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HomeMy WebLinkAboutAgenda Packet - LB - 1999.11.16 13URLINGAME URLINGAME PUBLIC LIBRARY r Board of Trustees Agenda P¢ LIC 4 November 16, 1999 - 43opm LI0 480 Primrose Road- Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL: 3. WARRANTS & SPECIAL FUND: Approval 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. Fiscal Policies b. Revised Statistics c. System Advisory Board d. Letter: Whitesides e. Panama-Pacific Exposition Bibliography '. FROM THE FLOOR (Public Comments): 7. REPORTS: a. City Librarian's Report-Escoffier Information b. Foundation Report-Herman Information c. System Advisory Board-Robertson Information 8. UNFINISHED BUSINESS: I/a. Fine Policy I Discussion/Action ,,,b. Marshall Recognition Discussion/Approval 9. NEW BUSINESS: Va. Fiscal Policies Discussion/Approval VK CIA Awards Information 10.ADJOURNMENT: 'daj BURLIIYGAME Bir Bpt B U R L ING A ME �-- ' P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes October 19, 1999 1. Call to Order The meeting of October 19, 1999 was called to order by President Mary Lou Morton at 4:30 pm. 2. Roll Call Trustees Present: Jeff Berger, Jane Dunbar, Mary Herman & Mary Lou Morton Trustee Absent: Cecile Coar Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder 3. Warrants & Special Fund The Board unanimously agreed to approve the warrants as presented. M/S/C (Herman/Berger) 4. Minutes The Minutes of September 21, 1999 were approved as written and ordered filed. M/S/C/ (Herman/Berger) 5. Correspondence Correspondence mailed in the packets was reviewed. President Morton will send a letter to Governor Gray Davis in appreciation of his signing of the Library Bond Bill, which will be on the March 2000 ballot. M/S/C (Herman/Berger) 6. From the Floor (Public Comments) None 4 8 0 P r i m r o s e R o a d • Bu r 1 i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www. pis . Iib . ca . us / pls / pls . html 7. Reports a. Staff is presently preparing a page salary survey to determine if the Library needs to raise the page salary schedule in order to remain competitive with other libraries in San Mateo County. b. Mary Herman reported that the Fourth Annual Elegant Affair featuring Dr. Leonard Shlain was a great success 8. Unfinished Business a. Marshall Donor Recognition: Mr. Whitesides, Trustee of the Marshall Estate, has not responded to the City Librarian's inquiry regarding the possibility of naming the terrace 8s fireplace area after Mr. Marshall. b. Employment Achievement Awards: The Board decided to extend the deadline for applications to Monday, October 25th. C. Staff Recognition: The Staff Recognition party will be held Sunday, December 5, 1999 at the Doubletree Hotel in Burlingame. The Foundation and the Trustees will share the cost. It was agreed that Shirley Robertson, President of the Friends, should be invited to the event. 9. New Business a. Holiday Schedule: The City Librarian reviewed the Holiday Schedule specifically January 2, 2000 when key staff will be on site monitoring Y2K developments. The Board approved the 2000- 2001 schedule. M/S/C (Herman/Berger) b. Memorial: The Trustees agreed to honor the late David Manini with a special memorial benefiting the children's department. The Foundation will be invited to join in this memorial. C. Fine Policy: The Board discussed the present fine policy and compared it with policies of other libraries in the Peninsula Library System. A suggestion was made to extend the "no fine" policy to library volunteers. This matter will be an agenda item at the November 16th meeting. Library Board of Trustee Minutes 2 October 19, 1999 10. Adjournment The meeting was adjourned at 5:20pm by President Mary Lou Morton. The next meeting will be held November 16th at 4:30pm. Respectfully Submitted C H Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 October 19, 1999 r Bf1RLIlYGAME 1 T B U R L I N G A M E P U B L I C L I B R A R Y October 27, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian k RE: Library Bank Accounts and Credit Cards Recommendation: The City Finance Department and the City Library have revised the policies and procedures for the library bank accounts and credit card usage. Pursuant to the Trustees' role regarding gifts and fiscal procedures, the City Attorney has asked the Board to approve the policies for use. Following approval by the Board, the policies will be forwarded to the City Council for approval. Background: During the past year the library has reviewed and updated it's fiscal policies regarding cash handling,,fiscal reports, bank accounts and credit cards. With the assistance of the Finance Department, all cash handling procedures have been reviewed, new procedures drafted, and various protections put into place to allow for the orderly and accurate handling of revenues. All bank accounts have been reviewed and databases updated to reflect the ways in which funds are utilized. In addition to the Library's regular accounts payable procedures from the General Fund, the library maintains three special bank accounts: Petty cash account, Revolving account, and the Trustees' Special Fund. Both the Revolving Account and the Trustees Fund contain gift monies from various sources, which are expended for specific purposes. Generally, the City Librarian recommends the expenditure and the Board approves expenditures for these accounts. The library maintains two credit cards for the ease of purchase of a-variety of materials and goods. Access to these accounts is limited to several individuals. Accounts are reconciled on a monthly basis. Attached please find four policy documents: Library Trustees Account, Library Revolving Account, Library Petty Cash Account and Library Credit Card Use. 4 8 0 P r i m r o s e R o a d • Burlingame - CA 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html (eaRuncnmel - B U R L I N G A M E P U B L I C L I B R A R Y October 27, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Library Trustees Account Purpose of Account: The Library Trustees Account(#731-22531) is maintained for the purpose of collecting gift funds to provide supplemental funding for library programs and services. The City Finance Department manages the funds. Fiscal Policy Regarding Account: Use of the account is recommended by the City Librarian and approved by the Library Board of Trustees. Expenditures are generally made as part of the regular monthly cycle of accounts payable approved by the Board. The City Finance Department manages the account and regular printouts are made available showing interest accrued, etc. Typical Account Expenditures: Typical account expenditures from this account include: expenditures for specific-items which are gifts from individual donors; requested gifts from the Duncan Trust(via the Peninsula Community Foundation); expenditures relating to the maintenance of copy machines The income-producing copy machines are owned and/or leased by the Trustees. Maintenance costs are deducted from this account. Profits from the machines are deposited into the Trustees account and may be used for replacement equipment or other purposes. Typical Account Revenues: Typical revenues to this account, include copy machine income; donations from individuals; donations from organizations; and other income that the Board may receive. This policy is based on the California Education Code, Title 1, Division 1, Part 11, Chapter 5, Sections 18900-18965, entitled"Municipal Libraries." Exhibit: Trustee Accounts Register 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html Trustees Special Fund Account City Account#731-22531 Description of Fund Account Assignments Account Name Source of Funds Account Pur2ose Type of Account Duncan Trust-AN Duncan Trust Audio Visual Materials Grant Duncan Trust-Move Duncan Trust Miscellaneous-Building Grant Duncan Book Drop Duncan Trust Book Drop Expended Duncan Fine Arts Duncan Trust Fine Arts Books Grant Ellis Memorial Various Undesignated One Time Lechich Memorial Various Undesignated One Time Gottlieb Donation Gottlieb Books One Time Karp Donations Karp Children's Books One Time Macaulay Memorial Various Undesignated One Time Markus Memorial Various Audio Visual One Time Markus Memorial Various Books,Audio Visual One Time Nadaner Donation Nadaner Books One Time Peltier Memorial Various Undesignated One Time Poulton Memorial Various Undesignated One Time Thayer Donation Thayer Undesignated One Time Wickliffe Memorial Various Undesignated Expended 199997022November7 Page: 1 TPUSTEES ACCT #731-22531 Accounts Account Name Description Account Type Balance BRADFORD TRUST Audio Visual Bank 526.90 BURLINGAME BANK Printing Bank 600.00 DONATIONS-MISC Undesignated Bank 4,504.45 DUNCAN TR.-A-V Audio Visual Bank 735.28 DUNCAN TR.-MOVE Undesignated Bank 6,682.02 DUNCAN-Fine Art Books Bank 4,000.00 DUNCAN-Misc Undesignated Bank 0.00 ELLIS MEMORIAL Undesignated Bank 340.00 FARRELL FUND Books(Julia Farrell) Bank 9,308.06 FRICKE FUND Undesignated(Alice Fricke) Bank 615.00 GEORGE LECHICH Undesignated Bank 710.00 GOTTLIEB DON. Children's Books Bank 25.00 INTEREST Interest to 6/30/99 Bank 25,688.35 JACKSON FUND Books(Dorothea Jackson) Bank 10,000.00 KARP DONATIONS Children's Books Bank 200.00 MACAULAY MEM.#1 Undesignated Bank 0.00 MARKUS-MEMORIAL Undesignated Bank 325.00 NADANER DONATIO Undesignated Bank 15.00 PELTIER FUND Undesignated Bank 1,270.00 POULTON FUND Undesignated Bank 110.00 SCHMIDT FUND Undesignated(Mary Jane) Bank 1,565.00 THAYER DONATION Audio Visual Bank 125.00 WICKLIFFE MEM. Undesignated Bank 0.00 XEROX FUND Trustee Copier Service Bank 67,343.42 - (eueunonme� r"--, B U R L I N G A M E P U B L I C L I B R A R Y October 27, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier RE: Library Credit Card Use Purpose: The library maintains two credit cards for the purchase of materials, equipment, books, and other supplies which are most efficiently purchased via credit card. Fiscal Policy Regarding Account: The credit cards are issued by special arrangement with the San Mateo Credit Union. Both account numbers are on the same Credit Union Account. The library maintains a balance of approximately $ 8,000.00 at the Credit Union_to secure the cards. The individual cards have a maximum balance of $ 3,000.00. There is a $ 1,300.00 maximum charge per credit card per day. The balances are paid monthly as part of the accounts payable procedure. A record of signatories is kept. Accounts are reconciled to the statement monthly. The City Finance Department maintains a list of signatories to the account. Typical Account Expenditures: Credit cards are used to purchase items from vendors either online or directly in person. Books and audiovisual materials are ordered on a regular basis in the Technical Services division. A printout of the transaction at the point of sale secures online purchases.,Other transactions must include the exact nature of the transaction. Individual items are purchased with the approval of the City Librarian. The individual cards are kept on site at the library unless needed for a specific purpose. Documentation: Back up documentation, including receipts for purchases are attached to the reconciled statement. Reconciliation consists of identifying and matching the sales slips to the statement and identifying which library budget account object the amount should be posted to. Statements are reconciled and paid monthly. Problems or questions with the account are resolved when the statement is received. Exhibit: Credit Card Signatories 4 8 0 P r i m r o s e R o a d • Burlingame * CA 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html Credit Card Signatories: Alfred H. Escoffier, City Librarian Esther S. Cummings, Library Services Manager Tracy Hammond, Librarian II Karen Kott, Library Assistant II (BURLItIGAME I B U R L I N G A M E �-' PUBLIC