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HomeMy WebLinkAboutAgenda Packet - LB - 1999.10.19 URLINGAME PUBLIC LIBRARY Ef(IN'; ,,F 1 Board of Trustees Agenda I "�'; October 19, 1999 - 430pm L 1 480 Primrose Road-Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL: 3. WARRANTS &SPECIAL FUND: Approval 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. Holidays 2000 b. Fine Policies c. Peninsula Community Foundation d. CLA Press Release e. Lobbyist Update f. Rand Database �,. FROM THE FLOOR (Public Comments): 7. REPORTS: a. City Librarian's Report-Escoffier Information b. Foundation Report- Herman Information 8. UNFINISHED BUSINESS: a. Marshall Donor Recognition Information b. Employee Achievement Awards Information c. Staff Recognition /Z'S'I qq 6-✓a4' V mac, Information 9. NEW BUSINESS: a. Holidays 2000 Information/Action b. Staff Presentation Information c. Fine Policy Discussion 10.ADJOURNMENT: Adjourn ... _ r BURL1fiGAME 1 BU R L I N G A M E P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes September 21, 1999 1. Call to Order: The meeting of September 21, 1999 was called to order by President Mary Lou Morton at 4:30 pm. 2. Roll Call Trustees Present: Jeff Berger, Cecile Coar, Mary Herman 8s Mary Lou Morton, Trustee Absent: Jane Dunbar Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder 3. Warrants & Special Fund: The Board unanimously agreed to approve the warrants as presented. M/S/C (Herman/Berger) 4. Minutes The Minutes of August 17, 1999 were approved as written and ordered filed. M/S/C/ (Coar/Berger) 5. Correspondence Correspondence mailed in the packets was reviewed. 6. From the Floor (Public Comments) None 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html �- 7. Reports: a. The City Librarian discussed current use statistics which indicate circulation is leveling off from the highs of our first year in the new building. The number of patrons who only use "in library" resources i.e., reference materials, internet, etc. has increased. Two new internet workstations have been added: one express (15 min.) and one by reservation. Total of 9 internet workstations are available. The City Librarian reviewed his report highlighting increased volunteer activity. b. Mary Herman reported that 1500 invitations have been mailed to Foundation supporters for the Elegant Affair. 8. Unfinished Business: a. Employee Achievement Award nomination forms will be distributed to staff next week with a return date of October 19th to President Mary Lou Morton. Cecile Coar and Jane Dunbar will review the nominations. Jeff Berger will fill in if necessary. Final nominations will be presented to the Board at the November meeting. 9. New Business: a. Cell Phones continue to be a source of disruption to library staff and patrons. Approval by the Trustees to institute a policy restricting cell phone usage in the main areas of the library was requested by the City Librarian. M/S/C (Herman/Berger) Signs will be posted and staff will advise patrons of new policy. b. Internet Status - Internet tutoring using volunteers appears to be more successful than our group internet classes. A sign up sheet is at the reference desk. Mary Herman suggested the status of the Internet be provided to the City Council. Trustees will review progress in three months. C. Marshall Recognition -Naming the terrace 8v fireplace area the "Marshall Lounge & Terrace" was discussed as an appropriate way to acknowledge Mr. Marshall's generous, posthumous gift. Mary Herman recommended advising Mr. Whitesides, Trustee of Mr. Marshall's estate of the proposed acknowledgement. Library Board of Trustee Minutes 2 September 21, 1999 d. Staff Presentations to Board - In an effort for Trustees to become better acquainted with full time staff, Mary Lou Morton requested key staff members give a short presentation of their library role beginning with the October meeting. e. Board Role in a Hearing - The City Librarian explained the role of the Trustees in the event a patron requests a public hearing regarding enforcement of disciplinary measures for unacceptable behavior in the Library. f. Employee Recognition Dinner - A motion was made to co- sponsor the Employee Awards dinner December 5, 1999 at the Doubletree Hotel with the Library Foundation. M/S/C/ (Herman/Berger) Mary Herman advised that the Friends of the Burlingame Public Library would be asked if they wish to join the Foundation and Trustees as co-sponsors of the event. g. Library Fines - Jeff Berger requested a review of the Library fine policy. The topic will be on agenda for the next meeting. 