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HomeMy WebLinkAboutAgenda Packet - LB - 1998.11.17 UtBURLINGAMMIZURLINGAME PUBLIC LIBRARY Board of Trustees Agenda November 17th, 1998 - 4.30pm 480 Primrose Road- Lane Community Room SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $47,941.33 Special Fund: $ 1,165.25 Duncan Funds:$ 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. Letter: Thank You to Lions b. Page Recruitments c. User Survey Results Summary d. Children's Door Article e. Peninsula Community Foundation Report f. Draft of Exhibit Policy g. Holiday Closure: 2000 h. Library of California i. Food and Drink Policy(Revised) 6. FROM THE FLOOR: 7. REPORTS: Information a. City Librarian's Report: Escoffier b. Foundation Report: Herman c. Planning Report: Dunbar 8. UNFINISHED BUSINESS: None 9. NEW BUSINESS: W6 a. Holiday Closure: Sunday,January 2, 2000 Approval b. Draft of Exhibit Policy -- HCLLD V kp L, (2WFt ) Discussion/Approval 10. ADJOURNMENT: Adjourn -o&N r MRLII Q-E UU1 B U R L I N G A M E P U B L I C L I B R A R Y Burlingame Public Library Board of Trustees Minutes October 20th, 1998 1. CALL TO ORDER: The meeting of October 20th, 1998 was called to order by President Dunbar at 4:30pm. 2. ROLL CALL: Trustees Present: Berger, Dunbar, & Herman Trustees Absent: Coar & Morton Staff Present: Alfred Escoffier, City Librarian Judy Gladysz,Administrative Secretary 3. BILLS: M/S/C (Herman/Berger) unanimously to approve the bills as presented. 4. MINUTES: The minutes of the meeting of September 15th, 1998 were approved as written and ordered filed. 5. CORRESPONDENCE AND INFORMATION: Correspondence was mailed in the packets. 6. FROM THE FLOOR: None 7. REPORTS: a. City Librarians Report: The City Librarian reviewed his report. b. Foundation Report: Trustee Herman announced the Foundation will sponsor a history program on November 12th at 7:00 pm in the Lane Community Room featuring Michael Svanevik and Shirley Burgett. She further reported that the first newsletter will be mailed in early November and will include envelopes for donations. _ Trustee Herman said the Foundation Board had unanimously approved a request from Project Read for a one time donation in the amount of $5,000.00 to fund the Burlingame users of the San Mateo Library's regional literacy program. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html c. Planning Report: Dunbar: Trustee Dunbar said the Planning Team retreat is on October 24th. The team will begin the process of developing goals and objectives for the next three years. 8. UNFINISHED BUSINESS: a. Employee Appreciation Dinner: M/S/C (Herman/Berger) unanimously to approve sponsoring half of the cost of the staff appreciation dinner to be held at the Doubletree Hotel on December 6th. The Foundation will pay for the other half. b. Employee Achievement Award - Update - Berger: Trustee Berger said he would look over the documents that will go out to the employees and make any necessary changes. 9. NEW BUSINESS: a. Proposed Change inNovember Board Meeting_ There was no change to the November Board Meeting date. 10. ADJOURNMENT: The meeting of October 20th, 1998 was adjourned at 4:55 pm. The next Board meeting will be held on November 17th, 1998, at 4:30 pm in the Conference Room. Respectfully submitted, _ Alfred H. Escoffier City Librarian Trustees Minutes 10/23/98 Page 2 rBURLINGAME 1 B U R L I N G A M f P U B L I C ' L I B R A R Y City Librarian's Report November 17, 1998 Planning Process Update The 20-member planning team met on October 24`h for an all day retreat on library planning. Despite a power outage that eventually closed the building, the team was able to develop a series of documents including: • Community Needs the library can address • Draft Library Vision Statement Draft Goals for the next 3 years • Draft Priority Statement The next steps will be for staff to develop objectives and activities. The process has been an invigorating one as we learn more about our community and its needs for library service. Year 2000 Planning The Library, along with the city and the PLAN network, are reviewing Year 2000 issues to help deal with potential computer and electronic problems. The City is reviewing its computer systems via their link to the City of Redwood City's Information Technology Department. The PLAN staff is reviewing Y2K issues with our vendors, including Dynix. PLAN member libraries will test software programs that test and fix Y2K problems and PLAN will arrange for an expert in the field to conduct a workshop for member libraries on the problem. Web Version of OPAC The World Wide Web version of the online public catalog is nearing completion. This service will provide the library catalogs of the Peninsula Library System to be accessible on the Internet. Barry Mills, our technology librarian, will offer a preview of this system to the Board. Exhibit Policy At your request, staff has reviewed and developed an Exhibit Policy for art and other exhibits in the library. We have identified what types of exhibits are appropriate in the library setting and developed a release form for the exhibitor. We have also identified gallery space in the building for hanging art exhibits. I am bringing this to you in draft form for your comments and recommendations. