HomeMy WebLinkAboutAgenda Packet - LB - 1999.11.16 13URLINGAME
URLINGAME PUBLIC LIBRARY r
Board of Trustees Agenda P¢
LIC 4
November 16, 1999 - 43opm LI0
480 Primrose Road- Board Room
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL:
3. WARRANTS & SPECIAL FUND: Approval
4. MINUTES: Approval
5. CORRESPONDENCE AND INFORMATION: Information
a. Fiscal Policies
b. Revised Statistics
c. System Advisory Board
d. Letter: Whitesides
e. Panama-Pacific Exposition Bibliography
'. FROM THE FLOOR (Public Comments):
7. REPORTS:
a. City Librarian's Report-Escoffier Information
b. Foundation Report-Herman Information
c. System Advisory Board-Robertson Information
8. UNFINISHED BUSINESS:
I/a. Fine Policy I Discussion/Action
,,,b. Marshall Recognition Discussion/Approval
9. NEW BUSINESS:
Va. Fiscal Policies Discussion/Approval
VK CIA Awards Information
10.ADJOURNMENT:
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BURLIIYGAME
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B U R L ING A ME
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LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
October 19, 1999
1. Call to Order
The meeting of October 19, 1999 was called to order by President
Mary Lou Morton at 4:30 pm.
2. Roll Call
Trustees Present: Jeff Berger, Jane Dunbar, Mary Herman &
Mary Lou Morton
Trustee Absent: Cecile Coar
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
3. Warrants & Special Fund
The Board unanimously agreed to approve the warrants as
presented. M/S/C (Herman/Berger)
4. Minutes
The Minutes of September 21, 1999 were approved as written and
ordered filed. M/S/C/ (Herman/Berger)
5. Correspondence
Correspondence mailed in the packets was reviewed. President
Morton will send a letter to Governor Gray Davis in appreciation of
his signing of the Library Bond Bill, which will be on the March
2000 ballot. M/S/C (Herman/Berger)
6. From the Floor (Public Comments)
None
4 8 0 P r i m r o s e R o a d • Bu r 1 i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www. pis . Iib . ca . us / pls / pls . html
7. Reports
a. Staff is presently preparing a page salary survey to
determine if the Library needs to raise the page salary
schedule in order to remain competitive with other libraries
in San Mateo County.
b. Mary Herman reported that the Fourth Annual Elegant Affair
featuring Dr. Leonard Shlain was a great success
8. Unfinished Business
a. Marshall Donor Recognition: Mr. Whitesides, Trustee of
the Marshall Estate, has not responded to the City Librarian's
inquiry regarding the possibility of naming the terrace 8s fireplace
area after Mr. Marshall.
b. Employment Achievement Awards: The Board decided to
extend the deadline for applications to Monday, October 25th.
C. Staff Recognition: The Staff Recognition party will be held
Sunday, December 5, 1999 at the Doubletree Hotel in Burlingame.
The Foundation and the Trustees will share the cost. It was agreed
that Shirley Robertson, President of the Friends, should be invited
to the event.
9. New Business
a. Holiday Schedule: The City Librarian reviewed the Holiday
Schedule specifically January 2, 2000 when key staff will be on
site monitoring Y2K developments. The Board approved the 2000-
2001 schedule. M/S/C (Herman/Berger)
b. Memorial: The Trustees agreed to honor the late David
Manini with a special memorial benefiting the children's
department. The Foundation will be invited to join in this
memorial.
C. Fine Policy: The Board discussed the present fine policy
and compared it with policies of other libraries in the Peninsula
Library System. A suggestion was made to extend the "no fine"
policy to library volunteers. This matter will be an agenda item at
the November 16th meeting.
Library Board of Trustee Minutes 2
October 19, 1999
10. Adjournment
The meeting was adjourned at 5:20pm by President Mary Lou
Morton. The next meeting will be held November 16th at 4:30pm.
Respectfully
Submitted
C H
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
October 19, 1999
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B U R L I N G A M E
P U B L I C
L I B R A R Y
October 27, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian k
RE: Library Bank Accounts and Credit Cards
Recommendation: The City Finance Department and the City Library have revised the
policies and procedures for the library bank accounts and credit card usage. Pursuant to
the Trustees' role regarding gifts and fiscal procedures, the City Attorney has asked the
Board to approve the policies for use. Following approval by the Board, the policies will
be forwarded to the City Council for approval.
Background: During the past year the library has reviewed and updated it's fiscal
policies regarding cash handling,,fiscal reports, bank accounts and credit cards. With the
assistance of the Finance Department, all cash handling procedures have been reviewed,
new procedures drafted, and various protections put into place to allow for the orderly
and accurate handling of revenues.
All bank accounts have been reviewed and databases updated to reflect the ways in which
funds are utilized. In addition to the Library's regular accounts payable procedures from
the General Fund, the library maintains three special bank accounts: Petty cash account,
Revolving account, and the Trustees' Special Fund. Both the Revolving Account and the
Trustees Fund contain gift monies from various sources, which are expended for specific
purposes. Generally, the City Librarian recommends the expenditure and the Board
approves expenditures for these accounts.
The library maintains two credit cards for the ease of purchase of a-variety of materials
and goods. Access to these accounts is limited to several individuals. Accounts are
reconciled on a monthly basis.
Attached please find four policy documents: Library Trustees Account, Library
Revolving Account, Library Petty Cash Account and Library Credit Card Use.
4 8 0 P r i m r o s e R o a d • Burlingame - CA 9 4 0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html
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B U R L I N G A M E
P U B L I C
L I B R A R Y
October 27, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Library Trustees Account
Purpose of Account: The Library Trustees Account(#731-22531) is maintained for the
purpose of collecting gift funds to provide supplemental funding for library programs and
services. The City Finance Department manages the funds.
Fiscal Policy Regarding Account: Use of the account is recommended by the City
Librarian and approved by the Library Board of Trustees. Expenditures are generally
made as part of the regular monthly cycle of accounts payable approved by the Board.
The City Finance Department manages the account and regular printouts are made
available showing interest accrued, etc.
Typical Account Expenditures: Typical account expenditures from this account
include: expenditures for specific-items which are gifts from individual donors; requested
gifts from the Duncan Trust(via the Peninsula Community Foundation); expenditures
relating to the maintenance of copy machines
The income-producing copy machines are owned and/or leased by the Trustees.
Maintenance costs are deducted from this account. Profits from the machines are
deposited into the Trustees account and may be used for replacement equipment or other
purposes.
