HomeMy WebLinkAboutAgenda Packet - LB - 1999.04.20 iURLINGAE
URLINGAME PUBLIC LIBRARY
Board of Trustees Agenda 4
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April 2Oth, 1999 - 4.3opm t L I8 0
480 Primrose Road- Board Room
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS: Approval
City Checks: $ 37,473.60
Special Fund: $ 1,328.71
Duncan Funds: $ .00
4. MINUTES: Approval
5. CORRESPONDENCE AND INFORMATION: Information
a. News From The Capitol
b. Schedule Of Meeting With Council
c. Press Release: Gates Foundation
d. Letter: Mary Herman
e. Letter: Kurt Edwards
f. Memo: Meeting Change
g. Rental Collection Policy
6. FROM THE FLOOR (Public Comments):
7. REPORTS:
a. City Librarian's Report: Escoffier Information
8. UNFINISHED B- INEbS.
a. None
9. NEW BUSINESS:
a. May Board Meeting Change - Herman Discussion/Action
b. Rental Collection Review Discussion
10.ADJOURNMENT: Adjourn
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B U R L I N G A M E
P U B L I C
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Burlingame Public Library
Board of Trustees
Minutes
March 16th, 1999
1. CALL TO ORDER:
The meeting of March 16th, 1999 was called to order by President Dunbar at
4:30pm.
2. ROLL CALL:
Trustees Present: Berger, Coar, Dunbar, Herman & Morton
Trustees Absent: None
Staff Present: Alfred Escoffier, City Librarian
Judy Gladysz, Administrative Secretary
Also Present: Shirley Robertson, System Advisory Board Representative
3. BILLS:
M/S/C (Berger/Herman) unanimously to approve the bills as presented.
4. MINUTES:
The Minutes of February 16th, 1999 were approved as written and ordered
filed.
5. CORRESPONDENCE AND INFORMATION:
Correspondence was mailed in the packets.
6. FROM THE FLOOR (Public Comments):
None
7. REPORTS:
a. City Librarians Report:
Trustee Herman commended Librarian Escoffier on his "Plan Of Service"
from 1999-2001. Mr. Escoffier reviewed his report. Brief discussion followed.
b. Foundation Report: Herman:
Trustee Herman said there was no report because there was no meeting. She
said the next meeting will be held in May.
c. System Advisory Board - Robertson:
Ms. Robertson reported the former Legislative Breakfast now known as
"Library Issues" will be held at the Stanford Park Hotel on April 24th. She
encouraged the Board members to invite their respective Council liaisons. Shirley
said she would send out invitations to the school Board members.
4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html
She said San Bruno Library is working on a video for Seniors on how to use
the online catalog that will be available soon.
She further reported that Legislative Day in Sacramento is Tuesday, April
27th and on Monday, April 26th there will be a Library Advocacy Tune-Up held
from 1-5 at the Convention Center in Sacramento.
S. UNFINISHED BUSINESS:
None
9. NEW BUSINESS:
a. Internet Service - Morton:
Trustee Morton asked Librarian Escoffier if everything was going well with
the Internet service. He replied yes. She asked if there had been any complaints
and Mr. Escoffier said he had not received any complaints. President Dunbar said
she would like Librarian Escoffier to prepare a report for Council informing them
that everything is going well with regards to the Internet.
Trustee Morton said the Board should review the Internet in September. The
Board members concurred.
b. Employee Achievement Awards Procedure - Morton:
Trustee Morton said she was concerned that the dates on the Employee
Achievement Awards Procedure did not allow enough time to complete the process
in a timely fashion. There was some discussion and Trustee Morton said she would
change the wording in the procedure to coincide with the time frame necessary.
10. ADJOURNMENT:
The meeting of March 16th, 1999 was adjourned at 5:40pm with the next
meeting scheduled for April 20th, 1999 at 4:30pm in the Board Room.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutesm
03/22/99
Page 2
81RLI1G-E I1
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B U R L I N G A M E
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City Librarian's Report
April 20, 1999
National Library Week Success
It was a month of programs, poetry, and volunteers! Our Children's Division
invited the "Poetry Bug" to visit the library and the Recreation Center on April 8'h. The
"Poetry Bug" is a late model Volkswagen automobile covered with magnetic words that
children and adults alike can make into poems. The "Bug" was a big hit despite rainy
weather. The visit was in honor of National Poetry Month and was sponsored by
Magnetic Poetry, Inc, Volkswagen of American, Inc., and Landscape Structures, Inc.
