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HomeMy WebLinkAboutAgenda Packet - LB - 1999.06.03 BURLIN&ME i URLINGAME PUBLIC LIBRARY Board of Trustees Agenda June 3rd, 1999 - 6-00pm 480 Primrose Road- Board Room / SUGGESTED ACTION 1,!CALL TO ORDER: p/ ROLL CALL: BILLS: Approval City Checks: $ Special Fund: $ / Duncan Funds: $ e l'L L/4. MINUTES: 4elw Approval V5'. CORRESPONDENCE AND INFORMATION: Information a. News From The Capitol b. Library Budget c. Community Room Policy Update d. Children's Programs %-ROM THE FLOOR (Public Comments): VI. REPORTS: Information a. City Librarian's Report- Escoffier b. Foundation Report - Herman c. System Advisory Board Report - Robertson 8. UNFINISHED BUSINESS: a. Community Room Policy Update Discussion/Action 9. NEW BUSINESS: a. Budget 1999-2000 Information/Discussion 10. ADJOURNMENT: Adjourn 4endaj 2,? 1 1 (BURLIIYGAME I 6 U R L I N G A M E �..� RUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes April 20th,1999 1. CALL TO ORDER: The meeting of April 20th, 1999 was called to order by Secretary Morton at 4:35pm. 2. ROLL CALL: Trustees Present: Berger, Coar, Herman & Morton Trustees Absent: Dunbar Staff Present: Alfred Escoffier,City Librarian Judy Gladysz,Administrative Secretary 3. BILLS: M/S/C (Herman/Berger) unanimously to approve the bills as presented. 4. MINUTES: The Minutes of March 16th, 1999 were approved as written and ordered filed. 5. CORRESPONDENCE AND INFORMATION: Correspondence was mailed in the packets. 6. FROM THE FLOOR (Public Comments): None 7. REPORTS: a. City Librarians Report: The Board complimented the Staff on National Library Week activities and volunteer recognition. b. Foundation Report: Herman: Trustee Herman said the Foundation set the date for their annual fund raiser to be held at the Doubletree Hotel on October 14th. They plan to have Dr. Leonard Shlain as a,speaker. She said the next Foundation Board meeting will be held on May 13th. 8. UNFINISHED BUSINESS: None 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 ,4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pIs / pIs . html 9. NEW BUSINESS: a. May Board Meeting Date Change - Herman: Trustee Herman requested that the May Board meeting be changed to May 11th. M/S/C (Herman/Berger) unanimously to change the May Board meeting date from May 18th to May 11th. b. Rental Collection Review: Trustee Berger said it might be helpful to library users if there were a sign. stating the purpose of the Rental Collection. He said it might further be helpful to emphasize rules #2 and #3 on the flyer stating that the Rental Collection is for user convenience and that the books in the collection are also available in the regular circulating collection. Some discussion followed. 10. ADJOURNMENT: The meeting of April 20th, 1999 was adjourned at 4:55pm with the next meeting scheduled for May 11th, 1999 at 4:30pm in the Board Room. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutesa 04/21199 N.— Page 2 Date : Tue, 4 May 1999 11 : 12 : 08 -0700 (PDT) From: California Library Association <info@cla-net .org> 1�Aply-To: calix@listproc . sjsu.edu : LISTSERV@listproc . sjsu. edu, CLA <CALIX@SJSUVMI . SJSU.EDU> subject : CLA LOBBYIST UPDATE TO: CLA MEMBERS/NETWORK CONTACTS/SYSTEMS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I . SUBCOMMITTEES ACT ON PUBLIC LIBRARY FOUNDATION ITEM On Wednesday afternoon, April 21, the Senate Subcommittee on Education Finance Number One, voted to approve $10 million for inclusion in this year' s state Budget for the Public Library Foundation program (PLF) . In past years, the subcommittee has chosen to place a certain amount for the PLF on their "checklist, " meaning that the committee would take the item into consideration only after the May Revise was released, and a better indication of the state' s fiscal picture could be determined. Wednesday' s action by the subcommittee sends a message that the four members felt strongly enough about the plight of libraries, that they are including an augmentation of $10 million in the Budget without considering the May Revise numbers . -eanwhile, in the Assembly, the Assembly Subcommittee on Education ,, finance Number Two, voted last week to place a $32 million augmentation to the PLF on the "checklist . " In placing the funding on the "checklist, " the subcommittee will need to re-open this item after the May Revise and make a decision about the level at which