L I B R A R Y October 27, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Library Revolving Account Purpose of Account:The Library maintains a revolving checking account to provide fiscal control over gift and other funds until they are expended for their specified purpose. The revolving account includes gift,funds from the Friends of the Library, the Library Foundation, individuals, service clubs, the Trustees Fund, etc. Funds are earmarked for specific program or equipment expenditures. This account is separate from the Library Petty Cash account and the Trustees Special Fund. Fiscal Policy Regarding Account: Use of this account is recommended by the City Librarian. Check requests are made on specified forms and signed by the requestor. Expenditures are generally made weekly as part of the library's regular cycle of accounts. Reimbursements from the account require two signatures, the requestor and the City Librarian or his designate. The City Finance Department maintains the account as part of the City's banking relationships. Typical Account Expenditures: Typical account expenditures from this account include: expenditures for specific items which are gifts from individual donors; regular payments for fees such as the PLS Video account; maintenance of the rental collection; and other expenditures. Typical Account Revenues: Typical account revenues come from the Trustees Special Fund; Video account "hold" fees; rental account fees; pending donations, etc. Procedure: The account is maintained as a sub-account with the City's preferred bank, Bank of America. 1) Account has 4 authorized signatures on file at the City Finance Department. 2) Check requests either for payment or reimbursement must be drafted before checks are written. 3) The bank account is reconciled on a monthly basis. 4) The account is continuously monitored via the library's Quicken database and regular reports issued. 5) Monthly reports are prepared for the Library Board 6) The City Librarian monitors the account; the Finance Department provides general oversight. Exhibit: Account Register 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . pls . Iib . ca . us / pls / pls . html Library Revolving Account Bank of America# 14362 80745 Description of Fund Account Assignments Account Name Source of Funds Account Pur2ose Type of Account Books on Tape Foundation AN Materials On-going grant Duncan Internet Peninsula Foundation Internet Services One time grant Friend's Friends Multiple,Specified 6-month grant Henzel Books Foundation Books,Other Final grant L-P Books Lions Club Large Print Books Ongoing grants PLS Manual Other libraries Receipts for service One time income PLS Video Video Users Pass through to PLS On-going Programming Program receipts Programming On-going Rental Funds User receipts Multiple On-going Staff Recognition Trustees Spec Fund Staff Recognition On-going Summer R C Lions,Others Summer R C On-going Taylor Donation Taylor AN Materials One time Teen Summer R C Border's Books Summer R C Cert One time Trustees/Volunteers Trustees Spec Fund Volunteer Program On-going Veech Donation Veech Artwork,Page Rec One time Wickliffe Memorial Various Purchased Lectern Complete 199997022November7 Page: 1 REVOLVING ACCOUNT Accounts Account Name Description Account Type Balance BOOKS ON TAPE Audio Visual Bank 4,000.85 BURL WRITERS CL Undesignated Bank 150.00 CHAUTAUQUA Designated Program Bank 700.00 DUNCAN INTERNET Public Internet Bank 3,305.70 FRIENDS Designated Bank 6,660.61 GOTTLIEB GIFT Books Bank 25.00 HENZEL BOOKS Books,Misc Foundation Bank 4,996.92 L-P BOOKS Large Print Books Bank 4,838.76 MANINI FUND Children's Services Bank 25.00 PLS-VIDEO ACCT. Fees to PLS Bank 60.21 PROGRAMMING Adult Program Expenses Bank 180.00 RENTAL FUNDS Rental Colln/Undesignated Bank 4,744.92 STAFF RECOG. Staff Rec,Meetings Bank 570.94 SUMMER R. C. Children Reading/Lions Bank 0.00 TAYLOR DONATION Audio Visual Bank 150.00 TEEN SUMMER RC Teen Reading Bank 0.00 TRUSTEES VOLUN. Volunteer Program Bank 4,561.49 VEECH DONATION Exhibit Fund Bank 1,000.00 WICKLIFFE MEM Undesignated Bank 0.00 (BURLIIYGAME 1 I T I B U R L I N G A M E P U B L I C L I B R A R Y October 27, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Library Petty Cash Account Purpose of Account. The Library Petty Cash Account is maintained for the purpose of writing small checks for expenditures from the Library General Fund Budget. Expenditures are tied to library budget object numbers. Fiscal Policy Regarding Account: Use of the account is at the discretion of the City Librarian. Check requests are made for expenditures or reimbursements for expenditures. The maximum per check amount is $ 300.00 in keeping with City fiscal policy. Typical Account Expenditures: Typical account expenditures include: Interlibrary loan fees; small supply expenditures; fees for workshops or training events, etc. Typical Account Revenues: The Petty Cash account is replenished as needed when the balance becomes too low to be workable. A list of checks written, along with their budget object numbers is drafted and forwarded through the regular accounts payable process. Reimbursement is then made to the account. For auditing purposes the account balance is $ 1,000.00. 