10. Adjournment The meeting was adjourned at 5:35pm by President Mary Lou Morton. The next meeting will be held October 19th at 4:30pm. Respectfully Submitted Alfred . Escoffier City Librarian Library Board of Trustee Minutes 3 September 21, 1999 rBURLIIYGAME 1 BURL [ NGAME `-- PUBLIC LIBRARY City Librarian's Report October 19, 1999 Two Successful Author Programs! Burlingame author, Lee Tyler spoke about her recent mystery, THE CASE OF THE MISSING LINKS, on Tuesday, September 21st. On October 7th, novelist and screenwriter, Amy Ephron read from her new book, WHITE ROSE-UNA BLANCA ROSA. Twenty-five attended her lively and humorous presentation. Ephron was also the producer of the 1995 film production of A LITTLE PRINCESS. Both appearances were co-sponsored with the "M" is for Mystery Bookstore in San Mateo. Friends Book Sale The Friends Fall Book Sale was a success despite light publicity for the event. The Friends took in over $ 4,450 for the three day sale. It is always a huge effort to mount the sale, but the volunteers did an excellent job and their hard work paid off in one of the highest profits in recent years. Congratulations to President Shirley Robertson and all of the Friends who worked to make the sale a success! Friends Boost Volunteer Activity! The Friends enlisted extra volunteers in preparation for the fall sale. A total of 21 in-house and Friends volunteers contributed 228 hours this month on various activities including: used book sorting and pricing and book sale set up; maintaining outdoor terraces; maintaining indoor plants; processing book and magazine discards; providing Internet tutoring and many other activities. Children's Services During September our regular schedule of Story Times resumed. We did a total of 19 programs including: 3 Monday Story Times, 3 Preschool Story Times, 3 Toddler Story Times, 3 Thursday Story Times, 2 Saturday Story Times, 3 visits to Easton, and 2 programs in the schools. Total attendance was 831. Our Saturday program on September 18th featured Flora Larkey, a local storyteller, who offered to do a puppet story free of charge. Her rendition on "The Monkey and the Crocodile" was very well received. Reference Services Esther Cummings attended the Peninsula Library System Multicultural meeting on October 8th and the Performer's Showcase on the 9th. The Showcase highlights potential performers for library programs. 4 8 0 P r i m r o s e R o a d • B u r I i n 9 a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . lib . ca . us / pls / pls . html Personnel We are currently recruiting for an Account Clerk for Library administration and for library pages. It is getting increasingly difficult to hire student assistants. We hope to hire 5 new pages from the page test being offered on October 15" California Library Association Conference The CLA Conference will be held in Palm Springs next month. Programs will be focusing on adult programming, technology, and the Internet. In addition to the City Librarian, Lisa Dunseth and Linda Santo will be attending. Upcoming Events • Elegant Affair(Foundation), October 14, 6:30 PM, Doubletree Hotel • All Staff Meeting, October 21, 8 am • Word for Word Teen Program, October 22,4:30 PM • Friends Meeting, November 3, 7 PM, Lane Room • Veteran's Day, November 11, Closed • CLA Conference, November 12-15 • Board Meeting, November 16,4:30 PM • Thanksgiving Closures:Wednesday, November 24, Close 5 PM; Thursday, November 25, Closed, Friday, November 26, Open 9 am-5 PM • City Holiday Tree Lighting Event, Friday, December 3 • Staff Recognition Event, Sunday, December 5, Doubletree Hotel t Alfred H. Escoffier/City Librarian/October 12, 1999 2 • Burlingame Public Library 2000-2001 Holiday Schedule Date Day Holiday Hours December 30 Thursday New Years 1 Close 1 prn December 31 Friday New Year's Eve Closed January 1 Saturday New Year's Day Closed January 2 Sunday New Year's Y2K Closed January 17 Monday MJ King Jr.'s Birthday Closed - February 21 Monday President's Day Closed April 23 -Sunday Easter Day Closed - May 29 Monday Memorial Day Closed July 4 Tuesday Independence Day Closed September 3 Sunday Day before Labor Day Closed September 4 Monday Labor Day Closed October 9 Monday Columbus Day Closed �. November 10 Friday Veteran's Day Observed Closed November 22 Wednesday Day before Thanksgiving 2 Close @ 5 m November 23 Thursday Thanksgiving Day Closed November 24 Friday Day after Thanksgiving 2 Close @ 5 m December 22 Friday 2 Close @ 5 m December 23 Saturday Christmas Eve Celebrated Close @ 5 m December 24 Sunday Christmas Eve Closed December 25 Monday Christmas Closed December 29 Friday 2 Close @ 5 m December 30 Saturday 2 Close @ 5 m December 31 Sunday New Year's Eve Closed January 1, 2001 