they can fund this item: e .g. maintain the $32 million augmentation, match the Senate' s $10 million, or not fund the item at all . We will keep you posted as to the progress of the PLF. II . LIBRARY BOND BILL TO BE HEARD NEXT MONDAY On Monday, April 26, the Senate Appropriations Committee will hear SB 3 by Senators Rainey, Burton and Alpert, the $1 billion library bond bill . SB 3 , if enacted, would create the California Library Construction and Renovation Bond Act of 2000, and would provide bond money to help local governments retrofit and renovate existing library structures and build new facilities . Under the proposed bond measure, cities, counties, and districts can apply for grants through the State Librarian, and funds will be allocated based upon comprehensive criteria, including need and ability to successfully complete a project . Please take a moment today to write your individual Senator and encourage his or her support of SB 3 . We have been instructed by the author' s office that it is absolutely critical to begin contacting —:ach and every member of the Senate so that your representative can let their respective caucus know how important this issue is to their district . III . LIBRARY FILTER BILL - CONTROVERSIAL HEARING THIS WEEK On Tuesday, the Senate Judiciary Committee heard testimony on SB 238 by Senator Baca which would require every public library that provides access to the Internet to purchase, install, and maintain computer ftware which will prohibit access to obscene material on all Z*bmputers used by children. CLA is strongly opposed to SB 238 . Senator Baca brought a visual presentation before the committee on how easy it was to access an "inappropriate site" on the Internet and stated that "we have a moral responsibility to protect our kids from obscene matters . " Proponents of the measure argued that there was filter software available on the market which would correctly filter obscene material, to which Senate President pro Tem, John Burton argued, "There is no such animal . " Committee Chair, Senator Adam Schiff also offered that the only way that sites could be filtered is if "nine Supreme Court Justices ruled on what is constitutional on each filtered site . " Despite arguments by the opponents that the bill denies libraries the ability to maintain local control of the issue, that filters are ineffective and imperfect in their design, and that the issue was wholly unconstitutional, CLA, the ACLU and the League of California Cities were unable to stop the measure in committee . Senator Escutia called the measure, "unduly broad and unconstitutional" and requested that "Senator Leslie' s bill of last year, requiring libraries to have [an Internet] policy, should be given time to take hold. Let' s revisit this in a few years . " Senator Schiff proposed an amendment, which was accepted by Senator Baca, which will now require every library, wherein a child is using a omputer terminal with access to the Internet, to either: 1) have a I.ibrarian monitor the child, 2) have a parent monitor the child, 3) or allow a child to use a filtered terminal with parental consent granted prior to usage . SB 238, with this amendment, passed on a vote of 6 - 3 . "Aye" votes on the measure were : Senators Haynes, Morrow, O' Connell, Peace, Schiff, and Wright . "No" votes were : Senators Burton, Escutia, and Sher. The bill has been sent to Senate Rules, where it will likely be double-referred to the Senate Public Safety Committee . Date : Sun, 23 May 1999 11 :35 :37 -0700 From: Christie <info@cla-net .org> To: LISTSERVQlistproc. sjsu.edu, CLA <CALIXQSJSUVMI .SJSU.EDU> eject : CLA Lobbyist Update May 20, 1999 TO: CLA MEMBERS/SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL BIG DAY FOR LIBRARIES - IMPORTANT ACTION I . ASSEMBLY APPROVES $32 MILLION FOR PUBLIC LIBRARY FOUNDATION As the Assembly Budget Subcommittee Number Two on Education Finance wrapped up its final actions of the year yesterday, the committee honored CLA' s request to fully fund the Public Library Foundation (PLF) by augmenting the program in the amount of $32 million. The vote of the subcommittee was unanimous . Our special thanks to Assemblywoman Sarah Reyes (Chair) , Assemblyman Bill Leonard, Assemblyman Robert Pacheco, Assemblyman Jack Scott, and Assemblyman Scott Wildman. If you are represented by any of these members, please drop them a letter of thanks for their strong support