Typical Account Revenues: Typical revenues to this account, include copy machine
income; donations from individuals; donations from organizations; and other income that
the Board may receive.
This policy is based on the California Education Code, Title 1, Division 1, Part 11,
Chapter 5, Sections 18900-18965, entitled"Municipal Libraries."
Exhibit: Trustee Accounts Register
4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html
Trustees Special Fund Account
City Account#731-22531
Description of Fund Account Assignments
Account Name Source of Funds Account Pur2ose Type of Account
Duncan Trust-AN Duncan Trust Audio Visual Materials Grant
Duncan Trust-Move Duncan Trust Miscellaneous-Building Grant
Duncan Book Drop Duncan Trust Book Drop Expended
Duncan Fine Arts Duncan Trust Fine Arts Books Grant
Ellis Memorial Various Undesignated One Time
Lechich Memorial Various Undesignated One Time
Gottlieb Donation Gottlieb Books One Time
Karp Donations Karp Children's Books One Time
Macaulay Memorial Various Undesignated One Time
Markus Memorial Various Audio Visual One Time
Markus Memorial Various Books,Audio Visual One Time
Nadaner Donation Nadaner Books One Time
Peltier Memorial Various Undesignated One Time
Poulton Memorial Various Undesignated One Time
Thayer Donation Thayer Undesignated One Time
Wickliffe Memorial Various Undesignated Expended
199997022November7 Page: 1
TPUSTEES ACCT #731-22531
Accounts
Account Name Description Account Type Balance
BRADFORD TRUST Audio Visual Bank 526.90
BURLINGAME BANK Printing Bank 600.00
DONATIONS-MISC Undesignated Bank 4,504.45
DUNCAN TR.-A-V Audio Visual Bank 735.28
DUNCAN TR.-MOVE Undesignated Bank 6,682.02
DUNCAN-Fine Art Books Bank 4,000.00
DUNCAN-Misc Undesignated Bank 0.00
ELLIS MEMORIAL Undesignated Bank 340.00
FARRELL FUND Books(Julia Farrell) Bank 9,308.06
FRICKE FUND Undesignated(Alice Fricke) Bank 615.00
GEORGE LECHICH Undesignated Bank 710.00
GOTTLIEB DON. Children's Books Bank 25.00
INTEREST Interest to 6/30/99 Bank 25,688.35
JACKSON FUND Books(Dorothea Jackson) Bank 10,000.00
KARP DONATIONS Children's Books Bank 200.00
MACAULAY MEM.#1 Undesignated Bank 0.00
MARKUS-MEMORIAL Undesignated Bank 325.00
NADANER DONATIO Undesignated Bank 15.00
PELTIER FUND Undesignated Bank 1,270.00
POULTON FUND Undesignated Bank 110.00
SCHMIDT FUND Undesignated(Mary Jane) Bank 1,565.00
THAYER DONATION Audio Visual Bank 125.00
WICKLIFFE MEM. Undesignated Bank 0.00
XEROX FUND Trustee Copier Service Bank 67,343.42
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B U R L I N G A M E
P U B L I C
L I B R A R Y
October 27, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier
RE: Library Credit Card Use
Purpose: The library maintains two credit cards for the purchase of materials, equipment,
books, and other supplies which are most efficiently purchased via credit card.
Fiscal Policy Regarding Account: The credit cards are issued by special arrangement
with the San Mateo Credit Union. Both account numbers are on the same Credit Union
Account. The library maintains a balance of approximately $ 8,000.00 at the Credit
Union_to secure the cards. The individual cards have a maximum balance of $ 3,000.00.
There is a $ 1,300.00 maximum charge per credit card per day. The balances are paid
monthly as part of the accounts payable procedure. A record of signatories is kept.
Accounts are reconciled to the statement monthly. The City Finance Department
maintains a list of signatories to the account.
Typical Account Expenditures: Credit cards are used to purchase items from vendors
either online or directly in person. Books and audiovisual materials are ordered on a
regular basis in the Technical Services division. A printout of the transaction at the point
of sale secures online purchases.,Other transactions must include the exact nature of the
transaction. Individual items are purchased with the approval of the City Librarian. The
individual cards are kept on site at the library unless needed for a specific purpose.
Documentation: Back up documentation, including receipts for purchases are attached to
the reconciled statement. Reconciliation consists of identifying and matching the sales
slips to the statement and identifying which library budget account object the amount
should be posted to. Statements are reconciled and paid monthly. Problems or questions
with the account are resolved when the statement is received.
Exhibit: Credit Card Signatories
4 8 0 P r i m r o s e R o a d • Burlingame * CA 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html
Credit Card Signatories:
Alfred H. Escoffier, City Librarian
Esther S. Cummings, Library Services Manager
Tracy Hammond, Librarian II
Karen Kott, Library Assistant II
(BURLItIGAME I
B U R L I N G A M E
�-' PUBLIC
L I B R A R Y
October 27, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Library Revolving Account
Purpose of Account:The Library maintains a revolving checking account to provide
fiscal control over gift and other funds until they are expended for their specified
purpose. The revolving account includes gift,funds from the Friends of the Library, the
Library Foundation, individuals, service clubs, the Trustees Fund, etc. Funds are
earmarked for specific program or equipment expenditures. This account is separate from
the Library Petty Cash account and the Trustees Special Fund.
Fiscal Policy Regarding Account: Use of this account is recommended by the City
Librarian. Check requests are made on specified forms and signed by the requestor.
Expenditures are generally made weekly as part of the library's regular cycle of accounts.
Reimbursements from the account require two signatures, the requestor and the City
Librarian or his designate. The City Finance Department maintains the account as part of
the City's banking relationships.
Typical Account Expenditures: Typical account expenditures from this account
include: expenditures for specific items which are gifts from individual donors; regular
payments for fees such as the PLS Video account; maintenance of the rental collection;
and other expenditures.
Typical Account Revenues: Typical account revenues come from the Trustees Special
Fund; Video account "hold" fees; rental account fees; pending donations, etc.
Procedure: The account is maintained as a sub-account with the City's preferred bank,
Bank of America.
1) Account has 4 authorized signatures on file at the City Finance Department.
2) Check requests either for payment or reimbursement must be drafted before
checks are written.
3) The bank account is reconciled on a monthly basis.
4) The account is continuously monitored via the library's Quicken database and
regular reports issued.
5) Monthly reports are prepared for the Library Board
6) The City Librarian monitors the account; the Finance Department provides
general oversight.
