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HomeMy WebLinkAboutAgenda Packet - LB - 1999.07.20 UUBURLINGAMEURLINGAME PUBLIC LIBRARYBoard of Trustees Agenda July 20, 1999 - 4.3opm 480 Primrose Road- Board Room SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $ Special Fund: $ Duncan Funds: $ 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. Letter: MaryJanney, Mayor b. Letter: Kathleen Chiechi c. Press Release: CIA d. Legislative Report (June 29, 1999) e. Letter: Diane Maez, Women's Recovery Association f. Minutes: Burlingame Together 6. FROM THE FLOOR (Public Comments): Information 7. REPORTS: a. City Librarian's Report- Escoffier b. Foundation Report- Herman 8. UNFINISHED BUSINESS: a. Nomination of Board Officers Action 9. NEW BUSINESS: a. Proposed Increase in ILL Fees Discussion/Action 10.ADJOURNMENT: Adjourn Agenda] ti.- r BURLIIiGAME 1 I r I B U R L I N G A M f P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes June 3, 1999 1. Call to Order: The meeting of June 3, 1999 was called to order by Secretary Mary Lou Morton at 6:05 pm. 2. Roll Call: Trustees Present: Berger, Herman &, Morton Trustees Absent: Coar, Dunbar Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Librarian Assistant II 3. Bills: The Board unanimously agreed to approve the bills as presented. M/S/C/(Berger/Herman) 4. Minutes: The Minutes of April 20, 1999 were approved as written and ordered filed. 5. Correspondence and Information: Correspondence was mailed in the packets. 6. From the Floor (Public Comments): None 7. Reports: a. City Librarians Report: Due to the early date of the meeting, the next report will be a combined June/July report. b. Foundation Report: Herman 1999. The next meeting of the Foundation Board will be August 12, 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . htmI C. System Advisory Board Shirley Robertson Ms. Robertson discussed the Plan of Service and noted that the activities for 1998-99 were completed. An orientation for new members of the System Advisory Board will be held on September 28th in Foster City. Ms. Robertson also reported that the Library Breakfast was a success. 8. Unfinished Business a. Community Room Policy: Mr. Escoffier advised the Trustees that the following statement should be added to the Community Room Policy: "All meetings must be open to the public." M/S/C/ (Herman/Berger) Trustee Berger suggested revising the parking map which is included in the Community Room packet. 9. New Business: a. Budget 1999-2000: Mr. Escoffier advised the Trustees that the City Council will have the budget study session Wednesday June 9th at 7:00 pm. He will meet with Mike Spinelli, council representative for the library budget, on June 8th. Mr. Escoffier gave a short presentation of the proposed library budget for 1999-2000. (See Attachment) 10. Adjournment: The meeting of June 3, 1999 was adjourned at 7:00 pm. The next meeting is scheduled for July 20, 1999 at 4:30 pm. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutes 06/03/99 2 Al CITY G A BURL INGAME O��RATED JUNE 610 MARY H.JANNEY,NIGHT,VICEMAR C1 hr Qfv of -6urfingame MART]KNIGHT,VICE MAYOR V, �I„� JOE GALLIGAN ROSALIE M.O'MAHONY CITY HALL-501 PRIMROSE ROAD TEL: (650)696-7200 MIKE SPINELLI BURLINGAME,CALIFORNIA 94010-3997 FAX: (650)342-8386 May 24, 1999 Sue Reiterman Burlingame Library 480 Primrose Road Burlingame, CA 94010 Dear Sue: The City Council received the final report of the Blue Ribbon Teen Study Committee at its �-- regular meeting of May 17. The report will be helpful to the City Council as it continues to review ways in which to provide meaningful programs and facilities for the young people of our community. Thank you for the thorough approach that your committee took and for the work that you and the other committee members invested in this effort. Now that the work of the Blue Ribbon Committee has been completed, the Committee is officially disbanded. Again, thank you for your efforts on behalf of the City of Burlingame and the young people of our community. Sincerely, Mary Janney Mayor c: Parks & Recreation Commission 2 June, 1999 Burlingame Public Library 130 Park Road Burlingame,CA 94010 Branch Manager: I wanted to thank you for having an employee like Maribeth Farchich! I was in a bind,trying to find an audio set of Haiku poetry. I had searched all over