4 8 0 P r i m r o s e Road • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST, 1999 Revised October 20, 1999 REGISTERED BORROWERS Previous month's total #Added Total Registered Burlingame Adults 10,157 170 10,327 Burlingame Children 2,644 39 2,683 Hillsborough Adults 1,697 31 1,728 Hillsborough Children 906 14 920 Non-San Mateo Co. Borrowers 532 10 542 Totals 15,936 264 16,200 CIRCULATION ACTIVITY MAIN BRANCH Adult Print Materials 19,150 919 Children's Print Materials 8,618 825 Audio/Visual Materials 6.130 96 CIRCULATION TOTALS This month total Main 33,898 This month previous year 33,958 -0.2% This month total Branch 1,840 This month previous year 2,179 -15.6% This month Grand Total 35,738 This month previous year 36,137 -1.1% REFERENCE ACTIVITY INTER-LIBRARY LOANS Questions Directions Borrowed 2,312 est. Reference 2,631 460 Lent 2,793 (est.) Children's 1,046 807 TOTAL 5,105 est. Lower Level 832 3,396 Branch 204 90 TOTAL 4,7131 4,753 COLLECTIONS MAIN TITLES & BRANCH TITLES TOTAL ADDED VOLUMES ADDED ADDED Titles Volumes Volumes Titles Volumes Adult Non Fiction 245 334 9 117,024 134,570 Children's Non Fiction 141 156 13 23,287 24,809 YA Non Fiction 2 2 0 1,786 1,983 Adult Fiction 127 189 39 53,327 56,949 Children's Fiction 61 110 18 18,905 21,360 YA Fiction 3 6 2 2,766 3,056 Cassettes 46 350 3 12,673 12,955 Compact Discs 42 57 0 2,224 2,232 Videos 60 117 7 2,742 2,826 Children's Audio 0 3 0 0 3 Children's Video 0 13 21 34 TOTALS 727 1,337 851 234,755 260,777 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST,1999 PAGE 2 OTHER MATERIAL Volumes added Total added year to date Adult un-cataloged 185 415 books Children's un-cataloged 53 126 books Foreign Language un- 34 34 cataloged Deposited with the City Treasurer Main $6,454.50 Branch $ 286.10 Total $6,740.60 Other Deposits Rental $141.80 PLS Video $40.50 Photocopies $1,020.35 $1,202.65 ESTIMATED USER TRAFFIC 47,500 DAILY AVERAGE 1,523 TOTAL MEETINGS HELD: 4 ATTENDANCE: 70 CHILDREN'S PROGRAMS: 0 1ATTENDANCE N/A Internet Use One Hours Express I Childrens Total 1,1191 6161 841 1,929 Revised 10/20/99 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER 1999 REGISTERED BORROWERS Previous month's total # Added Total Registered Burlingame Adults 10,327 149 10,476 Burlingame Children 2,683 38 2,721 Hillsborough Adults 1,728 29 1,757 Hillsborough Children 920 7 927 Non-San Mateo Co. Borrowers 542 12 554 Totals 16,200 235 16,435 CIRCULATION ACTIVITY MAIN BRANCH Adult Print Materials 17,228 914 Children's Print Materials 8,614 1,235 Audio/Visual Materials 5,180 119 CIRCULATION TOTALS This month total Main 31,022 This month previous year 33,251 -6.7% This month total Branch 2,268 This month previous year 2,448 -7.4% This month Grand Total 33,290 This month previous year 35,699 -6.75% REFERENCE ACTIVITY INTER-LIBRARY LOANS Questions Directions Lent 3,432 Reference 3,011 379 Borrowed 1,475 Children's 1,222 916 TOTAL 4,907 Lower Level 879 2,842 Branch 228 113 TOTAL 5,3401 4,250 COLLECTIONS MAIN TITLES & BRANCH TOTAL ADDED VOLUMES ADDED VOLUMES ADDED Titles Volumes Volumes Titles Volumes Adult Non Fiction 285 360 2 117,309 134,932 Children's Non Fiction 58 65 5 23,345 24,879 YA Non Fiction 4 4 0 1,790 1,987 Adult Fiction 144 209 23 53,471 57,181 Children's Fiction 56 69 6 18,961 21,435 YA Fiction 3 5 0 2,769 3,061 Cassettes 10 104 1 12,683 13,060 Compact Discs 0 0 0 2,224 2,232 Videos 4 12 0 2,746 2,838 Children's Audio 0 2 1 1 0 5 Children's Video 0 0 0 21 34 TOTALS 564 830 381 235,319 261,644 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER, 1999 PAGE 2 OTHER MATERIAL Volumes added Total added Adult un-cataloged 345 760 books Children's un-cataloged 82 208 books Foreign Language un- 51 85 cataloged Deposited with the City Treasurer Main $5,880.85 Branch 255.60 Total $6,136.45 Other Deposits Rental $113.00 PLS Video 39.50 Photocopies 880.20 1,032.70 ESTIMATED USER TRAFFIC 42,923 DAILY AVERAGE 1,480 Community Room TOTAL MEETINGS HELD : 81 ATTENDANCE: 207 CHILDREN'S PROGRAMS: 241 ATTENDANCE: 927 Internet Use One Hour Express Childrens Total 1,281 780 1161 2,177 PENINSULA LIBRARY SYSTEM Peninsula Library System Advisory Board Meeting PLS Administrative Headquarters 25 Tower Road San Mateo October 19, 1999 4:00 — 6:00 p.m. Mark Weinberger, presiding 1. Call to Order 2. Introductions 3. Adoption of Agenda 4. Review and approval of Minutes of May 18, 1999 meeting 5. Old Business a. Review of 1999/2000 Plan of Service (attachment 1) 6. New Business a. Events for coming year • CLA (11/13-16) • Advocacy Workshop (1/29) • Dinner with BALIS and SVLS (3/15) • Legislative Breakfast 7. SAB Membership 8. PLS Update 9. Public Comment 10. Library News 1 11. Meeting dates for 2000 12. Adjournment SJA:mword/mv docs/PLS SAB Agenda 101999 upd:1006991dc 25 TowER ROAD - SAN MA7EC, CALIFORNIA 94402-4000 650/349 5538 • FAx 650/349 5089 PENINSULA LIBRARY SYSTEM PLS System Advisory Board Tuesday, May 18, 1999 PLS Headquarters Members Present Shirley Robertson Jim Tedrow Mark Weinberger Sharon Atkins 1. Shirley Robertson, Chair, called meeting to order at 4:05 p.m. 2. No introductions. 3. The Agenda was adopted as written. 4. The Minutes were approved as corrected, changing the next meeting for PLS to May 18 and SVLS meeting to May 13. 5. Old Business A. The breakfast was considered a success as far as attendance, but the speakers could have been more dynamic. Mark Weinberger reported on Legislative Day. The Daly City delegation visited Assemblyman Lou Papan who was receptive to CLA issues, as was Senator Speier. B. Review of activities for 1998/99 Objectives under: A. Meetings—Objectives 2 and 7 not met; 1, 3, 4, 5, 6 were met. B. Meeting Content—All activities were met. C. Presentations/Activities—All objectives were met. D. Legislative/Advocacy Activities—All objectives were met. E. The evaluation objective was met. Under the Inventory of Available Resources: F. The new name of the California Friends of the Libraries is,now Friends and "Foundations" of California Libraries. 6. A. Plan of Service Under Inventory of Available Resources, name changes of Friends of California Libraries to Friends and "Foundations" of California Libraries. There were comments on System Population Profile and the changing demographics of the county. Since there was not a quorum, the Plan of Service was not approved. 