Exhibit: Account Register
4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . pls . Iib . ca . us / pls / pls . html
Library Revolving Account
Bank of America# 14362 80745
Description of Fund Account Assignments
Account Name Source of Funds Account Pur2ose Type of Account
Books on Tape Foundation AN Materials On-going grant
Duncan Internet Peninsula Foundation Internet Services One time grant
Friend's Friends Multiple,Specified 6-month grant
Henzel Books Foundation Books,Other Final grant
L-P Books Lions Club Large Print Books Ongoing grants
PLS Manual Other libraries Receipts for service One time income
PLS Video Video Users Pass through to PLS On-going
Programming Program receipts Programming On-going
Rental Funds User receipts Multiple On-going
Staff Recognition Trustees Spec Fund Staff Recognition On-going
Summer R C Lions,Others Summer R C On-going
Taylor Donation Taylor AN Materials One time
Teen Summer R C Border's Books Summer R C Cert One time
Trustees/Volunteers Trustees Spec Fund Volunteer Program On-going
Veech Donation Veech Artwork,Page Rec One time
Wickliffe Memorial Various Purchased Lectern Complete
199997022November7 Page: 1
REVOLVING ACCOUNT
Accounts
Account Name Description Account Type Balance
BOOKS ON TAPE Audio Visual Bank 4,000.85
BURL WRITERS CL Undesignated Bank 150.00
CHAUTAUQUA Designated Program Bank 700.00
DUNCAN INTERNET Public Internet Bank 3,305.70
FRIENDS Designated Bank 6,660.61
GOTTLIEB GIFT Books Bank 25.00
HENZEL BOOKS Books,Misc Foundation Bank 4,996.92
L-P BOOKS Large Print Books Bank 4,838.76
MANINI FUND Children's Services Bank 25.00
PLS-VIDEO ACCT. Fees to PLS Bank 60.21
PROGRAMMING Adult Program Expenses Bank 180.00
RENTAL FUNDS Rental Colln/Undesignated Bank 4,744.92
STAFF RECOG. Staff Rec,Meetings Bank 570.94
SUMMER R. C. Children Reading/Lions Bank 0.00
TAYLOR DONATION Audio Visual Bank 150.00
TEEN SUMMER RC Teen Reading Bank 0.00
TRUSTEES VOLUN. Volunteer Program Bank 4,561.49
VEECH DONATION Exhibit Fund Bank 1,000.00
WICKLIFFE MEM Undesignated Bank 0.00
(BURLIIYGAME 1
I T I
B U R L I N G A M E
P U B L I C
L I B R A R Y
October 27, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Library Petty Cash Account
Purpose of Account. The Library Petty Cash Account is maintained for the purpose of
writing small checks for expenditures from the Library General Fund Budget.
Expenditures are tied to library budget object numbers.
Fiscal Policy Regarding Account: Use of the account is at the discretion of the City
Librarian. Check requests are made for expenditures or reimbursements for expenditures.
The maximum per check amount is $ 300.00 in keeping with City fiscal policy.
Typical Account Expenditures: Typical account expenditures include: Interlibrary loan
fees; small supply expenditures; fees for workshops or training events, etc.
Typical Account Revenues: The Petty Cash account is replenished as needed when the
balance becomes too low to be workable. A list of checks written, along with their budget
object numbers is drafted and forwarded through the regular accounts payable process.
Reimbursement is then made to the account. For auditing purposes the account balance is
$ 1,000.00.
4 8 0 P r i m r o s e Road • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST, 1999
Revised October 20, 1999
REGISTERED BORROWERS Previous month's total #Added Total Registered
Burlingame Adults 10,157 170 10,327
Burlingame Children 2,644 39 2,683
Hillsborough Adults 1,697 31 1,728
Hillsborough Children 906 14 920
Non-San Mateo Co. Borrowers 532 10 542
Totals 15,936 264 16,200
CIRCULATION ACTIVITY MAIN BRANCH
Adult Print Materials 19,150 919
Children's Print Materials 8,618 825
Audio/Visual Materials 6.130 96
CIRCULATION TOTALS
This month total Main 33,898 This month previous year 33,958 -0.2%
This month total Branch 1,840 This month previous year 2,179 -15.6%
This month Grand Total 35,738 This month previous year 36,137 -1.1%
REFERENCE ACTIVITY INTER-LIBRARY LOANS
Questions Directions Borrowed 2,312 est.
Reference 2,631 460 Lent 2,793 (est.)
Children's 1,046 807 TOTAL 5,105 est.
Lower Level 832 3,396
Branch 204 90
TOTAL 4,7131 4,753
COLLECTIONS MAIN TITLES & BRANCH TITLES TOTAL ADDED
VOLUMES ADDED ADDED
Titles Volumes Volumes Titles Volumes
Adult Non Fiction 245 334 9 117,024 134,570
Children's Non Fiction 141 156 13 23,287 24,809
YA Non Fiction 2 2 0 1,786 1,983
Adult Fiction 127 189 39 53,327 56,949
Children's Fiction 61 110 18 18,905 21,360
YA Fiction 3 6 2 2,766 3,056
Cassettes 46 350 3 12,673 12,955
Compact Discs 42 57 0 2,224 2,232
Videos 60 117 7 2,742 2,826
Children's Audio 0 3 0 0 3
Children's Video 0 13 21 34
TOTALS 727 1,337 851 234,755 260,777
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST,1999
PAGE 2
OTHER MATERIAL Volumes added Total added year to date
Adult un-cataloged 185 415
books
Children's un-cataloged 53 126
books
Foreign Language un- 34 34
cataloged
Deposited with the City Treasurer Main $6,454.50
Branch $ 286.10
Total $6,740.60
Other Deposits Rental $141.80
PLS Video $40.50
Photocopies $1,020.35
$1,202.65
ESTIMATED USER TRAFFIC 47,500 DAILY AVERAGE 1,523
TOTAL MEETINGS HELD: 4 ATTENDANCE: 70
CHILDREN'S PROGRAMS: 0 1ATTENDANCE N/A
Internet Use
One Hours Express I Childrens Total
1,1191 6161 841 1,929
Revised 10/20/99
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER 1999
REGISTERED BORROWERS Previous month's total # Added Total Registered
Burlingame Adults 10,327 149 10,476
Burlingame Children 2,683 38 2,721
Hillsborough Adults 1,728 29 1,757
Hillsborough Children 920 7 927
Non-San Mateo Co. Borrowers 542 12 554
Totals 16,200 235 16,435
CIRCULATION ACTIVITY MAIN BRANCH
Adult Print Materials 17,228 914