before I called the library. Maribeth was so diligent! I happened to catch her at the end of her shift,but that didn't matter. She stayed late in order to find something for me and even called me at home later that evening to let me know what she had discovered. I was able to use the book/tape set that she found for my presentation and everything turned out great! Thank you very,very much O I� Kathleen Chiechi Ne�/�/ Q , �� California Library Association �/f/ S � ■ ea 717 K Street, Suite 300 Sacramento, CA 94814-3477 916-447-8541 Fax:916-447-8394 E-mail: info@cla-net.org http://www.cla-net.org FOR IMMEDIATE RELEASE July 8, 1999 Contact: Anne Campbell CLA President 619-466-0724 CLA GETS $18 MILLION FOR CALIFORNIA LIBRARIES SACRAMENTO, CA—The California Library Association(CLA) has secured an $18 million augmentation to the Public Library Foundation (PLF) with the signing of this year's budget. Under the direction of CLA's Legislative Committee, lobbyists Michael and Christina Dillon spent the first six months of the year urging legislators to amend the Governor's budget to increase the PLF to its current amount of$56,870,000. Since its inception in 1983, the PLF has never been fully funded to its $70,081,000 authorization. Developed as a relief measure for public libraries, (reeling from the revenue losses of Proposition 13) PLF has had a roller coaster funding history. With the additional $18 million increase this year the PLF is now at 81% of full funding and equals about $1.68 per capita. Securing improved funding and legislation beneficial to ali of California's libraries is a top priority for the California Library Association. Although the California State Library is responsible for the administration of PLF funds, it is exclusively CLA's advocacy role to procure this funding for libraries. The two organizations work closely together but with clearly defined roles. PLF monies are used by public libraries to fund books, materials, hours, programs and services. With funding increases over the past two years these revenues translate into significant gains for public libraries providing a positive impact on service to the public. [Some characters may be displayed incorrectly] June 29, 1999 'r*: CLA MEMBERS/SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL GOVERNOR SIGNS BUDGET - $18 MILLION MORE FOR LIBRARIES Shortly before noon today the Governor held a press conference on the steps of the Capitol to announce his action on the 1999-2000 state Budget, including a decision to fund the Public Library Foundation (PLF) by an additional $18 million over last year' s Budget . You will recall that the Budget contained a $20 million augmentation for the PLF, which the Governor has decided to reduce by $2 million. Below is the Governor' s message related to this action: "Item 6120-221-0001 U For local assistance, California State Library. I reduce this item from $58, 870, 000 to $56, 870, 000 . I am reducing $2 , 000, 000 of the $20, 000, 000 augmentation provided for the Public Library Foundation. I am very supportive of additional funding for local public libraries and see them as a key component to increasing " teracy. With this augmentation, I am increasing the program by more than .,_ percent . This amount, coupled with last year' s augmentation, increases funding for public libraries by almost 150 percent over the two year period. " The Governor announced in his press conference that he was forced to make $585 million in total vetoes to sustain a healthy reserve . We are very pleased with the Governor' s action and trust that the additional funds will be of tremendous help and use to libraries throughout the State . Thank you to all who wrote letters to the Governor on behalf of the PLF funding. LIBRARY BOND BILL IS HEADED TO SENATE FLOOR Yesterday afternoon the Senate Appropriations Committee passed SB 3 by Senators Richard Rainey, John Burton, and Dede Alpert on a vote of 11-0 . You will recall that the $1 billion Library Construction and Renovation Bond Act had been placed on the Senate Appropriations "suspense file" where it was to be scheduled for discussion by the legislative leaders after the state Budget was handled. Late last week we received word that there had been an agreement to move SB 3 from the "suspense file" and to the Senate Floor for a vote . Our