The group is touring the U.S.A. as an interactive vehicle for inspiring creative word play
in millions of participants. The City Council approved a proclamation for National Library
Week earlier in the month.
Volunteers Honored
The Library's Volunteer program, guided by librarian Sue Reiterman, was
established to enhance public service and strengthen the library's connection to the
community. By giving interested individuals an opportunity for civic participation, the
library recognizes volunteers as valuable human resources who can contribute to
achievement of the library's mission.
Approximately 60 individuals have contributed their time and talent to the library
during the past year. This includes students from middle school through college,
working adults of all ages, and retired adults. Some have served the library for many
years and others have been involved in special projects, large and small.
Thirty volunteers contributed over 1,400 hours during the past year. We honored
our volunteers at the Volunteer Recognition Tea on April 15, 1999.
Lower Level Service Desk Update
The Lower Level Service desk has undergone several organizational changes.
Staff at this desk are responsible for access to the collections on the Lower Level,
including: adult non-fiction, audiovisual and older magazine collections. Staff also
monitors the reservation-only Internet workstations.
Esther Cummings is providing oversight for this function, including staffing,
training, policy, procedure, etc. Vicki Machado has been promoted to Library Assistant
II to schedule the 15+ staff who work at the desk. Vicki will be working approximately 16
hours a week. Jeff Mikulik will be joining the desk staff. Jeff splits his time between
Technical Services and the Technology divisions. His expertise will be welcome at the
desk.
4 8 0 P r i m r o s e R o a d • Bu r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . pls . I1b . ca . us / pls / pls . html
Staff Development and Training
Many of the public services staff attended the training in early March on the
WebPac given by Gail McPartland of PLAN. In addition, most of the reference staff
attended a Hands-on Reference workshop where they had a chance to hear about and
examine many different reference sources.
Esther attended a demonstration of the new self-check out equipment offered by
3M. We decided what we have will be fine until the next generation of self-check out
machines is developed.
Sue Reiterman attended the Burlingame Teen Conference sponsored by the
Blue Ribbon Teen Committee and Burlingame Together on March 6`h. A research sub-
committee of the "Teen Services" work group from the Conference, including Sue, met
at the library on March 17`h and March 3151. The group is planning a parent education
program on youth drug and alcohol abuse to be presented in the fall, and on
development of a peer-helping program at Burlingame High School.
Programs, Outreach, Exhibits
Programs for the month included the Teen Poetry Cafe and an afternoon with
Deborah Crombie, mystery writer. Exhibits included "How to find your Next Great Book!"
Teen Services Grant
The Children's Division received a grant of $ 750.00 to implement a new teen
reading club during the summer of 1999. The teen club would be separate and distinct
from the young children's program and the "prize" for completing the club will be a gift
certificate from Border's Books. The grant was given via Bill Somerville at the
Philanthropic Ventures Foundation in Oakland.
Children's Services
During March Cathy Somerton did a total of 34 programs reaching 852 children.
Children included toddlers, pre-school age and school age storytimes. Jan Laurie and
Cathy attended a workshop on March 3151 on using props in story times. They picked up
quite a few good ideas.
Easton Branch
Lisa Dunseth reports that the Children's Web page has been completed is now
available on the Internet. Lisa also met with first and fourth graders from McKinley
School and the 2nd and 5`h grades from Our Lady of Angels School. Third graders from
Roosevelt came to the library on the 291h. Over 130 people attended programs at the
branch library during the month of March.
Upcoming Events
• Library Board Meeting,April 20,4:30 pm
• Legislative Breakfast, Saturday, April 24, Stanford Park Hotel
Friends Book Sale,April 23, 24, 25, Lane Community Room
• Library Board Meeting, May 11,4:30(Proposed Date Change)
Alfred H. Escoffier/City Librarian/April 13, 1999
2 •
STATISTICS FOR MARCH 1999
REGISTERED BORROWERS: Total Registered
Burlingame Adults 13,640
Burlingame Children 4,010
Hillsborough Adults 2,120
Hillsborough Children 1 ,125
Universal Borrowers 765
Total Registered Borrowers: 21 ,655
--------------------------------------------------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 22,143 986
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 9,833 1,411
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,841 102
TOTALS: 37,817 2,499
Main Total 1999 Circ: 37,817 Main Total 1998 Circ: 39,818 = 5.00% Dec.