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html Library Building Are we finished yet? Well, not quite. Several major projects are in the works to bring the construction project to completion. The adjustment and reinstallation of sinks and toilets in the restrooms is nearing completion after many months. This work will make the restrooms fully ADA compliant. After the first of the year we will replace the doorframe on the front doors. This work will likely take a day and we will be aiming for a day when the library is already closed for holiday. The terrace doors, which are non-conforming to architectural specifications, will also be replaced. The doors have not withstood the weather of the past year and are badly warped. The City has withheld money from the contractor for the work to be done. This work will also be disruptive, but more so to staff than the public. Technology Report Barry Mills reports that a new CD Rom workstation has been installed in the Electronic Gallery. This workstation is running two new CD-Rom products: Encarta 98 (a multi-media encyclopedia) and NoveList (a product which is an aid to reader's advisory questions). Volunteer Program Nineteen volunteers contributed approximately 215 hours on behalf of the library during October. Nearly half of these volunteers worked approximately 180 hours on the Friends Booksale, which earned $ 3,447.00 for the library. The other volunteers worked on many projects including: processing new paperbacks, processing gift magazines and book discards; restocking scratch paper and pencils; caring for plants inside and out; filing and photocopying; checking bibliographies, etc. Exhibits Two new exhibits were created this month: one displays the library's "Best of Show" public relations awards presented by ALA for the library's new brochures and for the opening day program; and the other displays Burlingame High School memorabilia in honor of the school's 75`h anniversary. Reference Services Sue Reiterman attended a meeting of the Burlingame Blue Ribbon Teen Committee on October 201h at the Recreation Center. Results of the survey of teen activity interests were presented and discussed and it was decided that representatives from teen centers in the area would be invited to discuss their experience with the Committee. Esther attended the "Managing Information" workshop in Palo Alto on the 22nd Librarians from all over the Bay Area gathered to discuss the changes in the way libraries and librarians are delivering information and how to collect statistics that reflect the changes in the delivery of our services. 2 Children's Services During the month of October we presented a total of 25 program including: 3 Monday Story Times, 4 Preschool Story Times, 4 Toddler Story Times, 5 Thursday Story Times, 2 Saturday Story Times, 3 visits to Easton, 1 visit to Main, 2 programs at schools, and our big Halloween Story Time Extravaganza! These programs were attended by a total of 698 children. Coming Events: • Veteran's Day Holiday, November 11, Closed • California Library Association Conference, Oakland, November 13-16 • Thanksgiving Hours: November 25, Close at 5 pm; November 26, Closed all day; November 27, Close at 5 pm • Staff Recognition Dinner, Sunday, December 6, 5:30 pm • Christmas Hours: December 24, Close at 1 pm; December 25, Closed all day; December 26, Open 9am-6 pm Alfred H. Escoffier/City Librarian/November 10, 1998 • 3 STATISTICS FOR OCTOBER 1998 _ REGISTERED BORROWERS: Total Registered Burlingame Adults 12,855 Burlingame Children 3,780 Hillsborough Adults 2,020 Hillsborough Children 1,090 Universal Borrowers 685 Total Registered Borrowers: 20,430 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch_ Adult Print Materials(books, periodicals, pamphlets, paperbacks) 19,545 1,117 Children's Print Materials (books, periodicals,pamphlets, paperbacks) 9,377 1,651 Audio Visual Materials(records, cassettes, films, videos, cd's) 4,928 155 TOTALS: 33,850 2,923 Main Total 1998 Circ: 33,850 Main Total 1997 Circ: 36,590 = 7.5% Dec. Branch Total 1998 Circ: 2,923 Branch Total 1997 Circ: 2,394 = 22.1% Inc. Grand Total 1998 Circ: 36,773 Grand Total 1997 Circ: 38,984 = 5.7 % Dec. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 3,149 523 Children's 1,250 891 _ Lower Level 984 2,109 ILL Borrowed: 2,346 Branch 257 114 ILL Lent: 3,130 Total: 5,640 3,637 ILL Total: 5,476 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES TOTAL VOLUMES Ad.Non-Fiction 132,260 /116,140 5,110 137,370 Ch.Non-Fiction 23,760 / 22,480 2,295 26,055 YA Non-Fiction 1,930 / 1,745 105 2,035 Ad. Fiction 54,930 / 51,955 6,145 61,710 Ch. Fiction 20,350 / 18,270 6,005 26,355 YA Fiction 2,965 / 2,690 380 3,345 Reference 5.600 / 5.400 200 5,800 Totals: 241,795 /218,680 20,240 262,035 ----------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 27,785 Paperbacks 3,395 Maps 1,710 Records 1,500 Cassettes 11,660 Video Tapes 2,381 Compact Discs 1,935 -------------------------------------------------------------------------------------------------------------------------------------------------------- Deposited with the City Treasurer: Main: 6,292.50 Branch: 328.70 Xerox: 986.59 Room: 35.00 Donations 200.00 (Yeager) CLSA: 15,342.67 User Traffic: None Due To Power Outage Children's Programs: 20 Attendance: 411 Children's Programs for the year 1998: 124 with a total attendance of 3,067 children r B(JRl1HGAME ca M, B U R L I N G A M E PUBLIC LIBRARY Jim Shick, President Burlingame Lions Club P.O.Box 206 Burlingame, CA 94010 Dear Jim: On behalf of the Library Board of Trustees and myself, I would like to thank you for your generous support of the Burlingame Public Library! Your donation of$ 1,200 to the Large Print Book Collection will help the library to support services to the sight-impaired. As you are no doubt aware, Burlingame's population of the seniors is the highest in the County, and we have identified seniors as the group who most use our Large Print Collection. Although we have only been in the new library for one year, we are already expanding our space for large print books, due to their popularity in the community. The Children's Summer Reading Club has been a perennial favorite of Burlingame children for over 45 years. Your support of the Club in the amount of$ 800.00 is a r wonderful way to support reading for children in Burlingame. Despite the pervasiveness of television and computers, this was still our largest summer reading club yet. Burlingame parents and children continue to recognize the importance of reading in everyday life. Thank you again for your continuing support of library programs and services. We are reminded daily of our close link with the Lions Club, as we pass by the front of the building and see the `Burlingame Bubbler." Thanks for all you do for the Burlingame Public Library. Sincerely, Alfre H. Escoffier City Librarian 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fox ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html Employment Opportunity: LIBRARY PAGE SALARY: Salary $6.00 per hour (Salary range $6.00 - $ 7.00 per hour) Part Time: 10 -16 hours per week. APPLICATION DEADLINE: Tuesday, November 10, 1998 THE POSITION: Under supervision, to perform various routine tasks related to maintaining order of library collections; shelving, sorting, filing, and shelf reading, audio/visual shelving, discharging of items. Opportunities in the following divisions: Circulation, Children's and Technical Services. REQUIREMENTS: Must have a pleasant, effective manner with the public and staff: an ability to bend, lift, stoop, and shelve library materials. Must have ability to move fully loaded book truck. Must be able to read and understand standard English and learn library classification systems. Must be able to work afternoons, evenings, and weekends as needed. Must be at least 15 years of age. Will be asked for current identification card with photograph (or passport). Must be in possession of a social security card. SELECTION PROCESS: Based on a written test, those applicants who appear most qualified to meet the requirements of the position will be invited to an interview. Final selection will be based on the score of the written test and the oral interview. EXAMINATION: Tuesday, November 10, 1998 at 4:00 p.m. Lane Community Room Burlingame Public Library 480 Primrose Road, Burlingame HOW TO APPLY: Applications are available at the Main Library's Reference Desk. For additional information, contact the library at (650)342-1038. Burlingame Public Library User Survey Results Summary During the week of September 8, 1998, surveys were distributed to patrons using the Main Library and Easton Branch. The hours of distribution were selected to ensure that every part of the day, from opening to closing, would be covered. 