office met with key Appropriations staff and leaders to encourage that the bill move forward, while continuing to contain the $1 billion price tag. When the bill was taken up for vote yesterday, Senator Rainey offered hnical amendments to the bill which allowed several legislators to sign on to the bill as co-authors (Senators Karnette, Kelley, Perata, and Assemblymembers Bock, Cardenas, Davis, Jackson, Kuehl, Leach, Lempert, Mazzoni, Romero, Scott, Washington, and Wildman) . He then stressed the immediacy with which the 1988 bond funding was utilized, while leaving many projects unfunded. Senator Rainey called the ability to only fund 24 projects during that cycle, "a drop in the bucket . " He added that many library structures are currently "so outdated that they can' t even hardwire them for technology. " Testifying in support of SB 3 was CIA, CSAC, Contra ata County, and the Urban Counties Caucus . Members voting "aye" on the measure were Senators Johnston, Leslie, Alpert, Bowen, Burton, Escutia, Karnette, Kelley, McPherson, Perata, and Vasconcellos . Choosing to abstain were Senators Johnson and Mountjoy. The CLA Bond Task Force, over the last several weeks, has greatly intensified its efforts to flood the "Big 5" - legislative leaders and the Governor with letters, encouraging them to allow SB 3 to be a part of the ongoing bond negotiations . The "Big 5" will, in the next few months, likely determine what bond measures will be on the March and November 2000 ballots . A very positive article in yesterday' s Sacramento Bee, entitled, "Libraries finally getting funding help, " (pg. A3) has also helped to elevate the issue of SB 3 . We hope to continue this strong momentum, and encourage you to keep your letters coming to the "Big 5" leaders . ************************************************************************** IMPORTANT DATE TO REMEMBER: 101st Annual Conference - November 13-16, 1999 - Palm Springs *************************************************************************** California Library Association 717 K Street, Suite 300 Sacramento, CA 95814 Phone : (916) 447-8541 ""X: (916) 447-8394 info@cla-net .org http: //www. cla-net .org [Part 2 . 2, Text/HTML (charset : ISO-8859-1 "Latin 111 ) 154 lines] [Unable to print this part] � a �b WOMEN'S RECOVERY ASSOCIATION DIANE MAEZ VOCATIONAL RLHABILITATION COUNSELOR www.womensrecovery.org 1450 CHAPIN AVENUE • BURLINGAME,CALIFORNIA 94010 TEL.650.348.6603 • FAx 650.348.0615 • VM 415.330.6882 Pear MS- l2e► +er,lavi ; JklY 26, 1999 114a�A � v/ o L4 -�)v- 4a v�q ili e- --H ni e- -1-v o%v e ov r G I;e-A+s a -fvLA r o� 6v r I l'yloa n L,t b ra r y. W2 a re 5-o 4D r -fu vLa fe -f-o eta ve (oveLY Lnj re<oree-& I dace 57C GLoSe, I-lAe woMevi were- -t'G rl Ned fey ae p'PP°r- tv� f y +v v e w i+ w►tA yon . fey ��r56oa-I - i y, �J10`1"G.1 BURLINGAME TOGETHER 0 IGETFacilitating Team Minutes Tuesday, May 18, 1999 - - Burlingame Recreation Center Members Present: Kurt Edwards, Joe Galligan, Gary Missel, Randy Schwartz, Diana Warden, John Williams I. Committee Reports A. Teen Facility Randy reported that the committee, led by the R.I.S. students, has scheduled a workshop for 7th to 12th graders at the Recreation Center on Saturday, May 22, 1999. At the workshop, the teens will brainstorm the benefits of having a teen center, discuss the types of activities they would like to have in a center, and design the rooms/areas needed to conduct the activities. The committee's plan is to then have an architect develop renderings of the rooms/areas. Nicole Piccetti, Chip Coleman, Leah Bellshaw, Meagan Rafferty, Kurt Edwards and Frank Tealdi have contacted students at B.I.S., B.H.S., Mercy, Mills, O.L.A. and St. Catherine's about participating at the workshop. B. Youth Advisory Committee Kurt reported that 20 students (from B.H.S., B.I.S., Mills, Serra, O.L.A., and St. Matt's) have applied for the Youth Advisory Committee. 