HomeMy WebLinkAboutAgenda Packet - LB - 1999.06.03 BURLIN&ME
i URLINGAME PUBLIC LIBRARY
Board of Trustees Agenda
June 3rd, 1999 - 6-00pm
480 Primrose Road- Board Room
/ SUGGESTED ACTION
1,!CALL TO ORDER:
p/ ROLL CALL:
BILLS: Approval
City Checks: $
Special Fund: $
/ Duncan Funds: $ e l'L
L/4. MINUTES: 4elw Approval
V5'. CORRESPONDENCE AND INFORMATION: Information
a. News From The Capitol
b. Library Budget
c. Community Room Policy Update
d. Children's Programs
%-ROM THE FLOOR (Public Comments):
VI. REPORTS: Information
a. City Librarian's Report- Escoffier
b. Foundation Report - Herman
c. System Advisory Board Report - Robertson
8. UNFINISHED BUSINESS:
a. Community Room Policy Update Discussion/Action
9. NEW BUSINESS:
a. Budget 1999-2000 Information/Discussion
10. ADJOURNMENT: Adjourn
4endaj 2,?
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(BURLIIYGAME I
6 U R L I N G A M E
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LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
April 20th,1999
1. CALL TO ORDER:
The meeting of April 20th, 1999 was called to order by Secretary Morton at
4:35pm.
2. ROLL CALL:
Trustees Present: Berger, Coar, Herman & Morton
Trustees Absent: Dunbar
Staff Present: Alfred Escoffier,City Librarian
Judy Gladysz,Administrative Secretary
3. BILLS:
M/S/C (Herman/Berger) unanimously to approve the bills as presented.
4. MINUTES:
The Minutes of March 16th, 1999 were approved as written and ordered filed.
5. CORRESPONDENCE AND INFORMATION:
Correspondence was mailed in the packets.
6. FROM THE FLOOR (Public Comments):
None
7. REPORTS:
a. City Librarians Report:
The Board complimented the Staff on National Library Week activities and
volunteer recognition.
b. Foundation Report: Herman:
Trustee Herman said the Foundation set the date for their annual fund raiser
to be held at the Doubletree Hotel on October 14th. They plan to have Dr. Leonard
Shlain as a,speaker. She said the next Foundation Board meeting will be held on
May 13th.
8. UNFINISHED BUSINESS:
None
4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 ,4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pIs / pIs . html
9. NEW BUSINESS:
a. May Board Meeting Date Change - Herman:
Trustee Herman requested that the May Board meeting be changed to May
11th. M/S/C (Herman/Berger) unanimously to change the May Board meeting date
from May 18th to May 11th.
b. Rental Collection Review:
Trustee Berger said it might be helpful to library users if there were a sign.
stating the purpose of the Rental Collection. He said it might further be helpful to
emphasize rules #2 and #3 on the flyer stating that the Rental Collection is for user
convenience and that the books in the collection are also available in the regular
circulating collection. Some discussion followed.
10. ADJOURNMENT:
The meeting of April 20th, 1999 was adjourned at 4:55pm with the next
meeting scheduled for May 11th, 1999 at 4:30pm in the Board Room.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutesa
04/21199
N.—
Page 2
Date : Tue, 4 May 1999 11 : 12 : 08 -0700 (PDT)
From: California Library Association <info@cla-net .org>
1�Aply-To: calix@listproc . sjsu.edu
: LISTSERV@listproc . sjsu. edu, CLA <CALIX@SJSUVMI . SJSU.EDU>
subject : CLA LOBBYIST UPDATE
TO: CLA MEMBERS/NETWORK CONTACTS/SYSTEMS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I . SUBCOMMITTEES ACT ON PUBLIC LIBRARY FOUNDATION ITEM
On Wednesday afternoon, April 21, the Senate Subcommittee on Education
Finance Number One, voted to approve $10 million for inclusion in this
year' s state Budget for the Public Library Foundation program (PLF) .