25 TOWER ROAD . SAN MATEO, CALIFORNIA 94402-4000 • 650/349 5538 • FAx 650/349 5089 B. Irene O'Connell cannot serve another term, and San Bruno will appoint a new member. --� C. Mark Weinberger was nominated as Chair for next year, and Sharon Atkins was nominated as Vice Chair; election will be held in the Fall. Mark Weinberger invited the SAB to meet at the Westlake Library in Daly City next year. The SAB will consider meeting places in the Fall. D. The Fall orientation for SAB and new staff will be Tuesday, September 28, from 4:00 p.m. to 6:00 p.m. Linda Crowe will check with Foster City Library. 7. PLS update: Linda Crowe described the opening of Webpac and its general acceptance by the public. JobStar was also described and its popularity(200,000 hits/day). 8. Public Comment. No public present. 9. The meeting was adjourned at 5:45 p.m. vb:word/mydocs/PLS/SABn mutes Attachment 1 CALIFORNIA LIBRARY SERVICES ACT System Plan of Service 1999/00 System Advisory Board Program 1. System Name Peninsula Library System 2. O b j ectives The System Advisory Board advises the PLS Administrative Council and System Director about current and future system programs and acts as a communications channel to and from the local community by carrying out the following: A. Meetings 1. An orientation will be held in September for new members and new staff in PLS libraries. 2. One or more Administrative Council members will attend 100% of the SAB meetings. 3. A dinner meeting will be held with the SAB members of the Silicon Valley Library System (SVL'S) and the Bay Area Library System (BALIS). _ 4. At least 50% of the SAB members will attend workshops pertinent to serving on System Advisory Boards. 5. At Ieast one SAB member will attend the annual CLA conference and report r_ on it at the following SAB meeting. 6. An SAB member will attend PLS Council meetings. B. Meeting Content 1. Time will be provided at each SAB meeting to discuss community needs and views for library service. 2. Time will be scheduled at each meeting for SAB members to ask questions and/or exchange information about system services. 3. Each SAB agenda will include the opportunity for SAB members to share local library information. 4. The agenda for the dinner meeting with BALIS and SVLS will be developed by each system's SAB and have a speaker on a relevant library issue. C. Presentations/Activities 1. Each SAB member will serve as pubiic relations representative for local libraries. 2. SAB members can use the brief video on Iibrary technology at community presentations. PLS Pfan of Service FY 1999/00 Page 2 System Advisory Board 3. 100% of SAB members will be able to understand system services well enough to give a brief report to the jurisdiction they represent. 4. The SAB will sponsor an educational forum, workshop or other appropriate activity for library supporters to examine mutual issues and directions. D. Legislative/Advocacy Activities 1. The SAB will co-host a system-wide library issues breakfast with the SAB from SVLS (federal, state, local lawmakers invited). 2. The SAB will plan advocacy workshop with the SAB members from BALIS `and SVLS. 3. At least one SAB member will represent the SAB at CIA's Legislative Day. E. Evaluation The SAB will monitor its success in achieving its objectives by self-evaluation at J the May meeting. 3. Inventory of Ava able Resources A. A two-page description of the PLS programs, updated annually. B. System brochure and special program brochures. C. LIBRARY EVENTS - now online on the PLS home page. D. System orientation materials. E. CLA Newsletter F. Friends of California Libraries Newsletter—available on-line G. Two literacy, two advocacy training, and technology videos owned by the system. H. Presentation on technology. L CALTAC Newsletter 1. CALTAC Workshops K. Administrative Council's expertise in working with citizen boards. L. The experience of SAB members who have served as friends of libraries, members of library boards, and participants in other community activities. M. Use of resource list for presentations on system services. N. The experience of joint meetings with other System Advisory Boards. O. Minutes of PLS SAB exchanged regularly with SVLS and BALIS SAB. P. SEACH, reference newsletter from BALIS, PLS, and SVLS reference center. PLS Plan of Service FY 1999/00 Page v System Advisory Board 4. Plan of Action Time Activity Ongoing System Administration staff sends copies of newsletters, memos, Council minutes and agendas, workshop announcements, and other information to SAB members. Development of technology presentation for community groups. System Advisory Board members will attend PLS Council meetings August System Director and staff update orientation materials as necessary for new members. Begin planning advocacy workshop. September SAB orientation program and review session for new members and staff. October Regular SAB meeting. Advocacy.workshop. November Attend CLA Conference. December Begin planning breakfast with SVLS SAB. January Regular SAB meeting. February Implement library issues breakfast plans. Appoint subcommittee to work on SAB Plan of Service March Joint meeting with SABs from BALIS and SVLS. Continue with plans for library issues breakfast. April Start SAB appointment process, as needed. Initiate draft Plan of Service for the next fiscal year. Library Issues Breakfast May Regular SAB Meeting Review and approve Plan of Service for next fiscal year. Elect new chair. Conduct self evaluation for concluding fiscal year, FLS Plan of Service FY 1999/00 Page 4 System Advisory Board 5. User Benefits Expected A Citizens' advice to PLS Administrative Council on current and future programs. B. Improved communication to and from local libraries and library user community. C. Increased awareness of library issues and library needs in general, and PLS issues and needs specifically, through SAB activities focusing on legislative decision- makers and library advocacy. D. Increased communication with community groups through presentations designed and/or sponsored by the SAB members. E. Expanded opportunities for collaboration across systems. 