13 spots are open on the Committee and the others will be asked to assist with the teen activities group. Interviews of the applicants is scheduled for Tuesday, May 25th. C. Teen Activities Kurt reported that the summer activities for teens have been planned and publicity is now the focus. Registration is now being taken for all of the activities. The Police, Fire, Recreation Night program is currently the most popular with 25 registrants. Students from each of the schools will be sought to assist publicize the activities. D. Peer & Social Services Gary reported that Jim Ryan and Anne Nannini will be meeting with personnel from Aragon High School to find out more about Aragon's "Peer Helping Program". This program is a more successful version of BHS' "Peer Counseling Program". The Burlingame Together Committee will assist the school in improving the program. The committee has also learned that truancy is a serious problem at BHS and is helping to adopt a truancy ordinance to take effect in September. A seminar is being planned for October to inform parents about drugs and narcotics and how to notice when children are under the influence. The 3-hour seminar will include drug/narcotics officers and will include a question/answer session. E. Other John stated that the Youth Advisory Committee will complete its task very soon and suggested that the committee members be encouraged to join other committees. Diana agreed and stated that she will assist the Teen Facility committee. John and Joe will write a letter to the other committee members, encouraging them to continue assisting Burlingame Together's efforts. II. Burlingame Academy The Academy (outline below) would teach participants about the different components of Burlingame during the 10-month class. Each month another part of the community would be the focus. Gary suggested that high school students participating in the Academy be given high school credit. Gary and Randy will meet with Principal Arrigoni to discuss the idea. John suggested putting the idea for the Academy on the upcoming Park and Recreation Commission's agenda for approval. j Gary stated that the academy would be a good way for City employees to learn V more about the entire community. Randy will call the hosts to get more information for the Recreation Brochure. Next Meeting: Tuesday, June 15th, 4:00 to 5:00 p.m., Recreation Center Respectfully submitted by, Randy Schwartz "Burlingame Academy" Draft Outline Classes will be held one evening each month from 7:00 - 9:30 pm, with registration being handled by the Recreation Division. A snack break will be scheduled each evening and participants will be charged $10 for the five-class sessions. Fall Classes September: City Hall & City Government, hosted by Joe Galligan Council, commissions, county services, etc. October: Public Works &Transportation, hosted by Randy Schwartz Sewer system, treatment plant & street repairs. Traffic & parking issues. November: Hotels & Businesses, hosted by Georgette Naylor December: Burlingame Police, hosted by Gary Missel Neighborhood Watch program, school services, Citizens Academy, etc. January: Non-profit groups, hosted by Chip Coleman / Paula Spackman Overall look at Burlingame's churches, service clubs Spring Classes February: Parks & Recreation, hosted by John Williams Purpose, services & history. Current & upcoming projects. March: Library Services, hosted by Al Escoffier Library tour, overview of City and County library services April: Schools, hosted by Bob Beuthel Current & future of B.S.D. & S.M.U.H.S.D. May: Burlingame Fire, hosted by Bob Barry Fire services & prevention programs, paramedic program, etc. June: Youth Organizations, hosted by Todd Chase Scouts, sports groups, etc. IBURLIfYGAME U_W, 1� B U R L I N G A M f P U B L I C L I B R A R Y City Librarian's Report July 20, 1999 Year 2000 Budget Approved! The library budget was approved by the City Council at the June 21" meeting. Budget highlights include: additional staffing for the reference, circulation and lower level desks; an increase of 5% for library collections; and additional administrative support. The new budget will allow us to fully implement our Plan of Service and expand our public relations and programming efforts in the community. Perez-Reverte a Success! Spain's best selling author, Arturo Perez-Reverte, offered an excellent program on Tuesday, June 8`h. The project was offered as a joint partnership with Ed Kaufman of "M" is for Mystery" bookstore. Mr. Perez-Reverte's latest book is "The Fencing Master." Daniel Villanueva, a prominent California Hispanic businessman assisted Mr. Perez- Reverte with translation. It was a stimulating and enjoyable afternoon! "On the Wild Side" Children's Programs The children's