In past years, the subcommittee has chosen to place a certain amount
for the PLF on their "checklist, " meaning that the committee would
take the item into consideration only after the May Revise was
released, and a better indication of the state' s fiscal picture could
be determined. Wednesday' s action by the subcommittee sends a message
that the four members felt strongly enough about the plight of
libraries, that they are including an augmentation of $10 million in
the Budget without considering the May Revise numbers .
-eanwhile, in the Assembly, the Assembly Subcommittee on Education
,, finance Number Two, voted last week to place a $32 million
augmentation to the PLF on the "checklist . " In placing the funding
on the "checklist, " the subcommittee will need to re-open this item
after the May Revise and make a decision about the level at which they
can fund this item: e .g. maintain the $32 million augmentation, match
the Senate' s $10 million, or not fund the item at all .
We will keep you posted as to the progress of the PLF.
II . LIBRARY BOND BILL TO BE HEARD NEXT MONDAY
On Monday, April 26, the Senate Appropriations Committee will hear SB
3 by Senators Rainey, Burton and Alpert, the $1 billion library bond
bill . SB 3 , if enacted, would create the California Library
Construction and Renovation Bond Act of 2000, and would provide bond
money to help local governments retrofit and renovate existing library
structures and build new facilities . Under the proposed bond measure,
cities, counties, and districts can apply for grants through the State
Librarian, and funds will be allocated based upon comprehensive
criteria, including need and ability to successfully complete a
project .
Please take a moment today to write your individual Senator and
encourage his or her support of SB 3 . We have been instructed by the
author' s office that it is absolutely critical to begin contacting
—:ach and every member of the Senate so that your representative can
let their respective caucus know how important this issue is to their
district .
III . LIBRARY FILTER BILL - CONTROVERSIAL HEARING THIS WEEK
On Tuesday, the Senate Judiciary Committee heard testimony on SB 238
by Senator Baca which would require every public library that provides
access to the Internet to purchase, install, and maintain computer
ftware which will prohibit access to obscene material on all
Z*bmputers used by children. CLA is strongly opposed to SB 238 .
Senator Baca brought a visual presentation before the committee on how
easy it was to access an "inappropriate site" on the Internet and
stated that "we have a moral responsibility to protect our kids from
obscene matters . " Proponents of the measure argued that there was
filter software available on the market which would correctly filter
obscene material, to which Senate President pro Tem, John Burton
argued, "There is no such animal . " Committee Chair, Senator Adam
Schiff also offered that the only way that sites could be filtered is
if "nine Supreme Court Justices ruled on what is constitutional on
each filtered site . "
Despite arguments by the opponents that the bill denies libraries the
ability to maintain local control of the issue, that filters are
ineffective and imperfect in their design, and that the issue was
wholly unconstitutional, CLA, the ACLU and the League of California
Cities were unable to stop the measure in committee . Senator Escutia
called the measure, "unduly broad and unconstitutional" and requested
that "Senator Leslie' s bill of last year, requiring libraries to have
[an Internet] policy, should be given time to take hold. Let' s
revisit this in a few years . "
Senator Schiff proposed an amendment, which was accepted by Senator
Baca, which will now require every library, wherein a child is using a
omputer terminal with access to the Internet, to either: 1) have a
I.ibrarian monitor the child, 2) have a parent monitor the child, 3) or
allow a child to use a filtered terminal with parental consent granted
prior to usage . SB 238, with this amendment, passed on a vote of 6 -
3 . "Aye" votes on the measure were : Senators Haynes, Morrow,
O' Connell, Peace, Schiff, and Wright . "No" votes were : Senators
Burton, Escutia, and Sher. The bill has been sent to Senate Rules,
where it will likely be double-referred to the Senate Public Safety
Committee .