Monday New Year's Day Closed 1) Easton Closed 2) Easton 2-5pm Fine Policy - PLS Libraries Libraries Volunteers Staff Board Council Notes Burlingame Public P FF FF FF Long term policy Library Daly City P FF P P New policy - 1/99 Rescinded policy for City employees, Council, Trustees, Seniors Menlo Park Public FF FF P P Long term policy Library Redwood City P P P P New policy - 1998 - Staff work related exception made San Bruno P FF N/A P San Mateo Public FF FF FF FF Long term policy Library San Mateo County P FF N/A N/A Long term policy Libraries South San Francisco P FF P P Long term policy FF = Fine Free P = Pay Fines DUN S U L A COMMUNITY FOUNDATION ON THE WEB AT:www.pcf.org September 27, 1999 Burlingame Public Library DIRECTORS Mr. Al Escoffier Thomas E Bailard,Chair 480 Primrose Patricia Bresee Burlingame, CA 94010 Hugh C.Burroughs John H. Clinton,Jr. Bernadine Chuck Fong Dear Al, Susan B.Ford Charles(Chip)Huggins If I could have fit one of those "under construction" signs in this Robert C.Kirkwood envelope, I surely would have! The Peninsula Community Foundation is Olivia G.Martinez,Ed.D installing a powerful new enterprise software platform that will allow us to Linda Meier change from several different systems into one comprehensive system. We Karen Van Hoesen Olson would be grateful for your patience with us as we set up and learn the new Nancy J Pedot system. We will be diligently reviewing all reports and statements produced Gordon Russell by the new system, but we ask that you carefully review all documentation Donald H. Seiler related to your Fund over the next two quarters (name and address, Ned Spieker quarterly statements, etc.). So far the conversion has been going extremely c/� well, but your observations and feedback would be most appreciated. BOARD COMMITTEE ADVISORS As for grant recommendations, we expect that until mid-November Richard L.Bennett it will take us one to two weeks longer than usual to distribute them. If you Elizabeth Obershaw could give us a longer lead-time on any grants you wish to make, it would William Wilson III help us out a great deal. As always, we'll do our best to get your grants out Marcia R. Wythes in a timely manner. Rosemary Young OF COUNSEL Thank you in advance for your patience and understanding as we Albert J.Horn,Esq. complete the conversion. The new system promises to make our internal processes even more efficient and will give us a lot more information at our PRESIDENT fingertips. As always, please call me if you have any questions or concerns. Sterling K.speirn It is a pleasure working with you and assisting you in your charitable giving. CENTERFOR Sincerely, VENTURE PHILANTHROPY (650)854-5566 �- Sterh peirn President 1700 SOUTH EL CAMINO REAL, SUITE 300 SAN MATEO, CALIFORNIA 94402-3049 TEL: (650) 358-9369 FAX: (650) 358-9817 and 3000 SAND HILL ROAD, BUILDING 3, SUITE 140 MENLO PARK, CALIFORNIA 94025-7118 California Library AssociationNewsRelease 717 K Street, Suite 300 Sacramento, CA 94814-3477 916-447-8541 Fax:916-447-8394 E-mail: info@cla-net.org http://www.cia-net.org FOR IMMEDIATE RELEASE October 8, 1999 Contact: Anne Campbell CLA President 619-336-4364 GOVERNOR SIGNS READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 SACRAMENTO, CA— Governor Gray Davis signed a $350 million bond measure for public library renovation and construction. California Library Association President Anne Campbell remarked, " We fought hard to get this measure on the ballot and we are grateful for the Governor's support. Today's public library is the center for literacy, information and culture in our communities. Californians need and deserve public libraries that are ready for the 21" century." Set to appear on the March statewide ballot, this measure will enable hundreds of public libraries to replace or renovate outdated, overcrowded facilities. A survey by the State Library documented over$2 billion of public library construction needs throughout the State. Senator Richard Rainey (R-Walnut Creek), the measure's author, recognizes the tremendous infrastructure needs. He stated, "Unfortunately many of California's public libraries need structural repairs or seismic fitting...Others need to be rewired to accommodate the latest computer technology. Local governments would like to make these changes but they can't afford to finance projects." If passed on the March ballot, this bond measure will provide a 65% match to local communities for renovation, expansion or construction of new library facilities. Funds will be awarded through a competitive application process. [Fwd:CLA Lobbyist Update] GOVERNOR SIGNS LIBRARY BOND BILL `— Today Governor Gray Davis