Children's Print Materials 8,614 1,235
Audio/Visual Materials 5,180 119
CIRCULATION TOTALS
This month total Main 31,022 This month previous year 33,251 -6.7%
This month total Branch 2,268 This month previous year 2,448 -7.4%
This month Grand Total 33,290 This month previous year 35,699 -6.75%
REFERENCE ACTIVITY INTER-LIBRARY LOANS
Questions Directions Lent 3,432
Reference 3,011 379 Borrowed 1,475
Children's 1,222 916 TOTAL 4,907
Lower Level 879 2,842
Branch 228 113
TOTAL 5,3401 4,250
COLLECTIONS MAIN TITLES & BRANCH TOTAL ADDED
VOLUMES ADDED VOLUMES
ADDED
Titles Volumes Volumes Titles Volumes
Adult Non Fiction 285 360 2 117,309 134,932
Children's Non Fiction 58 65 5 23,345 24,879
YA Non Fiction 4 4 0 1,790 1,987
Adult Fiction 144 209 23 53,471 57,181
Children's Fiction 56 69 6 18,961 21,435
YA Fiction 3 5 0 2,769 3,061
Cassettes 10 104 1 12,683 13,060
Compact Discs 0 0 0 2,224 2,232
Videos 4 12 0 2,746 2,838
Children's Audio 0 2 1 1 0 5
Children's Video 0 0 0 21 34
TOTALS 564 830 381 235,319 261,644
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER, 1999
PAGE 2
OTHER MATERIAL Volumes added Total added
Adult un-cataloged 345 760
books
Children's un-cataloged 82 208
books
Foreign Language un- 51 85
cataloged
Deposited with the City Treasurer Main $5,880.85
Branch 255.60
Total $6,136.45
Other Deposits Rental $113.00
PLS Video 39.50
Photocopies 880.20
1,032.70
ESTIMATED USER TRAFFIC 42,923 DAILY AVERAGE 1,480
Community Room
TOTAL MEETINGS HELD : 81 ATTENDANCE: 207
CHILDREN'S PROGRAMS: 241 ATTENDANCE: 927
Internet Use
One Hour Express Childrens Total
1,281 780 1161 2,177
PENINSULA LIBRARY SYSTEM
Peninsula Library System Advisory Board Meeting
PLS Administrative Headquarters
25 Tower Road
San Mateo
October 19, 1999
4:00 — 6:00 p.m.
Mark Weinberger, presiding
1. Call to Order
2. Introductions
3. Adoption of Agenda
4. Review and approval of Minutes of May 18, 1999 meeting
5. Old Business
a. Review of 1999/2000 Plan of Service (attachment 1)
6. New Business
a. Events for coming year
• CLA (11/13-16)
• Advocacy Workshop (1/29)
• Dinner with BALIS and SVLS (3/15)
• Legislative Breakfast
7. SAB Membership
8. PLS Update
9. Public Comment
10. Library News
1
11. Meeting dates for 2000
12. Adjournment
SJA:mword/mv docs/PLS SAB Agenda 101999 upd:1006991dc
25 TowER ROAD - SAN MA7EC, CALIFORNIA 94402-4000 650/349 5538 • FAx 650/349 5089
PENINSULA LIBRARY SYSTEM
PLS System Advisory Board
Tuesday, May 18, 1999
PLS Headquarters
Members Present
Shirley Robertson
Jim Tedrow
Mark Weinberger
Sharon Atkins
1. Shirley Robertson, Chair, called meeting to order at 4:05 p.m.
2. No introductions.
3. The Agenda was adopted as written.
4. The Minutes were approved as corrected, changing the next meeting for PLS to May 18
and SVLS meeting to May 13.
5. Old Business
A. The breakfast was considered a success as far as attendance, but the speakers could
have been more dynamic. Mark Weinberger reported on Legislative Day. The Daly
City delegation visited Assemblyman Lou Papan who was receptive to CLA issues,
as was Senator Speier.
B. Review of activities for 1998/99
Objectives under:
A. Meetings—Objectives 2 and 7 not met; 1, 3, 4, 5, 6 were met.
B. Meeting Content—All activities were met.
C. Presentations/Activities—All objectives were met.
D. Legislative/Advocacy Activities—All objectives were met.
E. The evaluation objective was met.
Under the Inventory of Available Resources:
F. The new name of the California Friends of the Libraries is,now Friends and
"Foundations" of California Libraries.
6. A. Plan of Service
Under Inventory of Available Resources, name changes of Friends of California
Libraries to Friends and "Foundations" of California Libraries.
There were comments on System Population Profile and the changing demographics
of the county.
Since there was not a quorum, the Plan of Service was not approved.
25 TOWER ROAD . SAN MATEO, CALIFORNIA 94402-4000 • 650/349 5538 • FAx 650/349 5089
B. Irene O'Connell cannot serve another term, and San Bruno will appoint a new
member. --�
C. Mark Weinberger was nominated as Chair for next year, and Sharon Atkins was
nominated as Vice Chair; election will be held in the Fall. Mark Weinberger
invited the SAB to meet at the Westlake Library in Daly City next year. The SAB
will consider meeting places in the Fall.
D. The Fall orientation for SAB and new staff will be Tuesday, September 28, from
4:00 p.m. to 6:00 p.m. Linda Crowe will check with Foster City Library.
7. PLS update: Linda Crowe described the opening of Webpac and its general acceptance
by the public. JobStar was also described and its popularity(200,000 hits/day).
8. Public Comment. No public present.
9. The meeting was adjourned at 5:45 p.m.
vb:word/mydocs/PLS/SABn mutes
Attachment 1
CALIFORNIA LIBRARY SERVICES ACT
System Plan of Service 1999/00
System Advisory Board Program
1. System Name
Peninsula Library System
2. O b j ectives
The System Advisory Board advises the PLS Administrative Council and System Director
about current and future system programs and acts as a communications channel to and
from the local community by carrying out the following:
A. Meetings
1. An orientation will be held in September for new members and new staff in
PLS libraries.
2. One or more Administrative Council members will attend 100% of the SAB
meetings.
3. A dinner meeting will be held with the SAB members of the Silicon Valley
Library System (SVL'S) and the Bay Area Library System (BALIS).
_ 4. At least 50% of the SAB members will attend workshops pertinent to serving
on System Advisory Boards.
5. At Ieast one SAB member will attend the annual CLA conference and report
r_ on it at the following SAB meeting.