Date : Sun, 23 May 1999 11 :35 :37 -0700
From: Christie <info@cla-net .org>
To: LISTSERVQlistproc. sjsu.edu, CLA <CALIXQSJSUVMI .SJSU.EDU>
eject : CLA Lobbyist Update
May 20, 1999
TO: CLA MEMBERS/SYSTEMS/NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
BIG DAY FOR LIBRARIES - IMPORTANT ACTION
I . ASSEMBLY APPROVES $32 MILLION FOR PUBLIC LIBRARY FOUNDATION
As the Assembly Budget Subcommittee Number Two on Education Finance wrapped
up its final actions of the year yesterday, the committee honored CLA' s
request to fully fund the Public Library Foundation (PLF) by augmenting the
program in the amount of $32 million. The vote of the subcommittee was
unanimous . Our special thanks to Assemblywoman Sarah Reyes (Chair) ,
Assemblyman Bill Leonard, Assemblyman Robert Pacheco, Assemblyman Jack
Scott, and Assemblyman Scott Wildman. If you are represented by any of
these members, please drop them a letter of thanks for their strong support
or the PLF and for their efforts on behalf of the libraries of California.
While this is a favorable first step, we still have a long way to go in
terms of how the issue will fair in the Budget Conference Committee. Next
week the Budget Conference Committee will begin holding hearings to
reconcile the differences between the Assembly version of the Budget and the
Senate version of the Budget . In the example of the PLF, while the Assembly
has approved a $32 million augmentation, you will recall that the Senate
approved a $10 million augmentation several weeks ago. The difference
between these two dollar amounts will force the item into Conference
negotiations, wherein the Committee may accept the Assembly version, Senate
version or a number in between. We will alert you when the Conferees are
assigned so that CLA members may send letters encouraging support of the
Assembly version of the Budget .
II . DISCRETIONARY RELIEF MONEY - COULD BE USED FOR LIBRARIES?
Several hours after the Education Subcommittee wrapped up their agenda,
across the hall the Assembly Budget Subcommittee Number 4 on State
Administration was meeting on their final actions . In recent days, CLA has
been involved in discreet discussions regarding the possible use of some
one-time funds from California' s booming economy for library purposes, not
tied to the PLF or library bond measure . After numerous strategy meetings,
called by a local government leader in the legislature, language was quickly
put together late Tuesday and into Wednesday to meet the budget subcommittee
d., 'line to report actions to the full Budget Conference Committee . The
lsmyuage that was approved by the Assembly subcommittee would place $200
million in the Assembly version of the Budget with the intent that the funds
be used for "public library systems, park maintenance and other local
government infrastructure needs . " CLA wishes to thank Assemblyman George
Nakano (Chair) and Assemblyman George Runner (Vice Chair) for elevating this
issue into Conference Committee . On the Senate side, Senator Peace' s
subcommittee this morning voted to approve $230 million to cap the growth on
ERAF, with the intent to get the issue of ERAF and local government
financing into the Budget Conference Committee where time will allow for
further discussion. -
In the ensuing weeks, the Conference Committee will be deliberating these
two issues . If there is agreement, legislation ultimately must be drafted
to determine how the funds would be distributed and used (e .g. will a
specific amount be designated for libraries vs . a certain amount to all
jurisdictions, with the local government bodies determining how the funds
would be spent, or will the Conference Committee decide to cap the growth on
ERAF, or conceivably take some other action. )
CLA has already begun work with legislative leaders and others on the
appropriate distribution methods, and will fight for a targeted amount for
libraries specifically. While CLA will be pushing to have funds
specifically earmarked for libraries, other local government associations
are already resisting the earmarking of funds .
We are encouraged that libraries appear to be high on everyone' s radar
screen again this year and we will keep you updated as to the progress of
the PLF and the $200 million local government project .