or the PLF and for their efforts on behalf of the libraries of California. While this is a favorable first step, we still have a long way to go in terms of how the issue will fair in the Budget Conference Committee. Next week the Budget Conference Committee will begin holding hearings to reconcile the differences between the Assembly version of the Budget and the Senate version of the Budget . In the example of the PLF, while the Assembly has approved a $32 million augmentation, you will recall that the Senate approved a $10 million augmentation several weeks ago. The difference between these two dollar amounts will force the item into Conference negotiations, wherein the Committee may accept the Assembly version, Senate version or a number in between. We will alert you when the Conferees are assigned so that CLA members may send letters encouraging support of the Assembly version of the Budget . II . DISCRETIONARY RELIEF MONEY - COULD BE USED FOR LIBRARIES? Several hours after the Education Subcommittee wrapped up their agenda, across the hall the Assembly Budget Subcommittee Number 4 on State Administration was meeting on their final actions . In recent days, CLA has been involved in discreet discussions regarding the possible use of some one-time funds from California' s booming economy for library purposes, not tied to the PLF or library bond measure . After numerous strategy meetings, called by a local government leader in the legislature, language was quickly put together late Tuesday and into Wednesday to meet the budget subcommittee d., 'line to report actions to the full Budget Conference Committee . The lsmyuage that was approved by the Assembly subcommittee would place $200 million in the Assembly version of the Budget with the intent that the funds be used for "public library systems, park maintenance and other local government infrastructure needs . " CLA wishes to thank Assemblyman George Nakano (Chair) and Assemblyman George Runner (Vice Chair) for elevating this issue into Conference Committee . On the Senate side, Senator Peace' s subcommittee this morning voted to approve $230 million to cap the growth on ERAF, with the intent to get the issue of ERAF and local government financing into the Budget Conference Committee where time will allow for further discussion. - In the ensuing weeks, the Conference Committee will be deliberating these two issues . If there is agreement, legislation ultimately must be drafted to determine how the funds would be distributed and used (e .g. will a specific amount be designated for libraries vs . a certain amount to all jurisdictions, with the local government bodies determining how the funds would be spent, or will the Conference Committee decide to cap the growth on ERAF, or conceivably take some other action. ) CLA has already begun work with legislative leaders and others on the appropriate distribution methods, and will fight for a targeted amount for libraries specifically. While CLA will be pushing to have funds specifically earmarked for libraries, other local government associations are already resisting the earmarking of funds . We are encouraged that libraries appear to be high on everyone' s radar screen again this year and we will keep you updated as to the progress of the PLF and the $200 million local government project . ....: ',.GJ. '..J. '►�� ��i ;moi :� :...J :..i �ir.i i�� L�.i i��.i v �_1 �J i..= �: r.._.: - t Budget: ,brary Acct. No. 101-67500 BUDGET SUMMARY CITY OF BURLINGAME 1999-2000 Prior Year Current Dept. C.M. Rec. Adopted Actual Budget Request Budget Salaries and Wages 1,591,262 1,781,832 1,916,266 1,916,266 _ Operating Expense 581,046 593,342 658,319 658,319 Capital Outlay - 20,000 10,000 10,000 TOTAL 2,172,308 2,395,174 2,584,585 2,584,585 _ Full Time Positions 18.00 19.00 20.00 20.00 Part Time (Full Time Equivalent) 16.00 16.00 16.16 16.16 Funding Source: General Fund - Fees and Revenue 357,045 384,817 506,000 Net Budget 1,815,263 2,010,357 2,078,585 DESCRIPTION OF ACTIVITY MISSION STATEMENT: The Burlingame Public Library serves all members of the community by providing and promoting free and equal access to resources. and information in a professional, welcoming environment. PUBLIC SERVICES: Provides direct user access to collections, resources and information. A. REFERENCE DIVISION: Professional information and access to collections, technology, information. Select