6. An SAB member will attend PLS Council meetings.
B. Meeting Content
1. Time will be provided at each SAB meeting to discuss community needs and
views for library service.
2. Time will be scheduled at each meeting for SAB members to ask questions
and/or exchange information about system services.
3. Each SAB agenda will include the opportunity for SAB members to share
local library information.
4. The agenda for the dinner meeting with BALIS and SVLS will be developed
by each system's SAB and have a speaker on a relevant library issue.
C. Presentations/Activities
1. Each SAB member will serve as pubiic relations representative for local
libraries.
2. SAB members can use the brief video on Iibrary technology at community
presentations.
PLS Pfan of Service FY 1999/00 Page 2
System Advisory Board
3. 100% of SAB members will be able to understand system services well
enough to give a brief report to the jurisdiction they represent.
4. The SAB will sponsor an educational forum, workshop or other appropriate
activity for library supporters to examine mutual issues and directions.
D. Legislative/Advocacy Activities
1. The SAB will co-host a system-wide library issues breakfast with the SAB
from SVLS (federal, state, local lawmakers invited).
2. The SAB will plan advocacy workshop with the SAB members from BALIS
`and SVLS.
3. At least one SAB member will represent the SAB at CIA's Legislative Day.
E. Evaluation
The SAB will monitor its success in achieving its objectives by self-evaluation at J
the May meeting.
3. Inventory of Ava able Resources
A. A two-page description of the PLS programs, updated annually.
B. System brochure and special program brochures.
C. LIBRARY EVENTS - now online on the PLS home page.
D. System orientation materials.
E. CLA Newsletter
F. Friends of California Libraries Newsletter—available on-line
G. Two literacy, two advocacy training, and technology videos owned by the system.
H. Presentation on technology.
L CALTAC Newsletter
1. CALTAC Workshops
K. Administrative Council's expertise in working with citizen boards.
L. The experience of SAB members who have served as friends of libraries, members
of library boards, and participants in other community activities.
M. Use of resource list for presentations on system services.
N. The experience of joint meetings with other System Advisory Boards.
O. Minutes of PLS SAB exchanged regularly with SVLS and BALIS SAB.
P. SEACH, reference newsletter from BALIS, PLS, and SVLS reference center.
PLS Plan of Service FY 1999/00 Page v
System Advisory Board
4. Plan of Action
Time Activity
Ongoing System Administration staff sends copies of newsletters, memos,
Council minutes and agendas, workshop announcements, and other
information to SAB members.
Development of technology presentation for community groups.
System Advisory Board members will attend PLS Council meetings
August System Director and staff update orientation materials as necessary
for new members.
Begin planning advocacy workshop.
September SAB orientation program and review session for new members and
staff.
October Regular SAB meeting.
Advocacy.workshop.
November Attend CLA Conference.
December Begin planning breakfast with SVLS SAB.
January Regular SAB meeting.
February Implement library issues breakfast plans.
Appoint subcommittee to work on SAB Plan of Service
March Joint meeting with SABs from BALIS and SVLS.
Continue with plans for library issues breakfast.
April Start SAB appointment process, as needed.
Initiate draft Plan of Service for the next fiscal year.
Library Issues Breakfast
May Regular SAB Meeting
Review and approve Plan of Service for next fiscal year.
Elect new chair.
Conduct self evaluation for concluding fiscal year,
FLS Plan of Service FY 1999/00 Page 4
System Advisory Board
5. User Benefits Expected
A Citizens' advice to PLS Administrative Council on current and future programs.
B. Improved communication to and from local libraries and library user community.
C. Increased awareness of library issues and library needs in general, and PLS issues
and needs specifically, through SAB activities focusing on legislative decision-
makers and library advocacy.
D. Increased communication with community groups through presentations designed
and/or sponsored by the SAB members.
E. Expanded opportunities for collaboration across systems.
6. Evaluation
Objectives A 1-5 and B 1-4 are evaluated by keeping records of attendance at SAB and
other meetings, and by reviewing the agenda and minutes of SAB meetings. The SAB
also conducts a self-evaluation at its last meeting of the fiscal year by discussing their
activities, the impact of these activities, and their feelings about serving on the System
Advisory Board. A summary of the self-evaluation is included in the minutes of the
meeting.
7. Related Non-CLSA Activities
—The SAB is kept informed of the system's activities which are not part of CLSA and is
asked for input regarding these programs (e.g. Video Center, Correctional Services,
Community Information Program, PLAN, LSTA and other special projects).
SJA:mwmihny do=?LS Plan of servicdsysum Advisory Board
Peninsula Library Sysiem
CALIFORNIA LIBRARY SERVICES ACT
ESTIMATED WORKLOAD
Iutr syA m Delivery Program, FY 1999/00
Items delivered to:
Non-public
System Member Illnaries
Items sent by: Public Liilraries in System Area TOTAL
a. System member publiclibrary. 1,245,950 26,080 1,272,030
b. Non-public h`braries in System area 55,000 27,800 82,800
TOTAL 1,300,950 53,880 1,354,830
Contracted
System Owned Vendor
c. Number of delivery vehicles. 3
d. F /scbedaie of delivery service. Daily M-F
Percentage of items to be delivered:
U.S. Mail 1% UPS 3% System Van 96% Contracted Van Other
CI-SA-43
Peninsula
CALIFORNIA LIBRARY SERVICES ACT
ESTIMATED WORKLOAD
Reference Program, FY 1999/00
For questions referred to systemb :
(1) (2) (3) (4)
What is the estimated number of Member -Non-public Other Public
answers found by your System Public Libraries Libraries or
reference structure Libraries in State Systems Total
500 35 65 600
Estimated Number of Reference Questions Received Locally by Member Libraries: 660,000
Estimate Total Number of Reference Questions Handled by your System Reference Program: 600