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Budget: ,brary Acct. No. 101-67500 BUDGET SUMMARY
CITY OF BURLINGAME
1999-2000
Prior Year Current Dept. C.M. Rec. Adopted
Actual Budget Request Budget
Salaries and Wages 1,591,262 1,781,832 1,916,266 1,916,266 _
Operating Expense 581,046 593,342 658,319 658,319
Capital Outlay - 20,000 10,000 10,000
TOTAL 2,172,308 2,395,174 2,584,585 2,584,585 _
Full Time Positions 18.00 19.00 20.00 20.00
Part Time (Full Time Equivalent) 16.00 16.00 16.16 16.16
Funding Source: General Fund -
Fees and Revenue 357,045 384,817 506,000
Net Budget 1,815,263 2,010,357 2,078,585
DESCRIPTION OF ACTIVITY
MISSION STATEMENT: The Burlingame Public Library serves all members of the community by providing and promoting free and equal access to resources.
and information in a professional, welcoming environment.
PUBLIC SERVICES: Provides direct user access to collections, resources and information.
A. REFERENCE DIVISION: Professional information and access to collections, technology, information. Select materials, resources,
equipment to enhance user access. Coordinate outreach, volunteer programs.
B. CIRCULATION DIVISION: Loan and return services for all materials. Maintain circulation, billing records. Provide for orderly inventory
control of materials.
C. CHILDRENS' DIVISION: Reader guidance and information access services for children and youth. Promote effective use of the library
through work with schools, community groups, other agencies. Select material for children and youth. Supervise Easton Branch.
SUPPORT SERVICES: Technical, automated, specialized professional support for collections and services.
D. TECHNICAL SERVICES DIVISION: Purchase, catalog, process and maintain book, magazine, non-print collections. Maintain
online databases. Purchase, organize, process and bind magazines, newspapers, microfilm, CD Rom collections.
E. TECHNOLOGY SUPPORT SERVICES: Oversee, plan, organize, maintain computer hardware, software. Liaison with automated network
and city. Train staff in technology protocols. Troubleshoot, upgrade technology.
89
Budget: l." -ary Acct. No.( 101-67500 PROGRAM STATUS '
CITY OF BURLINGAME
PROGRAM STATUS
1. Implement Plan of Service activities
2. Fully staff Lower Level Public Service Desk
3. Expand programming and public relations
SIGNIFICANT WORKLOAD STATISTICS 1996-1997 1997-1998 1998-1999 1999-2000
Materials Circulated Total: (Estimated) (Projected)
Main: 388,178 406,528 410,000 430,000
Branch: 33,856 29,814 30,250 32,000
Total: 422,034 436,342 440,250 462,000
Non-Book: 67,169 60,569 65,000 70,000
Children's Circulation: 110,373 110,743 130,000 135,000
Materials Added (Book & Non-Book): 9,685 15,440 16,000 16,000
Users Served:
Reference: 67,935 85,583 95,000 100,000
Interlibrary Loan: 51,822 56,878 62,000 68,000
People Entering Main Library: 265,848 336,281 440,000 450,000
Program Attendance: 3,366 5,796 9,000 15,000
CHANGES FROM CURRENT YEAR
1. Enhance management and public service staff
2. Increased costs for system, network
3. Increase collection budgets
4. Upgrade of computer server, peripherals
5. Implement computer replacement program
90
pno �.■� raw .�. ..... ..- .�
+ oudgei:- Llbiraiy A-cc . No. =6751 ASO" L S MAS �
CITY OF BUk,iNGAME
19992000`
Prior Year Current Dept. C.M. Rec. Adopted
Actual Budget Request Budget