6. Evaluation Objectives A 1-5 and B 1-4 are evaluated by keeping records of attendance at SAB and other meetings, and by reviewing the agenda and minutes of SAB meetings. The SAB also conducts a self-evaluation at its last meeting of the fiscal year by discussing their activities, the impact of these activities, and their feelings about serving on the System Advisory Board. A summary of the self-evaluation is included in the minutes of the meeting. 7. Related Non-CLSA Activities —The SAB is kept informed of the system's activities which are not part of CLSA and is asked for input regarding these programs (e.g. Video Center, Correctional Services, Community Information Program, PLAN, LSTA and other special projects). SJA:mwmihny do=?LS Plan of servicdsysum Advisory Board Peninsula Library Sysiem CALIFORNIA LIBRARY SERVICES ACT ESTIMATED WORKLOAD Iutr syA m Delivery Program, FY 1999/00 Items delivered to: Non-public System Member Illnaries Items sent by: Public Liilraries in System Area TOTAL a. System member publiclibrary. 1,245,950 26,080 1,272,030 b. Non-public h`braries in System area 55,000 27,800 82,800 TOTAL 1,300,950 53,880 1,354,830 Contracted System Owned Vendor c. Number of delivery vehicles. 3 d. F /scbedaie of delivery service. Daily M-F Percentage of items to be delivered: U.S. Mail 1% UPS 3% System Van 96% Contracted Van Other CI-SA-43 Peninsula CALIFORNIA LIBRARY SERVICES ACT ESTIMATED WORKLOAD Reference Program, FY 1999/00 For questions referred to systemb : (1) (2) (3) (4) What is the estimated number of Member -Non-public Other Public answers found by your System Public Libraries Libraries or reference structure Libraries in State Systems Total 500 35 65 600 Estimated Number of Reference Questions Received Locally by Member Libraries: 660,000 Estimate Total Number of Reference Questions Handled by your System Reference Program: 600 Estimated Total Number of Training Events to be Presented: 6 Estimated Total Number of Local Staff to be Trained: 275 CLSA-43 Peninsula Library System CALIFORNIA LIBRARY SERVICES ACT ESTIMATED WORKLOAD System Advisory Board Program, FY 1999/00 a. Number of members on Advisory Board. 8 b. Number of Advisory Board meetings to be held. 51 c. Estimated member of System meetings/events which SAB members will attend. 6 d. Estimated member of miles to be traveled annually, all members. 1,Boo e. Estimated member of overnight stays requited, all members. p 1 At least one joint meeting will be scheduled with the SUS System Advisory Board. C.SA-43 Peninsula Library System CALIFORNIA LIBRARY SERVICES ACT ESTIMATED WORKLOAD Communications Program, FY 1999/00 Estimated Number of Messages What is the estimated mmi.ber of messages sent via each communication device listed Between System To Other than below, on an annual basis? Members System Members a. Telephone 7,400 1,500 b. Telefacsimile 2,300 2,500 c. Electronic Mail (other than thru Internet) N/A N/A d. Internet (include e-mail thm Internet) N/A N/A e. Other (Specify) 267,000 0 Total 276,700 4,000 CLSA-43 Marshall 1991 Trust Paul Whitesides, Trustee 169 Wilshire Avenue Daly City, CA 94015 (650) 94-2644 October 28, 1999 Mr. Alfred H. Escoffier City Librarian City of Burlingame 480 Primrose Road Burlingame, CA 94010-4083 Dear Mr. Escoffier: Re: Marshall 1991 Trust Enclosed find the financial statements for the Marshall 1991 Trust for the seven months ended September 30, 1999, consisting of a Balance Sheet, a Statement of Income and Expenses, and a Listing of Securities Gains and Losses. The Statement of Income and Expenses shows expenses are in excess of income by $13, 176. 16. It includes net losses and selling expenses on the sales of real estate and household property ($34, 877.01) and net losses and selling costs on the security sales ($38, 264.23) . The Balance Sheet shows six different assets: 1 . Bay View Bank, Commercial Account, $890. 02 . Interest at . 75%. 2 . Bay View Bank, Moneybuilder Account, $124,505.89 . Interest at 5% . 3. Pan American Bank, Certificate of Deposit $99, 973 .33 . This matured on October 19, 1999 . The proceeds were deposited in the Bay View Bank, Moneybuilder Account. 4 . M. L. Stern Money Fund $505, 596. 61 Interest at 4. 40. This account is available in cash on demand. 5 . U S Treasury Note $20,240. 62 . Interest at 6.0410, due August 15, 2000, at face value ($20, 000. 00) . 6. Wait Motor Supply Co. note $161, 739.22. Interest at 80 . The Wait note was issued on October 31, 1986, for $680, 000 .00. It is secured by a deed of trust on a store building in San Francisco. The Listing of 1999 Securities Gains and Losses shows all sales of securities through September 30, 1999. The appraised value was supplied by a specialist in estate tax appraisals. The sold for amounts represent the gross sales price less selling costs. Thus the losses are increased by the selling costs. Selling costs were not shown separately on the sales invoices. At this time there is a little over $730, 965. 85 available to be distributed to the residual beneficiaries. In addition the Wait Motor Supply Co. note could be distributed to any one of the beneficiaries if any beneficiary wants it. At an 8% yield it isn ' t a bad investment. If you are interested please let me know. If so, the Treasury note could be sold, and the Trust terminated in the fairly near future, saving future administrative costs. As of now I plan to make a small distribution (maybe $40, 000 . 00 to each beneficiary) on December 31, 1999 . However, if I get the federal and state estate and inheritance tax clearances by the end of the year, the distribution will be substantially larger. Please let me hear from you if you have any questions, comments or suggestions, or if you would like additional information. Your proposal to name the upper level seating area "Marshall Lounge & Terrace" is excellent. I know Mr. Marshall would have been very proud to be honored in this manner. I hope it gets the required approval . Yours very truly, MARSHALL 1991 TRUST BALANCE SHEET AS OF SEPTEMBER 30 , 1999 ASSETS COMMERCIAL BANK ACCOUNT Bay View Bank, Commercial $ 890 . 