Branch Total 1999 Circ: 2,499 Branch Total 1998 Circ: 2,681 = 6.80% Dec.
Grand Total 1999 Circ: 40,316 Grand Total 1998 Circ: 42,499 = 5.14% Dec.
--------------------------------------------------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 3,681 541
Children's 1,431 1,110
Lower Level 1,335 3,095 ILL Borrowed: 2,619
Branch 253 149 ILL Lent: 4,105
Total: 6,700 4,895 ILL Total: 6,724
--------------------------------------------------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 133,410 /116,650 5,230 138,640
Ch.Non-Fiction 24,305 / 22,900 2,365 26,670
YA Non-Fiction 1,970 / 1,775 110 2,080
Ad. Fiction 56,045 / 52,725 6,275 62,320
Ch. Fiction 20,795 / 18,590 6,090 26,885
YA Fiction 3,015 / 2,735 385 3,400
Reference 5.600 / 5.400 200 5,800
Totals: 245,140 /220,775 20,655 265,795
OTHER MATERIALS:
Pamphlets 28,725 Paperbacks 3,395 Maps 1,745
Cassettes 12,545 Video Tapes 2,585 Compact Discs 2,120
--------------------------------------------------------------------------------------------------------------------------------------------------
Deposited with the City Treasurer: Main: 9,501.19 Branch: 677.48 = k IJi 0'6,7
Xerox: 1,056.55 Room: 70.00
Donations .00 CLSA: 62,963.72
User Traffic: Total: 35,632 = 1,149 per day Children's Programs: 34 Attendance: 982
Children's Programs for the year 1999: 64 with a total attendance of 1,666 children
Linda D. Crowe 25 Tower Road
Executive Director San Mateo CA 94402-4000
BALIS/PLS/SVLS Phone : (650) 349-5538 X3040
Fax: (650) 349-5089
[ Part 2 : "Included Message"
Date : Thu, 1 Apr 1999 10 :32 : 09 -0800 (PST)
From: California Library Association <info@cla-net .org>
To : ca-lib-legis@ucdavis . edu
Subject : LOBBYIST UPDATE FOR LIBRARY SYSTEMS AND LEG NETWORK CONTACTS
April 1, 1999
TO: LIBRARY SYSTEMS AND LEG NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I . LIBRARY BOND BILL PASSES FIRST COMMITTEE
Last week the Senate Education Committee passed SB 3 by Senators Richard
Rainey, John Burton, and Dede Alpert on a vote of 13-1 . (Senator Ray
Haynes was the only "no" vote. ) SB 3 would enact the California Library
>nstruction and Renovation Bond Act of 2000, and would provide $1
million to help local governments retrofit and renovate existing library
structures and build new facilities . Under the proposed bond measure,
cities, counties, and districts can apply for grants through the State
Librarian, and funds will be allocated based upon comprehensive criteria
including need and ability to successfully complete a project .
Senator Rainey acknowledged that "our badly deteriorating public
libraries throughout the state are in desperate need of financial help, "
and added that "local governments would like to make the necessary
changes to address these inadequacies . " Testifying in support of the
measure were CLA Lobbyist Mike Dillon, CLA Legislative Committee Chair
Ann Cousineau, and CLA Immediate Past President Anne Marie Gold.
Senator Bruce McPherson, a co-author on SB 3 said that he found the
library bond bill to be a complimentary extension of the Governor' s
Special Session on Education. Further, he added that the $1 billion
price tag for the bond "is not going to bust the bank in California. It
will not even put another 10th of a percent on our bonded indebtedness . "
Senator Wes Chesbro, a newly elected member from the Arcata area, called
SB 3 a "critical component in our infrastructure" , and asked to be added
as a co-author.
The bill will now travel to the Senate Appropriations Committee, where
it has not yet been scheduled for hearing. Please take a moment today
` - begin writing each member of the Senate Appropriations Committee
�.d urge their strong support of SB 3-Rainey/Burton/Alpert .
Due to the intense competition of approximately 20 other bond measures
currently circulating, the Senate Appropriations Committee will need
to receive hundreds of letters from the library community and
community leaders in order to elevate the importance of our measure .