Salaries 841,102 887,908 962,071 962,071 -
Part Time 480,644 559,618 611,825 611,825 -
Overtime 890 - - _
Employee Benefits 268,626 334,305 342,370 342,370 -
TOTAL 1,591,262 1,781,832 1,916,266 1,916,266 -
NUMBER OF POSITIONS AUTHORIZED
City Librarian 1.00 1.00 1.00 1.00
Library Services Manager - - 1.00 1.00
Librarian III 3.00 4.00 3.00 3.00
Librarian II 5.00 4.00 5.00 5.00
Librarian I
Circulation Supervisor 1.00 1.00 1.00 1.00
Library Assistant III 1.00 1.00 1.00 1.00
Library Assistant II 3.00 4.00 4.00 4.00
Library Assistant 1 2.00 2.00 2.00 2.00
Administrative Secretary 1.00 1.00 1.00 1.00
Building Maintenance Worker 1.00 1.00 1.00 1.00
TOTAL FULLTIME POSITONS 18.00 19.00 20.00 20.00 -
PART TIME
Librarian II 3.200 2.225 1.250
a
Librarian I - - - 0.375
Library Assistant II 3.680 3.625 4.000 -
Library Assistant 1 3.865 4.805 5.035
Aide 2.628 2.545 2.500
Page 2.627 2.800 3.000 p
TOTAL PART TIME POSITIONS 16.000 16.000 16.160
TOTAL AUTHORIZED POSITIONS 34.000 35.000 36.160
91
Budge+: i -ary I -
tcct. No. 101-67500 BUDGET LINE ITEM
CITY OF BURLINGAME
1999-2000
Acct. Account Name Prior Year Current Dept. C.M. Rec. Adopted
No. Actual Budget Request Budget
010 Regular Salaries 841,102 887,908 962,071 962,071
011 Part-Time Salaries 480,644 559,618 611,825 611,825
012 Overtime 890 -
030 Employee Benefits 268,626 334,305 342,370 342,370
110 Office Expense 15,047 12,000 12,000 12,000
120 Special Department Expense 27,097 22,000 22,000 22,000
122 Periodicals 36,239 43,459 43,459 43,459
123 Book Binding 9,800 11,700 11,700 11,700
124 Cataloging Expense 27,306 24,000 24,000 24,000
125 Audio Visual Coll lections-records & cassettes 12,692 13,360 15,000 15,000
128 Vehicle Allowance 1,200 1,200 1,200 1,200
129 Book and Maps 242,130 220,773 231,800 231,800
130 Small Tools 26 125 125 125
160 Communications 23,730 22,000 22,000 22,000
170 Utilities 68,177 80,000 90,000 90,000
190 Maint of Building/Grounds 22,574 30,000 30,000 30,000
200 Equipment Maintenance 4,237 2,000 5,000 5,000
209 Audio Visual Equip. Maintenance 896 1,200 1,200 1,200
210 Professional and Specialized Service 9,171 9,670 9,960 9,960
220 Contractual Services 65,866 70,580 99,245 99,245
240 Dues and Subscriptions 1,620 1,650 1,650 1,650
250 Travel, Conferences & Meetings 1,153 1,200 1,200 1,200
251 Dept. Head Conferences & Meetings 1,084 1,000 1,000 1,000
252 Staff Conferences & Meetings 1,079 2,000 2,000 2,000
260 Training & Safety 2,722 2,800 2,800 2,800
701 Insurance Cost Allocation 7,200 7,900 7,900 7,900
702 Computer Maintenance - 12,725 23,080 23,080
800 Capital Outlay* - 20,000 10,000 10,000
TOTAL 2,172,308 2,395,174 2,584,585 2,584,585 _
Capital Outlay Computer Replacement($10,000)
Budget Change 189,411
Percent 7.91%
Net Increase w/fees 3.39%
92
STATISTICS FOR APRIL 1999
REGISTERED BORROWERS: Total Registered
Burlingame Adults 13,805
Burlingame Children 4,035
Hillsborough Adults 2,145
Hillsborough Children 1 ,140
Universal Borrowers 780
Total Registered Borrowers: 21 ,095
--------------------------------------------------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 20,285 987
Children's Print Materials (books, periodicals,pamphlets, paperbacks) 8,819 1,063
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,163 125
TOTALS: 34,267 2,175
Main Total 1999 Circ: 34,267 Main Total 1998 Circ: 36,700 = 6.60% Dec.
