HomeMy WebLinkAboutAgenda Packet - LB - 1999.02.16 BURLINGANE
URLINGAME PUBLIC LIBRARY
Board of Trustees Agenda g Q�
February 16th, 1999
480 Primrose Road- Conference Room
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS: Approval
City Checks: $ 40,422.36
Special Fund: $ 1,509.32
Duncan Funds: $ .00
4. MINUTES: Approval
5. CORRESPONDENCE AND INFORMATION: Information
a. Hillsborough/San Mateo Library Services Agreement
b. Letter: BCE
c. Letter: ESL New College of California
d. Library of California Board Installed
FROM THE FLOOR (Public Comments):
7. REPORTS: Information
a. City Librarian's Report: Escoffier
b. Foundation Report: Herman
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8. UNFINISHED BUSINESS: -V4 t(ft)
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a. None �
9. NEW BUSINESS:
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a. Employee Achievement Awards Procedure/Review Discussion/Action
b. Plan of Service Discussion
10.ADJOURNMENT: qpw\
Adjourn
Agenda]
I.RLIIGAME
U_IW_I
B U R L I N G A M E
P U 8 L I C
LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
January 19th, 1999
1. CALL TO ORDER:
The meeting of January 19th, 1999 was called to order by President Dunbar at
4:30pm.
2. ROLL CALL:
Trustees Present: Berger, Coar, Dunbar & Herman
Trustees Absent: Morton
Staff Present: Alfred Escoffier, City Librarian
Judy Gladysz, Administrative Secretary
3. BILLS:
M/S/C (Herman/Berger) unanimously to approve the bills as presented.
4. MINUTES:
None
5. CORRESPONDENCE AND INFORMATION:
Correspondence was mailed in the packets.
6. FROM THE FLOOR:
None
7. REPORTS:
a. City Librarians Report:
Mr. Escoffier reviewed his report. Brief discussion followed.
b. Foundation Report: Herman:
Trustee Herman reported the Foundation has tentatively scheduled it's
"Elegant Affair" fund raiser to be held on April 15th. She reported that the new
President of the Board is Don Roberts. Trustee Herman said the Foundation
received a thank you note from Project Read for a donation for Burlingame
residents using "Project Read". She announced the newest Board member on the
Foundation: Jane Dunbar.
8. UNFINISHED BUSINESS:
a. Exhibit Policy (12-14 Draft):
MIS/C (Herman/Berger) unanimously to approve the Exhibit Policy to
include a correction in Section 8 adding a disclaimer for personal injury.
4 8 0 P r i m r o s e R o a d • Burl i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html
9. NEW BUSINESS:
a. Revision of 1999 Holiday Schedule:
M/S/C (Coar/Berger) unanimously to approve the revised 1999 Holiday
schedule.
b. Change February Meeting Date:
There was no change in the February meeting date.
10. ADJOURNMENT:
The meeting of January 19th, 1999 was adjourned at 5:05pm with the next
meeting scheduled for February 16th, 1999 at 4:30pm in the Board Room.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes]
01/20/99
Page 2
BURU G-E
T
B U R L I N G A M E
P U B L I C
L I B R A R Y
City Librarian's Report
February 16, 1998
Planning Process Complete
The Library Plan of Service is complete and ready for distribution. Staff is
working on the budget and staffing issues for the plan in an effort to begin
implementation as soon as possible.
Technology Update
Technology continues to change. Last month I mentioned the move toward
"WebPac", which will allow the Peninsula Library System catalog to be accessed online
via the Internet. This has been a huge undertaking on the part of the PLAN staff. They
are currently in the testing mode. Staff will be trained system-wide toward the end of
February. Our target date for the public will be National Library Week, April 12'h
Reference Services
Reference staff attended several Internet training classes sponsored by
InfoPeople in Redwood City. Dan Alvarez and Esther Cummings took the advanced
class and Maribeth and Tracy attended the all-day Ready Reference class.
Sue Reiterman attended a joint meeting of Burlingame Together and the Blue
Ribbon Teen Committee on January 19 at the Recreation Center. Plans were
announced for a Teen Conference sponsored by the Burlingame Together to focus on
Burlingame teen issues of youth activities, peer and social services, establishment of a
youth advisory committee, and establishment of a teen center.
On Thursday, January 215', we had a class visit from 14 adults who attend a
private English as a Second Language program at Millbrae. These patrons are
preparing to enter college and need to build library skills. They completed an
assignment after their tour of the library.
Twelve volunteers contributed over 72 hours performing a variety of tasks in
January.
Peninsula Library System Update
WebPac will soon be available to the public. This is the Internet based
online catalog for PLS. Prior to implementation, the system will be tested, the staff will
be trained and a public relations promotion implemented.