02 Total Commercial Account ---------- $ 890 . 02 SAVINGS ACCOUNTS Pan American Bank, CD 99 , 973 . 33 Bay View Bank, Moneybuilder 124, 505 . 89 Total Savings Accounts ----------- 224, 479 . 22 OTHER INVESTMENTS ML Stern , Money Fund 505 , 596 . 61 US Treasury Note 20 , 240 . 62 Note Receivable, Wait MS 161 , 739 . 22 Total Other Investments ----------- 687, 576 . 45 ------------ Total Assets $ 912, 945 . 69 TRUST CORPUS TRUST CORPUS Trust Value Feb . 28, 1999 $2 , 966 , 121 . 85 Less :_ Losses & Distributions : -Excess Trust Expenses $ 13, 176 . 16 Paid Pauletta Baugh 200 , 000 . 00 Paid James Berrens 200 , 000 . 00 Paid Zora Berrens 200 , 000 . 00 Paid to CHEA - Major Project 360 , 000 . 00 Paid UC Alumni Scholarship 360 , 000 . 00 Paid Mills Alumni Scholarship 360 , 000 . 00 Paid Burlingame City Library 3501000 . 00 Total Loss & Distributions ----------- 2, 053 , 176 . 16 ------------ Trust Value Sept . 30, 1999 $ 912, 945 . 69 MARSHALL 1991 TRUST STATEMENT OF INCOME AND EXPENSES SEVEN MONTHS ENDED SEPTEMBER 30 , 1999 TRUST INCOME Interest , Pan American Bank $ 4, 679 . 20 Interest , Bay View Bank 4, 470 . 45 Interest , Wash Mutual Bank 21 . 08 Interest , US Treasury Notes 3, 550 . 00 Interest, Calif Muni Bonds 66, 032 . 63 Interest, Wait Motor Supply 8, 195 . 94 Dividends, Stern Money Fund 6, 223 . 67 Dividends, Pain-Webber 1 , 025 . 44 Net losses on security sales -38, 264. 23 Other Receipts 1 , 125 . 44 Total Trust Income $ 57 , 059 . 62 TRUST EXPENSES Home Care Net Payroll 6, 276 . 68 Payroll Taxes Paid 16, 854 . 81 Legal & Tax Preparer Fees 4, 928 . 80 Funeral & Entombment Expenses 3, 908 . 37 Other Deductible Expenses 1 , 033 . 37 Gardener 885 . 00 Cost of Selling Residence 33, 012 . 00 Cost of Selling Furnishings 1 , 865 . 01 Repairs & Maintenance 504 . 28 Telephone & Cable Services 198 . 54 Utilities 768 . 92 Total Trust Expenses 70 , 235 . 78 Excess Trust Expenses $ 13 , 176 . 16 MARSHALL 1991 TRUST - LISTING OF 1999 SECURITIES GAINS & LOSSES SEPTEMBER 30 , 1999 DATE APPRAISED GAIN OR SOLD_ DESCRIPTION_OF_SECURITIES-SOLD__ __VALUE_ SOLD-FOR- _-_LOSS_ 03-25-99 200 shares Crown , Cork & Seal 5, 556 . 25 5, 162 . 30 -393 . 95 03/25/99 200 shares Texaco, Inc . 9, 321 . 88 10 , 973 . 38 1 , 651 . 50 03/25/99 200 shares Thomas & Betts Corp . 8, 259 . 38 7, 651 . 79 -607 . 59 04/09/99 Calif Pollution Ctl Fing Au 6. 900% 20 , 660 . 17 20 , 075. 00 -585 . 17 04/09/99 Chico CA Multfamily Housing 6 . 500% 50, 862 . 03 50 , 000 . 00 -862 . 03 04/09/99 Woodside CA Impt Bd Act 191 6 . 900% 46, 932 . 56 45, 900 . 00 -1 , 032 . 56 04/09/99 Western Muni Water Dist Imp 7. 100% 25, 916 . 78 25, 500 . 00 -416 . 78 04/09/99 Bay Area Govt Assn Calif Rev 5 . 600% 103, 498 . 28 100, 500 . 00 -2 , 998 . 28 04/09/99 Hayward Lease w/buy option 5 . 800% 34, 622 . 75 34, 534 . 88 -87 . 87 04/09/99 Hayward Lease w/buy option 5 . 800% 33, 646 . 99 33, 561 . 60 -85 . 39 04/09/99 Folsom CA Imp Bd Act 1915 5 . 800% 103, 181 . 60 102., 750 . 00 -431 . 60 04/13/99 Sacramento CA Improve Bond 6 . 500% 50, 807 . 21 50, 750 . 00 -57 . 21 04/13/99 Folsom CA Special Tax Bond 7 . 375% 52, 551 . 29 50, 250 . 00 -2 , 301 . 29 04/15/99 Lake Elsinore CA Pub Fin Au 7 . 600% 103 , 038 . 00 96, 500 . 00 -6, 538 . 00 06/08/99 West Sacramento CA Fing Auth 7 . 375% 53, 404 . 10 58, 250 . 00 4, 845 . 90 06/10/99 Stockton Calif So . Stockton 6 . 400% 52 , 453 . 68 50 , 750 . 00 -1 , 703 . 68 06/10/99 Orance. County CA Dev Agy TX 6. 125% 52 , 879 . 08 50, 375 . 00 -2 , 504 . 08 06/10/99 Barstow CA Impr Bd Act 1915 7 . 600% 52, 027. 10 50, 750 . 00 -1 , 277 . 10 06/10/99 Fillmore CA Pub Fin Auth 8 . 100% 53, 028 . 74 51 , 750 . 00 -1 , 278 . 74 .^.- 06/10/99 Granada CA Sanit Dist Imp Bd 7 . 250% 52 , 087 . 68 50, 625 . 00 -1 , 462 . 68 07/14/99 Huntington Park CA Redev Agy 7 . 150% 26, 908 . 54 24, 750 . 00 -2 , 158 . 54 07/14/99 Fairfax-Suisun CA Uni Sd 7 . 100% 38, 528 . 47 36, 925 . 00 -1 , 603 . 47 07/1'4J99 Tustin CA Uni Scho Dist Spl 7. 000% 25, 982 . 11 24, 906 . 25 -1 , 075 . 86 07/14/99 Palm Desert CA Fing Auto Re 5 . 900% 20, 369 . 37 19, 250 . 00 -1 , 119 . 37 07/26/99 Sonoma Valley CA Hosp Dist 6 . 625% 25, 118 . 47 24, 250 . 00 -868 . 47 07/26/99 Warner CA Unif School Dist 4. 600% 40 , 006 . 30 37, 600 . 00 -2 , 406 . 30 07/26/99 Yucca Valley CA Redev Agency 7 . 250% 53 , 449 . 55 53, 625 . 00 175 . 45 08/02;99 Warner CA Unif School Dist 4 . 600% 35, 005 . 51 35, 000 . 00 -5 . 51 08/02/99 Compton CA Comm Redev Agcy 7 . 700% 50 , 906 . 53 50, 000 . 00 -906 . 53 08/16/99 U S Treasury Note 08/15/99 6 . 000% 20 , 106 . 25 20, 000 . 00 -106 . 25 08/31 /99 U S Treasury Note 08/31 /99 5 . 875% 40, 199 . 98 40 , 000 . 00 -199 . 98 08/26/99 Contra Costa CA Improv Bonds 7 . 300% 5, 229 . 28 5, 050 . 00 -179 . 28 08/26/99 Folsom CA Spl Tax Cmnty Facs 5 . 450% 49 , 488 . 51 48, 250 . 00 -1 , 238 . 51 08/26/99 Hawthorne CA Pkg Auth Sp Tx 8 . 125% 26, 987 . 26 24, 000 . 00 -2 , 987 . 26 08/26/99 Hayward CA Lease w/buy opton 5 . 900% 35 , 626 . 81 35, 084 . 28 -542 . 53 08/26/99 Lakeside CA Fire Prot Dist 6. 400% 46, 385 . 00 46, 095 . 09 -289 . 91 08/26/99 Redding CA Jt Pwrs Fing Auth 5 . 550% 51 , 548 . 70 48, 375 . 00 -3 , 173 . 70 08/26/99 Ridgecrest CA Ctfs Patrn 7 . 400% 25 , 608 . 84 24, 875 . 00 -733 . 84 08/26/99 Riverside Cnty CA Ctsf Part 7 . 500% 20 , 517 . 77 19 , 800 . 00 -717 . 77 ---------- ---------- --------- TOTALS 1602708 . 80 1564444 . 57 -38264 . 