Branch Total 1999 Circ: 2,175 Branch Total 1998 Circ: 2,213 = 1.70% Dec.
Grand Total 1999 Circ: 36,442 Grand Total 1998 Circ: 38,913 = 6.40% Dec.
--------------------------------------------------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 3,127 491
Children's 1,428 1,000
Lower Level 1,054 2,966 ILL Borrowed: 2,195
Branch 230 124 ILL Lent: 3,354
Total: 5,839 4,581 ILL Total: 5,549
--------------------------------------------------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 133,605 /116,375 5,250 138,855
Ch.Non-Fiction 24,450 / 23,000 2,375 26,825
YA Non-Fiction 1,975 / 1,780 110 2,085
Ad. Fiction 56,250 / 52,865 6,325 62,575
Ch. Fiction 20,960 / 18,665 6,105 27,065
YA Fiction 3,030 / 2,750 385 3,415
Reference 5.600 / 5.400 200 5,800
Totals: 245,870 /220,835 20,750 266,620
--------------------------------------------------------------------------------------------------------------------------------------------------
OTHER MATERIALS:
Pamphlets 28,765 Paperbacks 3,395 Maps 1,750
Cassettes 12,550 Video Tapes 2,615 Compact Discs 2,120
-------------------------------------------------------------------------------------------------------------------------------------------------
Deposited with the City Treasurer: Main: 7,808.74 Branch: 349.21
Xerox: 995.47 Room: 35.00
Donations .00 CLSA: 11,517.44
User Traffic: Total: 35,028 = 1,208 per day Children's Programs: 19 Attendance: 773
Children's Programs for the year 1999: 83 with a total attendance of 2,439 children
Burlingame Public Library
Lane Community Room Use Policy
1. Eligibility: The Lane Community Room is available for use by civic, educational
and cultural organizations. The room is neither available for purely social events,
nor for the benefit of private individuals or commercial concerns.
2. Responsibility: The individual who assumes the responsibility for the use of the
room must hold a valid Burlingame Public Library card; the majority of the
sponsoring group must be from Burlingame and/or Hillsborough.
3. Hours Available: The Lane Room is available during open library hours:
9:00 am-8:45 pm, Monday through Friday.
4. Priority of Booking: Requests for use of the Lane Room will be approved by the
City Librarian according to the following priorities:
A. Burlingame Library-sponsored or related meetings, programs etc.
B. Government agency-sponsored programs serving the Burlingame
Community, (for example: city, local schools, etc.)
C. Non-profit educational organizations (example: book groups, Scouts, etc.)
Regular library service takes precedence over meeting room activities, and the use
of the meeting room must not interfere with the operation of the library. Admission
fees may not be charged or solicited by the user nor may any item or service be
sold or advertised. (Exceptions may be made for library programs.) As a tax
supported public facility, all meetings must be open to the public.
5. Room Reservations: Reservations for use of the meeting room may be made
through the Library Administration office during regular business hours: 9 am-
5 pm, Monday through Friday. The phone number is 650-342-1038. A telephone
reservation is tentative only, and a completed and approved application form must
be filed at least one week (5 working days) prior to the event. Requests will be
granted in the order in which they are received under the priorities listed earlier.
Meetings may be booked for the next calendar year beginning in November of the
preceding year. No group other than those related either to the library or city
government may reserve the room more than twice in one month. Use of the room
is limited to one group per day.
6. Room Capacity: The Lane Room has a seating capacity of 90; total capacity of 140
persons.
7. Facilities and Equipment: The Lane Room has a kitchenette with sink and
countertop; 20 tables, 90 stacking chairs,vacuum cleaner. Multimedia equipment
is available by separate arrangement.