1. What is the main purpose of your visit today? To check out materials=83% Most popular materials to check out (priority order): Adult Fiction (44%), Adult Non- Fiction (42%), Audio Visual (29%), Magazines (22%) To find information =62% Types of information, by category (priority order): Personal interest (47%), Consumer Issues (25%), Business/Finance (24%) To attend a program or meeting= 15% Type of program=Attend a children's program To use a computer=35% Type of computer use + Internet Access 2. In your opinion,what should the library emphasize more in the future? Materials/Collections= 80% Of those materials areas which were mentioned most often: Adult Non-Fiction (35%), Adult Fiction (29%), Bestsellers (26%), Audio Visual (54%) Information=51% Of those areas of information mentioned most often: Business/Finance (34%), Internet/Computers (28.5%), Personal Interest (28%), Consumer Issues (26%) Programs or Meetings =33% Of those programs most desired: Internet Programs (38%), Adult library programs (29%) 3. How satisfied are you with library services? Very satisfied/Satisfied= 94% Most satisfaction with: Check out, Reference Services, Book collection Least satisfaction with: Audio Visual 4. Tell us about your use of computers. Use a computer at home,work or school? 69% Have a computer at home? 61% Have access to Internet at home? 48% _ C Larry Atkinson Y. -esident of Hills- been an active several organiza- e yF including - r ioo,,San Mateo - vlateo Chamber of urned his atten- .�ACA organization l s ~ 90s, however, and unteered in sever- 4••��• ��. 7, is the president " '• terprises,an assetf 4400604.'•'�..� pp _ -ty management ✓ ��4••s•..r. _ ? San Mateo. It was .�+yr,��,�i: °=• but n( Lcity as company hat he was first By Barbara Be he-YMCA organiza ti: F Staff Editor on after became a Voters in ,. High Schoo 3nterprises owns) a' Nov.3 whet mercial property, $190 millio enant wanted t0 `,y` f'i;; ]A facility on their {fhtree Burlingame children,Talia,3,Emily,2,and Shira 5,step through the new small door in the children s ,; ovate and their six ca- t, basically," said ? rY .: The decis: zi ag exposed to it I P oor to Secondyear . edforbthewas a good organi- Library o ens d y p Committee I became involved bets of the :The Burlingame Public Library is celebrating its first - munity an is serving his third anniversary in the newly reconstructed library build- Board of " ie Y 1 board of ing with the dedication of the gift of a"Children's Y; - faces some a fii,,erm on the Door to Learning."The door consists of a half-size The Ind anning committee, door,specially painted and just right for children, individual five years as chair- adjacent to the main entrance of the Children's Room. issue. Follc finance committee. The dedication took place on Monday,Oct.5 in the -: asked and Zas helped steer the lobby of the main library.Refreshments were served For Mea lirection on the For nearly a decade and-special first anniversary bookmarks distributed.A Superinter docent-led library tour was available immediately fol- Galligan, -en instrumental in lowing the dedication. Facilities g new facilities. As The door is a gift from the architectural firm Group 4 head of th 's presence on the Architecture,Research and Planning,South San and Jeff grows so does Francisco:The firm designed the library building, is h F Capuchinc focus. wliich:was opened to the public last year. sin , Bruno. to expand our ser- Artist Tom Dierkes embellished the inside of the door t�� �+' Opposed rto some of the com with fanciful,three-dimensional book spines with clas- ` George StL hat we don't have a children's titles.There are also paintings of charac- 'y ��- •�^ dent and ,ce in such as Half sic Burlingame,or Daly tern from some of the most popular children's books Finders said Atkinson of all time. made up c to reach more kids, Dierkes,26,is a graduate of Saint Mary's College in * Questior Moraga,with a degree in fine arts.He has also studied k ± .w lem with All o be able to provide commercial art and illustration at Art Center CollegeGeorge t t' ices to more fami- of Design in Pasadena. f school b :A has undoubtedly The librarybuilding,which features many elements j' _ __ opposed and loyal friend of the art and crafts style,has been featured national- _-4 researche ally y ly on the cover of American Libraries magazine,and not justif tkinson, and in turn there will be a featured story in American Bungalow Showing off the Burlingame library's new trompe warrant inson has found amagazine later this year. Peoil children's door is Sarah Alaoui. District) which to dedicate 'he YMCA, by virtue ;nizing Atkinson, As t- alue of such ism:�.ry Atkinson Hospital distPiCt c split NEWSMAKER:page 8A successful.A lot of programs were cern is r= Four contenders agree seismic retrofit also created—programs for arthri- merging :r tis, breast cancer, heart