materials, resources, equipment to enhance user access. Coordinate outreach, volunteer programs. B. CIRCULATION DIVISION: Loan and return services for all materials. Maintain circulation, billing records. Provide for orderly inventory control of materials. C. CHILDRENS' DIVISION: Reader guidance and information access services for children and youth. Promote effective use of the library through work with schools, community groups, other agencies. Select material for children and youth. Supervise Easton Branch. SUPPORT SERVICES: Technical, automated, specialized professional support for collections and services. D. TECHNICAL SERVICES DIVISION: Purchase, catalog, process and maintain book, magazine, non-print collections. Maintain online databases. Purchase, organize, process and bind magazines, newspapers, microfilm, CD Rom collections. E. TECHNOLOGY SUPPORT SERVICES: Oversee, plan, organize, maintain computer hardware, software. Liaison with automated network and city. Train staff in technology protocols. Troubleshoot, upgrade technology. 89 Budget: l." -ary Acct. No.( 101-67500 PROGRAM STATUS ' CITY OF BURLINGAME PROGRAM STATUS 1. Implement Plan of Service activities 2. Fully staff Lower Level Public Service Desk 3. Expand programming and public relations SIGNIFICANT WORKLOAD STATISTICS 1996-1997 1997-1998 1998-1999 1999-2000 Materials Circulated Total: (Estimated) (Projected) Main: 388,178 406,528 410,000 430,000 Branch: 33,856 29,814 30,250 32,000 Total: 422,034 436,342 440,250 462,000 Non-Book: 67,169 60,569 65,000 70,000 Children's Circulation: 110,373 110,743 130,000 135,000 Materials Added (Book & Non-Book): 9,685 15,440 16,000 16,000 Users Served: Reference: 67,935 85,583 95,000 100,000 Interlibrary Loan: 51,822 56,878 62,000 68,000 People Entering Main Library: 265,848 336,281 440,000 450,000 Program Attendance: 3,366 5,796 9,000 15,000 CHANGES FROM CURRENT YEAR 1. Enhance management and public service staff 2. Increased costs for system, network 3. Increase collection budgets 4. Upgrade of computer server, peripherals 5. Implement computer replacement program 90 pno �.■� raw .�. ..... ..- .� + oudgei:- Llbiraiy A-cc . No. =6751 ASO" L S MAS � CITY OF BUk,iNGAME 19992000` Prior Year Current Dept. C.M. Rec. Adopted Actual Budget Request Budget Salaries 841,102 887,908 962,071 962,071 - Part Time 480,644 559,618 611,825 611,825 - Overtime 890 - - _ Employee Benefits 268,626 334,305 342,370 342,370 - TOTAL 1,591,262 1,781,832 1,916,266 1,916,266 - NUMBER OF POSITIONS AUTHORIZED City Librarian 1.00 1.00 1.00 1.00 Library Services Manager - - 1.00 1.00 Librarian III 3.00 4.00 3.00 3.00 Librarian II 5.00 4.00 5.00 5.00 Librarian I Circulation Supervisor 1.00 1.00 1.00 1.00 Library Assistant III 1.00 1.00 1.00 1.00 Library Assistant II 3.00 4.00 4.00 4.00 Library Assistant 1 2.00 2.00 2.00 2.00 Administrative Secretary 1.00 1.00 1.00 1.00 Building Maintenance Worker 1.00 1.00 1.00 1.00 TOTAL FULLTIME POSITONS 18.00 19.00 20.00 20.00 - PART TIME Librarian II 3.200 2.225 1.250 a Librarian I - - - 0.375 Library Assistant II 3.680 3.625 4.000 - Library Assistant 1 3.865 4.805 5.035 Aide 2.628 2.545 2.500 Page 2.627 2.800 3.000 p TOTAL PART TIME POSITIONS 16.000 16.000 16.160 TOTAL AUTHORIZED POSITIONS 34.000 35.000 36.160 91 Budge+: i -ary I - tcct. No. 101-67500 BUDGET LINE ITEM CITY OF BURLINGAME 1999-2000 Acct. Account Name Prior Year Current Dept. C.M. Rec. Adopted No. Actual Budget Request Budget 010 Regular Salaries 841,102 887,908 962,071 962,071 011 Part-Time Salaries 480,644 559,618 611,825 611,825 012 Overtime 890 - 030 Employee Benefits 268,626 334,305 342,370 342,370 110 Office Expense 15,047 12,000 12,000 12,000 120 Special Department Expense 27,097 22,000 22,000 22,000 122 Periodicals 36,239 43,459 43,459 43,459 123 Book Binding 9,800 11,700 11,700 11,700 124 Cataloging Expense 27,306 24,000 24,000 24,000 125 Audio Visual Coll lections-records & cassettes 12,692 13,360 15,000 15,000 128 Vehicle Allowance 1,200 1,200 1,200 1,200 129 Book and Maps 242,130 220,773 231,800 231,800 130 Small Tools 26 125 125 125 160 Communications 23,730 22,000 22,000 22,000 170 Utilities 68,177 80,000 90,000 90,000 190 Maint of Building/Grounds 22,574 30,000 30,000 30,000 200 Equipment Maintenance 4,237 2,000 5,000 5,000 209 Audio Visual Equip. Maintenance 896 1,200 1,200 1,200 210 Professional and Specialized Service 9,171 9,670 9,960 9,960 220 Contractual Services 65,866 70,580 