4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html
Children's' Services
Cathy Somerton did a total of 30 programs including 3 Monday Story Times, 4
Preschool Story Times, 4 Toddler Story Times, 4 Thursday Story Times, 1 Saturday
Story Time, 1 visit to Easton, 3 visits to Main, and 10 programs at schools. The
programs were attended by a total of 684 children.
The Children's Division has donated a "Story Program at Easton" to the
Burlingame Community for Education's upcoming auction.
Building Issues
The Front Doors have been out of commission for over a week, as the contractor
replaced the doorframe. The doorframe had not been fabricated as specified and we
have had on-going problems with the doors and door hardware. Still to be replaced are
the terrace doors. It is likely we will wait until better weather before this project is
completed, as it will leave major portions of the upper level open to the weather.
Coming Events
• President's Day, February 15- Closed
• Library Board, February 16,4:30 pm
• PLS Council, February 17, 2 pm
• All Staff Meeting, February 24, 8 am
Literacy Breakfast, February 26, 7:30 am
Alfred H. Escoffier/City Librarian/February 9, 1999
2 •
STATISTICS FOR JANUARY 1999
REGISTERED BORROWERS: Total Registered
Burlingame Adults 13,310
Burlingame Children 3,930
Hillsborough Adults 2,075
Hillsborough Children 1,110
Universal Borrowers 725
Total Registered Borrowers: 21 ,150
--------------------------------------------------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 20,666 1,092
Children's Print Materials (books,periodicals, pamphlets, paperbacks) 9,713 1,509
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,436 148
TOTALS: 35,815 2,749
Main Total 1999 Circ: 35,815 Main Total 1998 Circ: 38,972 = 8.10% Dec.
Branch Total 1999 Circ: 2,749 Branch Total 1998 Circ: 2,719 = 1.10% Inc.
Grand Total 1999 Circ: 38,564 Grand Total 1998 Circ: 41,691 = 7.50% Dec.
--------------------------------------------------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 3,509 600
Children's 1,245 1,254
Lower Level 1,057 2,805 ILL Borrowed: 2,023
Branch 250 115 ILL Lent: 2,971
Total: 6,061 4,774 ILL Total: 4,994
--------------------------------------------------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 132,650 /116,230 5,180 137,830
Ch.Non-Fiction 24,110 / 22,735 2,345 26,455
YA Non-Fiction 1,945 / 1,755 105 2,050
Ad. Fiction 55,480 / 52,325 6,230 61,710
Ch. Fiction 20,595 / 18,460 6,060 26,655
YA Fiction 3,005 / 2,725 385 3,390
Reference 5,600 / 5,400 200 5.800
Totals: 243,385 /219,630 20,505 263,890
OTHER MATERIALS:
Pamphlets 28,500 Paperbacks 3,395 Maps 1,730 Records 1,500
Cassettes 12,280 Video Tapes 2,535 Compact Discs 1,970
Deposited with the City Treasurer: Main: 7,086.15 Branch: 116.15
Xerox: 849.30 Room: 15.00
Donations 60.00 CLSA: .00
User Traffic: Total: 39,648 = 1,367 per day Children's Programs: -0- Attendance: -0-
Children's Programs for the year 1999: 124 with a total attendance of 3,067 children
AGENDA ITEM#
2-1-99
MEETING DATE:
CITY OF BURLINGAME
TO: Honorable Mayor and City Council DATE: January 19, 1999
FROM: City Manager
SUBJECT: Hillsborough/San Mateo Library Services Agreement
RECOMMENDATION: That Council approve the attached Library Services
Agreement between Hillsborough and Cities of San Mateo and Burlingame.
The term of the proposed agreement is five years and includes annual payment
increases.
BACKGROUND Since 1977 Burlingame and San Mateo have provided library
services to Hillsborough on a contractual basis. In recent years this service has
been provided on a year to year basis based on a formula using increases in library
budgets. Last year the city managers of the three cities met to try an develop a
new multi-year agreement. The result of these meetings are included in the
attached agreement. The Hillsborough payment for services is increased over a
three year period from $298,700 in 1997-98 to $409,500 in 2000-2001 (+ 10%
1998-99; + 12.2% 1999-2000 and + 11 % 2000-01). This phased increase is
based on raising Hillsborough's cost to the average county-wide per capita library
expenditure level. The last two years of the proposed five year agreement are
indexed to Consumer Price Index. The payments from Hillsborough are then split
two-thirds to Burlingame ($219,133 for 1998-99) and one-third to San Mateo
($109,566). This distribution is based on past practice and estimated usage.
The proposed agreement results in an increase in payments to both Burlingame and
San Mateo for library services while providing a five year operating agreement to all
parties.