Estimated Total Number of Training Events to be Presented: 6
Estimated Total Number of Local Staff to be Trained: 275
CLSA-43
Peninsula Library System
CALIFORNIA LIBRARY SERVICES ACT
ESTIMATED WORKLOAD
System Advisory Board Program, FY 1999/00
a. Number of members on Advisory Board. 8
b. Number of Advisory Board meetings to be held. 51
c. Estimated member of System meetings/events which SAB members will attend. 6
d. Estimated member of miles to be traveled annually, all members. 1,Boo
e. Estimated member of overnight stays requited, all members. p
1 At least one joint meeting will be scheduled with the SUS System Advisory Board.
C.SA-43
Peninsula Library System
CALIFORNIA LIBRARY SERVICES ACT
ESTIMATED WORKLOAD
Communications Program, FY 1999/00
Estimated Number of Messages
What is the estimated mmi.ber of messages
sent via each communication device listed Between System To Other than
below, on an annual basis? Members System Members
a. Telephone 7,400 1,500
b. Telefacsimile 2,300 2,500
c. Electronic Mail (other than thru Internet) N/A N/A
d. Internet (include e-mail thm Internet) N/A N/A
e. Other (Specify) 267,000 0
Total 276,700 4,000
CLSA-43
Marshall 1991 Trust
Paul Whitesides, Trustee
169 Wilshire Avenue
Daly City, CA 94015
(650) 94-2644
October 28, 1999
Mr. Alfred H. Escoffier
City Librarian
City of Burlingame
480 Primrose Road
Burlingame, CA 94010-4083
Dear Mr. Escoffier: Re: Marshall 1991 Trust
Enclosed find the financial statements for the Marshall 1991
Trust for the seven months ended September 30, 1999, consisting of
a Balance Sheet, a Statement of Income and Expenses, and a Listing
of Securities Gains and Losses.
The Statement of Income and Expenses shows expenses are in
excess of income by $13, 176. 16. It includes net losses and selling
expenses on the sales of real estate and household property
($34, 877.01) and net losses and selling costs on the security sales
($38, 264.23) .
The Balance Sheet shows six different assets:
1 . Bay View Bank, Commercial Account, $890. 02 . Interest at
. 75%.
2 . Bay View Bank, Moneybuilder Account, $124,505.89 .
Interest at 5% .
3. Pan American Bank, Certificate of Deposit $99, 973 .33 .
This matured on October 19, 1999 . The proceeds were
deposited in the Bay View Bank, Moneybuilder Account.
4 . M. L. Stern Money Fund $505, 596. 61 Interest at 4. 40.
This account is available in cash on demand.
5 . U S Treasury Note $20,240. 62 . Interest at 6.0410, due
August 15, 2000, at face value ($20, 000. 00) .
6. Wait Motor Supply Co. note $161, 739.22. Interest at 80 .
The Wait note was issued on October 31, 1986, for
$680, 000 .00. It is secured by a deed of trust on a store
building in San Francisco.
The Listing of 1999 Securities Gains and Losses shows all sales
of securities through September 30, 1999. The appraised
value was supplied by a specialist in estate tax appraisals.
The sold for amounts represent the gross sales price less
selling costs. Thus the losses are increased by the selling
costs. Selling costs were not shown separately on the sales
invoices.
At this time there is a little over $730, 965. 85 available to be
distributed to the residual beneficiaries. In addition the Wait
Motor Supply Co. note could be distributed to any one of the
beneficiaries if any beneficiary wants it. At an 8% yield it isn ' t
a bad investment. If you are interested please let me know. If so,
the Treasury note could be sold, and the Trust terminated in the
fairly near future, saving future administrative costs.
As of now I plan to make a small distribution (maybe $40, 000 . 00
to each beneficiary) on December 31, 1999 . However, if I get the
federal and state estate and inheritance tax clearances by the end
of the year, the distribution will be substantially larger.
Please let me hear from you if you have any questions, comments
or suggestions, or if you would like additional information.
Your proposal to name the upper level seating area "Marshall
Lounge & Terrace" is excellent. I know Mr. Marshall would have been
very proud to be honored in this manner. I hope it gets the
required approval .
Yours very truly,
MARSHALL 1991 TRUST
BALANCE SHEET
AS OF SEPTEMBER 30 , 1999
ASSETS
COMMERCIAL BANK ACCOUNT
Bay View Bank, Commercial $ 890 . 02
Total Commercial Account ---------- $ 890 . 02
SAVINGS ACCOUNTS
Pan American Bank, CD 99 , 973 . 33
Bay View Bank, Moneybuilder 124, 505 . 89
Total Savings Accounts ----------- 224, 479 . 22
OTHER INVESTMENTS
ML Stern , Money Fund 505 , 596 . 61
US Treasury Note 20 , 240 . 62
Note Receivable, Wait MS 161 , 739 . 22
Total Other Investments ----------- 687, 576 . 45
------------
Total Assets $ 912, 945 . 69
TRUST CORPUS
TRUST CORPUS
Trust Value Feb . 28, 1999 $2 , 966 , 121 . 85
Less :_ Losses & Distributions :
-Excess Trust Expenses $ 13, 176 . 16
Paid Pauletta Baugh 200 , 000 . 00
Paid James Berrens 200 , 000 . 00
Paid Zora Berrens 200 , 000 . 00
Paid to CHEA - Major Project 360 , 000 . 00
Paid UC Alumni Scholarship 360 , 000 . 00
Paid Mills Alumni Scholarship 360 , 000 . 00
Paid Burlingame City Library 3501000 . 00