8. Charges: For groups in Category A and B (Library sponsored, City sponsored
programs) there is no charge. For other groups (Category C - Non-profit
organizations) there will be a $35.00 fee for room use.
9. Additional Fees. There are additional fees for use of the audiovisual equipment.
This equipment must be operated by trained library personnel. The fees for use of
this equipment are$15.00 per hour. Partial hours will be charged to the next full
hours. Arrangements for staff assistance should be made well in advance of the
event to assure coverage. If staff are unavailable to assist with media, the
equipment will not be made available. Organizations are free to bring in their own
audiovisual equipment and utilize the screen in the room for audiovisual
presentations, in lieu of using library personnel.
Draft Revision May 5, 1999
Rules for Use of the Lane Community Room
1) Hours: Occupants of the room must leave the library 15 minutes before closing
time to allow an orderly exit of the building.
2) Room Reservation Cancellation: As a courtesy to the library, organizations are
asked to notify the library one week in advance of cancellation of a meeting.
3) Room Capacity: Due to fire codes, the room capacity must not exceed 140
persons.
4) Clean Up: Each group is responsible for setting up the Lane Room in any manner
it desires and for returning the room to the way in which it was found: i.e., restack
chairs, tables, etc. A vacuum is provided for clean up. Countertops should be
wiped down.
5) Set Up: Staff is NOT available for set up or clean up of the room.
6) No Smoking: Smoking is not permitted in city buildings at any time.
7) Alcoholic Beverages: Alcoholic beverages may not be served in the Community
Room. Exceptions may be made by the City Council.
8) Use of Library Name: The library name, address or phone number may not be
used in the official address of any organization (except the Friends of the Library,
Burlingame Library Foundation). Groups may not publicize their events in any way
that implies library sponsorship.
9) Fees: Any fees due must be paid at the time of reservation.
10) Refund Policy: Refunds for the room will not be made unless room cancellation is
made 7 days in advance.
Draft Revision May 5, 1999
Lane Community Room
Guest Information
1. Check-in: Please check-in with the staff at the Reference Desk located on the main
level of the library. A Reference Librarian will go down to the Lane Room with you.
2. Entrances: Guests will be able to enter the Lane Room from Bellevue Avenue or at
the Main library entrance at 480 Primrose Road. Disabled Guests will need to enter
at the Main Library entrance and use the public elevator to go to the Lower Level to
enter the Lane Room. The stairs may also be used to go to the Lower Lever. The
entrance to the Lane Room is reached by going right at the bottom of the stairs (or
straight from the elevator) to the north wall and then turning right and going along
the corridor to the Lane Entrance door.
3. Equipment: For outside groups, we offer a 30 cup coffee maker and a projection
screen. Special arrangements must be made prior to the meeting day for use of
the microphone, projector, sound system or computer.
4. Parking: A map showing parking around the library is enclosed. The garage next
to the library has parking meters. The 2-hour meters accept any coins and the 10-
hour meters accept only quarters.
5. Questions: If you have questions once you are settled in the room, you can call
the Reference Desk using the telephone at the back of the room. Press 121 or 122.
6. Check-out: When you are finished with the room, please notify the Reference
Staff. It is very important for us to lock the room as soon as you are finished.
7. Set-up: Unfortunately,we do not have enough staff available to assist with set-up.
You will be responsible for arranging the furniture and for cleaning up the room
after you have finished your event. Staff will supply extra trash bags for your use
and a vacuum cleaner is available if needed.
Please call if you have any questions related to the use of the Lane Community Room that
were not answered above. You may call 650-342-1038 during regular business hours 9:00
am to 5:00 pm.
A:/ref/Esther/comrom.doc
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010
Telephone: (650)342-1038 Fax (650)342-6295
Lane Community Room Use Application
Organization Representative's Name
Address Address
City Zip City Zip
Phone: Day Eve. Phone: Day Eve.