99,245 99,245 240 Dues and Subscriptions 1,620 1,650 1,650 1,650 250 Travel, Conferences & Meetings 1,153 1,200 1,200 1,200 251 Dept. Head Conferences & Meetings 1,084 1,000 1,000 1,000 252 Staff Conferences & Meetings 1,079 2,000 2,000 2,000 260 Training & Safety 2,722 2,800 2,800 2,800 701 Insurance Cost Allocation 7,200 7,900 7,900 7,900 702 Computer Maintenance - 12,725 23,080 23,080 800 Capital Outlay* - 20,000 10,000 10,000 TOTAL 2,172,308 2,395,174 2,584,585 2,584,585 _ Capital Outlay Computer Replacement($10,000) Budget Change 189,411 Percent 7.91% Net Increase w/fees 3.39% 92 STATISTICS FOR APRIL 1999 REGISTERED BORROWERS: Total Registered Burlingame Adults 13,805 Burlingame Children 4,035 Hillsborough Adults 2,145 Hillsborough Children 1 ,140 Universal Borrowers 780 Total Registered Borrowers: 21 ,095 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 20,285 987 Children's Print Materials (books, periodicals,pamphlets, paperbacks) 8,819 1,063 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,163 125 TOTALS: 34,267 2,175 Main Total 1999 Circ: 34,267 Main Total 1998 Circ: 36,700 = 6.60% Dec. Branch Total 1999 Circ: 2,175 Branch Total 1998 Circ: 2,213 = 1.70% Dec. Grand Total 1999 Circ: 36,442 Grand Total 1998 Circ: 38,913 = 6.40% Dec. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 3,127 491 Children's 1,428 1,000 Lower Level 1,054 2,966 ILL Borrowed: 2,195 Branch 230 124 ILL Lent: 3,354 Total: 5,839 4,581 ILL Total: 5,549 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES TOTAL VOLUMES Ad.Non-Fiction 133,605 /116,375 5,250 138,855 Ch.Non-Fiction 24,450 / 23,000 2,375 26,825 YA Non-Fiction 1,975 / 1,780 110 2,085 Ad. Fiction 56,250 / 52,865 6,325 62,575 Ch. Fiction 20,960 / 18,665 6,105 27,065 YA Fiction 3,030 / 2,750 385 3,415 Reference 5.600 / 5.400 200 5,800 Totals: 245,870 /220,835 20,750 266,620 -------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 28,765 Paperbacks 3,395 Maps 1,750 Cassettes 12,550 Video Tapes 2,615 Compact Discs 2,120 ------------------------------------------------------------------------------------------------------------------------------------------------- Deposited with the City Treasurer: Main: 7,808.74 Branch: 349.21 Xerox: 995.47 Room: 35.00 Donations .00 CLSA: 11,517.44 User Traffic: Total: 35,028 = 1,208 per day Children's Programs: 19 Attendance: 773 Children's Programs for the year 1999: 83 with a total attendance of 2,439 children Burlingame Public Library Lane Community Room Use Policy 1. Eligibility: The Lane Community Room is available for use by civic, educational and cultural organizations. The room is neither available for purely social events, nor for the benefit of private individuals or commercial concerns. 2. Responsibility: The individual who assumes the responsibility for the use of the room must hold a valid Burlingame Public Library card; the majority of the sponsoring group must be from Burlingame and/or Hillsborough. 3. Hours Available: The Lane Room is available during open library hours: 9:00 am-8:45 pm, Monday through Friday. 4. Priority of Booking: Requests for use of the Lane Room will be approved by the City Librarian according to the following priorities: A. Burlingame Library-sponsored or related meetings, programs etc. B. Government agency-sponsored programs serving the Burlingame Community, (for example: city, local schools, etc.) C. Non-profit educational organizations (example: book groups, Scouts, etc.) Regular library service takes precedence over meeting room activities, and the use of the meeting room must not interfere with the operation of the library. Admission fees may not be charged or solicited by the user nor may any item or service be sold or advertised. (Exceptions may be made for library programs.) As a tax supported public facility, all meetings must be open to the public. 5. Room Reservations: Reservations for use of the meeting room may be made through the Library Administration office during regular business hours: 9 am- 5 pm, Monday through Friday. The phone number is 650-342-1038. A telephone reservation is tentative only, and a completed and approved application form must be filed at least one week (5 working days) prior to the event. Requests will be granted in the order in which they are received under the priorities listed earlier. Meetings may be booked for the next calendar year beginning in November of the preceding year. No group other than those related either to the library or city government may reserve the room more than twice in one month. Use of the room is limited to one group per day. 6. Room Capacity: The Lane Room has a seating capacity of 90; total capacity of 140 persons. 