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HomeMy WebLinkAboutAgenda Packet - LB - 1999.04.20 iURLINGAE URLINGAME PUBLIC LIBRARY Board of Trustees Agenda 4 L C Q April 2Oth, 1999 - 4.3opm t L I8 0 480 Primrose Road- Board Room SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $ 37,473.60 Special Fund: $ 1,328.71 Duncan Funds: $ .00 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. News From The Capitol b. Schedule Of Meeting With Council c. Press Release: Gates Foundation d. Letter: Mary Herman e. Letter: Kurt Edwards f. Memo: Meeting Change g. Rental Collection Policy 6. FROM THE FLOOR (Public Comments): 7. REPORTS: a. City Librarian's Report: Escoffier Information 8. UNFINISHED B- INEbS. a. None 9. NEW BUSINESS: a. May Board Meeting Change - Herman Discussion/Action b. Rental Collection Review Discussion 10.ADJOURNMENT: Adjourn 11P/ Agendaa yp('\ r8(IRLINGAME T B U R L I N G A M E P U B L I C — L 1 6 R A R Y Burlingame Public Library Board of Trustees Minutes March 16th, 1999 1. CALL TO ORDER: The meeting of March 16th, 1999 was called to order by President Dunbar at 4:30pm. 2. ROLL CALL: Trustees Present: Berger, Coar, Dunbar, Herman & Morton Trustees Absent: None Staff Present: Alfred Escoffier, City Librarian Judy Gladysz, Administrative Secretary Also Present: Shirley Robertson, System Advisory Board Representative 3. BILLS: M/S/C (Berger/Herman) unanimously to approve the bills as presented. 4. MINUTES: The Minutes of February 16th, 1999 were approved as written and ordered filed. 5. CORRESPONDENCE AND INFORMATION: Correspondence was mailed in the packets. 6. FROM THE FLOOR (Public Comments): None 7. REPORTS: a. City Librarians Report: Trustee Herman commended Librarian Escoffier on his "Plan Of Service" from 1999-2001. Mr. Escoffier reviewed his report. Brief discussion followed. b. Foundation Report: Herman: Trustee Herman said there was no report because there was no meeting. She said the next meeting will be held in May. c. System Advisory Board - Robertson: Ms. Robertson reported the former Legislative Breakfast now known as "Library Issues" will be held at the Stanford Park Hotel on April 24th. She encouraged the Board members to invite their respective Council liaisons. Shirley said she would send out invitations to the school Board members. 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html She said San Bruno Library is working on a video for Seniors on how to use the online catalog that will be available soon. She further reported that Legislative Day in Sacramento is Tuesday, April 27th and on Monday, April 26th there will be a Library Advocacy Tune-Up held from 1-5 at the Convention Center in Sacramento. S. UNFINISHED BUSINESS: None 9. NEW BUSINESS: a. Internet Service - Morton: Trustee Morton asked Librarian Escoffier if everything was going well with the Internet service. He replied yes. She asked if there had been any complaints and Mr. Escoffier said he had not received any complaints. President Dunbar said she would like Librarian Escoffier to prepare a report for Council informing them that everything is going well with regards to the Internet. Trustee Morton said the Board should review the Internet in September. The Board members concurred. b. Employee Achievement Awards Procedure - Morton: Trustee Morton said she was concerned that the dates on the Employee Achievement Awards Procedure did not allow enough time to complete the process in a timely fashion. There was some discussion and Trustee Morton said she would change the wording in the procedure to coincide with the time frame necessary. 10. ADJOURNMENT: The meeting of March 16th, 1999 was adjourned at 5:40pm with the next meeting scheduled for April 20th, 1999 at 4:30pm in the Board Room. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutesm 03/22/99 Page 2 81RLI1G-E I1 U%R, B U R L I N G A M E P U B L I C L 1 $ R A R Y City Librarian's Report April 20, 1999 National Library Week Success It was a month of programs, poetry, and volunteers! Our Children's Division invited the "Poetry Bug" to visit the library and the Recreation Center on April 8'h. The "Poetry Bug" is a late model Volkswagen automobile covered with magnetic words that children and adults alike can make into poems. The "Bug" was a big hit despite rainy weather. The visit was in honor of National Poetry Month and was sponsored by Magnetic Poetry, Inc, Volkswagen of American, Inc., and Landscape Structures, Inc. The group is touring the U.S.A. as an interactive vehicle for inspiring creative word play in millions of participants. The City Council approved