The Senate Appropriations Committee members are:
SENATE APPROPRIATIONS
Senator Pat Johnston (Chair) Senator Betty Karnette
Senator Tim Leslie (Vice Chair) Senator David Kelley
Senator Dede Alpert Senator Bruce McPherson
Senator Debra Bowen Senator Richard Mountjoy
Senator John Burton Senator Don Perata
Senator Martha Escutia Senator John Vasconcellos
Senator Ross Johnson
II . SENATOR RAINEY INTRODUCES "CALIFORNIA LIBRARY WEEK" BILL
Late last week, Senator Rainey introduced a Senate Concurrent Resolution
- SCR 30, which would declare the week of April 11 through April 17 of
1999, California Library Week. According to Senator
Rainey' s Chief of Staff, he introduced the measure to call attention to
the need for libraries, which, Senator Rainey says, "increases each
year, as we choose to continue the present course of action which is
it defined as benign neglect . " The SCR highlights the tremendous
source that libraries are in our communities and calls upon the
involvement of citizens . The resolution reads, in part, "Resolved,
That all Californians are urged to join in the celebration of
California Library Week by encouraging all adults to take a child to a
library this week and help them to connect to a wonderful world of
learning, adventure, and imagination. "
In the next several weeks, Senator Rainey will be actively engaged in a
promotional campaign to discuss the library bond measure, and will be
visiting libraries in his district and others, to encourage their
outreach and support . We will keep you updated as to the progress of
this exciting campaign.
III . LETTERS NEEDED IN SUPPORT OF LIBRARY OF CALIFORNIA BUDGET
In 1998 , SB 409 by Senator Dede Alpert was signed into law, and created
the Library of California, which is currently establishing the framework
for a multi-type library network in California. When fully operational,
it will link more than 8 , 000 participating libraries to meet the needs
of the state' s diverse population. The Library of California expands
the existing CLSA framework to include all types of libraries in
California - public, school, academic, and special libraries, such as
law and medical libraries .
You will recall that last year, CLA and Senator Alpert asked the
Assembly Appropriations Committee to consider an appropriation of $10
million to fund the first phase of the Library of California project .
Due to budget constraints, the amount was reduced to $5 million. CIA
members are being encouraged to write the members of the Assembly and
Senate Budget Subcommittees on Education Finance to encourage their
support of an additional $5 million augmentation to the Library of
California (Budget Item #6120-102-0001) . This action will provide the
dollars intended to fund the first phase of this major statewide
infrastructure master plan. The members of the Budget Subcommittees are _
as follows :
ASSEMBLY BUDGET SUBCOMMITTEE ON EDUCATION FINANCE #2
Assemblywoman Sarah Reyes (Chair)
Assemblyman Bill Leonard
Assemblyman Robert Pacheco
Assemblyman Jack Scott
Assemblyman Scott Wildman
SENATE BUDGET SUBCOMMITTEE ON EDUCATION FINANCE ##1
Senator Jack O' Connell (Chair)
Senator Jim Brulte
Senator Joe Dunn
Senator Jack O' Connell
*********************************************************************
IMPORTANT DATE TO REMEMBER:
CLA Legislative Day * April 27, 1999 * Sacramento
*********************************************************************
California Library Association
717 K Street, Suite 300
Sacramento, CA 95814
Phone : (916) 447-8541 —
FAX: (916) 447-8394
email : info@cla-net .org
http : //www. cla-net .org
AGENDA ITEM#
MEETING DATE:
CITY OF BURLINGAME
TO: Honorable Mayor and City Council DATE: March 9, 1999
FROM: City Manager
SUBJECT: Schedule Meetings Commissions and City Council
At our January "goals" session, council discussed meeting annually with each of
the city commissions. It was suggested that we set a schedule for meeting with
each commission individually on a council meeting night, possibly starting 30
minutes prior to the regular meeting. In February council met with the Planning
Commission and the annual commissioner's dinner is in March. Outlined below is a
suggested schedule using the first council meeting of each month except in
summer.
May 3 Beautification
June 7 Civil Service
September 8 Library
October 4 Park & Recreation
November 1 Senior
December 6 Traffic, Safety & Parking
Council should review the schedule and give staff direction on setting up these
meetings.
Dennis Argyres
City Manager
To: Commission Chairperson and Staff Dat: 3/17/99
The City Council would like to meet with your commission at 6:30 p.m. on
the date indicated above in City Hall Conference Room A. The general
purpose of the meeting is to improve communication between the commissions
and council.