7. Facilities and Equipment: The Lane Room has a kitchenette with sink and countertop; 20 tables, 90 stacking chairs,vacuum cleaner. Multimedia equipment is available by separate arrangement. 8. Charges: For groups in Category A and B (Library sponsored, City sponsored programs) there is no charge. For other groups (Category C - Non-profit organizations) there will be a $35.00 fee for room use. 9. Additional Fees. There are additional fees for use of the audiovisual equipment. This equipment must be operated by trained library personnel. The fees for use of this equipment are$15.00 per hour. Partial hours will be charged to the next full hours. Arrangements for staff assistance should be made well in advance of the event to assure coverage. If staff are unavailable to assist with media, the equipment will not be made available. Organizations are free to bring in their own audiovisual equipment and utilize the screen in the room for audiovisual presentations, in lieu of using library personnel. Draft Revision May 5, 1999 Rules for Use of the Lane Community Room 1) Hours: Occupants of the room must leave the library 15 minutes before closing time to allow an orderly exit of the building. 2) Room Reservation Cancellation: As a courtesy to the library, organizations are asked to notify the library one week in advance of cancellation of a meeting. 3) Room Capacity: Due to fire codes, the room capacity must not exceed 140 persons. 4) Clean Up: Each group is responsible for setting up the Lane Room in any manner it desires and for returning the room to the way in which it was found: i.e., restack chairs, tables, etc. A vacuum is provided for clean up. Countertops should be wiped down. 5) Set Up: Staff is NOT available for set up or clean up of the room. 6) No Smoking: Smoking is not permitted in city buildings at any time. 7) Alcoholic Beverages: Alcoholic beverages may not be served in the Community Room. Exceptions may be made by the City Council. 8) Use of Library Name: The library name, address or phone number may not be used in the official address of any organization (except the Friends of the Library, Burlingame Library Foundation). Groups may not publicize their events in any way that implies library sponsorship. 9) Fees: Any fees due must be paid at the time of reservation. 10) Refund Policy: Refunds for the room will not be made unless room cancellation is made 7 days in advance. Draft Revision May 5, 1999 Lane Community Room Guest Information 1. Check-in: Please check-in with the staff at the Reference Desk located on the main level of the library. A Reference Librarian will go down to the Lane Room with you. 2. Entrances: Guests will be able to enter the Lane Room from Bellevue Avenue or at the Main library entrance at 480 Primrose Road. Disabled Guests will need to enter at the Main Library entrance and use the public elevator to go to the Lower Level to enter the Lane Room. The stairs may also be used to go to the Lower Lever. The entrance to the Lane Room is reached by going right at the bottom of the stairs (or straight from the elevator) to the north wall and then turning right and going along the corridor to the Lane Entrance door. 3. Equipment: For outside groups, we offer a 30 cup coffee maker and a projection screen. Special arrangements must be made prior to the meeting day for use of the microphone, projector, sound system or computer. 4. Parking: A map showing parking around the library is enclosed. The garage next to the library has parking meters. The 2-hour meters accept any coins and the 10- hour meters accept only quarters. 5. Questions: If you have questions once you are settled in the room, you can call the Reference Desk using the telephone at the back of the room. Press 121 or 122. 6. Check-out: When you are finished with the room, please notify the Reference Staff. It is very important for us to lock the room as soon as you are finished. 