Is this organization a registered non-profit group possessing an IRS 501C(3) Tax ID#
_yes, no
Event Date Day of the Week
Hours (Hours to include set up and clean up)
Nature of Event
Estimated Attendance: Equipment to be used:
Tables (20 available) Chairs (90 available) Coffee Pot (30 cup)
Applicant hereby agrees to hold the City of Burlingame, its City Council, Commissions, the
individual members thereof, harmless from any loss, damage, liability, cost of expense that may
arise in any way by such loss or occupancy of the Lane Room.
I hereby certify that I have read the policies for the Lane Room and will abide by the rules. I also
realize that the facility contract is granted with the understanding that the Burlingame Public
Library has the right to cancel the contract if the agreed upon facility is needed for a city
sponsored event.
I hereby certify that I will be personally responsible on behalf of the applicant for any damages
sustained by the facility, furniture, and equipment occurring through the use of the facility by the
applicant.
Applicant Signature Date City Librarian Approval Date
++++++++++++++
For Office Use Only
Date of Reservation:
Eligibility: Group A (Library) Group B (City, Civic) Group C (Non-Profits)
Room Fee: Audiovisual Fees Paid: @ $15.00 per hour -
Total Fees Paid: A/V Staff Assigned to Event
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Library Budget
1999-2000
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Revenue and Budget Overview
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City Budget Guidelines
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Library Support Funding
............I....... .................. ............
• Gene-ra- l-Fund-..------t-- 69-9,5 85
4. • Reven, ue-s- ...............-X306,000 — — -- --
......... ...
..........-............. ................. .....................................
............................ ....................
•
v`oun�ah`on- $3�0�0 (estmate)
• Friends- $ 45 -000, -(estimate)
. . .. _. ._ _. .
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• Building Bond- $ 10,Q0 �
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20-yearbond _ __
........
............ .............
� =-Paid by Transitflccupancy Tax— ---
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Library Revenues
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• Hillsborough contract- $2464-044'4w
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Tines........... ............. &-Fees-, , $.......................... ................... l-009000_____'______............
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FAL:�506,40g— _ _-
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Budget Highlights
. ...........................I.I.-I-1- 1-11-I.-.......... .......... ...........
7.9% increase
* , , $ 189,411 __ _....
.. .............. _ _ .
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*�T........... -et increase:4
� �--Re�e�ues up-$ 100K
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Budget Issues : Personnel
increase Low er Levu Desk -Staffing ���—
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mproue Building-main enanc
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Personnel Recommendations
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U-- grade P�'`I'-Refererice LiYrari��o ' -..........
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�• Personnel Recommendations
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— —........ Admirri�tra........tiv� urs;
chane in supervisory reporting structure
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Operating Detail
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............ Project_increase_of .........utilities ...........................
_
�, -..... ...Increase-in--in-building-r�-�inten�r�e-e eor.........�tr-�:ets --
��sQr��u increase in .................
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Computer -maintenance schedu- �e
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�r� enhancementy -.............. ........ . ................_--- - _
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Program Emphasis
_� l�antari-exce�leri�-service�ve�s -- -----
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Look-for waste-Er-eate e�fie...... ...........-�e��i-e11ms—.................. ............. --
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•_...... xpanct.....adult.progr ing __
.................... .................................................................
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{ �m lemer�� - Plan of Service" __ ____ _
,. �l�repar�f�r_upcng ret�re�nenzs __
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' Budget Issues : Operations
.......
�► • 1-n reases in"f lityAUaintW' s.....
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ire-eleE�r-e�i��ten3;-�et�ork costs
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.Ompu er main enance,_replacement
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Collect-ion - enha-nce-ment:--.Books -and A N. ,
.. ......._.......... .
40
�• Program Emphasis
........... ......11--............ .................. ........................ .......................
aintairiexcell�n�-service leveIs....................
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" O--L- ook for-way-s--to-create-,e
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