disease, done at r big problem for future etc. doubt tr N Auestions from the floor. Susan Smith: We have two hos- were se- RV Barbara Backer Vogt q, _. _t_:_ . . r� nitals that merged in 1985. Since worked .i 36279.4499 DDUN Peninsula Community Foundation Roger &Jean Hunt Duncan L- Statement of Activity For the period 01/01/1999 through 03/31/1999 Available for Currently Permanently Grants Unavailable Restricted SOURCE OF FUNDS Interest&Dividends,Net 0.00 4,345.57 0.00 Gains(Losses),Realized 0.00 5,461.43 0.00 Gains(Losses),Un-Realized 0.00 (2,250.43) 0.00 USE OF FUNDS Administrative Fees 0.00 (1,099.71) 0.00 Restriction Reclassification 39,295.00 (39,295.00) 0.00 TOTAL ACTIVITY: 39,295.00 (32,838.14) 0.00 Balance Sheet As of 03/31/1999 ASSETS Investment Pool 886,224.22 TOTAL ASSETS: $886,224.22 LIABILITIES 0.00 Available for Currently Permanently Grants Unavailable Restricted �- NET ASSETS Net Assets on 01/01/1999 118,574.00 205,609.24 555,584.12 Increase(Decrease) 39,295.00 (32,838.14) 0.00 Net Assets on 03/31/1999 157,869.00 172,771.10 555,584.12 886,224.22 TOTAL LIABILITIES&NET ASSETS: $886,224.22 Funds"Available for Grants"are based on the Foundation's 5%distribution policy. DRAFT �- Burlingame Public Library Exhibit Policy Purpose Burlingame Public Library provides exhibit facilities for community groups, agencies and organizations for displays that will support the Library's mission, programs and services. These facilities include gallery space, glass exhibit cases and a public community bulletin board. Exhibits should: ❖ Promote public awareness of the collections and services of Burlingame Public Library ❖ Contribute positively to the Library's environment •'• Encourage reading ❖ Educate the public ❖ Reaffirm the viability and importance of libraries ❖ Attract a wider audience to Burlingame Public Library GUIDELINES FOR _ GALLERY SPACE AND EXHIBITS 1. Any use of the facilities must be for purposes considered by the Exhibit Committee to be consistent with the general mission, goals and objectives of the Library. The Library will be the sole judge of what is acceptable. All materials will be reviewed by the Exhibit Committee before being displayed. 2. Acceptance of an exhibit will be determined by the Exhibit Committee. 3. The exhibit of any given material does not constitute an endorsement by the Burlingame Public Library 4. Neither the gallery space, exhibit cases nor the public community bulletin board are for commercial or for-profit purposes. 5. Proposals for exhibits and gallery space must be submitted on a "Request for Exhibit Space" form, no less than 30 days prior to the proposed date of the exhibit. 6. Exhibits will normally be limited to a one month to six week period with definite dates established in advance. 7. Transporting, unloading, hanging and the arrangements of exhibits shall be the responsibility of the exhibitor under the supervision of the Library staff. If the exhibitor needs assistance in this effort, it is his/her responsibility to bring someone to assist him/her. A ladder will be made available. 8. Size can be a problem in exhibits. Exhibitors are, therefore, consult with a representative of the Exhibit Committee and do any necessary measuring when applying for exhibition space. r-1-e� 9. The Library does not have space for storage of the pr9pdrty of exhibitors in the Library building; therefore exhibitors are to deliver and pick _ up exhibit work according to the dates established in advance. Insurance covering the value of the exhibit will be the responsibility of the exhibitor. City of Burlingame Disclaimer The City of Burlingame is unable to assume responsibility for, among other things, the ACCIDENTAL BREAKAGE OF ARTICLES OF A FRAGILE NATURE OR FOR ANY CHANGES IN COLOR, ODOR, TEXTURE OR FINISH, EVAPORATION OR DAMPNESS, DRYNESS, SHRINKAGE, OR FOR THEFT. Furthermore, every person, community group, agency or organization who or which exhibits in the Burlingame Public Library shall by the acceptance of these guidelines forever hold harmless the City of Burlingame and any and all of its elective and appointive boards, commissions, officers, servants, agents and employees from any damage by reason of any injury to, or loss of any item exhibited. The Library carries no insurance for the aforementioned calamities, and therefore can accept no responsibility should something occur. However, please be advised that all articles placed on exhibit at the Library will be provided reasonable and diligent care by the Library staff and City personnel. 