7. Set-up: Unfortunately,we do not have enough staff available to assist with set-up. You will be responsible for arranging the furniture and for cleaning up the room after you have finished your event. Staff will supply extra trash bags for your use and a vacuum cleaner is available if needed. Please call if you have any questions related to the use of the Lane Community Room that were not answered above. You may call 650-342-1038 during regular business hours 9:00 am to 5:00 pm. A:/ref/Esther/comrom.doc Burlingame Public Library 480 Primrose Road Burlingame, CA 94010 Telephone: (650)342-1038 Fax (650)342-6295 Lane Community Room Use Application Organization Representative's Name Address Address City Zip City Zip Phone: Day Eve. Phone: Day Eve. Is this organization a registered non-profit group possessing an IRS 501C(3) Tax ID# _yes, no Event Date Day of the Week Hours (Hours to include set up and clean up) Nature of Event Estimated Attendance: Equipment to be used: Tables (20 available) Chairs (90 available) Coffee Pot (30 cup) Applicant hereby agrees to hold the City of Burlingame, its City Council, Commissions, the individual members thereof, harmless from any loss, damage, liability, cost of expense that may arise in any way by such loss or occupancy of the Lane Room. I hereby certify that I have read the policies for the Lane Room and will abide by the rules. I also realize that the facility contract is granted with the understanding that the Burlingame Public Library has the right to cancel the contract if the agreed upon facility is needed for a city sponsored event. I hereby certify that I will be personally responsible on behalf of the applicant for any damages sustained by the facility, furniture, and equipment occurring through the use of the facility by the applicant. Applicant Signature Date City Librarian Approval Date ++++++++++++++ For Office Use Only Date of Reservation: Eligibility: Group A (Library) Group B (City, Civic) Group C (Non-Profits) Room Fee: Audiovisual Fees Paid: @ $15.00 per hour - Total Fees Paid: A/V Staff Assigned to Event PUBL PARKING ~ter Lbfin Tb . ��' ,�� �bf v ,��'���i�♦) 2-4 Hr �� 2�r plwxI ^ i 1�1s LOT� � ♦ 10,Hr I " • fN , Lb LOT W 2.10 Hi2 Hr LOT k ^� 2 01 , I �, ~ LOT G Hr �7 . s �r a► s Library Budget 1999-2000 Aft 40 Revenue and Budget Overview 40 -.k a.► C City Budget Guidelines .......... .. .. ....... .......... . ............. _ ............................................--.-................... ...................................................................... .................................................. — - ............. ___ o_�ncrease maximum ,�, • ................................... Gh�:rge-off-............re�e��e� -�g�3�-i............... ....................... ..........�c�e�:ses --- �. POrsonne 4"1—g ures�in�cu�e_ �6. i ncr�ase A.. . Keep i t sim ple ! ___ ........... . ........ C ' s s Library Support Funding ............I....... .................. ............ • Gene-ra- l-Fund-..------t-- 69-9,5 85 4. • Reven, ue-s- ...............-X306,000 — — -- -- ......... ... ..........-............. ................. ..................................... ............................ .................... • v`oun�ah`on- $3�0�0 (estmate) • Friends- $ 45 -000, -(estimate) . . .. _. ._ _. . -1 • Building Bond- $ 10,Q0 � — 20-yearbond _ __ ........ ............ ............. � =-Paid by Transitflccupancy Tax— --- • CI Library Revenues 40 • Hillsborough contract- $2464-044'4w Aw __ ................... .......... Tines........... ............. &-Fees-, , $.......................... ................... l-009000_____'______............ ........�i�rary o aha(CL ....... ........................ S' $-Ibb;QO�.....AW - • ................ ................. 40 FAL:�506,40g— _ _- • C s s Budget Highlights . ...........................I.I.-I-1- 1-11-I.-.......... .......... ........... 7.9% increase * , , $ 189,411 __ _.... .. .............. _ _ . °�► ..........I............................... ......................................... .......................................................... *�T........... -et increase:4 � �--Re�e�ues up-$ 100K ................. ....................................................... ................................. 'w • Add--1 FTE-staff- .. ...... s► .......... ...... .............. .............- ..........I..... .................. ............ .................. ................. .... ......- ................ ........ ................... ........................................... ........... .............................- ................................. ................................................................................ ....................... .................................................................. ...... ..... .................................... ..............................-.......... ................-................ ........... s s C � Am Aw Budget Issues : Personnel increase Low er Levu Desk -Staffing ���— ...... �u11�- k� -yep - ........................ des-1��-- - �.. Mp emen __ Plan ol. ervice .................. .......... 40 —------ �► — Programming ___ _-- --_ _ .............................................. ............... ................................ ........................................... — Eomr�rttr�ity O�treach. _. ................ _.. . .............. ...................... -40 I . ................ ............................... ......................... .................................... e mproue Building-main enanc ...........­.........­...................... ............... ............. ................................� dd��ia�al-a�li�-tuPpa� 41W • -Increases e7ving staff- -- -- �_ C .ter Personnel Recommendations �► • U-- grade P�'`I'-Refererice LiYrari��o ' -.......... - • ._U1�,@'fadeD.......... T.................................Ui...... V��.nE�i Libfafian-t....a... DD.....-..... T ............-...-....—.................... ................. ...........401 .► � 'A-dd�i rarian dor Sundays in��i ren s • 1...n-c-r-easeshelv-.erst-o-...Ipresen- t-...-.-Ie-v- el - - -- ��asebdRdhig-Ai en an,6e-P- T ur ..............................................--.-................................. ........... ..................... ................ ............... .......... .......... 40 *-�eeomrnend- re-view -+�-L-rbrartan-�I— ........... commend-��vie�rcu1at on ery sor = _ s �• Personnel Recommendations ................ ........... ................. ............. ........ ............ �► ��; braxy service 1Vlanager - ....................................................-.-....................... ..................... ....................................... ............ ... ...— 1�- n��-�u..............p�i�io� — ---.................. ................---------........ .......................... ............ .......... .- ............... ................ ......... .. ...--------- ................................................ .......... ................................................................. � din-a-e-A-&-ftL-Ank evc4-- -40 — —........ Admirri�tra........tiv� urs; chane in supervisory reporting structure c Operating Detail �► ............ Project_increase_of .........utilities ........................... _ �, -..... ...Increase-in--in-building-r�-�inten�r�e-e eor.........�tr-�:ets -- ��sQr��u increase in ................. /�7A1�--- Computer -maintenance schedu- �e ... 40 �ollect1 �r� enhancementy -.............. ........ . ................_--- - _ .......... Mo� �. -- -- 5,% Books -- --------- ,■, ---_ 1 into Au�lio��isua�— ------ -------- s s �r 410 Program Emphasis _� l�antari-exce�leri�-service�ve�s -- ----- • Look-for waste-Er-eate e�fie...... ...........-�e��i-e1­1ms—.................. ............. -- �• ........... •_...... xpanct.....adult.progr ing __ .................... ................................................................. ..........._................ { �m lemer�� - Plan of Service" __ ____ _ ,. �l�repar�f�r_upcng ret�re�nenzs __ 40 s ' Budget Issues : Operations ....... �► • 1-n reases in"f lityAUaintW' s..... Aw ire-eleE�r-e�i��ten3;-�et�ork costs �► � ...... .Ompu er main enance,_replacement • Collect-ion - enha-nce-ment:--.Books -and A N. , .. ......._.......... . 40 �• Program Emphasis ........... ......11--............ .................. ........................ ....................... aintairiexcell�n�-service leveIs.................... ..................... " O--L- ook for-way-s--to-create-,e 11................... -.-............................ ...... ................................ .► • _Expaftd-aclult programming-...-..................._ __ _ ........................................... __ " • Implement-"Tlay of Seryce..... . ......." ..... " � par-e__for-U�lcarr�n�re.�irer�t�-:__--- I --M Budgeting for our mission. . . ............ ........ ..... ........ _.-The Burlin ag_me Pubic�iserv1.es ail member�_Q�tne__coir=uniL"_y_prof �yidina __ free=a:nd:-�q��I-acc��s-t�-- �■► .... r�so�r��s- and information in-. ..... .....__a-pro............____................fessional, Ee�ni�g-�i.-e��ner��., _ ----------