signed SB 3 by Senators Richard Rainey, Senate President pro Tem John Burton and Dede Alpert, which will place the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act on the March 2000 ballot. The bill provides for $350 million in general obligation bonds for public library construction and renovation. The governors signing message reads in part: "Libraries are a vital part of California's education system and provide a critical resource to wide segments of the public, especially as many school libraries are being closed. According to a State Library needs assessment, the State will need to fund 425 projects totaling 8,354,125 square feet for costs exceeding $2.02 billion over the next few years. Many existing libraries are old and need extensive electrical rewiring to link patrons to the Internet. If the library bond is approved by the voters, city, county and district libraries will be able to apply for library fund grants. The State Librarian will administer the application process. Governor Davis negotiated a component of this measure to ensure that libraries that partner with school districts will get first priority for funding for new construction and remodeling projects." Congratulations to the following CLA representatives who contributed to the success of this years' bond bill including: Bond Task Force Chairs, Susan Hildreth and Margaret Todd; Richard Hall of the State Library; individuals who wrote letters on behalf of SB 3, and special thanks to CLA President Anne Campbell and CLA Legislative Chair Ann Cousineau. Please take a moment today to write a letter of thanks to Governor Gray Davis for signing SB 3-Rainey/Burton/Alpert and for his commitment to improving California's libraries. We know the letters would be well received. Sample address: The Honorable Gray Davis Governor, State of California State Capitol Sacramento, CA. 95814 *************************************************************************** ANNUAL CLA CONFERENCE 101St Annual Conference - November 13-16, 1999 - Palm Springs *************************************************************************** California Library Association 717 K Street, Suite 300 Sacramento, CA 95814 Phone: (916) 447-8541 FAX: (916) 447-8394 2 of 3 10/12/99 3:11 Pb1 CALIFORNIA STATE LIBRARY LIBRARY-COURTS BUILDING • P.O. BOX 942837 • SACRAMENTO,CA 94237-0001 CALIFORNIA STATE LIBRARY DED 18M TO: California Libraries FROM: Dr. Kevin Starr, State Librarian DATE: July 29, 1999 SUBJECT: Library of California First Trial Database I am pleased to announce that the Library of California Board has purchased the first trial database under the Library of California Statewide Information Database Licensing Program. A one-year trial of RAND California, a comprehensive Web-based online source of information on California business, economic, and public policy issues will be available to all libraries in California with access to the Internet that can establish eligibility for the Library of California according to the interim eligibility standards established by the Library of California Board. This one-year trial is available to all qualifying academic, public, special, and K-12 libraries in the state with access to the Internet. The RAND California Website and information resource is operated by the RAND Corporation, a leading national think tank. You may take advantage of this free one-year trial by accessing the RAND California web site at http://ca.rand.org/sub scribe.libca.htmI . You will need to complete the online interim eligibility form which will establish your eligibility to receive this free trial database. You will be asked to enter information about your library, such as a brief statement of service objectives, hours of operation, information about your collection, staff, physical location, and other information that demonstrates your eligibility. You will also need to enter your IP address range (or alternative access details) so that RAND California can set up your library for password-free access. The registration process is simple and details of establishing access are provided for you on the Website. This one- year trial access will expire July 30, 2000. Terms and conditions for using the database must also be reviewed and approved. We hope that you find the database useful and will tell your colleagues about it and encourage them to use it, as well as encourage other libraries to sign up for the trial. The State Library Consultant assigned to this project is Ira Bray (916) 653-0171 [ibray@library.ca.gov]. RAND has asked that you contact them directly [(415) 453- 5086] if you can suggest additional ideas to improve RAND California.