Total Loss & Distributions ----------- 2, 053 , 176 . 16
------------
Trust Value Sept . 30, 1999 $ 912, 945 . 69
MARSHALL 1991 TRUST
STATEMENT OF INCOME AND EXPENSES
SEVEN MONTHS ENDED SEPTEMBER 30 , 1999
TRUST INCOME
Interest , Pan American Bank $ 4, 679 . 20
Interest , Bay View Bank 4, 470 . 45
Interest , Wash Mutual Bank 21 . 08
Interest , US Treasury Notes 3, 550 . 00
Interest, Calif Muni Bonds 66, 032 . 63
Interest, Wait Motor Supply 8, 195 . 94
Dividends, Stern Money Fund 6, 223 . 67
Dividends, Pain-Webber 1 , 025 . 44
Net losses on security sales -38, 264. 23
Other Receipts 1 , 125 . 44
Total Trust Income $ 57 , 059 . 62
TRUST EXPENSES
Home Care Net Payroll 6, 276 . 68
Payroll Taxes Paid 16, 854 . 81
Legal & Tax Preparer Fees 4, 928 . 80
Funeral & Entombment Expenses 3, 908 . 37
Other Deductible Expenses 1 , 033 . 37
Gardener 885 . 00
Cost of Selling Residence 33, 012 . 00
Cost of Selling Furnishings 1 , 865 . 01
Repairs & Maintenance 504 . 28
Telephone & Cable Services 198 . 54
Utilities 768 . 92
Total Trust Expenses 70 , 235 . 78
Excess Trust Expenses $ 13 , 176 . 16
MARSHALL 1991 TRUST - LISTING OF 1999 SECURITIES GAINS & LOSSES
SEPTEMBER 30 , 1999
DATE APPRAISED GAIN OR
SOLD_ DESCRIPTION_OF_SECURITIES-SOLD__ __VALUE_ SOLD-FOR- _-_LOSS_
03-25-99 200 shares Crown , Cork & Seal 5, 556 . 25 5, 162 . 30 -393 . 95
03/25/99 200 shares Texaco, Inc . 9, 321 . 88 10 , 973 . 38 1 , 651 . 50
03/25/99 200 shares Thomas & Betts Corp . 8, 259 . 38 7, 651 . 79 -607 . 59
04/09/99 Calif Pollution Ctl Fing Au 6. 900% 20 , 660 . 17 20 , 075. 00 -585 . 17
04/09/99 Chico CA Multfamily Housing 6 . 500% 50, 862 . 03 50 , 000 . 00 -862 . 03
04/09/99 Woodside CA Impt Bd Act 191 6 . 900% 46, 932 . 56 45, 900 . 00 -1 , 032 . 56
04/09/99 Western Muni Water Dist Imp 7. 100% 25, 916 . 78 25, 500 . 00 -416 . 78
04/09/99 Bay Area Govt Assn Calif Rev 5 . 600% 103, 498 . 28 100, 500 . 00 -2 , 998 . 28
04/09/99 Hayward Lease w/buy option 5 . 800% 34, 622 . 75 34, 534 . 88 -87 . 87
04/09/99 Hayward Lease w/buy option 5 . 800% 33, 646 . 99 33, 561 . 60 -85 . 39
04/09/99 Folsom CA Imp Bd Act 1915 5 . 800% 103, 181 . 60 102., 750 . 00 -431 . 60
04/13/99 Sacramento CA Improve Bond 6 . 500% 50, 807 . 21 50, 750 . 00 -57 . 21
04/13/99 Folsom CA Special Tax Bond 7 . 375% 52, 551 . 29 50, 250 . 00 -2 , 301 . 29
04/15/99 Lake Elsinore CA Pub Fin Au 7 . 600% 103 , 038 . 00 96, 500 . 00 -6, 538 . 00
06/08/99 West Sacramento CA Fing Auth 7 . 375% 53, 404 . 10 58, 250 . 00 4, 845 . 90
06/10/99 Stockton Calif So . Stockton 6 . 400% 52 , 453 . 68 50 , 750 . 00 -1 , 703 . 68
06/10/99 Orance. County CA Dev Agy TX 6. 125% 52 , 879 . 08 50, 375 . 00 -2 , 504 . 08
06/10/99 Barstow CA Impr Bd Act 1915 7 . 600% 52, 027. 10 50, 750 . 00 -1 , 277 . 10
06/10/99 Fillmore CA Pub Fin Auth 8 . 100% 53, 028 . 74 51 , 750 . 00 -1 , 278 . 74
.^.- 06/10/99 Granada CA Sanit Dist Imp Bd 7 . 250% 52 , 087 . 68 50, 625 . 00 -1 , 462 . 68
07/14/99 Huntington Park CA Redev Agy 7 . 150% 26, 908 . 54 24, 750 . 00 -2 , 158 . 54
07/14/99 Fairfax-Suisun CA Uni Sd 7 . 100% 38, 528 . 47 36, 925 . 00 -1 , 603 . 47
07/1'4J99 Tustin CA Uni Scho Dist Spl 7. 000% 25, 982 . 11 24, 906 . 25 -1 , 075 . 86
07/14/99 Palm Desert CA Fing Auto Re 5 . 900% 20, 369 . 37 19, 250 . 00 -1 , 119 . 37
07/26/99 Sonoma Valley CA Hosp Dist 6 . 625% 25, 118 . 47 24, 250 . 00 -868 . 47
07/26/99 Warner CA Unif School Dist 4. 600% 40 , 006 . 30 37, 600 . 00 -2 , 406 . 30
07/26/99 Yucca Valley CA Redev Agency 7 . 250% 53 , 449 . 55 53, 625 . 00 175 . 45
08/02;99 Warner CA Unif School Dist 4 . 600% 35, 005 . 51 35, 000 . 00 -5 . 51
08/02/99 Compton CA Comm Redev Agcy 7 . 700% 50 , 906 . 53 50, 000 . 00 -906 . 53
08/16/99 U S Treasury Note 08/15/99 6 . 000% 20 , 106 . 25 20, 000 . 00 -106 . 25
08/31 /99 U S Treasury Note 08/31 /99 5 . 875% 40, 199 . 98 40 , 000 . 00 -199 . 98
08/26/99 Contra Costa CA Improv Bonds 7 . 300% 5, 229 . 28 5, 050 . 00 -179 . 28
08/26/99 Folsom CA Spl Tax Cmnty Facs 5 . 450% 49 , 488 . 51 48, 250 . 00 -1 , 238 . 51
08/26/99 Hawthorne CA Pkg Auth Sp Tx 8 . 125% 26, 987 . 26 24, 000 . 00 -2 , 987 . 26
08/26/99 Hayward CA Lease w/buy opton 5 . 900% 35 , 626 . 81 35, 084 . 28 -542 . 53
08/26/99 Lakeside CA Fire Prot Dist 6. 400% 46, 385 . 00 46, 095 . 09 -289 . 91
08/26/99 Redding CA Jt Pwrs Fing Auth 5 . 550% 51 , 548 . 70 48, 375 . 00 -3 , 173 . 70
08/26/99 Ridgecrest CA Ctfs Patrn 7 . 400% 25 , 608 . 84 24, 875 . 00 -733 . 84
08/26/99 Riverside Cnty CA Ctsf Part 7 . 500% 20 , 517 . 77 19 , 800 . 00 -717 . 77
---------- ---------- ---------
TOTALS 1602708 . 80 1564444 . 57 -38264 . 23
---------- ---------- ---------
---------- ---------- ---------
Panama-Pacific . ; pop,n3nlicnlrcnarmnal
� i
--� International Exposition $�r
q.
San Francisco 1915
�� iu Nor.t.I91sZ!1j ,�
THE ARCHITECTURE AND LANDSCAPE GARDENING OF THE EXPOSITION
P. Elder and Company, 1915
606 Ar25 California Locked Case
Barry,John Daniel. THE CITY OF DOMES.
J.J.Newbegin, 1915
606 B28
Brinton,Christian.
IMPRESSIONS OF THE ARTAT THE PANAMA-PACIFIC EXPOSITION.