11/05/98 Burlingame Public Library Request for Exhibit Space Name of Organization: Contact Person: Address: City: State: Zip: Phone: Proposed exhibit dates: Description of exhibit: I understand that by submitting this form I indicate that I have read the Exhibit Policy, guidelines and the City of Burlingame disclaimer and will comply with them if the exhibition space is approved. Signature: Date: FOR:, RARY TJSrO Y Approved:, Not Approvedc, Reason: City Librarian: Dater rBURLIIYGAME 7 f B U R L I N G A M E P U B L I C L I B R A R Y November 9, 1998 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librari RE: Additional Holiday Closure for Year 2000 Recommendation: I recommend that the library close to the public for the New Year's weekend of the Year 2000: from Friday, December 31 st at 1 pm through Sunday, January 2"d. We would reopen on Monday, January 3, 2000, 9 am. Background: Our normal holiday schedule for this time of year would have us closed half day on Friday, December 31St, All day, Saturday, January 1St, and reopening on Sunday. In light of the uncertainties regarding Year 2000 issues, I am suggesting that we remain closed on Sunday, January 2nd and request key staff to come to work that day to test equipment and be certain the building is in working order. We would plan to open on Monday, January 3rd, 9 am, assuming all systems are operational. 4 8 0 P r i m r o s e Road • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . p1s . I ib . ca . us / pls / pls . html Library of California http://www.library.ca.gov/htmiAoc.htmi Library of California `-- October 2, 1998 CAMFORNIA New law provides connections between Catalog libraries in California ,Highlights , SACRAMENTO. . . .With the signing into law of SB 409 late in September, Gov. Pete Wilson created the Library of California, an electronic network of California libraries that will eventually make it Trustee Toolkit possible for any Californian to use any library anywhere in the state. Farmworkers MM socal m: The legislation signed by the Governor appropriates $5 million for access to LSTA Grants electronic databases and other telecommunications linkages among libraries Seismic Update of all kinds. Public, school, university, business, and law libraries will share their resources. If a library patron in Ukiah, for example, cannot find a particular book in the Ukiah branch of the Mendocino County Library, he . . or she may be able to order it from the University of California at San • Diego Library, though Ukiah and San Diego are geographically remote from one another and serve different clienteles. A public library patron will be able to borrow materials from private libraries and university libraries, and vice versa. The new legislation, sponsored by Sen. Deirdre Alpert (Dem.-39th district) Overview and Assemblyman Michael Sweeney (Dem.-18th district), enjoyed broad Staff bi-partisan support in both houses of the State Legislature and passed with overwhelming majorities. In signing the bill, Governor Wilson said: "California is home to some of the finest public and private library collections in the world. The Library of California will open up these treasures to people of all ages statewide." In addition to creating an electronic network of libraries in the state, the legislation establishes regional library networks and statewide coordination of library services. "This is one of the most significant steps that California could take toward making information available to all its people," says Dr. Kevin Starr, the state librarian. "The Legislature and the Governor have taken a bold initiative to move this state into the next stage of the information revolution, one at which no person in any part of this state will be prevented from finding the information he or she needs. Ordinary citizens will have at their fingertips the same intellectual and informational resources that a tenured professor at a major university has." Return to CSL Home Page 1 of 2 10/28/98 1:35 PM r BURLIfiGAME 7 B U R L I N G A M E P U B L I C L I B R A R Y November 6, 1998 TO: All Staff FROM: Al Escoffier, City Librarian RE: Food and Drink Policy As we begin our second year in the new building, public service staff have noticed a marked increase in eating and drinking in the library. Food and drink in the library can be damaging to materials, furnishings, computers, etc. In recent months, we have had spills on carpets, furniture and on a computer keyboard. For this reason, I have asked a task force to refine our Food and Drink policy and to pull together a campaign to combat this problem. The attached policy is the result of their deliberations. Please read the policy and pass any questions or comments to members of the task force or myself. There is really very little change from past practice in the old building, but I feel it addresses the issues very clearly. We will begin our no food campaign November 12th; complete with a display of damaged materials, signage on the tables and carrels and at the front entrance, and a press release. It is my sincere hope that we can solve this problem with this campaign. The assistance of every staff member is needed in not only asking offenders to put their food away, but in conforming personally to the policy by not eating or drinking in the public areas of the building. My thanks to Sue Reiterman, Linda Santo and Esther Cummings for their work on this policy and the campaign to follow. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fox ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html Burlingame Public Library Food and Drink Policy I. Background H. Policy Statement —For the Public III. Policy Statement —For the Staff IV. Enforcement L Background There has been a very noticeable increase in the number of persons bringing food and drink, including bottled water, into the library. Library policy prohibits eating and drinking in the library. Eating and drinking endanger library collections and facilities in several ways. Food and drink can directly ruin library materials, equipment and furnishings if they are spilled and when grease marks adhere to books,etc. Spills, crumbs, and garbage also attract rodents and insects which are harmful to library materials and surroundings. Damage to library materials results in replacement costs to the library and makes the material unavailable to library patrons. Therefore, library users will be asked to take food and drink outside the library. Users are encouraged to help preserve library materials and facilities both by refraining from bringing food and beverages into the library and by reminding colleagues to refrain from eating and drinking in the library. II. Policy Statement -For the Public Eating and drinking are prohibited in the library. In addition, reusable food and beverage containers, including water bottles, must be kept closed and out of sight. Persons found to be consuming food or beverages in violation of this policy will be asked to immediately dispose of them or leave the building with them. III. Policy Statement—For the Staff Consuming food or drink is not permitted in areas which are in public view. Food or drink transported by staff members through the library's public areas must be concealed from view. Our users do not understand staff members having the right to eat and drink when they do not, and seeing staff members carrying food and drink openly may give the impression that the library is not serious about the prohibition of food and drink in public areas. IV. Enforcement A. Suns: Effective and comprehensive signage will include signs at library entry points, in elevators, in study carrells and on study tables. 1. Front Door: `Please, no food or drink in the library. " 2. Posted inside foyer, on main level, upper level, lower level and inside elevator, full-sized sheet sign with complete policy: "Eating and drinking are prohibited in the library. In addition, reusable food and — beverage containers, including water bottles, must be kept closed and out of sight. " 3. Tent signs on tables and posted in individual carrells: "Please help us preserve our library and materials. Neither food nor drink are allowed in the library. Thank you!" B. Exhibit: Examples of damaged library materials and equipment with explanatory information will be displayed prominently. C. Press Release: A press release should inform the public about the policy, its background, and solicit voluntary compliance in the interest of library preservation. D. Trash cans: It may be necessary to empty the two trash cans near the front door more frequently so that people are able to discard their food and beverages before entering. E. Stricter Enforcement of polis: Our"first line of defense" against patrons bringing food and beverages into the library is signage at building entrances. In addition, all service desk staff are empowered to stop patrons from entering the building with food and drink. Patrons can be asked to consume the items outside, discard them, or conceal them. 1. All staff should politely but firmly state that consumption of food and beverages is not permitted in the library and point to the policy noted on the signs visible on the tables, around the rooms, and available in a hand-out to be offered as appropriate. 2. Staff should then direct the patron to dispose of the food or beverage, suggest that he or she take the items outside to finish them, or direct the patron to conceal reusable food and drink containers as appropriate. 3. Staff may suggest options to patrons such as the library's drinking fountain on the main level and the many coffee shops and restaurants located nearby in the neighborhood.