Please contact me if we have any scheduling problems.
y
Dennis Argyres
City Manager
c: City Clerk
Date : Mon, 05 Apr 1999 10 : 19 : 51 -0700
From: "Mark R. Parker" <mrparker@inreach. com>
To: 1-director@library. ca.gov
Cc : gunnid05@stockton. lib.ca.us, bcusten@mclsys .org, jsegel@rain.org,
hinmanh@cerf .net, kaaron@inlandlib.org, crowel@pls . lib. ca.us,
`- mclshq@mcls .org, mobac@library.monterey.edu, mvls@ns .net,
annetnbc@sonic.net, jkirks@glenn-co.kl2 .ca.us, plsadmin@opls . lib. ca.us,
serrahq@electriciti . com, jkallenberg@sjvls . lib. ca.us,
ssclshq@pacbell .net
Subject : ATTN: LIBRARY DIRECTOR
This message is being forwarded to Cooperative Library System Coordinators
Additional information regarding the Statewide Partnership program will
available after a meeting between the Foundation and the State Library
during the first week in May.
Thanks
Mark Parker, Technology Coordinator
California State Library
mparker@library. ca.gov
Press Release from Governor Davis
"Q9 : 063
FOR IMMEDIATE RELEASE
March 19, 1999
CONTACT: Michael Bustamante
916/445-4571
GOVERNOR DAVIS ANNOUNCES THE GATES LEARNING FOUNDATION DONATES $11 MILLION
TO CALIFORNIA PUBLIC LIBRARIES
SACRAMENTO -- Governor Gray Davis announced today that the Gates Learning
Foundation will distribute more than $11 million dollars in equipment and
services to public libraries in under served communities throughout
California. California' s State Librarian, Dr. Kevin Starr, secured the
grant for new library equipment on behalf of the people of California.
"California' s State Librarian Dr. Kevin Starr put an enormous amount of
time and energy focusing on the libraries to better educate Californians, "
Davis said. "These computers will provide a link to those who may not have
been able to master the computer world. The additional public access to the
Internet will ensure that all Californians can break through the digital
divide. "
851 public libraries in the state will qualify to receive the computers .
libraries will apply directly to the Gates Learning Foundation for the
tr---w equipment, creating no overhead for the state . The foundation will
supply two or more Gateway computers in each library, depending on the
library' s size . In addition, 80 field representatives, providing three
years of technical support and training for library staff and volunteers
will also be provided.
Dr. Starr says the goals of the Gates Library Initiative fit well with the
goals of the state' s Library of California, which is to make information of
all kinds readily available to all citizens in the state and that this
grant will provide a powerful information resource to many Californians .
"The Gates Learning Foundation will make certain that no Californian finds
himself or herself on the wrong side of the digital divide . Not since
Andrew Carnegie has there been such a dramatic intervention by the private
sector into public library development, " Starr said.
The new equipment is specifically earmarked for libraries serving
neighborhoods that are stricken by poverty. The Gates Learning Foundation
is concerned about the disparity in access to information and knowledge
between the affluent, who generally have computers and internet access at
home, and the poor, who have neither. The fear is that the disadvantaged
will slip further and further behind, creating what has been called "the
digital divide" and that children growing up in poverty will be ill
equipped for the technical jobs that will be available in the next century.
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CITY C CITY OF BURLINGAME YM'kr4
BURLINGAME
PARKS & RECREATION DEPARTMENT s
850 Burlingame Avenue, Burlingame, California 94010-2899Ilk
m
Telephone (650) 696-3770 Parks/Trees (650) 696-7245 ,.,E
"•°^•—° Fax (650) 696-7216 E-mail: burlrecCaol.com
April 8, 1999
Joan Manini
Burlingame Public Library
480 Primrose Road
Burlingame, CA.
Dear Joan,
The children had a great time with the Poetry Bug and the EMT's that came with it. It is
so important that the youth of today take advantage of every positive learning situation so
they can continue to grow.
Thank you very much for sharing such a wonderful program with us. I hope that this is
the start of a positive collaboration between the Library and the Recreation Department.
Respectfully,
/I ZU
Kurt Edwards,
Recreation Coordinator
r BURLIIYOAME
B U R L I N G A M E
P U B L I C
_ LIBRARY
April 14, 1999
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Change in May Board Meeting Date
It has been suggested that the Library Board meeting for May be moved to
the second week of the month, May 11, 1999, 4:30 pm. If you wish to
change the meeting, action will need to be taken at the April 20, 1999
meeting.
4 8 0 P r i m r o s e Road • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html