23 ---------- ---------- --------- ---------- ---------- --------- Panama-Pacific . ; pop,n3nlicnlrcnarmnal � i --� International Exposition $�r q. San Francisco 1915 �� iu Nor.t.I91sZ!1j ,� THE ARCHITECTURE AND LANDSCAPE GARDENING OF THE EXPOSITION P. Elder and Company, 1915 606 Ar25 California Locked Case Barry,John Daniel. THE CITY OF DOMES. J.J.Newbegin, 1915 606 B28 Brinton,Christian. IMPRESSIONS OF THE ARTAT THE PANAMA-PACIFIC EXPOSITION. Lane, 1916 f709.034 B772i California Locked Case/LIBRARY USE ONLY Cheney, Sheldon AN ART LOVER'S GUIDE TO THE EXPOSITION, EXPLANATIONS OF THE ARCHITECTURE, SCULPTURE AND MURAL PAINTINGS,WITH A GUIDE FOR STUDY IN THE ART GALLERY. At the Sign of the Berkeley Oaks, 1915 606 C42 California Locked Case Ewald,Donna SAN FRANCISCO INVITES THE WORLD. Chronicle Books, 1991 —6b6 Ew14s James,Juliet PALACES AND COURTS OF THE EXPOSITION. California Book Company, 1915 606 J23p California Locked Case James,Juliet SCULPTURE OF THE EXPOSITION PALACES AND COURTS. 606 J23p LEGACY OF THE EXPOSITION. J.H.Nash, 1916 606 L523 California Locked Case/LIBRARY USE ONLY Macomber, Benjamin THE JEWEL CITY J.H.Williams, 1915 �... 606 M134j Neuhaus, Eugen THE ART OF THE EXPOSITION,PERSONAL IMPRESSIONS OF THE ARCHITECTURE, SCULPTURE,MURAL DECORATIONS, COLOR SCHEME AND OTHER AESTHETIC ASPECTS OF THE PANAMA-PACIFIC INTERNATIONAL EXPOSITION P. Elder, 1915 606 N39a California Locked Case/LIBRARY USE ONLY Neuhaus, Eugen THE GALLERIES OF THE EXPOSITION P. Elder, 1915 606 N39g California Locked Case/LIBRARY USE ONLY OFFICIAL GUIDE OF THE PANAMA-PACIFIC INTERNATIONAL EXPOSITION Wahlgreen, 1915 606 P190 California Locked Case Panama-Pacific International Exposition Company NATURAL COLOR STUDIES OF THE PANAMA-PACIFIC INTERNATIONAL EXPOSITION AT SAN FRANCISCO, 1915 Robert A.Reid, n.d. f606 P19 California Locked Case/LIBRARY USE ONLY Perry,Stella THE SCULPTURE AND MURALS OF THE PANAMA-PACIFIC INTERNATIONAL EXPOSITION. Elder, 1915 606 P43s California Locked Case San Francisco Panama-Pacific International Exposition, 1915 Department of Fine Arts CATALOGUE DE LUXE OF THE DEPARTMENT OF FINE ARTS, PANAMA- PACIFIC INTERNATIONAL EXPOSITION P. Elder, 1915 708.1 S52 v.1 &v.2 California Locked Case/LIBRARY USE ONLY Simpson,Anna PROBLEMS WOMEN SOLVED The Woman's Board, 1915 606 Si58p California Locked Case Stellman, Louis THAT WAS A DREAM WORTH BUILDING H.S. Crocker Company, 1916 606 St39t California Locked Case/LIBRARY USE ONLY Todd, Frank THE STORY OF THE EXPOSITION G.P. Putnam, 1921 f606 T566s v.1-5 California Locked Case ' ` rBURLIfiGAME l 6 U R L I N G A M E �— P U 9 L I C L 1 9 R A R Y City Librarian's Report November 16, 1999 Foundation Author Program a Great Success! The Burlingame Library Foundation held a very successful fundraising event on Thursday, October 14th. The event featured Dr. Leonard Shlain discussing his book "The Alphabet and the Goddess." Nearly 100 people gathered for the black tie event which raised over $ 8,000.00 for the Foundation. Holiday Preparations Underway With Halloween over, the holidays are just around the corner! Library staffers have developed a community event to coordinate with the City's annual "Tree Lighting" ceremony on Friday, December 3rd. The Library Foundation has agreed to "Light the Library" and sponsor a special program of the local boy's choir "Ragazzi." The front of the library building will be lit with holiday lights that will come on when the City Hall Tree lights are lighted. Following the City Hall ceremony, "Ragazzi" will perform on the main staircase in the library. Refreshments will be served on the front porch. The Foundation will also be purchasing permanent holiday decorations for the library. Community Exhibits to Begin The community is invited to sign up to exhibit works of art in the library's gallery space beginning in December. The gallery hanging devices were a gift from a grateful library patron for the specific purpose of creating a community gallery. The first exhibit will be installed the first of December and will feature Kirk Moore with an exhibit of nature photography. The next exhibit will feature the works of Arthur Szyk, focusing on historical prints of George Washington and his era. Local historian Irvin Unger will show his collection of Szyk's works in the gallery and Mr. Unger will offer a community program about the artist. Mr. Unger is curator of a concurrent showing of Szyk's work at the Library of Congress and the author of a book about the artist. Panama-Pacific International Exposition Local collector Robert Paine is showing his collections from the Panama-Pacific Exposition of 1915. The exhibit includes memorabilia, maps, photos and other fascinating artifacts from the Exposition. The exhibit is on display in the entry lobby. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e . C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fox ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html Children's Services _ During October we did a total of 29 programs including: 3 Monday Story Times, 4 Preschool Story Times, 4 Toddler Story Times, 4 Thursday Story Times, 2 Saturday Story Times, 1 program at the Main, 10 programs at schools, and 1 Halloween Story Times. These programs were attended by a total of 1 ,216 people! This is one of the largest monthly attendance figures ever! Reference Services Esther Cummings led a tour for members of the staff of the Livermore Public Library. Livermore recently passed a successful bond for a new library building. On October 21", Esther attended a half-day event to meet with providers of our on-line subscription services to discuss the importance of user statistics. The vendors presented their product upgrades for our review and approval. Personnel Recruitment will close for the Account Clerk position on November 16th. We hope to have someone on board after the first of the year. Upcoming Events • Friends Meeting, November 3, 7 PM, Lane Room • Veteran's Day, November 11, Closed • CLA Conference, November 12-15 • Board Meeting, November 16, 4:30 PM • Thanksgiving Closures: Wednesday, November 24, Close 5 PM; Thursday, November 25, Closed, Friday, November 26, Open 9 am-5 PM • City Holiday Tree Lighting Event, Friday, December 3 • Staff Recognition Event, Sunday, December 5, Doubletree Hotel Alfred H. Escoffier/City Librarian/November 3 1999 2