summer programs are in full swing! This is the largest group we have had in many years. In addition to our program for younger children, we have launched a teen program in which over 100 teens are reading books during the summer. The Bookgroupies are also active. This group of 6`h-8`h graders meets and discusses books and adds their reviews to the webpage on the Internet: www.pls.Iib.ca.us/pls/bpl/template.html. The library also has lists of recommended recreational reading for pre-school to 8`h grade. It's a great time to be a kid at the Burlingame Public Library! Begin with Books Program .During the third week in June, we started our summer session of story times that includes 6 programs each week and two Saturday programs each month. We did a total of 27 programs including: 3 Monday Story Times, 3 Pre-School Story Times, 3 Toddler Story Times, 3 Thursday Story Times, 2 Saturday Story Times 3 Bedtime Story Times, and 2 visits to Easton. These programs were attended by nearly 1 ,000 people. Reference Services Most of the reference staff was trained on FirstSearch during June. The FirstSearch database is used to locate obscure periodical articles. At the system level, the PLS Reference Committee, chaired by Esther Cummings, formed a study group to review on-line products for systemwide use. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • CA 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . I1b . ca . us / pls / pls . html On June 10`h, Sue Reiterman conducted a library tour and orientation for the Women's Recovery Association. The 25 women toured the library in two groups for one of their vocational education classes. On June 12 and 13, BPL reference staffers Esther Cummings, Robin Imhof and Sue Reiterman, along with Circulation Division Staff, participated in Art in the Park. An information table was set up with brochures and giveaways and passersby were invited to add their favorite books to a poster on display. Volunteer Program As the school year ended, we had many requests by students to volunteer. We have several new volunteers who have been placed and have begun their work. New programs include: terrace monitors, maintenance of landscaping on the terraces, cleaning public computer workstations and tutoring patrons on basic Internet navigation. By mid-June, 13 volunteers had contributed 85 hours to the library. Teen Committee Liaison Sue Reiterman received a commendation from the Mayor for her work on the Blue Ribbon Teen Study Committee. This committee met regularly over the past year to review teen issues in the city and make recommendations to the City Council on actions that might improve the lives of our young people in Burlingame. Congratulations Sue! Technology Update _ Year 2000 "fixes" are continuing on the library's computer workstations. All computers have received a clean rating for hardware and operating systems. The next steps include review of software. Building systems are also being reviewed and updated as needed. The library has tied into the citywide Y2K preparation efforts. Public Library Fund Benefit With the signing of this year's state budget, an $ 18 million augmentation to the Public Library Fund has been made. Since it's inception in 1983, the PLF has never been fully funded to its $ 70 million authorization. Developed as a relief measure for public libraries, (reeling from the revenue losses of Proposition 13) PLF has had a roller coaster funding history. This latest increase now brings the funding up to 81% of full funding or $ 1.68 per capita, statewide. The funding is distributed on a per capita basis based on population service area. Burlingame's share of this increase is nearly $ 40,000, bringing our total PLF revenues to approximately $ 63,000. This is good news for our revenue picture and for libraries throughout the state. Upcoming Events Library Board Meeting,July 20, 4:30 PM Foundation Board Meeting, August 12, 4:30 PM Library Board Meeting, August 17, 4:30 PM Elegant Affair(Foundation), October 14" Alfred H. Escoffier/City Librarian/July 12, 1999 2 rBURLIIYGAME 1 T i 9URLINGAMf -' PU9LIC L 1 9 R A R Y July 12, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Libraria) RE: Election of Officers With the reappointment of Trustees Herman and Dunbar, the Board may now wish to nominate and elect new officers. Past practice has been that Board members are rotated into the Chair and Secretary positions, so that each Board member might have the opportunity to serve in the two elected positions. I believe that the rotation for this year would be Mary Lou Morton, President and Cecile Coar, Secretary. The Board traditionally nominates officers at the July meeting, and elects officers at a subsequent (August) meeting. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • CA 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1 948 • www . pls . lib . ca . us / pls / pls . html rBURLIIYGAME 1 f B U R L I N G A M f `— PUBLIC LIBRARY July 12, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Proposed Increase in Interlibrary Loan Fees Recommendation: I recommend an increase in the library interlibrary loan request fee from $ 2.00 per request to $ 3.00 per request. These items are those that are requested electronically from outside the Peninsula Library System collections. Adoption of this policy will place the library more in line with other local library interlibrary loan fees. Background: Peninsula Library System libraries charge for non-PLS loans within a range of$ 2.00-5.00 per request. The PLS Administrative Council has indicated a desire to move to standardize the charges for non- system ILL over the next few years. Non- system ILL actually constitutes a very small part of our interlibrary loan business. In February 1999 for example, total non- system borrowing amounted to 1.8% of the total ILL's or, 41 items. Some libraries limit the number of ILL requests that can be made by one individual. Burlingame has not seen the need to limit by user. While the request charge in no way pays for the out of system loan, it does indicate seriousness on the part of the requestor to actually pick up the item. Non-system loans are generally made electronically via the OCLC database and can include items shipped from anywhere in the country. There is generally considerable verification and handling of items involved. It is my recommendation that the Board approve increasing the fee from $2.00 to $3.00. 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www. pls . Iib . ca . us / pls / pls . html r BURLIIiGAME 1 f 9 U R L I N G A M E `.. f U B LI C LIBRARY Burlingame Public Library Board of Trustees Minutes April 20th, 1999 1. CALL TO ORDER: The meeting of April 20th, 1999 was called to order by Secretary Morton at 4:35pm. 2. ROLL CALL: Trustees Present: Berger, Coar, Herman & Morton Trustees Absent: Dunbar Staff Present: Alfred Escoffier,City Librarian Judy Gladysz,Administrative Secretary 3. BILLS: M/S/C (Herman/Berger) unanimously to approve the bills as presented. 4. MINUTES: The Minutes of March 16th, 1999 were approved as written and ordered filed. 5. CORRESPONDENCE AND INFORMATION: Correspondence was mailed in the packets. 6. FROM THE FLOOR (Public Comments): None 7. REPORTS: a. City Librarians Report: The Board complimented the Staff on National Library Week activities and volunteer recognition. b. Foundation Report: Herman: Trustee Herman said the Foundation set the date for their annual fund raiser to be held at the Doubletree Hotel on October 14th. They plan to have Dr. Leonard Shlain as a,speaker. She said the next Foundation Board meeting will be held on May 13th. 8. UNFINISHED BUSINESS: None 4 8 0P r i m r o s e R o a d • Burlingame • C A 9 ,4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . lib . ca . us / pls / pls . html 9. NEW BUSINESS: a. May Board Meeting Date Change - Herman: Trustee Herman requested that the May Board meeting be changed to May 11th. M/S/C (Herman/Berger) unanimously to change the May Board meeting date from May 18th to May 11th. b. Rental Collection Review: Trustee Berger said it might be helpful to library users if there were a sign stating the purpose of the Rental Collection. He said it might further be helpful to emphasize rules #2 and #3 on the flyer stating that the Rental Collection is for user convenience and that the books in the collection are also available in the regular circulating collection. Some discussion followed. 10. ADJOURNMENT: The meeting of April 20th, 1999 was adjourned at 4:55pm with the next meeting scheduled for May 11th, 1999 at 4:30pm in the Board Room. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutesa 04/27./99 Page 2