Lane, 1916
f709.034 B772i California Locked Case/LIBRARY USE ONLY
Cheney, Sheldon
AN ART LOVER'S GUIDE TO THE EXPOSITION, EXPLANATIONS OF THE
ARCHITECTURE, SCULPTURE AND MURAL PAINTINGS,WITH A GUIDE FOR
STUDY IN THE ART GALLERY.
At the Sign of the Berkeley Oaks, 1915
606 C42 California Locked Case
Ewald,Donna
SAN FRANCISCO INVITES THE WORLD.
Chronicle Books, 1991
—6b6 Ew14s
James,Juliet
PALACES AND COURTS OF THE EXPOSITION.
California Book Company, 1915
606 J23p California Locked Case
James,Juliet
SCULPTURE OF THE EXPOSITION PALACES AND COURTS.
606 J23p
LEGACY OF THE EXPOSITION.
J.H.Nash, 1916
606 L523 California Locked Case/LIBRARY USE ONLY
Macomber, Benjamin
THE JEWEL CITY
J.H.Williams, 1915
�... 606 M134j
Neuhaus, Eugen
THE ART OF THE EXPOSITION,PERSONAL IMPRESSIONS OF THE
ARCHITECTURE, SCULPTURE,MURAL DECORATIONS, COLOR SCHEME AND
OTHER AESTHETIC ASPECTS OF THE PANAMA-PACIFIC INTERNATIONAL
EXPOSITION
P. Elder, 1915
606 N39a California Locked Case/LIBRARY USE ONLY
Neuhaus, Eugen
THE GALLERIES OF THE EXPOSITION
P. Elder, 1915
606 N39g California Locked Case/LIBRARY USE ONLY
OFFICIAL GUIDE OF THE PANAMA-PACIFIC INTERNATIONAL EXPOSITION
Wahlgreen, 1915
606 P190 California Locked Case
Panama-Pacific International Exposition Company
NATURAL COLOR STUDIES OF THE PANAMA-PACIFIC INTERNATIONAL
EXPOSITION AT SAN FRANCISCO, 1915
Robert A.Reid, n.d.
f606 P19 California Locked Case/LIBRARY USE ONLY
Perry,Stella
THE SCULPTURE AND MURALS OF THE PANAMA-PACIFIC INTERNATIONAL
EXPOSITION.
Elder, 1915
606 P43s California Locked Case
San Francisco Panama-Pacific International Exposition, 1915
Department of Fine Arts
CATALOGUE DE LUXE OF THE DEPARTMENT OF FINE ARTS, PANAMA-
PACIFIC INTERNATIONAL EXPOSITION
P. Elder, 1915
708.1 S52 v.1 &v.2 California Locked Case/LIBRARY USE ONLY
Simpson,Anna
PROBLEMS WOMEN SOLVED
The Woman's Board, 1915
606 Si58p California Locked Case
Stellman, Louis
THAT WAS A DREAM WORTH BUILDING
H.S. Crocker Company, 1916
606 St39t California Locked Case/LIBRARY USE ONLY
Todd, Frank
THE STORY OF THE EXPOSITION
G.P. Putnam, 1921
f606 T566s v.1-5 California Locked Case
' ` rBURLIfiGAME l
6 U R L I N G A M E
�—
P U 9 L I C
L 1 9 R A R Y
City Librarian's Report
November 16, 1999
Foundation Author Program a Great Success!
The Burlingame Library Foundation held a very successful fundraising event on
Thursday, October 14th. The event featured Dr. Leonard Shlain discussing his book
"The Alphabet and the Goddess." Nearly 100 people gathered for the black tie event
which raised over $ 8,000.00 for the Foundation.
Holiday Preparations Underway
With Halloween over, the holidays are just around the corner! Library staffers
have developed a community event to coordinate with the City's annual "Tree Lighting"
ceremony on Friday, December 3rd. The Library Foundation has agreed to "Light the
Library" and sponsor a special program of the local boy's choir "Ragazzi." The front of
the library building will be lit with holiday lights that will come on when the City Hall Tree
lights are lighted. Following the City Hall ceremony, "Ragazzi" will perform on the main
staircase in the library. Refreshments will be served on the front porch. The Foundation
will also be purchasing permanent holiday decorations for the library.
Community Exhibits to Begin
The community is invited to sign up to exhibit works of art in the library's gallery
space beginning in December. The gallery hanging devices were a gift from a grateful
library patron for the specific purpose of creating a community gallery. The first exhibit
will be installed the first of December and will feature Kirk Moore with an exhibit of
nature photography. The next exhibit will feature the works of Arthur Szyk, focusing on
historical prints of George Washington and his era. Local historian Irvin Unger will show
his collection of Szyk's works in the gallery and Mr. Unger will offer a community
program about the artist. Mr. Unger is curator of a concurrent showing of Szyk's work at
the Library of Congress and the author of a book about the artist.
Panama-Pacific International Exposition
Local collector Robert Paine is showing his collections from the Panama-Pacific
Exposition of 1915. The exhibit includes memorabilia, maps, photos and other
fascinating artifacts from the Exposition. The exhibit is on display in the entry lobby.
4 8 0 P r i m r o s e R o a d • Burl i n g a m e . C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fox ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html
Children's Services
_ During October we did a total of 29 programs including: 3 Monday Story Times, 4
Preschool Story Times, 4 Toddler Story Times, 4 Thursday Story Times, 2 Saturday
Story Times, 1 program at the Main, 10 programs at schools, and 1 Halloween Story
Times. These programs were attended by a total of 1 ,216 people! This is one of the
largest monthly attendance figures ever!
Reference Services
Esther Cummings led a tour for members of the staff of the Livermore Public
Library. Livermore recently passed a successful bond for a new library building.
On October 21", Esther attended a half-day event to meet with providers of our
on-line subscription services to discuss the importance of user statistics. The vendors
presented their product upgrades for our review and approval.
Personnel
Recruitment will close for the Account Clerk position on November 16th. We hope
to have someone on board after the first of the year.
Upcoming Events
• Friends Meeting, November 3, 7 PM, Lane Room
• Veteran's Day, November 11, Closed
• CLA Conference, November 12-15
• Board Meeting, November 16, 4:30 PM
• Thanksgiving Closures: Wednesday, November 24, Close 5 PM; Thursday, November 25, Closed,
Friday, November 26, Open 9 am-5 PM
• City Holiday Tree Lighting Event, Friday, December 3
• Staff Recognition Event, Sunday, December 5, Doubletree Hotel
Alfred H. Escoffier/City Librarian/November 3
1999
2