Dennis Argyres
City Manager
c: City Librarian
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME -
APPROVING AN AGREEMENT WITH THE TOWN OF HILLSBOROUGH AND THE
CITY OF SAN MATEO TO PROVIDE LIBRARY SERVICES
TO THE TOWN OF HILLSBOROUGH FOR FIVE YEARS
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, since 1977, the Cities of Burlingame and San Mateo have provided library
services for the citizens of the Town of Hillsborough on a contractual basis; and
WHEREAS, this mutual agreement has benefitted all three communities with stable funding
and enhanced services; and
WHEREAS, the proposed agreement for the new five-year period will continue this
relationship,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Agreement contained in Exhibit A hereto is approved, and the City Manager is
authorized and directed to execute the Agreement by and on behalf of the City of Burlingame.
2. The Clerk is directed to attest to the signature of the City Manager.
MAYOR
I,JUDITH A MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the day of
1999, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
Jan-25-99 16 : 41 TOWN OF HILLSBOROUGH 650 3757475 P _ 02
AGREEMENT BETWEEN THE TOWN OF HILLSBOROUGH
AND THE CITIES OF SAN MATEO AND BURLINGAME
FOR LIBRARY SERVICES 1998-2001
This AGREEMENT is made and entered into as of the day of
, 1999 by and between the TOWN OF HILLSBOROUGH, a
municipal corporation, CITY OF SAN MATEO, a municipal corporation, and CITY
OF BURLINGAME, a municipal corporation.
WITNESSETH
WHEREAS, the TOWN OF HILLSBOROUGH does not have library
facilities for the use of its residents; and
WHEREAS, the CITY OF BURLINGAME and the CITY OF SAN MATEO
have extended the use of their library facilities to residents of the TOWN OF
HILLSBOROUGH on a contractual basis since July 1, 1977; and
WHEREAS, the TOWN OF HILLSBOROUGH, the CITY OF
BURLINGAME and the CITY OF SAN MATEO desire to continue to provide
library services to residents of the TOWN OF HILLSBOROUGH on a contractual
basis;
NOW, THEREFORE the parties hereto agree that the CITY OF
BURLINGAME and the CITY OF SAN MATEO shall provide library facilities and
services to the residents of the TOWN OF HILLSBOROUGH for a period of five
(5) years on the following terms and conditions:
1. The CITY OF BURLINGAME and the CITY OF SAN MATEO shall issue
library cards upon request to the residents of the TOWN OF
HILLSBOROUGH at no cost to the resident.
2. The CITY OF BURLINGAME and the CITY OF SAN MATEO shall provide
library services to residents of the TOWN OF HILLSBOROUGH which are
provided to residents of their respective cities.
3. The TOWN OF HILLSBOROUGH shall provide free of charge copies of its
Annual Operating Budget and Capital Projects Program, and City Council
Agendas to CITY OF BURLINGAME and the CITY OF SAN MATEO
Jan-25-99 16 : 41 TOWN OF HILLSBOROUGH 650 37574/5 N .u�
libraries for their use as reference materials, which shall be made
available for public viewing during the term of this AGREEMENT.
4. It is understood that the CITY OF BURLINGAME and the CITY OF SAN
MATEO shall retain complete authority regarding the level of service,
including the authority to close branches, adjust hours and set fees and
charges for special services, classes and programs.
5. In exchange for such library services the TOWN OF HILLSBOROUGH
agrees to pay the following sums to be divided between the CITY OF
BURLINGAME and the CITY OF SAN MATEO.
Fiscal Year 1998/1999 $328,700
Fiscal Year 1999/2000 $369,000
Fiscal Year 2000/2001 $409,500
Fiscal Year 2001/2002 $409,500 + CPI Adjustment
Fiscal Year 2002/2003 FY 2001/2002 Contribution + CPI Adjustment
CPI Adjustments shall be calculated by the CITY OF BURLINGAME by
May 30th of each year, based on the average increase for the previous
twelve months (bi-monthly statistics released June-April) of the Bureau of
Labor Statistics' Consumer Price Index "AII Urban Consumers" for the San
Francisco/Oakland Area.
6. The payments made by the TOWN OF HILLSBOROUGH shall be
distributed two-thirds (2/3'd') to the CITY OF BURLINGAME and one-third
(1/3'd) to the CITY OF SAN MATEO or as the CITIES OF BURLINGAME
and SAN MATEO mutally agree.
7. The CITY OF BURLINGAME and the CITY OF SAN MATEO shall invoice
the TOWN OF HILLSBOROUGH on a monthly basis for 1/12 of the annual
portion of the payment.
8. The TOWN OF HILLSBOROUGH and the CITY OF BURLINGAME and
the CITY OF SAN MATEO reserve the right to extend or amend this
AGREEMENT upon the mutual consent of all parties.
