bergsing explained about the new Parking Structure Feasibility Study that had just been completed and sent to the City Council. Discussion followed about the impact on the Library if Lot A wre selected as a viable option for a structure. Also, thre was a discussion about how this might affect acquisition of the Duncan property and future expansion of the Library. Mrs. Bergsing said she would keep the Board informed about the Council ' s actions regarding the parking situation. ADJOURNMENT• The meeting of October 20th, 1987 was adjourned at 6 : 05pm with the next meeting scheduled for November 17th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg Page 2