a proclamation for National Library Week earlier in the month. Volunteers Honored The Library's Volunteer program, guided by librarian Sue Reiterman, was established to enhance public service and strengthen the library's connection to the community. By giving interested individuals an opportunity for civic participation, the library recognizes volunteers as valuable human resources who can contribute to achievement of the library's mission. Approximately 60 individuals have contributed their time and talent to the library during the past year. This includes students from middle school through college, working adults of all ages, and retired adults. Some have served the library for many years and others have been involved in special projects, large and small. Thirty volunteers contributed over 1,400 hours during the past year. We honored our volunteers at the Volunteer Recognition Tea on April 15, 1999. Lower Level Service Desk Update The Lower Level Service desk has undergone several organizational changes. Staff at this desk are responsible for access to the collections on the Lower Level, including: adult non-fiction, audiovisual and older magazine collections. Staff also monitors the reservation-only Internet workstations. Esther Cummings is providing oversight for this function, including staffing, training, policy, procedure, etc. Vicki Machado has been promoted to Library Assistant II to schedule the 15+ staff who work at the desk. Vicki will be working approximately 16 hours a week. Jeff Mikulik will be joining the desk staff. Jeff splits his time between Technical Services and the Technology divisions. His expertise will be welcome at the desk. 4 8 0 P r i m r o s e R o a d • Bu r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . pls . I1b . ca . us / pls / pls . html Staff Development and Training Many of the public services staff attended the training in early March on the WebPac given by Gail McPartland of PLAN. In addition, most of the reference staff attended a Hands-on Reference workshop where they had a chance to hear about and examine many different reference sources. Esther attended a demonstration of the new self-check out equipment offered by 3M. We decided what we have will be fine until the next generation of self-check out machines is developed. Sue Reiterman attended the Burlingame Teen Conference sponsored by the Blue Ribbon Teen Committee and Burlingame Together on March 6`h. A research sub- committee of the "Teen Services" work group from the Conference, including Sue, met at the library on March 17`h and March 3151. The group is planning a parent education program on youth drug and alcohol abuse to be presented in the fall, and on development of a peer-helping program at Burlingame High School. Programs, Outreach, Exhibits Programs for the month included the Teen Poetry Cafe and an afternoon with Deborah Crombie, mystery writer. Exhibits included "How to find your Next Great Book!" Teen Services Grant The Children's Division received a grant of $ 750.00 to implement a new teen reading club during the summer of 1999. The teen club would be separate and distinct from the young children's program and the "prize" for completing the club will be a gift certificate from Border's Books. The grant was given via Bill Somerville at the Philanthropic Ventures Foundation in Oakland. Children's Services During March Cathy Somerton did a total of 34 programs reaching 852 children. Children included toddlers, pre-school age and school age storytimes. Jan Laurie and Cathy attended a workshop on March 3151 on using props in story times. They picked up quite a few good ideas. Easton Branch Lisa Dunseth reports that the Children's Web page has been completed is now available on the Internet. Lisa also met with first and fourth graders from McKinley School and the 2nd and 5`h grades from Our Lady of Angels School. Third graders from Roosevelt came to the library on the 291h. Over 130 people attended programs at the branch library during the month of March. Upcoming Events • Library Board Meeting,April 20,4:30 pm • Legislative Breakfast, Saturday, April 24, Stanford Park Hotel Friends Book Sale,April 23, 24, 25, Lane Community Room • Library Board Meeting, May 11,4:30(Proposed Date Change) Alfred H. Escoffier/City Librarian/April 13, 1999 2 • STATISTICS FOR MARCH 1999 REGISTERED BORROWERS: Total Registered Burlingame Adults 13,640 Burlingame Children 4,010 Hillsborough Adults 2,120 Hillsborough Children 1 ,125 Universal Borrowers 765 Total Registered Borrowers: 21 ,655 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 22,143 986 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 9,833 1,411 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,841 102 TOTALS: 37,817 2,499 Main Total 1999 Circ: 37,817 Main Total 1998 Circ: 39,818 = 5.00% Dec. Branch Total 1999 Circ: 2,499 Branch Total 1998 Circ: 2,681 = 6.80% Dec. Grand Total 1999 Circ: 40,316 Grand Total 1998 Circ: 42,499 = 5.14% Dec. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 3,681 541 Children's 1,431 1,110 Lower Level 1,335 3,095 ILL Borrowed: 2,619 Branch 253 149 ILL Lent: 4,105 Total: 6,700 4,895 ILL Total: 6,724 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES TOTAL VOLUMES Ad.Non-Fiction 133,410 /116,650 5,230 138,640 Ch.Non-Fiction 24,305 / 22,900 2,365 26,670 YA Non-Fiction 1,970 / 1,775 110 2,080 Ad. Fiction 56,045 / 52,725 6,275 62,320 Ch. Fiction 20,795 / 18,590 6,090 26,885 YA Fiction 3,015 / 2,735 385 3,400 Reference 5.600 / 5.400 200 5,800 Totals: 245,140 /220,775 20,655 265,795 OTHER MATERIALS: Pamphlets 28,725 Paperbacks 3,395 Maps 1,745 Cassettes 12,545 Video Tapes 2,585 Compact Discs 2,120 -------------------------------------------------------------------------------------------------------------------------------------------------- Deposited with the City Treasurer: Main: 9,501.19 Branch: 677.48 = k IJi 0'6,7 Xerox: 1,056.55 Room: 70.00 Donations .00 CLSA: 62,963.72 User Traffic: Total: 35,632 = 1,149 per day Children's Programs: 34 Attendance: 982 Children's Programs for the year 1999: 64 with a total attendance of 1,666 children Linda D. Crowe 25 Tower Road Executive Director San Mateo CA 94402-4000 BALIS/PLS/SVLS Phone : (650) 349-5538 X3040 Fax: (650) 349-5089 [ Part 2 : "Included Message" Date : Thu, 1 Apr 1999 10 :32 : 09 -0800 (PST) From: California Library Association <info@cla-net .org> To : ca-lib-legis@ucdavis . edu Subject : LOBBYIST UPDATE FOR LIBRARY SYSTEMS AND LEG NETWORK CONTACTS April 1, 1999 TO: LIBRARY SYSTEMS AND LEG NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I . LIBRARY BOND BILL PASSES FIRST COMMITTEE Last week the Senate Education Committee passed SB 3 by Senators Richard Rainey, John Burton, and Dede Alpert on a vote of 13-1 . (Senator Ray Haynes was the only "no" vote. ) SB 3 would enact the California Library >nstruction and Renovation Bond Act of 2000, and would provide $1 million to help local governments retrofit and renovate existing library structures and build new facilities . Under the proposed bond measure, cities, counties, and districts can apply for grants through the State Librarian, and funds will be allocated based upon comprehensive criteria including need and ability to successfully complete a project . Senator Rainey acknowledged that "our badly deteriorating public libraries throughout the state are in desperate need of financial help, " and added that "local governments would like to make the necessary changes to address these inadequacies . " Testifying in support of the measure were CLA Lobbyist Mike Dillon, CLA Legislative Committee Chair Ann Cousineau, and CLA Immediate Past President Anne Marie Gold. Senator Bruce McPherson, a co-author on SB 3 said that he found the library bond bill to be a complimentary extension of the Governor' s Special Session on Education. Further, he added that the $1 billion price tag for the bond "is not going to bust the bank in California. It will not even put another 10th of a percent on our bonded indebtedness . " Senator Wes Chesbro, a newly elected member from the Arcata area, called SB 3 a "critical component in our infrastructure" , and asked to be added as a co-author. The bill will now travel to the Senate Appropriations Committee, where it has not yet been scheduled for hearing. Please take a moment today ` - begin writing each member of the Senate Appropriations Committee �.d urge their strong support of SB 3-Rainey/Burton/Alpert . Due to the intense competition of approximately 20 other bond measures currently circulating, the Senate Appropriations Committee will need to receive hundreds of letters from the library community and community leaders in order to elevate the importance of our measure . The Senate Appropriations Committee members are: SENATE APPROPRIATIONS Senator Pat Johnston (Chair) Senator Betty Karnette Senator Tim Leslie (Vice Chair) Senator David Kelley Senator Dede Alpert Senator Bruce McPherson Senator Debra Bowen Senator Richard Mountjoy Senator John Burton Senator Don Perata Senator Martha Escutia Senator John Vasconcellos Senator Ross Johnson II . SENATOR RAINEY INTRODUCES "CALIFORNIA LIBRARY WEEK" BILL Late last