9. The CITY OF BURLINGAME and the CITY OF SAN MATEO shall
indemnify and hold the TOWN OF HILLSBOROUGH, its officers and
employees harmless from any and all claims, damages, losses and
expenses related to or as a result of intentional or negligent acts for which
the CITY OF BURLINGAME'S and the CITY OF SAN MATEO'S officers,
employees or volunteers are responsible.
10.This AGREEMENT comprises the entire AGREEMENT.
Page 3
Jan-25-99 16 :41 TOWN OF HILLSBOROUGH 650 3757475 P _04
IN WITNESS WHEREOF the TOWN OF HILLSBOROUGH and the CITY
OF BURLINGAME and the CITY OF SAN MATEO have executed this
AGREEMENT by the duly authorized agents of each party as of the date first
written above.
SIGNED: APPROVED AS TO FORM:
TOWN OF HILLSBOROUGH
Anthony Constantouros, City Manager City Attorney
CITY OF BURLINGAME
Dennis Argyres, City Manager City Attorney
CITY OF SAN MATEO
Arne Croce, City Manager City Attorney
Page 3
Burlingame Community for Education Foundation
P.O. BOX 117730, BURLINGAME, CA 94011-7730 - (650) 259-3824
t
January 22, 1999
Cathy Somerton
Burlingame Public Library—Children's Department
1800 Easton Dr.
Burlingame, CA 94010
Dear Cathy,
Thank you for the generous donation of the Story Program at the Easton
Library for the "BCE Goes Hollywood" auction! Your contribution is sure
to generate much-needed funds for BCE and the Burlingame School
District.
The Dinner Dance is going to be "Award Winning!" and it is because of
contributions and efforts such as yours that make it so.
_ Sincerely,
Tricia Godowski Ginny McGraw
BCE Dinner Dance BCE Dinner Dance
Auction Committee Auction Committee
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BCE is a non-profit foundation dedicated to enhancing the educational opportunities of the children in the Burlinqame School District.
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NEW COLLEGE OF CALIFORNIA
wx 450 CHADBOURNE AVENUE,MILLBRAE, CA 94030
TEL:650-697-6313 FAx:650-697-6316 E-MAIL:ESLI@AOL.COM
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za- CALIFORNIA STATE LIBRARY
NEWS
January 28, 1999
New library
board installed
SACRAMENTO. . . .The board of directors of the new Library of California convened its
first meeting on Tuesday,January 26.
Created by an act of the California Legislature and signed into law by Gov. Pete Wilson
last fall, the Library of California will oversee a statewide network of public and private libraries.
The new entity replaces the California Library Services Board.
The new board was sworn into office by Associate Justice George Nicholson of the Third
District Court of Appeal.
The president of the new board of directors is James Dawe, a partner in the San Diego law
firm, Seltzer Caplan Wilkins &McMahon. Dawe was first appointed to the California Library
Services Board by Governor Wilson in 1994• Dawe is a past chair of the Urban Libraries Council
and the San Diego Board of Library Commissioners. He is the founding chair of the San Diego
Public Library Foundation and a past chair of the Downtown San Diego Partnership.
The vice president of the board is Victoria F. Fong of Tiburon, also a Wilson appointee.
Fong has served on the Marin County Free Library Commission since 1992.
Legislation establishing the Library of California was sponsored Sen. Deirdre Alpert of
San Diego and enjoyed broad bi-partisan support in both houses of the Legislature.
FOR FURTHER CALIFORNIA STATE LIBRARY
INFORMATION Robert Da se I er ( 91 6) 654-0108 P.O. BOX 942837
CONTACT: SACRAMENTO, CA 94237-0001
With initial funding of$5 million for its first year of operation, the Library of California
will establish the telecommunications infrastructure to support a statewide hook-up of all 8,000
libraries in California, including school libraries, law libraries, medical libraries, public libraries,
college and university libraries, and libraries run by business enterprises.
The motto of the new system is: "One library. . .8,000 doors."
Other members of the Library of California board of directors are: Maurice Calderon, San
Bernardino; Nolan Frizzelle, Folsom; Ed Harris, Yreka;John Kallenberg, Fresno;Joanne
Kennedy, Oxnard; Patricia Otstott, San Francisco; Mary Purucker, Santa Monica; Michael
Spence, West Covina; Susan Steinhauser, Los Angeles; and Kim Wang, Torrance.
The newest appointee to the board is Maurice Calderon, a senior vice president at the
Arrowhead Credit Union in San Bernardino. He is a member of the University of California
Foundation board of trustees, the Inland Empire Hispanic Chamber of Commerce, and the Inland
Empire African-American Chamber of Commerce. He was appointed to the board to represent
limited- and non-English-speaking residents of California.
-30-