week, Senator Rainey introduced a Senate Concurrent Resolution - SCR 30, which would declare the week of April 11 through April 17 of 1999, California Library Week. According to Senator Rainey' s Chief of Staff, he introduced the measure to call attention to the need for libraries, which, Senator Rainey says, "increases each year, as we choose to continue the present course of action which is it defined as benign neglect . " The SCR highlights the tremendous source that libraries are in our communities and calls upon the involvement of citizens . The resolution reads, in part, "Resolved, That all Californians are urged to join in the celebration of California Library Week by encouraging all adults to take a child to a library this week and help them to connect to a wonderful world of learning, adventure, and imagination. " In the next several weeks, Senator Rainey will be actively engaged in a promotional campaign to discuss the library bond measure, and will be visiting libraries in his district and others, to encourage their outreach and support . We will keep you updated as to the progress of this exciting campaign. III . LETTERS NEEDED IN SUPPORT OF LIBRARY OF CALIFORNIA BUDGET In 1998 , SB 409 by Senator Dede Alpert was signed into law, and created the Library of California, which is currently establishing the framework for a multi-type library network in California. When fully operational, it will link more than 8 , 000 participating libraries to meet the needs of the state' s diverse population. The Library of California expands the existing CLSA framework to include all types of libraries in California - public, school, academic, and special libraries, such as law and medical libraries . You will recall that last year, CLA and Senator Alpert asked the Assembly Appropriations Committee to consider an appropriation of $10 million to fund the first phase of the Library of California project . Due to budget constraints, the amount was reduced to $5 million. CIA members are being encouraged to write the members of the Assembly and Senate Budget Subcommittees on Education Finance to encourage their support of an additional $5 million augmentation to the Library of California (Budget Item #6120-102-0001) . This action will provide the dollars intended to fund the first phase of this major statewide infrastructure master plan. The members of the Budget Subcommittees are _ as follows : ASSEMBLY BUDGET SUBCOMMITTEE ON EDUCATION FINANCE #2 Assemblywoman Sarah Reyes (Chair) Assemblyman Bill Leonard Assemblyman Robert Pacheco Assemblyman Jack Scott Assemblyman Scott Wildman SENATE BUDGET SUBCOMMITTEE ON EDUCATION FINANCE ##1 Senator Jack O' Connell (Chair) Senator Jim Brulte Senator Joe Dunn Senator Jack O' Connell ********************************************************************* IMPORTANT DATE TO REMEMBER: CLA Legislative Day * April 27, 1999 * Sacramento ********************************************************************* California Library Association 717 K Street, Suite 300 Sacramento, CA 95814 Phone : (916) 447-8541 — FAX: (916) 447-8394 email : info@cla-net .org http : //www. cla-net .org AGENDA ITEM# MEETING DATE: CITY OF BURLINGAME TO: Honorable Mayor and City Council DATE: March 9, 1999 FROM: City Manager SUBJECT: Schedule Meetings Commissions and City Council At our January "goals" session, council discussed meeting annually with each of the city commissions. It was suggested that we set a schedule for meeting with each commission individually on a council meeting night, possibly starting 30 minutes prior to the regular meeting. In February council met with the Planning Commission and the annual commissioner's dinner is in March. Outlined below is a suggested schedule using the first council meeting of each month except in summer. May 3 Beautification June 7 Civil Service September 8 Library October 4 Park & Recreation November 1 Senior December 6 Traffic, Safety & Parking Council should review the schedule and give staff direction on setting up these meetings. Dennis Argyres City Manager To: Commission Chairperson and Staff Dat: 3/17/99 The City Council would like to meet with your commission at 6:30 p.m. on the date indicated above in City Hall Conference Room A. The general purpose of the meeting is to improve communication between the commissions and council. Please contact me if we have any scheduling problems. y Dennis Argyres City Manager c: City Clerk Date : Mon, 05 Apr 1999 10 : 19 : 51 -0700 From: "Mark R. Parker" <mrparker@inreach. com> To: 1-director@library. ca.gov Cc : gunnid05@stockton. lib.ca.us, bcusten@mclsys .org, jsegel@rain.org, hinmanh@cerf .net, kaaron@inlandlib.org, crowel@pls . lib. ca.us, `- mclshq@mcls .org, mobac@library.monterey.edu, mvls@ns .net, annetnbc@sonic.net, jkirks@glenn-co.kl2 .ca.us, plsadmin@opls . lib. ca.us, serrahq@electriciti . com, jkallenberg@sjvls . lib. ca.us, ssclshq@pacbell .net Subject : ATTN: LIBRARY DIRECTOR This message is being forwarded to Cooperative Library System Coordinators Additional information regarding the Statewide Partnership program will available after a meeting between the Foundation and the State Library during the first week in May. Thanks Mark Parker, Technology Coordinator California State Library mparker@library. ca.gov Press Release from Governor Davis "Q9 : 063 FOR IMMEDIATE RELEASE March 19, 1999 CONTACT: Michael Bustamante 916/445-4571 GOVERNOR DAVIS ANNOUNCES THE GATES LEARNING FOUNDATION DONATES $11 MILLION TO CALIFORNIA PUBLIC LIBRARIES SACRAMENTO -- Governor Gray Davis announced today that the Gates Learning Foundation will distribute more than $11 million dollars in equipment and services to public libraries in under served communities throughout California. California' s State Librarian, Dr. Kevin Starr, secured the grant for new library equipment on behalf of the people of California. "California' s State Librarian Dr. Kevin Starr put an enormous amount of time and energy focusing on the libraries to better educate Californians, " Davis said. "These computers will provide a link to those who may not have been able to master the computer world. The additional public access to the Internet will ensure that all Californians can break through the digital divide. " 851 public libraries in the state will qualify to receive the computers . libraries will apply directly to the Gates Learning Foundation for the tr---w equipment, creating no overhead for the state . The foundation will supply two or more Gateway computers in each library, depending on the library' s size . In addition, 80 field representatives, providing three years of technical support and training for library staff and volunteers will also be provided. Dr. Starr says the goals of the Gates Library Initiative fit well with the goals of the state' s Library of California, which is to make information of all kinds readily available to all citizens in the state and that this grant will provide a powerful information resource to many Californians . "The Gates Learning Foundation will make certain that no Californian finds himself or herself on the wrong side of the digital divide . Not since Andrew Carnegie has there been such a dramatic intervention by the private sector into public library development, " Starr said. The new equipment is specifically earmarked for libraries serving neighborhoods that are stricken by poverty. The Gates Learning Foundation is concerned about the disparity in access to information and knowledge between the affluent, who generally have computers and internet access at home, and the poor, who have neither. The fear is that the disadvantaged will slip further and further behind, creating what has been called "the digital divide" and that children growing up in poverty will be ill equipped for the technical jobs that will be available in the next century. y' t }}'' � J � ' � j ��{ � � � i i � �d J 9 + � � . � � �� � ii 3 � `a � �7V� j v' ,� l� y � i . °< I CITY C CITY OF BURLINGAME YM'kr4 BURLINGAME PARKS & RECREATION DEPARTMENT s 850 Burlingame Avenue, Burlingame, California 94010-2899Ilk m Telephone (650) 696-3770 Parks/Trees (650) 696-7245 ,.,E "•°^•—° Fax (650) 696-7216 E-mail: burlrecCaol.com April 8, 1999 Joan Manini Burlingame Public Library 480 Primrose Road Burlingame, CA. Dear Joan, The children had a great time with the Poetry Bug and the EMT's that came with it. It is so important that the youth of today take advantage of every positive learning situation so they can continue to grow. Thank you very much for sharing such a wonderful program with us. I hope that this is the start of a positive collaboration between the Library and the Recreation Department. Respectfully, /I ZU Kurt Edwards, Recreation Coordinator r BURLIIYOAME B U R L I N G A M E P U B L I C _ LIBRARY April 14, 1999 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Change in May Board Meeting Date It has been suggested that the Library Board meeting for May be moved to the second week of the month, May 11, 1999, 4:30 pm. If you wish to change the meeting, action will need to be taken at the April 20, 1999 meeting. 4 8 0 P r i m r o s e Road • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html